planning and public works council committee - 19 jan 2021

City of DuPont

Remote

DuPont, WA 98327

Planning, Public Works & Economic Development Council Committee

Tuesday, January 19, 2021

7:00 PM

AGENDA

Page

1.

CALL TO ORDER

2.

APPROVAL OF MINUTES

2.1.

Meeting Minutes of November 10, 2020 Minutes of November 10, 2020

2

3.

NEW BUSINESS - PUBLIC WORKS

3.1.

2021-2022 Capital Projects (10 Min) G. Lim PW 2021 - 2022 Capital Projects

3 - 5

3.2.

Design for Carbon Treatment (10 Min) G. Lim PW New Water Treatment Design

6 - 14

3.3.

Design for Historic Village Stormwater and PC FCZD Grant (10 Min) G.Lim PW Historic Village Stormwater Design

15 - 24

3.4.

Amendment to Design Fees for New PW Facility (10 Min) G. Lim PW Amendment to New PW Facility Design Fees

25 - 31

4.

NEW BUSINESS - COMMUNITY DEVELOPMENT

4.1.

Barb Kincaid, Community Development Director, Introduction

5.

ADJOURNMENT

Based on Gov. Inslee’s Stay Home, Stay Healthy proclamation, as well as guidance from the Office of the Attorney General, all City of DuPont’s public meetings will occur remotely through an interactive online event tool, Zoom video webinar, until further notice. The public may watch the meeting live on "YouTube" at https://www.youtube.com/channel/UCl-nrLK1wNfpq3_CeNJw40A.

of 31

https://www.youtube.com/channel/UCl-nrLK1wNfpq3_CeNJw40A

https://www.youtube.com/channel/UCl-nrLK1wNfpq3_CeNJw40A

PLANNING AND PUBLIC WORKS COUNCIL COMMITTEE MINUTES City of DuPont

November 10, 2020 7:00 PM

REMOTE

Chair Barnes called the meeting to order at 7:10pm.

1. Those in attendance: Councilmembers Barnes and Harris, Public Works Director Lim, and Administrative Specialist Howald.

2. The Minutes from the October 13, 2020, approved.

3. New Business –Public Works Director Lim discussed a Pierce County Flood Control Zone Grant for Urban Flooding Improvement. The City submitted an application for a grant to the Pierce County Flood Zone District for stormwater improvement funding in 2021. Two of the13 projects in the Historic Village area were approved for grant funding and will improve the existing catch basin storm system. The City will fund 1 project at $100K to accompany the grant. Mr. Lim anticipates the project will be completed between March and October 2021. Director Lim recommended and Councilmembers agreed to move forward to the next Council Meeting for approval of an Inter Local Agreement and onto Council for formal approval.

4. Discussion Items Director Lim recommended canceling the December meeting as there will be no items to present. Discussion led to tentatively scheduling a December meeting pending the incoming Director of Community Development, Barbara Kincaid’s schedule. Director Lim provided a series of dates for the upcoming widening project of the DuPont-Steilacoom Road.

5. Adjournment Chair Barnes adjourned the meeting at 7:39pm. ______________________________________________

Chris Barnes, Chair Date

AGENDA ITEM #2. 2.1.

Meeting Minutes of November 10, 2020 of 31

MEETING DATE: ____________________

Consent Agenda Discussion Item Unfinished Business New Business Other________________

TITLE:

Department

Legal Review: Committee Date:

Discussion Date:

First Reading Date: Public Hearing Date:

BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required

DETAILED SUMMARY STATEMENT:

RECOMMENDATION:

Yes No

COMMITTEE ACTION:


2021-2022 Capital Projects (10 Min) G. Lim of 31

Year Project Type Project Title Cost Est.

Grant Source

or Funds

Source Grant Funds City Match Scope Notes

2021 Road and Street

Center DR Pavement Preservation

between I-5 Exit 118 and McNeil ST:

Design Phase $85,649 PSRC $72,802 $12,847

This project will include grinding and overlaying the existing asphalt travel lanes and bike

lane/shoulders between Interstate 5 Exit 118 and McNeil Street to a depth of 2-inches. The

grinding will extend 50-feet beyond intersection with McNeil Street. The grinding

operations will require the traffic signal detection loops to be removed and replaced.

Sidewalk curb ramps not in compliance with current ADA standards will be removed and

replaced to meet current ADA standards. Pedestrian push buttons will be relocated to be

compliant with current ADA standards as well. All pavement markings will be reinstalled to the

current roadway configurations.

2021 Water

Replacement Chlorine Delivery

System at Hoffman Hill $50,245 Water Fund NA NA

Late award in 2020 and will spill over into 2021. Existing System was early generation of MIOX

branded onsite generation. The unit has failed and replacement parts are no longer filled. Will

need to replace with new model. Existing supply lines, and containment tanks are still usable.

