plan of approach water projects at don...

Plan of Approach

Water projects at Don Bosco

Internship in Lilongwe, Malawi

Team 212

Details

Students: Borna Gasparac / Bob Zwartendijk

Student nr.: 454212 / 457788

Study: Civil Engineering

Location: Alkmaar / Haarlem

Year: 2010-2011

Guidance: InHolland: Bert Kuipers

Ex-Change: Kathinka Schaap

Technical support: SamSam Water: Maarten Kuiper / Cedrick Gijsbertsen

Date: 12/04/2011

Version: 1.4 (Definitive)

Plan of Approach Version 1.4 12/04/2011

2 Borna Gasparac Bob Zwartendijk Team 212

Document:

Version Date Description Edited by

1.4 12-04-2011 Definitive BG

1.3 10-04-2011 Comments processed BG

1.2 03-04-2011 Final check BZ

1.1 03-04-2011 English version BG

1.0 15-03-2011 Edit to Edukans/Ex-change format BG

0 INTRODUCTION

0.1 GENERAL

This document is written for the preparations of our internship in Africa in the period of May 1st till August 10th 2011. This document will be used as a guideline before, during and after the internship in Malawi. The internship in Malawi will take place at the Don Bosco Youth Technical Institute in the capital Lilongwe. At Don Bosco we will deal with two water projects including rainwater harvesting and irrigation agriculture.

In October 2010 we decided to make this trip. Many preparations were taken prior to this plan. There is an information leaflet to recruit sponsors, a start was made with the vaccination program and a lot of information / knowledge which might be relevant to the internship was gathered. We have summarized these preparations in this plan. Besides this, mainly technical issues are identified and discussed in this document.

Borna Gasparac & Bob Zwartendijk

0.2 BOOKMARK

This document refers to other documents such as the financial planning, the sponsorship plan and the project assignment. These documents are available on request. Before this document can be completed it will be reviewed and commented by Kathinka Schaap (Ex-Change).

After processing the observations this document will be updated. The final version is sent to Mr. Patrick Muhime (of the Don Bosco Youth Technical Institute) for information and approval.



0.3 TABLE OF CONTENTS

0 Introduction ......................................................................................................................................................... 2

0.1 General ............................................................................................................................................... 2

0.2 Bookmark .......................................................................................................................................... 2

0.3 Table of contents ............................................................................................................................ 3

1 Edukans / Ex-Change ....................................................................................................................................... 5

1.1 General ............................................................................................................................................... 5

1.2 Millennium Goals ........................................................................................................................... 5

2 The assignment ................................................................................................................................................... 6

2.1 Definition ........................................................................................................................................... 6

2.2 Problem definition & accountability ...................................................................................... 7

2.3 Project data ...................................................................................................................................... 8

2.4 Project boundaries ........................................................................................................................ 9

3 Goals ..................................................................................................................................................................... 11

3.1 Team goals ..................................................................................................................................... 11

3.2 Transferring Knowledge .......................................................................................................... 11

3.3 Personal goals and competencies ......................................................................................... 11

3.4 Personal information ................................................................................................................. 12

3.5 Competencies and management ........................................................................................... 13

4 Products and Activities ................................................................................................................................. 16

4.1 Initiation Phase ............................................................................................................................ 16

4.2 Preparation phase....................................................................................................................... 16

4.3 Definition Phase........................................................................................................................... 17

4.4 Design .............................................................................................................................................. 19

4.5 Work preparation / implementation fase ........................................................................ 19

4.6 Completion Phase ....................................................................................................................... 20

5 Reports, evaluation and communication ............................................................................................... 21

5.1 Edukans / Ex-Change ................................................................................................................ 21

5.2 Website ........................................................................................................................................... 21

5.3 STOHA ............................................................................................................................................. 22



5.4 InHolland ........................................................................................................................................ 22

5.5 Other ................................................................................................................................................ 22

6 Quality Management ...................................................................................................................................... 23

6.1 Finished products ....................................................................................................................... 23

6.2 Control ............................................................................................................................................. 23

6.3 Discuss Moments ......................................................................................................................... 23

6.4 Procedure for amendments .................................................................................................... 23

6.5 Timesheets..................................................................................................................................... 23

7 Preparation ....................................................................................................................................................... 24

7.1 Personal safety ............................................................................................................................. 24

