philip nelson, director - illinois.gov

Philip Nelson, Director

Illinois State Fair State Fairgrounds • P.O. Box 19427 • Springfield, IL 62794-9427 • 217/785-1980 • Fax 217/782-8362

Dear Concessionaire:

Welcome to the 2015 Illinois State Fair! Enclosed please find a copy of your contract(s). Please sign the contract(s) and return with certificate of insurance and your payment by July 1, 2015.

PLEASE NOTE: THIS CONTRACT MUST BE COMPLETED WITH ALL LINES FILLED IN. BE SURE TO CHECK ONE OF THE BOXES IN CERTIFICATION #30 AND #32. IN ADDITION, BE SURE TO COMPLETE THE INFORMATION NEEDED IN CERTIFICATION #33 ALONG WITH THE TAX PAYER IDENTIFICATION PAGE.

INCOMPLETE CONTRACTS WILL BE RETURNED

REDUCE…REUSE…RECYCLE! NO STYROFOAM products will be allowed on the state fairgrounds during the fair. Please adhere to this policy.

Please go to our website in order to obtain all the information listed below. If you do not have access to a computer, please contact us at the number shown above and we will mail you a Concessionaire Packet.

To find the following information please go to our website www.illinoisstatefair.info

► Vendor / Exhibitor Information Booklet – changes from 2014

► ISF Fair Administrative Rules and Regulations – no changes from 2014

► General Housekeeping Information - Important - Please Read – overall rules and regulations

► Insurance Certificate information – a requirement by the Illinois State Auditors – refer to paragraph onthe other side

► Special Event Tax Collection Daily Reporting Form – for those concessionaires that have retail salesduring the Fair and must report them to the Illinois Department of Revenue. NOTE: All sales made during the Illinois State Fair (Sangamon County) must be reported to the IL Department of Revenue by August 31, 2015 using the provided collection report and payment coupon. EACH LOCATION MUST BE REPORTED SEPARATELY – DO NOT LUMP SUM YOUR LOCATIONS.

► 2015 Service Providers – list of the purveyors and wholesalers

► Service Provider Permit & Supply Unit Renter Requirements – important information for thosecompanies that make deliveries of supplies or products on the fairgrounds during the Fair and for those who park a supply unit

► Application for Service Provider Permit & Supply Unit Permit – must be completed to fulfill the aboverequirements

► Telephone Service Information – for those concessionaires needing phone service during the Fair

► Payment by Credit Card – our form for you to use your credit card

► Internet Connectivity Agreement – Central Management Services (CMS) form for internet connection

► Springfield Pepsi-Cola Bottling Co – preferred soda provider - information on purchasing soda

♦♦ over ♦♦ ♦♦ over ♦♦ ♦♦ over ♦♦ ♦♦ over ♦♦

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http://www.illinoisstatefair.info/

► Home City Ice Company – preferred ice provider - information on purchasing ice

► Best Expo – preferred decorator provider - for your additional decorating needs

► Your Rights under Illinois Employment Laws - Department of Labor – information on IllinoisMinimum Wage, Equal Pay and Child Labor

►Special $3 Food Tickets for Foster & Adoptive Families at the Illinois State Fair from the IllinoisDepartment of Children & Family Services (DCFS) – information on this program

►Public Health - All food / beverage operators are required to attend a mandatory food safety andsanitation training meeting. At least one representative from each food / beverage booth is required to attend the training meeting prior to opening a food / beverage concession at the Fair. Vendors who fail to attend will not be allowed to open. The training sessions will be held in the Emmerson Building (Health Department Office – 2nd Floor) according to the following schedule:

Tuesday August 11, 2015 – 2:00 pm Wednesday August 12, 2015 – 10:00 am and 2:00 pm Thursday August 13, 2015 – 10:00 am and 2:00 pm Friday August 14, 2015 – 10:00 am

►State Fire Marshal: Requirements for all concessionaires

►Insurance: This form must be submitted each year. Please note the requirements for public liabilityinsurance. "Public liability insurance insuring Vendor / Exhibitor in the minimum amounts of $250,000.00 per person, $500,000.00 per occurrence and $50,000.00 property damage against claims arising out of or in connection with the vendors / exhibits / rentals which are the subject of the Agreement. Vendor / Exhibitor shall supply said public liability insurance policy in a form of a Certificate of Insurance or other form satisfactory to the Department on or before July 1st. In addition, Vendor / Exhibitor shall have Worker's Compensation Insurance in the amount required by law."

REFUNDS: Please refer in the Contract to #9 Refund section.

CARDBOARD DISPOSAL: As last year, there will be designated areas throughout the grounds.

GRANDSTAND: There will be shows all ten (10) nights of the Fair. They will be finished by 10:45 pm and all vendors/exhibitors MUST be closed/finished for the night by MIDNIGHT and no later.

GOLF CARS:

Upon your arrival at the Fair, it is necessary that you come to our office in the Emmerson Building, north wing, to obtain the Vendor / Exhibitor contract card and electrical work order. Discounted admission and parking permits will also be available for purchase.

We look forward to working with you during the 2015 Illinois State Fair! If you have any questions, please feel free to contact our office at 217–785–1980 or [email protected].

Sincerely,

Lori Kirby Space Rental Office

Due to liability and safety issues, golf car usage for the 2015 IL State Fair will be greatly reduced with limited access for EVERYONE. Starting at 10 am EVERY DAY, there will be no golf cars allowed on the interior of the fairgrounds (except emergency vehicles). Please make appropriate plans to utilize pull carts, wagons, etc. after 10 am.

Applications for golf car permits and/or rentals will be available beginning June 1. Please email the Credentials Office at [email protected] for an application. In your request, please specify if you need an application for rental or an application to bring your own golf car. A limited number of golf car rentals will be available.

mailto:[email protected]


State of Illinois

Department of AgriculturePhilip Nelson, Director

VENDOR / EXHIBITORINFORMATION BOOKLET

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VENDOR/EXHIBITOR INFORMATION INDEX

ATM Machines ...................................................................................................................... 5Administrative Offi ces ........................................................................................................... 3Admission to Grounds ....................................................................................................3 & 4Americans with Disabilities Act ............................................................................................. 6Banking Services .................................................................................................................. 5Buildings /Grounds Offi ce ...................................................................................................... 6Campgrounds ...............................................................................................................6 & 13Carnival ................................................................................................................................ 4Cleanup ................................................................................................................................ 6Communication Committee .................................................................................................. 6Deliveries / Parcels ............................................................................................................... 5Electric Requirements .......................................................................................................... 9Electrical Service .................................................................................................................. 7Emergency Numbers ............................................................................................................ 5Fire Prevention Rules & Requirements .............................................................................. 10Golf Cars Rules & Regulations ............................................................................................. 7Hospitals ............................................................................................................................... 5Hotel / Motel Information ...................................................................................................... 5Insurance .............................................................................................................................. 7Job Service Assistance.......................................................................................................... 7Lost & Found ........................................................................................................................ 5Opening Day ......................................................................................................................... 8Parade ................................................................................................................................... 7Public Health ........................................................................................................................ 8Release Procedures ............................................................................................................. 8Sales Tax .............................................................................................................................. 8Show Hours .......................................................................................................................... 3Signs / General Appearance.................................................................................................. 8Service Providers ................................................................................................................. 5Telephone Service ................................................................................................................ 9Tow Lot / Impounded Vehicles .............................................................................................. 5U. S. Post Offi ce ................................................................................................................... 6