Will just need to replace the unit itself and associated small water pumps. Food grade salt (NaCl)

in water (H2O) is electrified and the chemical process creates low concentration sodium

hypochlorite and injected into the water. With this failed system staff is able to provide chlorine

by 55 gallon drums of concentrated sodium hypochlorite (12% concentrated bleach), and then

injected into the water.

This new system can be expanded in

the future.

2021 Stormwater

Historic Village Stormwater

Catchbasin Improvements $277,200

Pierce County

Flood Control

Zone District $170,300 $106,900

The entire project is for stormwater catchbasin improvements in the Historic Village. The full

project is 13 smaller projects that sums up to $1.1M. The $277.2K represents 3 of 13 projects in

the listing. The grant source has $2M available across Pierce County. There is a $1M cap for a

single agency. Project will need to be shovel ready and complete by 12/31/2021.

2021 Stormwater City Wide Catchbasin Cleaning $167,000

Stormwater

Utilty Fund NA NA

This project consists of all aspects of cleaning, pumping, hauling, and disposing of the City’s

drainage structure waste, to include catch basins, oil/water separators, and water quality vaults.

The City has over 1,600 catch basins, 11 oil/water seperators, and 2 water quality vaults. Most

of the work is vaccuum removal of stormwater inside the catch basin and water jetting the

structure to remove any debris so that City staff can inspect these structures. Inspection of the

structures every 2 years is a permit requirement.


DuPont Steilacoom RD

Improvements: Construction Phase $3,900,000 WSDOT $3,900,000

DuPont Steilacoom Road to expand from one lane in each direction to two lanes in each

direction. This 1 mile of road is between Wharf RD / JBLM Integrity Gate to the future I-5 Exit

119 connection which is a round about. This roundabout is near Pendleton RD. This project will

complete design in 2020 for $650K. The construction will be from April to October of 2021.

Advertisement December 2020. Construction award will be January 2021. WSDOT funds will be

used on this project via a reimbursement.

2021 Facilities

New Public Works Facility:

Construction Phase $6,327,377 Revenue Bond NA NA

North Site includes a Main Building with 14,707 square feet of floor area on two levels with an

elevator and a vehicle lift for vehicle maintenance, a Covered Storage Building with 533 square

feet of enclosed storage, 2,376 square feet of covered vehicle storage, and Fueling Facility with

above ground 1,000-gallon diesel tank and 2,000-gallon unleaded tank. Starts January 2021

AG

END

A ITEM #3. 3.1.

2021-2022 Capital Projects (10 M

in) G. Lim

of 31

Year Project Type Project Title Cost Est.

Grant Source

or Funds

Source Grant Funds City Match Scope Notes


Center DR Pavement Preservation

between I-5 Exit 118 and McNeil ST:

CONSTRUCTION Phase $656,649 PSRC $558,152 $98,497

This project will include grinding and overlaying the existing asphalt travel lanes and bike

lane/shoulders between Interstate 5 Exit 118 and McNeil Street to a depth of 2-inches. The

grinding will extend 50-feet beyond intersection with McNeil Street. The grinding

operations will require the traffic signal detection loops to be removed and replaced.

Sidewalk curb ramps not in compliance with current ADA standards will be removed and

replaced to meet current ADA standards. Pedestrian push buttons will be relocated to be

compliant with current ADA standards as well. All pavement markings will be reinstalled to the

current roadway configurations.

2022 Water

Replace Bell Hill Well 2 Pump and

Motor $272,800 Water Fund NA NA

2022 Water

Seismic Retrofit Hoffman Hill

Reservoir $109,100 Water Fund NA NA

Protect the water inside the reservoir by closing the distribution connection with a seismic valve.

Assumes in a major seismic event that our distribtuion lines would be comprimes and

significatnly leaking. This will prevent the loss of water from leaks from a seismic event.

2022 Facilities

New Public Works Facility:

Construction Phase

Same as

2021 Revenue Bond NA NA

North Site includes a Main Building with 14,707 square feet of floor area on two levels with an

elevator and a vehicle lift for vehicle maintenance, a Covered Storage Building with 533 square

feet of enclosed storage, 2,376 square feet of covered vehicle storage, and Fueling Facility with

above ground 1,000-gallon diesel tank and 2,000-gallon unleaded tank. Completes March 2022

AG

END

A ITEM #3. 3.1.

2021-2022 Capital Projects (10 M

in) G. Lim

of 31

MEETING DATE: ____________________


TITLE:

Department


Discussion Date:




RECOMMENDATION:

Yes No

COMMITTEE ACTION:


Design for Carbon Treatment (10 Min) G. Lim of 31

CITY OF DuPONT WASHINGTON

RESOLUTION NO. __________

A Resolution of DuPont, Washington Authorizing the Mayor or City Administrator

to Award an Amendment with Gray and Osborne.