7.2 Risk Management ........................................................................................................................ 25

7.3 Fundraising ................................................................................................................................... 26

8 Project Planning .............................................................................................................................................. 27

8.1 Activity Table ................................................................................................................................ 27

8.2 Strips planning ............................................................................................................................ 27

9 Appendix ............................................................................................................................................................ 28

9.1 Strips planning ............................................................................................................................. 29

9.2 Source list ....................................................................................................................................... 30



1 EDUKANS / EX-CHANGE

1.1 GENERAL Edukans is a relief organization that was founded in 2002. Its main focus is the education in developing countries. Like other relief organizations, Edukans is dependent on gifts and sponsors. Material sponsorship mainly comes from schools. Many projects are set up to help the people in countries where people do not have the same possibilities and resources like we have in the western world. Providing money, school materials and knowledge is an important way of providing support. A other way of helping developing countries is transferring knowledge by students. This is how Ex-Change works. Dutch students can go to vicarious destinations such a Malawi or Kenya to work on an available project, in education or engineering. Through building required facilities, like dams or water catchment systems, and knowledge is transferred to the local people when working together.

1.2 MILLENNIUM GOALS The Millennium Development Goals (MDGs) are eight international goals that all 192 United Nations member states and at least 23 international organizations achieve have agreed to by the year 2015. These include eradicate extreme Poverty , reduce child mortality rates, fighting disease epidemics such as AIDS , and developing a global partnership for development. Edukans supports the millennium goals by its work in developing countries. Clean water is a key factor to help prevent diseases. Children die every day from diseases, many infected from polluted water or from their parents who got it in the first place. By helping Don Bosco to get more access to (clean) water we also help to get a bit closer to the realization of the millennium goals 4 and 6. Working together with partners and students from a different country improves global partnership for development. We will educate students and make contact with the local people to keep (technical) development growing in the future.

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/International_development

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/United_Nations

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/United_Nations

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/United_Nations_member_states

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/International_organizations

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/Extreme_poverty

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/Child_mortality

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/Epidemics

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://en.wikipedia.org/wiki/AIDS



2 THE ASSIGNMENT

2.1 DEFINITION

2.1.1 SUBPROJECT 1

The design of a system to collect rainwater from the buildings of the Don Bosco Youth Technical Institute.

2.1.2 SUBPROJECT 2

The design for guiding the water through the Don Bosco grounds , to catch the water that remains on the site. This project is divided into the following three subprojects:

1. Road design on campus 2. The location of future buildings and foundations for rainwater harvesting 3. Irrigation farming and collecting water for feeding the crops



2.2 PROBLEM DEFINITION & ACCOUNTABILITY

2.2.1 PROBLEM

In Malawi water is very expensive and scarce in the hot and dry season. The importance of rainwater harvesting is to save costs and conserve water. There is also a lack of water for agriculture purpose. There is a large volume of water which falls during the rain season, causing erosion. The project tackles the following problems:

How can Don Bosco capture rainwater and reuse it? How can Don Bosco use rainwater for agriculture? How can rainwater be collected from the site? What is the best location for a road on the grounds of Don Bosco considering

water management?

2.2.2 ACCOUNTABILITY

The project is located at the Don Bosco Technical Youth Institute. Initially it was assumed that sufficient in-house technical expertise was available to do the project. Within the technical institute and its surroundings there are little people or companies with sufficient knowledge. It is necessary for the institute to ask for assistance of a civil engineering team. This way the institute can learn how to use water responsibly and how to conserve water in the future. In addition, it will acquire the knowledge to maintain the facilities and possibly contract similar project independently. Knowledge and materials are available to build these facilities after it is designed. Initially it was assumed that the project could be completed by one student. After further research, we came to the conclusion that this would be insufficient and that at least two student should participate in the project team.



2.3 PROJECT DATA

2.3.1 FIELD DESCRIPTION

The Don Bosco Youth Technical Institute is located in Lilongwe, the capital of Malawi. The institute is located about 12km from the center in the outskirts of the city. The area is hilly and has an above average amount of green. The grounds of the institute covers approximately 12 hectares (about 350 x 350 = 122.500m²).