Printed by the Authority of the State of Illinois#14-265/5-14/25 copies

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WELCOME

Since 1853, the Illinois State Fair (ISF) has become one of the most anticipated events in the state by providing an ever-changing kaleidoscope of high quality, family-style entertainment. With a strong dedication to the best Fair experience possible, the staff associated with planning and executing the Illinois State Fair strives to exceed the highest expectations of all Fair guests. One of the ways this is done is by building strong business relationships with quality Vendors/Exhibitors. As a contracted Vendor/Exhibitor, you are now part of that team because we believe you share this same philosophy. We look forward to working with you as we continue our strong heritage of education, entertainment and economic development. Welcome to the Illinois State Fair!This manual is designed to arm Vendors/Exhibitors with the information necessary to ensure a smooth, positive and successful experience at the Illinois State Fair. The information outlined in the following pages is made a part of each Vendor/Exhibitor Contract by reference. It is the responsibility of each Vendor/Exhibitor to be familiar with these policies, procedures and rules. (ISF reserves the right to add, delete, interpret or amend rules and regulations contained herein as it deems necessary.)

CONTACT NUMBERSSpace Rental Offi ce ...........................................................(217) 785-1980Space Rental Offi ce FAX Line ...........................................(217) 782-8362State Fair Administrative Offi ces (General Information) ....(217) 782-6661Buildings & Grounds ..........................................................(217) 782-0789Golf Car Rental ..................................................................(217) 524-6658Illinois Dept. of Public Health .............................................(217) 785-2439Illinois State Police Headquarters – State Fairgrounds ......(217) 524-9857Illinois State Fair Security ..................................................(217) 725-0120Fire, Medical and All Other Emergencies ............................................ 911

ILLINOIS STATE FAIR STAFFJanet Dobrinsky ................................Assistant Manager, Illinois State FairKevin Gordon ................................Administrative Offi ce, Illinois State FairDennis Morris ................. Manager, Corporate Sponsors / Special EventsTammy Payne ..........................................................Manager, CredentialsLori Kirby ...............................................................Manager, Space RentalPam Harmon ............................................... Manager, Competitive EventsKim Hart ................................................................... Manager, Grandstand

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ILLINOIS STATE FAIR

LOCATION: Illinois State Fairgrounds 801 E. Sangamon Avenue Springfi eld, IL 62702

MAILING ADDRESS: P.O. Box 19427, Springfi eld, IL 62794-9427

TELEPHONE: 217/785–1980 ---- Space Rental Offi ce 217/782–6661 ---- Illinois State Fair

FAX: 217/782–8362

INTERNET ADDRESS: www.illinoisstatefair.info

OFFICE LOCATION: Space Rental Offi ce: Emmerson Building – North Wing Manager’s Offi ce: Emmerson Building – Main Entrance

OFFICE HOURS: Space Rental Offi ce : 8:00 am – 6:00 pm

SHOW HOURS: Gates: 7:00 am – Midnight Commercial Buildings: 9:00 am – 9:00 pm Illinois Building: 9:00 am – 5:00 pm Carnival: Thursday 8/13 5:00 pm - 11:00 pm Friday 8/14 Noon - 11:30 pm Saturday 8/15 11:00 am - 11:45 pm Sun 8/16 Noon - 11:00 pm Mon-Thur 8/17-20 Noon - 11:00 pm Friday 8/21 Noon - 11:30 pm Saturday 8/22 11:00 am - 11:45 pm Sunday 8/23 Noon - 10:00 pm

GENERAL ADMISSION:Adult (13-59): $7.00Child (5-12): $3.00Senior (60 and over): $3.00Parking (per day): $7.00Adult (13-59) Coupon Passbook (10 one-day admissions): $45.00Child (5-12) and Senior (60+) Coupon Passbook (10 one-day admissions): $20.00

SPECIAL ADMISSION DAYS: Sunday, August 16th – Veterans’ Day Veterans and their families are admitted free of charge with proper identifi cation

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Monday, August 17th – Senior Day Seniors, ages 60 and older, are admitted free of charge.

Sunday, August 23rd – Family Day $3.00 admission - Ages 5 and over

DISCOUNT ADMISSION FOR VENDORS / EXHIBITORS:***Admission and parking are NOT a part of the Vendor/Exhibitor contract***

Vendor/Exhibitor discount admission books and parking permits are available in the Space Rental Offi ce after July 1st.

$45.00 – Book of 10 undated coupons, which may be used any day during Fair. $35.00 – Parking permit in designated lot for duration of Fair.

PLEASE NOTE: Parking is very limited on the grounds. It can be very diffi cult to fi nd parking in your designated area after 10:00 am.

ADDITIONAL / OPTIONAL EXPENSES:Campgrounds Golf Car Permit Supply Unit PermitElectricity Public Health Permit Telephone ServiceGarbage Pickup Sales Tax

Further information about each of the above is included in this booklet.

GENERAL ADMISSION TICKETS:The general public may purchase booklets of 10 admission tickets by mail until July 1, 2015 and then at the Grandstand Ticket Offi ce. The tickets may be used any day during the Fair. Visit our website at www.illinoisstatefair.info for admission fees or call (217)782-6661.

CARNIVAL:Preview Night: Thursday, August 13 5:00 pm – 11:00 pm “Deuce Day” - All rides $2.00 Mega Pass - Valid Mega Pass:Unlimited carnival rides, good at both Main Carnival Midway and Adventure Village for duration of the Fair. Available for purchase at ISF Credentials Offi ce, Emmerson Building, main entrance with VISA, MasterCard or cash. Phone: (217)782–0775.January 1 – July 31 - $70.00; August 1 – August 23 - $90.00.

Pay-One-Price Promotions:Friday August 14 Noon - 6:00 pmMonday - Thursday August 17-20 Noon – 11:00 pmFriday August 21 Noon - 11:30 pmSunday August 23 Noon - 10:00 pm$30.00 per day – To be purchased at Carnival Ticket Booth

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SERVICE INFORMATION

BANKING SERVICES: Currency Exchange (10 days of the Fair) 8:00 am – 6:00 pm Located in the Emmerson Building – Main Entrance

ATM machines are available on the grounds during the Fair. Personal checks will not be cashed on the fairgrounds.