WHEREAS, the City has an existing contract for engineering services with Gray and Osborne, who provides services as the City Engineer; and WHEREAS, the City is planning for new water treatment plants using granulated activated carbon at the Bell Hill and Hoffman Hill water facilities; and WHEREAS, the City initiated a pilot study in 2020, modeling the performance of the granulated activated carbon to develop future design parameters; and WHEREAS, November 2020, the City applied for the Dept. of Health, Drinking Water State Revolving Fund Construction Loan ($6M), to build the new treatment plants; and WHEREAS, the next step is to use the performance data collected from the pilot study and design the new treatment plants; and WHEREAS, Gray and Osborne will provide design, permitting, and contract award services, on this project not to exceed $380,000.

NOW, THEREFORE, BE IT RESOLVED: 1) The City of DuPont does hereby agree to authorize the Mayor or City Administrator to award a contract amendment with Gray and Osborne to provide engineering services for new treatments plants at Bell Hill and Hoffman Hill water facilities.

2) The Mayor or City Administrator is authorized to monitor, change or otherwise modify the contract amendment within the limits of their spending authority. ADOPTED by the governing body of the City of DuPont Washington on this day of February, 2021.

Ronald J. Frederick, Mayor Attest: Karri Muir, CMC, City Clerk



Approved as to Form: Gordon P. Karg, City Attorney Filed with the City Clerk: Passed by the City Council:

Resolution No.: __________________



(January 11, 2021) Page 1 of 6

CONTACT FOR

PROFESSIONAL ENGINEERING SERVICES

AMENDMENT NO. 77

Whereas, the City of DuPont, hereinafter called the “City” and Gray & Osborne, Inc.,

consulting Engineers, Seattle, Washington hereinafter called the “Engineer” entered an

agreement on September 12, 1995, for general engineering services.

Whereas, the City hereby engages the Engineer and the Engineer agrees to furnish the

City engineering services related to the construction of the PFAS Treatment Project.

ARTICLE 2

CHARACTER & EXTENT OF ENGINEERING SERVICES

Under this amendment, the Engineer will provide engineering services to provide design

engineering and construction management and observation services for the PFAS

Treatment Project.

PROJECT OVERVIEW

The City of DuPont has detected Per and polyfluoroalkyl substances in water produced

from their Bell Hill and Hoffman Hill wells. The City would like to provide treatment for

these compounds through activated carbon adsorption. To this end, the City is pursuing

funding through the Drinking Water State Revolving Fund to design and construct

treatment facilities for the Hoffman Hill and Bell Hill wells. The City would like to

construct two carbon treatment facilities, one located at the Hoffman Hill Reservoir site

(to treat water from Hoffman Hill Well 1 and Well 2) and the other located at the Bell

Hill Reservoir site (to treat water from Bell Hill Well 1, Well 2, and Well 3). Gray &

Osborne proposes to provide the following engineering services to assist the City of

DuPont with completion of this project.

Task 1 – Provide Project Management

Provide project management services during the design engineering phase of the project.

This task will include coordinating and managing the schedule and budget for the project

team. The City will be provided with budget updates on a monthly basis. This task will

also include coordination with the City, regulatory agencies, and funding agencies.

Task 2 – Complete Topographic Survey

Complete a site topographic survey of the project area at the Hoffman Hill Reservoir site

and the Bell Hill Reservoir site. This task includes coordination of utility locates and

identification of existing utilities and above ground facilities and features in the project

area.

per




Task 3 – Prepare Plans, Specifications, and Cost Estimates

Complete civil, structural, electrical, and mechanical engineering design of the Junction

Well Improvement Project. This task includes completing the engineering analysis and

calculations necessary to complete the design. As part of preliminary design, a

geotechnical assessment will be completed at each site. This task also includes

preparation of detailed plans, specifications, and cost estimates to adequately describe the

work for a public works contractor. Gray & Osborne will provide the following services

to complete this task.

A. Prepare 50 Percent Submittal

Prepare 50 percent plans, specifications, and construction cost estimates

for the PFAS Treatment Project. Plans and specifications will be suitable

for public works bid. Specifications will be prepared in CSI format.

50 percent plans, specifications, and cost estimates will be submitted to

the City for review and comment. Gray & Osborne will meet with the

City to review any comments.

B. Prepare 90 Percent Submittal

Prepare 90 percent plans, specifications, and construction cost estimates

for the PFAS Treatment Project. Plans and specifications will be suitable

for public works bid. Specifications will be prepared in CSI format.

90 percent plans, specifications, and cost estimates will be submitted to

the City for review and comment. Gray & Osborne will meet with the

City to review any comments.