'12 .36" 0 Source: Google Earth

Lilongwe Coordinates: Latitude: -13.9827 (decimal degrees)

Longitude: 33.783 (decimal degrees) Altitude: 1036 (m above mean sea level)

Source: SamSam Water

2.3.2 AVAILABLE DATA

The client expects the designs according to the assignment and plan of approach. The only available data from Malawi:

average rain intensity of 2.31 mm / d (source SamSam Water) average evaporation intensity of 4.17 mm / d (source SamSam Water)



2.3.3 PRINCIPAL

The client is the Don Bosco Youth Technical Institute in Lilongwe with Mr. Patrick Muhime as informant. The executive principal is Edukans / Ex-Change, with the (technical) informant Mrs. Kathinka Schaap.

Website Don Bosco: http://www.dbc-malawi.org/

Website Edukans / Ex-Change: http://www.edukans.nl/scholenacties/ex-change-stages/

2.3.4 CONTRACTOR

The contractors are Borna Gasparac and Bob Zwartendijk. Together they form the executive project team No. 212 on behalf of Edukans / Ex-Change.

Website Borna & Bob: http://benbinmalawi.weebly.com/

2.4 PROJECT BOUNDARIES

2.4.1 PROJECT ACTIVITIES

Draw up preliminary plans / files Plan of approach 1, phrasing of problem setting, based on needs -> what do we

do? -> Before the internship, in the Netherlands Inventory on site Writing reports of the inventory (including sketches) Writing a second plan in response to the surveys in Malawi (possibly in

combination with the inventory) Writing / drafting / drawing designs of the assignments When the project will be worked out (plan 1 & 2), associated reports and

drawings will follow.

2.4.2 PRECONDITIONS

The area is bordered to the cadastral boundaries of the institute It has been taken into account the interests outside the area (for example:

groundwater extraction)

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://www.dbc-malawi.org/

http://www.edukans.nl/scholenacties/ex-change-stages/

http://www.edukans.nl/scholenacties/ex-change-stages/

http://translate.google.com/translate?hl=nl&sl=nl&tl=en&prev=_t&u=http://benbinmalawi.weebly.com/



2.4.3 PRINCIPLES

2.4.3.1 Subproject 1

A system for draining water of roofs to a central reception point.

o Through gutters, through closed conduit o Through land drains, open watercourse

The central reception point should be located as high as possible The reception will be a reservoir (concrete and brick or possibly prefabricated

plastic or steel) The rainwater will be reused for toilet facilities and possible agricultural means Water from the road has sufficient quality for agricultural irrigation.

2.4.3.2 Subproject 2

The road should be located centrally in the area

o The runoff from the road must be reusable. Possible collecting system: a ditch

Future buildings will be built as high as possible in the field (due to gravity related to water storage).

Agriculture should take place on the lower parts of the terrain. The usage of water pumps should be minimized.



3 GOALS

3.1 TEAM GOALS

1. Creating a design for rainwater harvesting 2. Creating a design for the water management on the campus 3. Designing a road on the campus 4. Determining the location for new buildings 5. A plan / design for agricultural irrigation

Besides the project objectives, students are expected to set personal goals that are aligned with their desired personal development. These objectives are described in the next section.

3.2 TRANSFERRING KNOWLEDGE

During the internship most of the time we will be working on the terrain of the Don Bosco Youth Technical Institute. Don Bosco is a big school with approximately 600 students. This gives a nice opportunity to transfer knowledge as much as possible. Interested students can help us with land surveying and also other activities. Knowledge can also be transferred during presentations of cases given by us. How this will be done is something to be discussed on site.

3.3 PERSONAL GOALS AND COMPETENCIES

3.3.1 PERSONAL GOALS BORNA

Improve English language skills Collaborating with people from different cultures Learn about different ways of thinking to solve problems Creating a road design Increase life experience

3.3.2 PERSONAL GOALS BOB

Research for future construction / works (feasibility) Preliminary investigation and finding solutions for problems related to water /

hydraulic engineering Writing a professional advice plan after completing (area) research Transferring knowledge to local students



3.4 PERSONAL INFORMATION

3.4.1 BOB ZWARTENDIJK

Age: 20 Place of residence: Aalsmeer, the Netherlands “ I visited Malawi for the first time two years ago, this was a very nice experience. I also visited Kenya and Tanzania last summer. I have seen many community projects and helped. I’m very glad I can go to Africa. The aim is to gain knowledge and experience, working on a civil engineering project in cooperation with the local people. When people support charity, their money often disappears into a big bank account, they never see where the money is spent on. Now we get the chance to collect money and spent it where this is needed the most ”