DELIVERIES / PARCELS:All deliveries must be made when you are on the grounds to receive shipment. IL State Fair will not accept C.O.D. parcels, nor store or be responsible for any shipment. Parcels should be addressed as follows ONLY during the fair.

Individual’s NameBooth Number / Location

Company / Organization NameIllinois State Fair

801 E. Sangamon AvenueSpringfi eld, IL 62702

AFTER THE FAIR it is your responsibility to change your address back to your original address.

SERVICE PROVIDERS:Contact the Space Rental Offi ce regarding a detailed list of service providers for decorating, golf carts, ice, tents, soft drink and food.

EMERGENCY NUMBERS:First Aid Station is located in the Emmerson Building Annex, North end.For emergencies call: IL State Police Headquarters – 217 / 524 – 9857

Local hospitals: Memorial Medical Center 217 / 788 – 3000, 800 N. Rutledge St. John’s Hospital 217 / 544 – 6464, 800 E. Carpenter

Building / Grounds Offi ce: 217 / 782 – 0789(Carpenters, electricians, grounds crew/maintenance, plumbing, fairgrounds security)

HOTEL / MOTEL INFORMATION: Springfi eld Convention & Visitors Bureau 109 N. 7th St., Springfi eld, IL 62701 217 / 789 – 2360 or 800 / 545 – 7300 TTY 800 / 546 – 0884 www.visit-springfi eldillinois.com

LOST AND FOUND / LOST CHILD:Contact the State Police Headquarters located on Grandstand Ave. Phone: 217 / 524 - 9857

TOW LOT / IMPOUNDED VEHICLES:Located on the southwest side of grounds, West of Dept. of Agriculture Administration Bldg. All impounded vehicles are subject to a towing fee.

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U.S. POST OFFICE:The U.S. Postal Service will be located at the west end of the Exposition Building. The Post Offi ce will be open daily during the Fair, 9:00 am – 5:00 pm (closed Noon - 1 pm for lunch). The following services will be available: Full Service Post Offi ce; Certifi ed, Express, Priority and Registered Mail; General Delivery Pick Up; Money Orders; Philatelic Products; Postage and Special Fair Cancellations. Vendors/Exhibitors who expect to receive mail at the Fair should use the following address:

Individual’s NameBooth Number / Location

Company / Organization NameGeneral Delivery

Illinois State FairgroundsSpringfi eld, IL 62702

For more information call: During State Fair – 217 / 785 - 2677 During Non-Fair – 217 / 788 – 7290

VENDOR/EXHIBITOR INFORMATION

AMERICANS WITH DISABILITIES ACT:Please be advised that by signing the Vendor/Exhibitor contract your signature signifi es that it is your responsibility to assure the IL State Fair Management that your activities during the Fair complies with the federal act. Please remember that under ADA a surcharge on any service provided to cover the expenses of making your booth accessible may not be imposed. If you have any questions, please seek advice from a lawyer.

BUILDING / GROUNDS OFFICE: 217/782–0789Carpenters, electricians, grounds crew / maintenance, plumbing, fairgrounds security.

CAMPGROUNDS:For all information concerning the Illinois State Fair campgrounds, please go to our website at www.illinoisstatefair.info, click on the Camping tab and follow the instructions given on those pages.

The fairgrounds TRAM does make timely runs throughout the fairgrounds each day of the Fair.

CLEANUP:The Illinois State Fair takes pride in the cleanliness of the Fairgrounds. It is your responsibility to keep the areas around your stand clean at all times and to provide suitable trash receptacles. Before leaving the fairgrounds, your area is to be cleaned, holes fi lled, the entire area free of refuse. All garbage refuse should be put in garbage containers or set alongside barrels for garbage pickup. All food vendors please note that payment for garbage will be paid directly to the Disposal Company during the Fair. Any food vendors using grease must use the closest grease barrel to their stand. Absolutely no grease is to be dumped in the sewers.

COMMUNICATION COMMITTEE: Will not meet for 2015

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ELECTRICAL SERVICE:The Space Rental Offi ce will initiate electrical Work Orders when electric fees are paid in full and when display is ready for connection. Any electrical power problems should be reported to the Electric Shop located on the east side of the fairgrounds or by calling 217/782-0791.

PLEASE NOTE: ALL VENDORS / EXHIBITORS ARE REQUIRED TO SUPPLY ALL OF THEIR OWN ELECTRICAL MATERIAL (POWER CORDS, POWER STRIPS, ETC.) TO THE POWER SOURCE. WIRE NEEDS TO BE RUBBER CORD ONLY – NO ROMEX ALLOWED. VENDORS / EXHIBITORS ARE RESPONSIBLE FOR ANY DAMAGE TO UNDERGROUND UTILITIES IF HIT BY TENT STAKES, ETC. OUTSIDE VENDORS / EXHIBITORS MAY NOT DISCONNECT THEMSELVES.

See page 10 for additional electrical requirements.

GOLF CAR POLICIES AND RULES:Golf car usage for the 2015 IL State Fair will be greatly reduced with limited access for EVERYONE.

A limited number of golf car rentals will be available through the ISF Credential’s Offi ce, with Rental Forms available beginning June 1st.

Starting at 10 am EVERY DAY, there will be no golf cars allowed on the interior of the fairgrounds (except emergency vehicles). Please make appropriate plans to utilize pull carts, wagons, etc after 10 am!

Call 217/524-6658 to have the golf car form sent electronically or email [email protected]. You will need to let the Credential’s Offi ce know if you are renting or bringing your own.

The fairgrounds TRAM does make timely runs throughout the fairgrounds each day of the Fair.

INSURANCE:Vendor/Exhibitor shall obtain public liability insurance insuring Vendor/Exhibitor in the minimum amounts of $250,000.00 per person, $500,000.00 per occurrence, and $50,000.00 property damage against claims arising out of or in connection with the vendor/exhibits/ rentals which are the subject of the Agreement. Vendor/Exhibitor shall supply said public liability insurance policy in a form of a Certifi cate of Insurance or other form satisfactory to the Department on or before July 1. In addition, Vendor/Exhibitor certifi es that it has workmen’s compensation insurance in an amount required by law and will provide proof of such.

JOB SERVICE ASSISTANCE:The Department of Employment Security will again provide recruitment assistance. If you would like their help or have any questions, please call their offi ce at 217-782-3846 Ext. 381. You may also visit their web site at www.illinoisskillsmatch.com.