C. Prepare Final Submittal

Prepare final plans, specifications, and construction cost estimates for the

Junction Well Improvement Project. Plans and specifications will be

suitable for public works bid. Specifications will be prepared in CSI

format. Final plans, specifications, and cost estimates will be submitted to

the Washington State Department of Health for regulatory and funding

approval.

Task 4 – Prepare Permit Applications

Coordinate with the various permitting agencies and prepare the required permit

applications for the project. Anticipated permit applications include the following:

• Department of Health Project Approval

• City of DuPont Land Use Permit

• City of DuPont Building Permit

• City of DuPont Grading Permit




• SEPA Checklist

Complete cultural resource assessment as required by DWSRF.

Task 5 – Provide Bid and Award Services

Provide bid and award services for the project. Services will include:

A. Hosting the bid documents on Gray & Osborne’s web-based plan center.

A list of plan holders will be maintained.

B. Response to contractor inquiries and preparation of addenda as necessary.

C. Conducting a pre-bid walkthrough with prospective contractors.

D. Review of bids, preparation of bid tabulation, and preparation of an award

recommendation letter.

Task 6 – Complete QA/QC Review

Conduct Quality Assurance/Quality Control reviews of the 50 percent submittal,

90 percent submittal, and final submittal for the PFAS Treatment Project.

Task 7 – Attend Meetings and Site Visits

Attend meetings with City staff during development of the plans and specifications to

discuss project issues and review draft deliverables. Complete site visits to verify site

conditions.

• 50 Percent Design Review Meeting

• 90 Percent Design Review Meeting

• Final Design Review Meeting

• Prebid Walkthrough

• Additional Site Visits as Required

BUDGET

Based on the Scope of Work described above, the total estimated cost for engineering

services is $366,700.

Detailed cost break-downs are shown in the attached Exhibit A.




SCHEDULE

The anticipated schedule of work is as follows:

Notice to Proceed .......................................................................February 10, 2021

50 Percent Design Submittal ........................................................... April 30, 2021

90 Percent Design Submittal ............................................................. July 30, 2021

Final Bid Documents .............................................................. September 10, 2021

Advertise for Bids ................................................................... September 30, 2021

Construct Project ......................................................... November 2021- July 2022

DELIVERABLES

Deliverables will be provided in the following format:

• 50 Percent Plans, Specifications, and Cost Estimate – three hard copies

and an electronic copy

• 90 Percent Plans, Specifications, and Cost Estimate – three hard copies

and an electronic copy

• Final Plans, Specifications, and Cost Estimate – three hard copies and an

electronic copy

• Bid Tabulation and Award Recommendation – two copies

ASSUMPTIONS

1. Permit application and review fees have not been included in this scope of

work. It has been assumed that these will be paid directly by the City.

2. This proposal does not include construction management of inspection

services. If these services are desired, a separate proposal can be

prepared.

ARTICLE 4

COMPENSATION

It is mutually agreed that the City will compensate the Engineer for services furnished

based on the cost reimbursement method. The total cost of these services, as described

herein, shall not exceed $380,000 as referenced on the attached Exhibit “A.”

or




IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day

and year written below.

GRAY & OSBORNE, INC. CITY OF DUPONT

By: _______________________________ By: _______________________________

(Signature) (Signature)

Name: Michael B. Johnson, P.E., President

GRAY & OSBORNE, INC.

Name: _____________________________

(Print)

Date: _____________________________ Date: ______________________________

ATTEST:

__________________________________ Date: ______________________________



PrincipalHours

ProjectManager

HoursCivil Eng.

Hours

Engineer-In-Training

Hours

StructuralEng.

HoursElectrical Eng.

Hours

EnvironmentalTech./

Specialist Hours

AutoCADTech.Hours

ProfessionalLand

Surveyor

Field Survey(2 Person

Crew)1 Provide Project Management 24 402 Complete Topographic Survey 2 2 48 12 323 Prepare Plans, Specifications, and Cost Estimates

a. Prepare 50 Percent Submittal 16 48 160 160 80 40 240b. Prepare 90 Percent Submittal 16 48 240 240 160 120 400c. Prepare Final Submittal 16 24 40 40 40 60 120

4 Prepare Permit Applications 2 8 24 24 40 2 24 85 Provide Bid and Award Services 4 8 8 8 2 46 Complete QA/QC Review 32 16 12 12 12 167 Attend Meetings and Site Visits 12 40 40 12 4 16

122 234 526 496 338 258 24 816 12 32$180 $150 $135 $105 $150 $175 $130 $95 $155 $205

$21,960 $35,100 $71,010 $52,080 $50,700 $45,150 $3,120 $77,520 $1,860 $6,560

Total Fully Burdened Labor Cost: 365,060$Direct Non-Salary Cost:

Mileage & Expenses (Mileage @ $0.57/mile) 2,240$Printing 1,040$

Subconsultant:Cultural Resources (Cultural Resource Consultants) 4,300$Geotechnical (PanGEO, Inc.) 6,300$Subconsultant Overhead (10%) 1,060$

TOTAL ESTIMATED COST: 380,000$

* Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit.