3.4.2 BORNA GASPARAC

Age: 20 Place of residence: Den Helder, the Netherlands “ I see this internship as one of the greatest adventures of my life. The choice to do an internship abroad is a decision I have made 3 years ago. Back then, the destination was unknown. When my classmate Bob stepped up to me to ask if I would go to Africa with him, I immediately said “yes”. Many have gone before us who have proven this point: there is nothing more beautiful to help your fellow man with your knowledge and expertise where it’s needed. To do a development internship is a conscious choice I have made.



3.5 COMPETENCIES AND MANAGEMENT

During this internship, the goal is to achieve certain targets. These are in line with the competency development, we aspire in our study. It will be possible to achieve the standard established competencies in our own way. Control indicators define when a competency can be considered as achieved.

The next page shows the competence and control indicators as they are described in the study guide (2010-2011 Study of Civil Engineering, University InHolland).



Competence Goal Control Indicators

1, Preparation of a (policy) advice / planning

Professional advice plan after completing a (area) research

The student gains self-relevant information. The student gives (financial) implications of

(different) alternatives. Students reviews the alternatives to the professional

standard.

2, Implementation of a (policy) plan

Research for future construction / works (feasibility)

Students analyze the impact of social developments. The student argues implementation options. The student argues the most viable option.

3, Applied research Research for future construction / works (feasibility)

Preliminary investigation and finding solutions for problems related to water / hydraulic engineering

The student formulates the problem. The student formulates the objectives. The student draws conclusions from results. The student gives recommendations for problem

solving

4, Project / Process Oriented working

Collaborating with people from different cultures

Learn about different ways of thinking to solve problems

The student adjusts the project on the basis of the indicators

The student coordinates work meeting where all parties have input and approve the progress of the project

6, Communication

Improve English language skills

The student analyzes the problem. The student sustains communications method (s) The student translates the selected communications

method(s) to multiple audiences



Competence Goal Control Indicator

7; Design / Calculation / Drawing

Creating a design for rainwater harvesting Creating a design for water management on

the campus Designing a road on the campus Determining the location for new buildings A plan / design for agricultural irrigation

The student writes an independent set of requirements / design, taking financial, performance, and usability features into account

8, Managing Architectural or Civil Engineering works

Research for future construction / works (feasibility)

Preliminary investigation and finding solutions for problems related to water / hydraulic engineering

The student develops alternatives for the maintenance - and management plan

The student makes his own budget

Plan of approach Version 1.4 12/04/2011


4 PRODUCTS AND ACTIVITIES

4.1 INITIATION PHASE

During the initial phase of the project we have been investigating what the necessities are of the project:

In Malawi water is very expensive and scarce in the hot and dry season. The importance of rainwater harvesting is to save costs and conserving water. There is also a lack of water for agriculture. There is a lot of water during the rain season, causing erosion.

In addition, the project definition:

Sub-project 1: The design of a system to collect rainwater from the buildings of the Don Bosco Youth Technical Institute.

Subproject 2: The design for guiding the water through the grounds to catch the water that remains on the site.

4.2 PREPARATION PHASE

During the preparation phase the following items were prepared:

Preliminary plan The preliminary plan describes preparatory steps related to the organization and implementation of the project. Based on the preliminary plan, the flyer, the website, the financial plan and the plan of approach were completed. Leaflet (digital and triptych) To inform family, friends, sponsors and other interested parties about the project, we created a leaflet. A triptych printed on paper to distribute and a digital PDF version to send in emails. Website Another way for communicating with interested parties is the use of a website. We have created a website which contains current information and progress information that will be made in Malawi. Financial Plan (Word and Excel document) Finance is a important part of the project. To clarify all financial subjects and related actions, an financial plan has been written. Plan of approach (this document) The project is in detail clarified in the planed and will be used for the next steps.



Timesheets To follow how much time is spend on preparation, project execution and completion of, all spent hours are recorded. This is also important for tracking the completion of the internship in relation to related reports and credits. Project Archive To keep track of which documents are written, amended and completed, an Excel file is made. Packing List During the internship in Malawi, we will take many personal items and materials with us. To ensure all items are packed, a packing list is compiled. Communication Before and during the internship, good communication is important. Not only communication with the client and the communication within the project but also the external communication is very important. The communication plan describes how the external communication will be organized.