PARADE / OPENING DAY:The Twilight Parade will be on Thursday, August 13th beginning at 6:00 p.m. Vendors/Exhibitors located outside may open on Thursday any time after noon. Vendors/Exhibitors located in the South end of the Grandstand are allowed to be open after 3:00 pm, but must be closed by 9:00 pm. The Exposition Building will be closed to the public on Preview Night.

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OPENING DAY:The fi rst offi cial day of the Fair will be Friday, August 14, 2015. All inside Vendors/Exhibitors must be in operation by 9:00 am and outside Vendors/Exhibitors by 10:00 am.

PUBLIC HEALTH:In our efforts to ensure a safe and healthy Illinois State Fair all food vendors are required to attend a public health meeting. Any food vendor who fails to attend a meeting will not be allowed to open Thursday, August 13th. Public Health personnel will complete a mandatory initial inspection of each concession. The Public Health meetings will be held in the Emmerson Building (Health Department offi ce – 2nd Floor) according to the following schedule: Tuesday, August 11th the meeting will be at 2:00 p.m. Wednesday, August 12th and Thursday, August 13th the meetings will be at 10:00 am and 2:00 pm. The last Public Health meeting will be Friday, August 14th at 10:00 am. Public Health personnel will be located in their offi ce throughout the duration of the fair during the hours of 8:00 am to 4:30 pm.

RELEASE PROCEDURES:All Vendors/Exhibitors must remain open and in operation until after the start of the last scheduled grandstand event at 8:00 p.m. on Sunday, August 23, 2015. In order to leave the grounds, you must present your fi nal sales tax payment receipt and your electrical disconnect release at the gate.

SALES TAX:If you make retail sales at the Illinois State Fair (Sangamon County), you must report and pay Illinois Sales Tax on these sales. Each vendor contract location must be reported and paid separately. DO NOT LUMP SUM YOUR LOCATIONS.

The IL Department of Revenue, Sales Tax Division, will be collecting, through the mail, all Illinois Sales Tax for retail sales made during the Illinois State Fair. The IL Department of Revenue will contact each vendor during the Fair to provide the reporting document, coupon and applicable envelope to be used in reporting the sales tax. It is imperative that the document, coupon and corresponding sales be reported and paid by August 31, 2015. Failure to do so will jeopardize your participation in 2016 Illinois State Fair and future Illinois events.

SIGNS / GENERAL APPEARANCE:All Vendors/Exhibitors spaces should be attractive, colorful, and professionally run. As you set up your display, please keep the following points in mind:

• Trailers must have professional vinyl skirting. Fringe banners, product banners or posters are not acceptable.

• Trailers should have removable hitches or professional skirting to conceal the hitch.

• LP gas tanks and soft drink canisters must have hoses long enough so that the canisters can be stored in the back of the stand and concealed with professional tent screening or attractive fencing.

• All signs must be attractive and professionally painted. Professional signs should indicate the name of the business/organization as well as menu and prices. Signs displayed perpendicular to the trailer or hung from an awning must have a minimum clearance of seven (7) feet. Banners and signs must be properly displayed and not sagging or drooping.

• Display area should be clear of trash and empty boxes.• Display area must be open and manned at all times.• Tables should be professionally skirted and items should be neatly displayed.• Inside Vendors/Exhibitors shall not exceed 8 feet in height on back wall. Booth

sidewalls or wings from the center of booth to the aisle shall not exceed 3 feet in height.

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• The theme of the booth should be easily recognizable and professional in its appearance. It should not have a fl ea market appearance. Banners and signs must be properly displayed and not sagging or drooping. Display area must be inside the designated space and not extend into the aisles or other Vendor/Exhibitor areas.

TELEPHONE SERVICE INFORMATION:The Illinois Department of Agriculture (IDOA) can meet your telephone service needs. IDOA offers service provided solely through the State Fairgrounds system or you may contact AT&T.

If telephone service is requested through IDOA or AT&T, the TELEPHONE SERVICEREQUEST form must be completed. (If requesting through AT&T, you must also contact AT&T directly at 1-800-228-2020.) Written requests must be returned with IDOA full payment to the Space Rental Offi ce by July 1st. If you have any questions, please contact the Space Rental Offi ce at 217-785-1980 or the Telecommunications Coordinator at 217-785-5701.

Service through the Illinois Department of Agriculture ONLY

One-time installation charge per line including:access, hookup, service charge, time and materials $225.00 PLUS Free repair servicePLUS any charges for long distance.

Service will require use of own telephone instrument (telephone, fax machine, etc.) If you are programming a credit card machine to a toll free number, you must include 9 as the fi rst number for dial out access.

Service through AT&T

One-time access charge by IDOA per line to take to demarc $200.00

PLUS hookup and service charge quoted by AT&TPLUS repair service charges as applicable by AT&TPLUS any charges for long distance by carrier of your choice

Service will require use of own telephone instrument (telephone, fax machine, etc.)

ELECTRIC REQUIREMENTSAs you set up your display, please keep the following points in mind:

• All outside Vendors/Exhibitors: Main feeder cable from panel or disconnect to state fair power supply must be S.O. or S.J.O. rubber covered cable and supplied (at Vendor or Exhibitor expense) to the power source. No splices in the feeder cable allowed and we require a 4-wire cord for 240-volt single phase.

• All electrical boxes, tombstones and power pedestals shall be kept clear of trailers and temporary structures a minimum of 3 feet. Do not build around or attach anything to our tombstone or power pedestals!

• Current can be furnished at 120-240 volts single phase, 60 cycles, A.C. at all the secondary load centers and most of the buildings.

• Maximum load in wattage must be specifi ed on contract application.• Please check with the Space Rental Offi ce or the electrical foreman for any load

over 60 amperes or any special electrical requirements.• All wiring and installation of electrical apparatus must be done at the expense of

the Vendor or Exhibitor under the supervision of the electrical foreman.

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• All trailers and trucks with electrical hookups must have a cord with a ground wire in it. No ground rods. Rubber cord with ground wire only to plug into our grounded system.

• All permanent and temporary wiring shall be under the jurisdiction of the electrical foreman. We recommend having a licensed electrical contractor install your wiring.

• All temporary wiring must be installed as follows - Externally operable fusible safety type switches or circuit breakers of correct capacity must be used for mains, where fuses are used fusetrons are recommended. Ground rod shall be driven at each service and connected to switch box for safety; also all appliances or equipment must be grounded in approved manner. A polarized system is recommended and over current protection be used in the ungrounded conductors.

• A connected load of 15 amperes is allowed for each circuit of No. 14 wire or 20 amperes when No. 12 wire is used.

• For loads greater than the above, reference should be made to the National Electrical Code (2004) or referred to the electrical foreman.

• All wiring shall be sized in accordance with the NEC (National Electrical Code). If there is a question about this please see the electrical foreman.

