planit expo - my dream wedding book

Download PlanIt Expo - My Dream Wedding Book

Post on 22-Jul-2016




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Your personal wedding planner.


  • Table of Contents

  • 3Table of ContentsMy Wedding Calendar 4

    My Wedding Budget 8

    My Contacts 10

    My Photographer 12

    My Florist 13

    My Music 14

    My Transportation 15

    Brides Guest List 16

    Grooms Guest List 18

    My Bridal Party 20

    My Wedding Day Agenda 21

    My Accommodations 22

    My Floor Plan - Ceremony 24

    My Floor Plan - Reception 25

    My Food 26

    My Beverages 27

    My Gifts & Favors 28

    My Notes 30

  • 4 Find the engagement ring


    Set an initial budget

    Select a wedding date and time

    Announce your engagement in the newspaper

    Determine the type of wedding (day/night, in/outdoor, formal/casual)

    Select and book your reception location

    Find a caterer if not already provided by the reception facility

    Select and book your ceremony location

    Determine who will officiate the ceremony

    Determine how many guests you wish to invite

    Set aside blocks of hotel/motel rooms for out-of-town guests

    Get a band or DJ, get one early because the can get booked quickly

    Decide if you want a bridal party, and if so, then how large

    Start to research your bridal gowns

    Start to research the grooms formal wear/tuxedo

    Start to research the bridesmaids dresses

    Start to research formal wear for groomsmen

    Compare and find a photographer

    Compare and find a videographer

    Find local florists and set appointments to look at their work

    Be sure that you get contracts from all the professionals you choose

    Create a bridal registry and/or engagement registry

    Marital Counseling

    My Wedding CalendarMy Wedding CalendarNine to Twelve Months Before the Wedding

  • 5My Wedding CalendarMy Wedding CalendarSix to Nine Months Before the Wedding

    Start compiling the guest list (inform your family to do the same)

    Select the attendants for your wedding party

    Purchase the brides gown

    Purchase the grooms tuxedo

    Purchase you bridesmaids dresses

    Arrange for your groomsmen to be measured and reserve the tuxedos

    Shop for the wedding dress, headpiece, veil and other accessories

    Start planning for a honeymoon

    Choose and reserve your florist

    Order the wedding cake

    Parents of the groom should reserve a restaurant for Rehearsal Dinner

    Arrange for transportation for the wedding

    Four to Six Months Before the Wedding Make appointments for a physical exam with your doctor/dentist

    Check requirements for blood test and marriage license in your state

    Shop for wedding rings

    Select and order the invitations and stationary

    Select and order the mens attire

    Decide where to live after the wedding

    Complete the guest lists

    Begin shopping for trousseau

    Inform mothers to select their dresses

    Make sure all the mens attire has been ordered

    Finalize honeymoon details and make the necessary reservations

    Six to Nine Months Before the Wedding

    Four to Six Months Before the Wedding

  • 6 Mail invitations and announcements

    Prepare a portrait for the newspaper

    Set appointment with photographer for your formal bridal portrait

    Select gifts for your attendants

    Set appointments with any hairdressers and/or makeup artists

    Hire the limousine and/or other forms of transportation for the wedding

    Choose the music for the ceremony

    Decide on menu for reception. Estimate number of guests

    Buy a gift for the groom, groom should buy a gift for the bride.

    Schedule a final fitting for your gown for your formal bridal portrait

    Purchase (borrow) all wedding accessories (ring pillow, garter belts, etc.)

    Plan the seating for the reception and ceremony (placement cards)

    Two to Four Months Before the Wedding Confirm the menu and catering details

    Prepare all maps and directions for the ceremony and reception

    Select your wedding rings

    Buy a wedding guest book

    Set the dates and times with the officiant for the rehearsal

    Plan the bridesmaids luncheon and any other parties

    Determine your resources for designing and printing the program

    Finalize the florist details, photographer, videographer, musicians, etc.

    Arrange the necessary accommodations for out-of-town guests

    Plan the rehearsal dinner, time and place

    Confirm the wedding cake details with the baker

    My Wedding CalendarMy Wedding CalendarTwo to Four Months Before the Wedding

    Four to Eight Weeks Before the Wedding

  • 7My Wedding CalendarMy Wedding CalendarTwo Weeks Before the Wedding

    Make arrangements to have your wedding gifts moved to your new home

    Handle business and legal details (name changes, address changes, etc.)