4.3 DEFINITION PHASE

Inventory Report In the inventory report, the situation at the location is described, the possibilities regarding the design and execution of the project. The following points will be described in the inventory report, or as a separate report.

Sub-project 1: The design of a system to collect rainwater from the buildings of the Don Bosco Youth Technical Institute.

1. Water Needs 2. Number and location of various buildings 3. Alternatives drainage 4. Alternatives location of the reception 5. Storage Alternatives



Subproject 2: A design for guiding the water through the grounds to catch the water that remains on site.

1. General

a. Required Information 1. Groundwater, 2. Soil Structure 3. Storage in the soil, through soil survey and drilling 4. Crops 5. Rain Intensity (information obtained via SamSam Water)

b. Area dimensions and land boundaries c. Obtained from local register and / or d. Self-surveying

2. The design of a road on campus

a. Alternatives of the road 1. Material options 2. Location options 3. Potential water collection (see below)

3. The location of future buildings and foundations regarding rainwater

harvesting

a. Number and location of the various (building) buildings b. Alternative sites for new buildings c. Water storage alternatives, see Section 4 of subproject 1.

4. Irrigation for farming, collecting water for feeding the crop

a. Water storage alternatives, see Section 3, 4 and 5 of sub-project 1. b. Irrigation Alternatives

1. Open lines 2. Closed pipes 3. Materials

Second plan In the second plan conclusions will be drawn from the inventory report. It describes how the actual project will be executed. There will be also described what will happen at the end of the project. Which documents will be delivered or what actions need to be executed. Also, the missing information, knowledge and materials are discussed including related approach.



4.4 DESIGN

4.4.1 ACTIVITIES

The following activities will be determined in the second plan:

1. Designing a rainwater collection from the campus 2. Road design across the campus 3. Making drawings of the site concerning the future buildings, and coupled

to the design of the rainwater system of the campus 4. Creating / writing a draft / report on water management and irrigation for

agriculture: a. Measurements of the groundwater with monitoring wells b. Digging pilot slots / roadsides for drainage c. Experimental water collecting from the site d. Experimental gutters e. Experimental water collection regarding the campus f. Design for the rainwater catchment g. Design of the agricultural irrigation system

4.4.2 SOFTWARE

In order to carry out these activities, a number of computer programs will be used, namely:

Autocad, Autodesk Drawing Duflow Program for hydrological calculations MicroFem Program soil water modulation Microstation Bentley Drawing Microsoft Office Excel, Access, Word Writing and calculating

4.5 WORK PREPARATION / IMPLEMENTATION FASE

Following areas of the implementation design (including drawings) will be determined in the second plan:

1. Rainwater Collection on campus 2. Future road on campus 3. Location of future buildings 4. Water management: water collection, water storage and agricultural

irrigation.

Besides the preparatory work , the second plan (see Section 4.4) also determinates whether the execution of the design will fall within the project.



4.6 COMPLETION PHASE

Back in the Netherlands, the products supplied are marked as definitive, and submitted for approval to school and SamSam Water. Subsequently, the documents go to Ex-Change and Don Bosco in accordance with the Ex-Change requirements (included in this plan of approach, taken from the manual “Internships to Malawi 2011”). Also, the sponsors will be thanked with a letter written and mailed. In addition, a final report will be published on the website.

If the final report is approved and the Edukans reunion dit take place , the internship will be considered as completed.



5 REPORTS, EVALUATION AND COMMUNICATION

This chapter describes the actions before and during the internship in Malawi with regard to external communication. Meaning the communication towards the Netherlands and the way they will be informed of our progress and experiences.

5.1 EDUKANS / EX-CHANGE

Edukans / Ex-Change expects a number of written messages on her website. They expect us to:

1. Before departure. To make a team picture, write about our project, and the country where we go to and report our bank account with regard to fundraising. Make a pretty appealing story so we can use during fundraising.

2. In the first week of our internship abroad. A description of our expectations and first impressions. Also add pictures to it (max. 1 MB) and / or maps of the area where we are staying.