ENGINEERING SERVICES

EXHIBIT "A"

Hour Estimate:Estimated Fully Burdened Billing Rate:Fully Burdened Labor Cost:

Tasks

City of DuPont - PFAS Treatment Facility Design

SCOPE AND ESTIMATED COST


AG

END

A ITEM #3. 3.2.

Design for C

arbon Treatment (10 M

in) G. Lim

of 31

MEETING DATE: ____________________


TITLE:

Department


Discussion Date:




RECOMMENDATION:

Yes No

COMMITTEE ACTION:


Design for Historic Village Stormwater and PC FCZD Grant (10 Min) G.Lim of 31

CITY OF DuPONT WASHINGTON

RESOLUTION NO. __________



WHEREAS, the City has an existing contract for engineering services with Gray and Osborne, who provides services as the City Engineer; and

WHEREAS, Gray and Osborne, completed a study for improving the existing stormwater system in the Historic Village (2018) to mitigate the existing urban flooding experienced during the winter; and

WHEREAS, on November 24, 2020, the City of DuPont and Pierce County Flood Control Zone District, wishing to cooperate, entered into an agreement for an urban flooding improvement grant of $170,300; and

WHEREAS, the grant provides funds for two projects and the City will fund a third project at $106,900 using Stormwater Utility funds, with the intent that the City will gain economies of scale when contracting for this work as a whole in 2021; and

WHEREAS, the Gray and Osborne will provide design, contract award services, inspection and construction management on this project not to exceed $54,400.

NOW, THEREFORE, BE IT RESOLVED:

1) The City of DuPont does hereby agree to authorize the Mayor or City Administrator to awarda contract amendment with Gray and Osborne to provide engineering services forimprovements to the Historic Village Stormwater.

2) The Mayor or City Administrator is authorized to monitor, change or otherwise modify thecontract amendment within the limits of their spending authority.

ADOPTED by the governing body of the City of DuPont Washington on this day of February, 2021.

Ronald J. Frederick, Mayor Attest:

Karri Muir, CMC, City Clerk



Approved as to Form:

Gordon P. Karg, City Attorney

Resolution No.: __________________




CONTRACT FOR


AMENDMENT NO. 76

Whereas, the City of DuPont, hereinafter called the “City” and Gray & Osborne, Inc.,

consulting Engineers, Seattle, Washington hereinafter called the “Engineer” entered an



City engineering services related to the construction of the Historic Village Stormwater

Improvements 2021 Project.

ARTICLE 2


Under this amendment, the Engineer will provide engineering services to provide design

engineering and construction management and observation services for the Historic

Village Stormwater Improvements 2021 Project.

PROJECT UNDERSTANDING

This Project consists of preparation of plans and specifications and construction

management for several projects included in the 2018 Draft Historic Village Stormwater

Management Plan including; CIP Project 1, cleaning and/or repair of existing catch

basins and dry wells, rehabilitation of an existing outfall pipe and installation of new

catch basins and infiltration facilities at 14 locations; CIP Project 3, install new

pre-settling structure and infiltration trench; and, CIP Project 5, install new pre-settling

basin and infiltration trench. All work will take place within City right-of-way. The

need for temporary construction easements from private property owners is not

anticipated.

The City plans to have the engineering design and construction completed in 2021.

The project is funded in part by the Pierce County Flood Control District Grant Program

and the City.

DESIGN SERVICES

Task 1 –Project Management

A. Provide overall project management and ensure delivery of the Project.

B. Procure and maintain sufficient staff resources to dedicate to the Project.

C. Oversee project budget and schedule.




D. Oversee monthly progress reports and invoices.

Task 2 – Survey and Mapping

A. Perform survey on Barksdale Avenue east of Haskell Street (CIP 1),

Barksdale Avenue between Forcite Street and Santa Cruz Avenue (CIP 3)

and Barksdale Avenue east of Santa Cruz Avenue (CIP 5) to include the

project extents within City rights-of-way and nearest intersections in

sufficient detail to support adequate design.

B. Tie the topographic survey to City Standard vertical datum and horizontal

datum.

Task 3 – Permitting and Approval Process

A. Prepare and submit documentation to meet City permit requirements,

including grading and civil construction permits.

B. Since the project consists of pipe less than 12-inch diameter and

associated facilities, it appears to be exempt from SEPA.

C. Since the Project will disturb less than one acre, it appears to be exempt

from Washington State Department of Ecology Stormwater Construction

Permit Requirements.