• Wire or cable in temporary structures, tents or in the open may be code grade for temporary installations.

• Wire for permanent exterior installation shall be weatherproof wire.• Wires laid underground temporarily shall be U.S.E. cable (Underground Service

Cable).• No items shall be attached to or hung from electrical wiring.• All sockets used in temporary structures, tents or in the open shall be of insulating

material.• All extension cords or pendant wires in temporary structures, tents or in the open

shall be rubber covered cords with 3 wire cords and plug ends. Lightweight, 2 wire. “Household” type extension cords are not allowed.

• No wiring shall be laid on the ground, or on the fl oor, or any permanent structure, tent or booth.

• Electric wiring shall not be fastened to nor draped over fencing. Where installations require wiring to be placed on or over fencing the wiring must fi rst be secured to a nonconducting surface such as a 1” x 2” board.

ELECTRIC REQUIREMENTS - ENFORCEMENTThe foregoing rules are issued under authority of “An Act in relation to the investigation and prevention of fi re and dangerous conditions in and near buildings and other structure,” approved June 15, 1909, as amended, and “An Act to regulate the storage, transportation, sale and use of gasoline and volatile oils,” approved June 28, 1919, as amended, and “An Act to regulate the storage, transportation, sale and use of liquefi ed petroleum gases,” approved July 11, 1955 as amended. Penalties provided by the respective acts will be enforced by inspectors from the Illinois State Fire Marshal offi ce, who will be on the grounds to enforce the rules and require general compliance with fi re-safe practices.

OFFICE OF THE ILLINOIS STATE FIRE MARSHALFIRE PREVENTION RULES - STOVESCity Gas and Electric - stoves operated by city and gas or electricity shall be used in all permanent or temporary buildings or structures owned by the State of Illinois, and at all other places in the Fairgrounds where these service areas are available.

Bottle Gas - In places where city gas or electricity is not available, stoves operated by bottled gas (butane or propane) may be used subject to the following:

Containers shall bear I.C.C. markings.

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An individual installation shall be limited to six (6) containers, four (4) for current use and two (2) in reserve. No fi lling of containers shall be permitted within the Fairgrounds. Empty containers shall be replaced with full containers supplied by the distributor. Empty containers shall be removed forthwith from the Fairgrounds by the distributor or provided with P.O. L. plug and cap.

Containers and fi rst stage regulating equipment shall be located outside of buildings. The discharge from safety reliefs shall be located not less than 3-feet horizontally away from any building opening. Discharge from any safety relief device shall not terminate in any building, nor beneath any building. All L.P. Gas, where used in any buildings, shall be restricted to the provisions of NFPA standard #58 (1983), Sections 3-4.6, 3-4.7 and 3-4.8 all L.P. Gas appliances shall be equipped with 100% shut-off control at burners. All L.P. Gas containers shall be equipped with excess fl ow check valves.

Pressure regulators and safety relief devices should be rigidly attached to the cylinder valves, cylinders, supporting standards, or otherwise rigidly secured and shall be so installed that tampering by unauthorized persons and the elements will not affect their operation.

Tubing shall be installed so that it shall be free from damage by traffi c or otherwise. The entire installation shall conform to the Standard of the National Fire Protection Association, on Liquefi ed Petroleum Gases (NFPA Pamphlet No. 58) Edition of 1983 and each installation shall be subject to approval by the State Fire Marshal.

Liquefi ed Petroleum Gas Containers used for Crop Drying Equipment exhibits and other related equipment (burning liquid propane rather than vapor) may be fi lled on the Fairgrounds. Filling operating shall be made only between 2:00 a.m. and 6:00 a.m. Containers used for these exhibits shall not exceed 500 gallons water capacity. The entire installation shall conform to the standards of the National Fire Protection Association on Liquefi ed Petroleum Gases (NFPA Pamphlet No. 58 Edition of 1983) (NFPA Pamphlet No. 54 Edition of 1980) and the Rules and Regulations of the Offi ce of the State Fire Marshal, Division of Fire Prevention pertaining thereto.

No installation shall be made until the Fire Marshal has approved the location. Other Types of Stove -- Any proposal to use stoves employing other kinds of fuel shall be subject to specifi c permission from the State Fire Marshal but no gravity feed stoves or appliances using gasoline, kerosene or other fl ammable liquid shall be permitted any place in the Fairgrounds.

Protection of Combustible Material -- All stoves shall be installed so as to adequately protect combustible materials from ignition.

FIRE PREVENTION - MISCELLANEOUS REQUIREMENTSFlammable Liquids - Storage of gasoline, kerosene or other fl ammable liquids in quantity shall be forbidden throughout the Fairgrounds. Storage shall be in approved safety containers meeting A.S.T.M. Standard # D 3435-80 gasoline containers shall be red, kerosene containers shall be blue (5-gallons only for gasoline and 10-gallons only for kerosene) and shall be in a safe place, properly protected or guarded from tampering outside of any building, structure or tent. Storage and use of fl ammable liquids shall conform to the Rules on gasoline and Volatile Oils, Offi ce of the State Fire Marshal, Division of Fire Prevention. Containers shall be fi lled only in daylight, well away from any source of ignition, and always outside of any building, structure and tent and a safe distance there from.

On vacating premises, Vendors/Exhibitors shall not leave any fi lled, partly fi lled or empty container which has been used for gasoline, kerosene, or other fl ammable liquid and will be held responsible for any accident or injury which may result from violation of this provision.

12

Tents to be Flameproof - Tents and awnings shall be made of fabric which has been treated effectively by an approved process to render it fl ameproof even under exposure to weather. This shall apply also to cloth canopies enclosures and trim used outside of buildings.

Decorations and Trim to be Flameproof - Paper or cloth used on the inside of buildings, structures and tents, for decoration trim, or suspended or shown in such a manner that it can easily ignite and propagate fi re, shall be treated according to NFPA 701, 1977 edition, for fl ame resistance. Material not complying with this provision will be ordered removed.

Storage of Combustible Goods - The storage or display of combustible goods or materials in dangerous and excessive amounts are prohibited.

Housekeeping - Each Vendor/Exhibitor shall be responsible for the tidiness and housekeeping in and around his exhibit or booth. All Vendors/Exhibitors shall have an approved type fi re extinguisher of not less than a 2A-10B-C rating.

All Fire Lanes shall be posted and kept free of vehicles and storage.

The Grandstand and Coliseum shall be posted as to number of occupants permitted. No accumulation of packing boxes, excelsior or other combustible packing material, waste paper, rags, unused decorations or other combustible waste will be permitted.

A covered metal or fi re rated container shall be provided for current waste material. Contents shall be disposed of safely at least daily.

Oily rags and waste shall be kept in a separate covered metal container, or disposed of safely immediately after use. They are subject to spontaneous ignition.