3. Halfway through your internship abroad. Now you write a Field Post Message, an update on the assignment, a log of work that is done and our experiences. Again, pictures a very welcome.

4. First week after returning to the Netherlands. Describe a number of experiences and the results you and our team have achieved. Also we can say thanks to sponsors and friends.

The supervisor (Ms. Kathinka Schaap) expects at least once every three weeks an update on the progress that is made.

5.2 WEBSITE

Blog Prior to the internship a blog is made, containing info about the progress of preparations. There will also be news. During the internship, at least once every two weeks the blog updated. In the article report our experiences and discuss progress. News Great news, for example, a sponsor who has sponsored a huge amount of money is displayed on the front page and on the blog where news is displayed in a smaller form. Photos During the internship, there will be regularly put photos on the site. This will be done at least once every two weeks, along with the additions to the blog.



5.3 STOHA

The STOHA is one of our larger sponsors. They expect us to write a story for their website (before) they also a report (every two weeks) for their bulletin (and website). Possibly, all reports are bundled so that they publish it in the summer edition of their magazine .

5.4 INHOLLAND

For Inholland, a 4 weekly report is obliged. It describes activities that are linked to the predetermined goals and competencies. The two weekly reports can be used as a basis. There is also a daily log.

5.5 OTHER

5.5.1 CHURCH OF ST. JAN GEBOORTE, KUDELSTAART

The St. Jan Geboorte Church in Kudelstaart has sponsored the project. In addition, we will visit a number of projects concerning church attendance. They expect us to write a piece for the voice (a booklet that is published once every 3months including the church programming and other information). After the internship they want us to come and give a presentation.



6 QUALITY MANAGEMENT

6.1 FINISHED PRODUCTS

The final products (reports and drawings) must meet the schools and the clients requirements.

6.2 CONTROL

The audit of the reports and drawings will be made within the project team. After a project document has been approved, it shall be submitted to the foundation SamSam Water for the technical evaluation, the training (Mr. Kuipers for the content and competency-based assessment) and the supervisor of Ex-Change (Mrs. Kathinka Schaap).

After any further adjustments, the reports and drawings are handed over to the client (Don Bosco Technical Institute for Youth, Mr. Patrick Muhime) and the external client (Ex-Change, Ms. Jacomien Kooiker).

6.3 DISCUSS MOMENTS

We will organize regular meetings with the client (Mr. Patrick Muhime). In addition, we will sent, at least once every two weeks, a progress report to SamSam Water, our school and Ex-Change. For Substantive consultation the project team will contact the relevant person.

6.4 PROCEDURE FOR AMENDMENTS

For changes prior to delivery to the client, the document gets a temporary status of a provisional version 1.0, 1.1 etc. get. For changes after delivery to the customer, the final version status (displayed on the front of the document / drawing) is given.

6.5 TIMESHEETS

The time registration is not entirely applicable to this project. Preparations made in the Netherlands, the actual internship in Malawi, combined with the preceding training in engineering provides more training hours than in the training requirements. Time registration in Malawi will be kept in the training reports. The timesheets prior to placement in Malawi will be summarized in a document.



7 PREPARATION To prepare ourselves for the internship a view actions were taken. Malawi is a country were many things are new for us. For example: the culture, the environment and climate. Learning more about Malawi is a important part of the preparation. Books and websites are read to learn more. Also Edukans/Ex-Changes provides training to learn about these subject. Important stuff to pack are listed in a packing list to minimize the chance of forgetting something.

7.1 PERSONAL SAFETY Vaccinations are taken for our personal safety. Malarone pills will be taken to prevent Malaria. The following insurances are concluded:

worldwide health insurance liability insurance accident insurance travel insurance



7.2 RISK MANAGEMENT

7.2.1 INTERNAL RISKS

The internal risks are mainly related to communication and collaboration within the project. Problems within the team will immediately be reflected in the results of the project.

7.2.2 EXTERNAL RISKS

The external risks are mainly related to communication and cooperation with the Don Bosco Youth Technical Institute. A number of technical issues can probably only be resolved by Don Bosco and the local population. If we do not get the right results and local support it will be possible that parts of the project do not run properly. It is also possible that there are technical challenges caused by failed drilling and hydrological design problems, including lack of data. We will make the best possible design on the basis of information available and accessible.

Worst case scenario: at present there are in the North African countries, many political problems. The situation in Malawi will be watched carefully.