Task 4 – Preliminary Design

A. Coordinate with utility providers.

B. Prepare preliminary drawings, specifications, and engineer’s estimated

construction cost for use in reviews with the City of development of the

project bid documents.

C. Prepare full-size preliminary construction plans, to include plan and

profile sheets at a scale of 1"=20' plan view and 1"=5' vertical scale.

D. Prepare typical cross sections, special details, location and vicinity maps

legend, title sheet, etc. Utilize City and Department of Ecology standards

where applicable.

E. Prepare preliminary specifications in CSI format, to include proposal,

contract, bonding documents, technical specifications and other required

and related documents (e.g., permits). The 2020 WSDOT Standard

Specification will be referenced.




F. Perform quantity takeoff and prepare preliminary-level construction cost

estimate.

G. Conduct a 90-percent Quality Assurance/Quality Control (QA/QC)

meeting, concentrating on critical path items, to include, but not be

specifically limited to, schedule, budget, permitting, utility coordination

and project construction sequence.

H. Submit 90 percent PS&E package to City for comment and incorporate

comments into final bid package.

Task 5 – Final Design and Bid Documents

A. Prepare final design and bid documents (100%) of Plans, Specifications

and Estimated Cost (PS&E) suitable for bidding, award, and construction

of the Project.

B. Prepare final construction plans, to include title page, legend, vicinity and

location maps, plan and profile sheets, sections, and details.

C. Prepare final specifications in CSI format, to include proposal, contract,

bonding documents, technical specifications and other required and related

documents (e.g., permits). The 2020 WSDOT Standard Specification will

be referenced.

D. Prepare final quantity takeoffs and develop final engineer’s estimated

construction cost.

E. Conduct a final QA/QC meeting of the project, concentrating on items

such as construction schedule, construction budget, and constructability.

F. Prepare bid documents and incorporate all relevant review comments and

revise plans and specifications accordingly.

Task 6 – Bid and Award Services

A. Prepare Invitation to Bid and distribute to contractor on the MRSC Small

Works Roster.

B. Upload pdf version of bid documents to the Gray & Osborne website’s

Bid Document Distribution System.

C. Answer bid inquiries during bid phase. Provide design document

interpretation.




D. Prepare any bid addenda as may be required. Upload pdf version of any

bid addenda the Gray & Osborne website’s Bid Document Distribution

System.

E. Attend bid opening and assist the City as may be desired in bid opening

process.

F. Review bids tendered for completeness and compliance with bidding

requirements.

G. Check references of responsible, qualified low bidder

H. Prepare and distribute bid summary to all bidders and the City.

I. Prepare and transmit Engineer’s “Letter of Recommendation of Award” to

the City.

CONSTRUCTION MANAGEMENT

Task 7 – Construction Contract Administration

A. Schedule and Record Job Meeting: Coordinate and conduct a

preconstruction conference to establish administrative procedures for the

project. Prepare and distribute minutes of the preconstruction meeting.

B. Construction Schedule: Review and comment on the contractor’s

construction schedule. Monitor the contractor’s progress in relation to the

schedule. Keep the parties advised on the time limit as it relates to the

performance schedule.

C. Monthly Progress Estimates: Review contractor’s monthly progress

payment requests.

D. Project Closeout: Assist the City in obtaining from the contractor bonds,

warranties, and as-built drawings. Prepare certificate of Completion of

Public Works Project.

Task 8 – Office Engineering

A. Review Submittals: Review material submittals for compliance with

design intent and general conformity to the Contract drawings and

specifications.

B. Review “Or Equal” Products: Review proposals from the contractor to

substitute an “or equal” product for a specified product based on design

intent and general conformity to the Contract drawings and specifications.




C. Clarify Design Intent: Respond to the contractor’s questions and provide

interpretation of the Contract specifications and drawings, which address

and clarify design intent. Prepare supplementary sketches to clarify

conditions. Maintain records of telephone meetings concerning design

intent.

D. Evaluate Change Orders: Estimate the added or reduced cost of changes

during construction to be used in negotiation of Contract change orders.

Provide engineering design for change orders as directed by the City.

Evaluate the impact of change orders on the construction schedule and

recommend eligible time extensions.

E. Provide office support for field activities.

Task 9 – Construction Monitoring

A. Provide inspection for the duration of the project. The resident inspector

will keep track of daily quantities, maintain diary, review and recommend

payment request, prepare and maintain field set of record drawings,

provide general paperwork, and communicate directly to the project

manager. The fee proposal assumes 20 working days of inspection, at

half-time.

B. Conduct Final Inspections: Assist City in conducting substantial

completion inspections, issue punchlists, review compliance and

recommend acceptance by the City.

SCHEDULE

We anticipate the following schedule for the design and construction of the Historic

Village Stormwater Improvements 2021 Project.