Only safety or “book” matches shall be used rather than the more dangerous “strike anywhere” matches.

Booths, railing, displays, etc., shall not block or interfere with aisles, stairs, entrances, or exits.

No Smoking in ANY BUILDINGS – Smoking shall not be permitted in any barn, stable or in any building or in any area where “No Smoking” signs have been posted. In the State of Illinois smoking is allowed only outdoors and fi fteen (15) feet from any entrance/exit.

FIRE PREVENTION - TOY BALLOONSNo toy balloon shall be fi lled or charged with hydrogen or any other fl ammable gas and the sale, transportation, storage, or possession of any such toy balloon is prohibited within or without the Fairgrounds.

Any gas cylinder used for any purpose shall be securely fastened in an upright position, to prevent falling and damage to either the cylinder or the valves.

FIRE PREVENTION - ENFORCEMENTThe foregoing rules are issued under authority of “An Act in relation to the investigation and prevention of fi re and dangerous conditions in and near buildings and other structure,” approved June 15, 1909, as amended, and “An Act to regulate the storage, transportation, sale and use of gasoline and volatile oils,” approved June 28, 1919, as amended, and “An Act to regulate the storage, transportation, sale and use of liquefi ed petroleum gases,” approved July 11, 1955 as amended. Penalties provided by the respective acts will be enforced by inspectors from the Illinois State Fire Marshal Offi ce, who will be on the grounds to enforce the rules and require general compliance with fi re-safe practices.

13

CAMPING INFORMATION

ILLINOIS STATE FAIRGROUNDS Camping during the Illinois State Fair; $40.00 per night for campers and motor homes;$15.00 per night for tents without a car; $20.00 per night for tents with a car. RESERVATIONS FOR VENDORS AND Exhibitors ONLY!Contact Credentials Offi ce at 217/524-6658.

APL Campgrounds (across from fairgrounds)1001 Taintor Road, Springfi eld, IL$35 per nightPhone: 217/622-3999

DOUBLE J CAMPGROUND AND RV PARK9683 Palm Road, Chatham, ILI-55, exit 88$43 per nightPull-through sites with hookupsPhone: 271/483-9998website: www.doublejcampground.com

KOA KAMPGROUNDS OF AMERICA, INC. 4320 KOA Road, Rochester, ILTwo miles from East Lake Shore Drive$35-$40 per night85 sites with hookupsPhone: 217/498-7002

LINCOLN’S NEW SALEM CAMPGROUND15588 History Lane, Petersburg, IL22 miles from Springfi eld on Rt. 97$20 per night200 sitesPhone: 217/632-4993

RIVERSIDE PARK CAMPGROUNDS4105 Sandhill Rd., Springfi eld, IL2-3 miles North of the fairgrounds on Business Rt. 55$20 - $30 per night87 sites with hookupsPhone: 217/753-0630

SANCHRIS LAKE STATE PARK9898 Cascade Rd., Rochester, ILApproximately 15 minutes from Springfi eld$20 per nightPhone: 217/498-9208Reservation on-line only @ www.reserveamerica.com

NOTE: All prices are subject to change.

FOR ADDITIONAL INFORMATION CONTACT: Department of Natural Resources, Camping Information - 217/782-6752, (Mon - Fri) 8:00 am - 5:00 pm

8 ILLINOIS ADMINISTRATIVE CODE CH. I, '270 SUBCHAPTER j

TITLE 8: AGRICULTURE AND ANIMALS

CHAPTER I: DEPARTMENT OF AGRICULTURE

SUBCHAPTER j: FAIRS

PART 270

ILLINOIS STATE FAIR AND DUQUOIN STATE FAIR,

NON-FAIR SPACE RENTAL AND THE GENERAL

OPERATION OF THE STATE FAIRGROUNDS

SUBPART A: DEFINITIONS: POLICY: VIOLATION

Section

270.10 Definitions

270.15 Policy

270.20 Violation of Rules; Administrative Hearings

SUBPART B: CONCESSIONS AND EXHIBITS AT THE STATE FAIR

Section

270.25 Categories of Exhibits

270.30 Privilege to Operate a Concession or Exhibit

270.35 Application for Reassignment of Space

270.40 New Applications for Space Rental

270.45 Substitute Locations or Discontinuance of Contracts

270.50 Reassignment of Space by Department

270.55 Number of Stands Permitted

270.60 Policy Governing Exhibits/Concessions and Approval to Conduct Business

270.65 Policy of Permitting Space Without Monetary Charge

270.70 Exercising Constitutional Freedoms

270.75 Assignment of Contracts

270.80 Inspection of Premises

270.85 Removal or Denial of Acceptance

270.90 Concessions and Exhibits Prohibited

270.95 Liquified Petroleum Gas

270.100 Merchandising Permits

270.105 Measuring Space

270.110 Electricity

270.115 Broadcasting Devices

270.120 Display of Exhibit or Concession Number

270.125 Protection of the Public and Lessee's Property

270.130 Distributing Literature or Display Advertising

270.135 Payment of Space Rental Contract


270.140 Operational Hours

270.145 Sales Prior to the State Fair

270.150 Sales During the State Fair

270.155 Property Shipped to the State Fair

270.160 Removal of Property

270.165 Gambling, Raffles, Prizes, Games of Chance, Intoxicating Beverages

270.170 Inside Exhibits

270.175 Posting Food Prices

270.180 Clean-Up

270.185 Public Health

270.190 Food and/or Drink Service Operations

270.195 Release Procedure

270.200 Security

270.205 Liability

270.210 Concessionaire's or Exhibitor's Trailers

270.215 Failure to Abide by Rules or Contract Provisions

270.220 Lessee's General Standard of Conduct

270.221 Emergency Closing

SUBPART C: HORSE RACING AT THE STATE FAIR

Section

270.225 Categories of Horse Racing

270.230 State Fair Colt Stakes Races

270.235 Review Futurity Races

270.240 Illinois Trotting and Pacing Colt Races

270.245 Quarter Horse Races

SUBPART D: PREMIUMS AND RULES GOVERNING EXHIBITS OR EVENTS

Section

270.250 Premiums Offered

270.255 Premium Books

270.260 Payment of Premiums

270.261 Land of Lincoln Breeders Awards for Purebred or Registered Livestock

SUBPART E: JUDGES: STATE FAIR

Section

270.265 Professional and Artistic Contracts

270.270 Judge's Salary

270.275 Selection of Judges


SUBPART F: CERTIFICATES OF AWARD: STATE FAIR

Section

270.280 Certificates, Ribbons and Trophies

SUBPART G: FEES FOR ADMISSION TO THE STATE FAIR

Section

270.285 Daily Admission Charge

270.290 Special Events

270.295 Designated Days

270.300 Gate Admission Charge Waived

270.305 Schedule of Admission Charges and Fees

270.310 Admission of Motor Vehicles

270.315 Employees of Exhibitor/Concessionaire

SUBPART H: TRAFFIC CONTROL, PARKING AND CAMPING: STATE FAIR

Section

270.320 Camping Location

270.325 Fee for Camping

270.330 Camping Sticker

270.335 Removal of Illegally Parked Vehicles

270.340 Extension Cords

270.345 Traffic Control and Parking; Spraying Livestock Trucks

SUBPART I: MISCELLANEOUS RULES GOVERNING THE OPERATION OF THE STATE

FAIR

Section

270.350 Pets

270.355 Structures of Lessee

270.360 Restrictions

270.365 Intoxicating Beverages

270.370 Grandstand Ticket Refunds

270.371 Leasing Facilities During the State Fair

SUBPART J: NON-FAIR SPACE RENTAL:

BASIC RULES APPLICABLE TO ALL RENTALS

Section


270.375 Non-Fair Availability Dates

270.380 Application for Space

270.385 Reassignment

270.390 Compliance with State Law and Regulations

270.395 Removal Rights or Denial of Acceptance

270.400 Assigned Space

270.405 Inspection

270.410 Payment

270.415 Tickets

270.420 Facility Availability

270.425 Parking

270.430 Security

270.435 Fire Regulations

270.440 Tables and Chairs

270.445 Clean-Up

270.450 Alterations

270.455 Insurance

270.460 Discrimination

270.465 Camping

270.470 Concessions

270.475 Delinquency

270.480 Gambling, Raffles, Prizes, Games of Chance, Intoxicating Beverages

270.485 Non-Exclusivity (Repealed)

270.490 Lessee's General Standard of Conduct

270.495 Criteria for Grant of Privileges

270.500 Waiver of Applicable Rules (Repealed)

270.505 Rate Schedules

270.510 Limit on Duration of Contract

270.515 Liquified Petroleum Gas

SUBPART K: NON-FAIR CONCESSIONS

Section

270.520 Renter Rights (Repealed)

270.525 Contract

270.530 Interests of the Public

270.535 Liability

270.540 Health Laws

270.545 Rates

270.550 Inspection

270.555 Payment Due


SUBPART L: CAMPING: NON-FAIR

Section

270.560 Who May Camp

270.565 Location

270.570 Fee

270.575 Camping Facilities

270.580 Sticker

270.585 Penalty

270.590 Extension Cords

SUBPART M: HOUSE TRAILERS: NON-FAIR

Section

270.595 Eligibility

270.600 Misconduct

270.605 Liability

270.610 Rent and Rates For Other Services

270.615 Payment Method

SUBPART N: HORSE OR CATTLE BARN, STALL AND TACK ROOM RENTAL:

NON-FAIR

Section

270.620 Rates

270.625 Rent Payable

270.630 General Stabling Rules: (Non-Contractual Events)

270.635 Reporting

270.640 Lessee Collection of Fees

270.645 Stall Use

270.650 Restriction to Assigned Space

270.655 Trailer Storage

270.660 Inspection

270.665 Restrictions

270.670 Quarantine Provisions

270.675 Dogs

270.680 General Misconduct

270.685 Track Usage

270.690 Restrictions on Barn Use

AUTHORITY: Implementing and authorized by the State Fair Act [20 ILCS 210]; implementing

Section 40.14 and authorized by Section 16 of the Civil Administrative Code of Illinois [20 ILCS


5/16 and 40.14].

SOURCE: Adopted at 4 Ill. Reg. 25, p. 34, effective June 11, 1980; amended at 5 Ill. Reg. 1332,

effective January 29, 1981; codified at 5 Ill. Reg. 10532; amended at 6 Ill. Reg. 8958, effective

July 9, 1982; amended at 8 Ill. Reg. 6103, effective April 25, 1984; emergency amendments at 10

Ill. Reg. 13370, effective July 28, 1986, for a maximum of 150 days; amended at 10 Ill. Reg.

14282, effective August 20, 1986; amended at 10 Ill. Reg. 20468, effective November 26, 1986;

amended at 11 Ill. Reg. 2228, effective January 20, 1987; amended at 15 Ill. Reg. 455, effective

January 2, 1991; amended at 18 Ill. Reg. 9400, effective June 12, 1994; amended at 19 Ill. Reg.

9400, effective June 29, 1995; amended at 21 Ill. Reg. 5530, effective April 22, 1997; amended

at 22 Ill. Reg. 11374, effective June 22, 1998.

SUBPART A: DEFINITIONS: POLICY: VIOLATION

Section 270.10 Definitions

Unless the context otherwise requires, the terms shall have the following meanings:

"Authorized vehicle" is an on-road or off-road vehicle operated by the Department of

Agriculture.

"Concessionaire/Commercial Exhibitor" means any person selling directly to the public

or taking orders for future sales pursuant to an annual space rental contract.

"Division" means the Division of Fairs and Promotions, Department of Agriculture, State

Fairgrounds, Springfield, Illinois 62794-9281.

"Exhibitor" means any person who displays his/her goods, displays his/her person, or

distributes information and is not engaged in sales pursuant to an annual space rental

contract, or participates in programs offered by the Department.

"Person" means any individual, partnership, corporation, association, governmental or

religious entity.

"Space Rental Contract" means a written contract entered into between the person(s)

desiring to put on an exhibit or operate a concession and the Department.

"Space Rental Office" means the office in charge of space rental, Division of Fairs and

Promotions, Department of Agriculture, State Fairgrounds, Springfield, Illinois 62794-

9427 or the office in charge of space rental for the DuQuoin State Fair, Division of Fairs

and Promotions, Department of Agriculture, Fairgrounds, DuQuoin, Illinois 62832.


"Special Agreement" means a multiple year or single year lease subject to a negotiated

rate. This type of agreement would include persons building permanent structures,

multiple year off season rentals, single or multiple year fair-time leases, etc.

"State Fair" means the annual event that is held at Springfield or the annual event that is

held at DuQuoin for the purposes as set forth in Section 270.15.

"State Fairgrounds" means all the land and water areas, including all buildings and

facilities located thereon, known as the State Fairgrounds at Springfield or DuQuoin.

"Superintendent of the Division of Fairs and Promotions" means the Superintendent of

the Division of Fairs and Promotions, Department of Agriculture, State Fairgrounds,

Springfield, Illinois 62794-9281.

(Source: Amended at 19 Ill. Reg. 9400, effective June 29, 1995)

Section 270.15 Policy

a) It is the policy of this State that the Department operate the Illinois State Fair as a

showcase for the nation and world to view Illinois agriculture, to provide for

industrial, cultural, educational, trade and scientific exhibits, to promote the

sport of horse racing and other competitive sports and for the entertainment and

enjoyment of the people of the State of Illinois (Section 3 of the State Fair Act (Ill.