On the other above mentioned risks, the following schedule applies: Subject / problem Possible solution With help from: Power cut Extra battery’s Local market Worst case scenario: political or terrorist treat

Temporary stay in the south of Zomba. Or in the north of Malawi (location unknown). Early return to Holland

South; the Bisschop North; contact still unknown Other: Dutch embassy, KLM

Communication problems Consideration, honesty, openness and respect

Modified plans / appointments

Relax, African style

Disease Run itself out, hospital visit, worst case: return to Holland

Hospital contact: Don Bosco and/or Edukans/Ex-Change

Theft, loss Replacement (with extra money), paying attention, valuable stuff hidden



7.3 FUNDRAISING

To inform family, friends, sponsors and other interested parties about the project, there is a leaflet. A triptych printed on paper to distribute and a digital PDF version to send in emails. We asked family, friends and civil engineering company’s tot support our project. This way we collected the needed money for the project.



8 PROJECT PLANNING

8.1 ACTIVITY TABLE Nr. Week Activity 1 45-48 Preliminary plan 2 45-48 Countries & project selection 3 45-48 Contracts 4 46-4 Sponsors (financial) 5 1-13 Sponsors (other resources) 6 49-52 Project description & contact involved

7 49-50 Booking tickets 8 47-52 Create leaflet 9 46-2 Financial plan 10 51-12 Approach 11 45-13 Personal preparation 12 5 Final payment fee 13 9 Training weekend 14 14 Training day 15 18-32 Internship in Malawi 16 18-24 Inventory Reporting 17 24-30 Writing reports between 18 36 Reunion 19 39 Final reports

8.2 STRIPS PLANNING

See section 10.2 (Appendix 2).



9 APPENDIX

1. Strips Planning

2. Source List

3. Flight plan



9.1 STRIPS PLANNING



9.2 SOURCE LIST

Lecture notes:

Name: Subject: Author: Source: Year: Basic Ground-Water Hydrology Groundwater U.S. Geological Survey

Dallas L. Peck

Samsam Water 1987

Book 4 Water dams Erik Nissen-Petersen SamSam Water 2006 Book 6 Water roads Erik Nissen-Petersen SamSam Water 2006 Book 7 Water from roofs Erik Nissen-Petersen SamSam Water 2006 Construction Manual Cement tanks Ministry of Housing, Construction and Public

Utilities SamSam Water 2010

Drip irrigation Irrigation Isaya V. Sijali SamSam Water 2001 Dictation Hydrology Hydrology Mr C. and Hans van den Akker Savenije TU Delft 2006 Dictation Water Education, Chapter 3, Groundwater

Groundwater Flow TU Delft TU Delft

Groundwater withdrawel Groundwater Patrick Okuni and John Farr SamSam Water - Guidelines for Drinking-Water Quality Drinking water World Health Organization World Health

Organization 2008

Mission Report Water from roofs SamSam Water SamSam Water 2009 Rainwater harvesting Rainwater

Collection John Mbugua SamSam Water -

Rainwater harvesting for use homasc Rainwater Janette Worm and Tim van Hattum SamSam Water 2006 Rainwater harvesting maintenance manuel Rainwater tanks Sander de Haas & Lucas Chest SamSam Water 2008 Rainwater Quality Guidelines Rainwater Rainwater Harvesting Implementation

Network SamSam Water 2008

Roof Water Harvesting Rainwater Collection

TH Homas and DB Martinson SamSam Water 2007

Smart Water Harvesting Solutions Water / Berry van Waes and Dick Bouman SamSam Water 2007



reception Smart Water Solutions Water NWP SamSam Water 2006 Technical Report 28 Rainwater Hune and ignore Paul M. Kimeu SamSam Water 2002 Traditions and innovation in land husbandry Water Will Crithley, Dan Miiro etc. SamSam Water 1999 Road Design Road construction Ing. L. Kuipers Ing. L. Kuipers 2000 Surface Irrigation Irrigation LJ Booher A. Oosting 1974 Small Water Supplies Water Cairncross / Feachem A. Oosting 1978 Water Treatment and Sanitation Water Mann / Williamson A. Oosting 1979 Ferrocement Water Tanks Water tanks SB Watt A. Oosting 1978 VLM notes Fluid Mechanics INHolland

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