Authorization to Proceed ............................................................... January 27, 2021

Completion of Survey .................................................................. February 28, 2021

Submittal of 90 Percent Design ......................................................... April 17, 2021

Completion 100 Percent Design ........................................................... May 1, 2021

Advertise for Bid................................................................................. May 13, 2021

Award Project ....................................................................................... June 7, 2021

Construction Start .................................................................................. July 5, 2021

Construction Complete ............................................................ September 24, 2021




ARTICLE 4

COMPENSATION



herein, shall not exceed $54,400 as referenced on the attached Exhibit “A.”




By: _______________________________ By: _______________________________




Name: _____________________________

(Print)

Date: _____________________________ Date: ______________________________

ATTEST:

__________________________________ Date: ______________________________



PrincipalHours

ProjectManager

HoursCivil Eng.

Hours

FieldInspector

Hours

AutoCAD/GIS Tech./Eng. Intern

Hours

ProfessionalLand

SurveyorHours

Field Survey(2 person)

Hours1 Project Management 4 62 Surveying and Mapping 4 8 4 163 Permitting 44 Preliminary Design 2 16 36 405 Final Design 2 10 28 326 Bid and Award Services 4 47 Construction Contract Administration 4 12 40 48 Office Engineering 2 10 329 Construction Monitoring 80

14 58 148 84 80 4 16$180 $160 $120 $135 $105 $155 $205$2,520 $9,280 $17,760 $11,340 $8,400 $620 $3,280


Mileage & Expenses (Mileage @ current IRS rate) 950$Printing 250$


*

EXHIBIT "A"

ENGINEERING SERVICESSCOPE AND ESTIMATED COST

City of DuPont - Historic Village Stormwater Improvements 2021 Project

Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing ratesinclude direct salary cost, overhead, and profit.

Fully Burdened Labor Cost:

Tasks

Hour Estimate:Estimated Fully Burdened Billing Rate:*


AG

END

A ITEM #3. 3.3.

Design for H

istoric Village Stormw

ater and PC FC

ZD G

rant (10 Min) G

.Lim of 31

MEETING DATE: ____________________


TITLE:

Department


Discussion Date:




RECOMMENDATION:

Yes No

COMMITTEE ACTION:


Amendment to Design Fees for New PW Facility (10 Min) G. Lim of 31

CITY OF DuPONT

WASHINGTON RESOLUTION NO. __________



WHEREAS, the City has an existing contract with Gray and Osborne, who provides services as the City Engineer; and WHEREAS, the City of DuPont will execute a $10 million revenue bond to fund the construction of three major capital projects of a new Public Works Facility, a new Automatic (Water) Meter Reading System and the recoating of the 3 million gallons Hoffman Hill Water Reservoir; and WHEREAS, the present contract with our City Engineer Consultant to provide design, inspection and construction engineering is not to exceed $1,436,838 for the new Public Works Facility; and WHEREAS, through design, land use permitting, utility permitting, and response to bidders, there was additional work and time that exceeded the original scope and fees, and this work cost is $137,780, in addition to the present contract fees; and

WHEREAS, the updated total fees for design, inspection and construction engineering for this project will then be $1,574,618, with the approval of this resolution; and

WHEREAS, the additional design work includes more time for permitting buffer, electrical and sewer adjustments to the site design; more time for adjusting the interior of the building with fixed equipment; and more time in response to bidders questions, leading to adjustments to the specifications; and WHEREAS, the revenue bond will fund this amendment.

NOW, THEREFORE, BE IT RESOLVED: 1) The City of DuPont does hereby agree to authorize the Mayor or City Administrator to award a contract amendment with Gray and Osborne providing for additional design services for the new Public Works Facility.

2) The Mayor or City Administrator is authorized to monitor, change or otherwise modify the contract amendment within the limits of their spending authority. ADOPTED by the governing body of the City of DuPont Washington on this day of February, 2021.

Ronald J. Frederick, Mayor Attest:



Karri Muir, CMC, City Clerk Approved as to Form: Gordon P. Karg, City Attorney Filed with the City Clerk: Passed by the City Council:

Resolution No.: __________________




CONTRACT FOR


AMENDMENT NO. 75

Whereas, the City of DuPont, hereinafter called the “City,” and Gray & Osborne, Inc.,

Consulting Engineers, Seattle, Washington hereinafter called the “Engineer” entered an



City additional engineering services related to the design of the Public Works Facility

Project.

ARTICLE 2


Under this amendment, the Engineer will provide engineering and architect services to

complete additional services as for the design of the Public Works Facility Project.

PROJECT UNDERSTANDING

The proposed Public Works Facility Project includes two sites, with the North Site to the

northwest of the existing Public Safety Building and the South Site on the south side of

Civic Drive to the east of the existing stormwater pond. During final design and

preparation of bid documents, additional design engineering services were required to

accommodate revised project elements.