    Prepare the wedding announcement for the newspaper

    Reconfirm your guests accommodations

    Make sure all clothing and accessories are ready

    Get your marriage license and any blood tests which are needed

    The Big Day

    One Day Before the Wedding

    One Week Before the Wedding

    Two Weeks Before the Wedding

    Review seating details with the ushers

    Make sure all wedding attire fits

    Finalize seating arrangements

    Reconfirm your honeymoon reservations

    Start packing for your honeymoon

    Call any guests who have not returned their RSVP

    Finish place cards for reception

    Review final details with photographer, videographer, etc.

    Give a final headcount to the caterer

    Delegate responsibilities to reliable individuals on your wedding day

    Get a manicure or massage to relax yourself

    Stay with your family the night before and sleep early

    Make sure best man and maid of honor sign the wedding certificate

    Allow yourself plenty of time to get dressed

    Eat properly, relax with a good bath, prepare for appointments

    Enjoy your dream wedding and cherish each and every moment!

  • 8My Wedding BudgetMy Wedding BudgetBudget

    Brides Budget $Grooms Budget $

    Total $

    Apparel Cost

    Engagement Rings $Wedding Rings $Gown $Headpiece $Shoes $Jewelry $Garter $Hosiery $Grooms Tuxedo $Grooms Shoes $Other $Other $

    Total $

    Flowers Cost

    Bouquets $Boutonnire $Ceremony $Reception $Other $Other $Other $

    Total $

    Stationary Cost

    Invitations $Announcements $Thank You Cards $Personal Stationary $Guest book $Programs $Reception Napkins $Calligraphy $Other $Other $

    Total $

    Gifts Cost

    Attendants $Bridal Party $Parents $Other $

    Total $

    Transportation Cost

    Limos/Party Bus $Taxis $Parking $Other $Other $Other $

    Total $

  • 9My Wedding BudgetMy Wedding Budget

    Other Expenses Cost

    Officiant $Ceremony Fee $Coordinator $Rehearsal Dinner $Engagement Party $Showers $Hair/Nails $Brunch $Hotel Rooms $Other $Other $Other $Other $

    Total $

    Reception Cost

    Hall Fees $Tables/Chairs $Food $Drinks $Linens $Cake $Staff & Gratuities $Other $Other $

    Total $

    Music Cost

    Musician for Ceremony $DJ/Band for Reception $Other $

    Total $

    Decor Cost

    Seating $Table Centerpieces $Candles $Lighting $Other $

    Total $

    Photography Cost

    Formals $Candids $Extra Prints $Photo Albums $Videography $Photo Booth $Other $

    Total $

    Grand Total $

  • 10

    My ContactsMy ContactsDetail Company ContactCeremonyReceptionFoodFloristPhotographerVideographerDJ/BandGownTuxedoHotelTransportationAccessoriesJewelryBalloonsStationaryFavorsTravelCosmeticsHair/NailsLingerieHealth/FitnessInvestmentRealtyRegistryBakeryCoordinatorOtherOther

  • 11

    My ContactsMy ContactsPhone Number E-mail Notes

  • 12

    Type Location

    Engagement Photos


    Bride and Parents ArriveBride walking down the aisleFirst Kiss


    First DanceCutting the CakeToastBouquet TossGarter UnveilingBride

    Head Shots


    Head Shots

    Family/Bridal Party

    My FloristMy PhotographerCompany Name:Address:Phone Number:Email:Contact:

  • 13

    My FloristMy PhotographerCompany Name:Address:Phone Number:Email:Contact:

    Bridal Party Qty Cost Notes

    Bouquets $Boutonnires $

    Subtotal $

    Ceremony Qty Cost Notes

    Bride Bouquet $Aisle Runners $

    Subtotal $

    Reception Qty Cost Notes

    Entryway Arrangements $Centerpieces $

    Subtotal $

    Grand Total $

  • 14

    My TransportationMy MusicCompany Name:Address:Phone Number:Email:Contact:

    Entrance Music

    Song Title Artist Must Have

    First Dance

    Song Title Artist Must Have

    Mother/Son Dance

    Song Title Artist Must Have

    Father/Daughter Dance

    Song Title Artist Must Have

    Closing Music

    Song Title Artist Must Have

  • 15

    My TransportationMy MusicCompany Name:Address:Phone Number:Email:Contact:

    Type Cost/Hour Hours Qty Subtotal Pickup End time

    Bus $Limo $Taxi $


    Grand Total $

    Transportation Agenda

    Time Actual Hours Location Notes

  • 16

    Brides Guest ListBrides Guest ListName

    # of Guests


    # of Guests


    Gift Received

    Thank You Sent

  • 17

    Brides Guest ListBrides Guest ListName

    # of Guests