DESIGN SERVICES

The original design contract (Amendment No. 66) included Tasks 1 through 8 as follows:

• Task 1 – Project Management

• Task 2 – Permitting and Approval Process

• Task 3 – Utility Coordination

• Task 4 – Preliminary Design (50 Percent Submittal)

• Task 5 – Final Design (90 Percent and 100 Percent Submittals)

• Task 6 – Additional Architectural Services

• Task 7 – QA/QC

• Task 8 – Meet with City Staff

Additional design services (Amendment No. 74) included Tasks 9 through 12 as follows:

• Task 9 – Land Use Permitting for North Site

• Task 10 – Land Use Permitting for South Site




• Task 11 – Building Revisions

• Task 12 – Pierce County Utilities Permitting

The following additional tasks are included as additional services:

Task 13 – Site and Utilities Revisions for North Site

A. Revise site plans along parking stalls to north of Public Safety Building

along the Sequalitchew Creek buffer. Site plans include block walls,

gravel path, grading and revised parking stalls. Plans incorporate land use

permitting requirements associated with disturbance of the buffer.

B. Revise electrical plans for main power to the north site. Coordinate with

Puget Sound Energy (PSE) for main power along the south side of Civic

Drive and along the easement road to the west of the Public Safety

Building. Coordinate with PSE for siting and sizing of handholes, pad

mounted transformer, CT enclosure and power metering facilities.

C. Revise sanitary sewer based on review comments from Pierce County

Utilities.

Task 14 – Main Building Revisions on North Site

A. Revise Main Building for incorporation and floor space layout revisions

on first floor to accommodate actual selected equipment, shelving, and

workspace revisions. Revise structural, mechanical and electrical plans

and specifications associated with building floor and wall revisions and

actual equipment.

B. Revise Main Building for incorporation of elevator. Revise structural,

mechanical and electrical plans and specifications associated with elevator

pit, equipment, hydraulics, power, and sump requirements.

C. Revise furniture and fixtures information based on actual equipment

selections.

Task 15 – Vehicle Storage Building Revisions on North Site

A. Revise Vehicle Storage Building based on room layouts in enclosed

spaces and clearance for design vehicle in vehicle storage areas. Revise

mechanical, plumbing and structural plans based on westerly property line

requirements.

B. Revise sanitary sewer based on review comments from Pierce County

Utilities.




Task 16 – Building and Utilities Revisions for South Site

A. Revise Decant/Vehicle Wash/Deicing Structure on South Site to comply

with City Planning Department code interpretation of required building

elements. Prepare design options for rooflines, wall patterns, wall colors,

and design features. Following City Planning Department approval of

sketches and renderings, prepare revised architectural and structural plans.

Prepare revised structural calculations corresponding to revised building

plans.

B. Revise utilities based on revised building and review comments from

Pierce County Utilities.

Task 17 – Final Bid Documents

A. Prepare Final Bid Documents to include addressing bidder inquiries.

B. Prepare addenda to include revised plans and specifications for civil,

mechanical, structural and electrical disciplines.

ARTICLE 4

COMPENSATION



herein, shall not exceed $137,780.00 as referenced on the attached Exhibit “A.”




By: _______________________________ By: _______________________________




Name: _____________________________

(Print)

Date: _____________________________ Date: ______________________________

ATTEST:

__________________________________ Date: ______________________________



Principal /Project Mgr.

Hours

ProjectEngineer

Hours

CivilEngineer

Hours

StructuralEngineer

Hours

MechanicalEngineer

Hours

ElectricalEngineer

Hours

CADDTechnician

Hours13 Site and Utilities Revisions for North Site 16 32 64 12 24 9614 Main Building Revisions on North Site 24 24 22 20 40 12 6415 Vehicle Storage Building Revisions on North Site 8 8 12 4 8 4 1616 Building and Utilities Revisions for South Site 32 32 63 40 40 16 6417 Final Bid Documents 64 48 40 64 24 24

144 144 201 128 124 80 240$175 $125 $120 $135 $145 $155 $95

$25,200 $18,000 $24,120 $17,280 $17,980 $12,400 $22,800


Mileage & Expenses (Mileage @ IRS Rate) -$


* Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing ratesinclude direct salary cost, overhead, and profit.

Estimated Fully Burdened Billing Rate:*Fully Burdened Labor Cost:

Public Works Facility -- Additional Design Services Part 2

EXHIBIT "A"

ENGINEERING SERVICESSCOPE AND ESTIMATED COST

Tasks

Hour Estimate:


AG

END

A ITEM #3. 3.4.

Amendm

ent to Design Fees for N

ew PW

Facility (10 Min) G

. Lim of 31