Rev. Stat. 1991, ch. 127, par. 1703) [20 ILCS 210/3]). The annual Illinois State

Fair, located at Springfield, will be held commencing not earlier than the

Thursday that is twenty-five days prior to Labor Day. The DuQuoin State Fair

will be held commencing not earlier than the Saturday that is nine days prior to

Labor Day.

b) The policy governing the general operation of the Illinois State Fair and the State

Fairgrounds at Springfield shall be applicable to the general operation of the

DuQuoin State Fair and the State Fairgrounds at DuQuoin.


Section 270.20 Violation of Rules; Administrative Hearings

All decisions and actions of the Department are subject to the Illinois Administrative Procedure

Act [5 ILCS 100] and the Department's Administrative Rules (8 Ill. Adm. Code 1) which pertain

to administrative hearings, petitions, proceedings, contested cases, declaratory rulings and

availability of Department files for public access. Administrative hearings are governed by the

Illinois Administrative Procedure Act and 8 Ill. Adm. Code 1.Subpart B.



SUBPART B: CONCESSIONS AND EXHIBITS AT THE STATE FAIR

Section 270.25 Categories of Exhibits

Exhibits for the State Fair shall be allowed in the following general categories:

a) Agricultural exhibits;

b) Industrial exhibits;

c) Labor and management exhibits;

d) Governmental and public service exhibits;

e) Religious exhibits;

f) Educational exhibits; and

g) Artistic and athletic exhibits.

Section 270.30 Privilege to Operate a Concession or Exhibit

The privilege to operate a concession or exhibit shall be conducted according to the laws of the

State of Illinois and without infringement upon the rights or privileges of others. Lessee will not

handle or sell any commodity or transact any business upon and within the State Fairgrounds

except that which is expressly stipulated in the contract. A lessee must confine the business and

the promotion and advertising of same on the State Fairgrounds to the assigned space.

Section 270.35 Application for Reassignment of Space

Application for reassignment of space will be provided in the following manner:

a) Following the close of the most recent State Fair, all concessionaires/exhibitors

will be evaluated with regard to performance (i.e., payment of fees, violation of

public health rules (if applicable), appearance of concession/exhibit, revenue

generated, compliance with State Fair rules (Subparts A through I of this Part, as

applicable), and any formal written complaints from the public arising out of the

performance of activities on the fairgrounds.


b) Those concessionaires/exhibitors that perform in an acceptable manner based on

the criteria described in this Section shall be mailed an application to reapply for

reassignment or relocation of space. An application will be mailed by the Space

Rental Office at the address on file with the Department not later than December 1

preceding the next year's State Fair. It shall be the responsibility of each

concessionaire/exhibitor desiring reassignment or relocation of space to return its

application to the Space Rental Office no later than February 1. Failure to receive

the application for reassignment or relocation of space shall not relieve the

concessionaire/exhibitor from its responsibility to request reassignment or

relocation of space prior to the February 1 deadline.

c) After evaluating reapplication for space submitted pursuant to subsection (a) of

this Section, and after spaces have been assigned by the Director or a designated

representative, all new applications for space rental will be evaluated.


Section 270.40 New Applications for Space Rental

New applications for space rental shall be filed no earlier than September 1 and shall be accepted

no later than June 30. New applications for space rental will be considered after February 1 at

the close of the reapplication period. New applications for space rental shall be processed in the

following manner:

a) All new applications for space rental shall be sent to the Division and shall be

accompanied by a photograph or drawing of the concession/exhibit. If the

proposed concession/exhibit differs significantly from the photograph or drawing

submitted with the application, the Department reserves the right to reconsider the

application for space. Factors that would affect the approval of the application

would be physical limitations and restrictions, the general appearance of the

structure, possible interference with existing structures, power sources, sewage,

and water service.

b) All new applications for space rental will be classified by the Department as to

type of concession/exhibit that will be operated.

c) All new applications for space rental will be considered after all reapplications

and relocations have been completed pursuant to Section 270.35.

d) Granting the privilege to operate a concession/exhibit shall be based on the

following criteria:


1) The Department at all times shall attempt to promote the current theme of

the State Fair;

2) the current number of similar concessions/exhibits operating on the

grounds;

3) the general appearance of the concession/exhibit, revenue potential to the

Department, stand design, structure, sanitation requirements and physical

constraints.


Section 270.45 Substitute Locations or Discontinuance of Contracts

Alterations in the Fairgrounds or space may make it necessary to eliminate previously available

or contracted space from one year to the next. In these cases the Director or a duly authorized

representative reserves the right to offer substitute locations or discontinue contracts completely.

Section 270.50 Reassignment of Space by Department

After a site is contracted for, there shall not be any change in location unless such change is

necessary in accordance with Section 270.45 or this rule. In the event the same space is sold to

two or more concessionaires/exhibitors, the space shall be reassigned by lottery. The lottery shall

be conducted by the Director or a duly authorized designated representative.


Section 270.55 Number of Stands Permitted

Each concession/exhibit location shall be under a separate contract with the Division.

(Source: Amended at 8 Ill. Reg. 6103, effective April 25, 1984)

Section 270.60 Policy Governing Exhibits/Concessions and Approval to Conduct Business

The Department reserves the right to license and regulate all concessionaires/exhibitors on the

Fairgrounds. The business conducted under a space rental contract shall be at all times in

accordance with Subparts A through I (as applicable) of this Part, the provisions of the space

rental contract and the statutes of the State of Illinois.



Section 270.65 Policy of Permitting Space Without Monetary Charge

To promote the dissemination of free information and/or to provide for the free entertainment of

fairgoers, the Department may provide space and/or facilities to exhibitors without monetary

charge for industrial, cultural, educational, trade and/or scientific exhibits, provided that the

exhibits fit into the general theme of the State Fair, space is available, and no direct sales to the

public are made on the fairgrounds. Space shall be afforded without charge to the Governor,

Lieutenant Governor, Attorney General, Secretary of State, Treasurer, Comptroller, President and

Minority Leader of the Senate, and Speaker and Minority Leader of the House of Representatives

for the purpose of disseminating information to the public about their respective constitutional

office.

(Source: Amended at 10 Ill. Reg. 14282, effective August 20, 1986)

Section 270.70 Exercising Constitutional Freedoms

The Department recognizes that the State Fair is a proper forum for the free exchange of ideas in

a free society. For any person desiring to distribute information and/or solicit contributions on

the fairgrounds in the exercise of constitutional freedoms, the Department shall designate an area

or areas in which the proposed activities may be conducted. All activities shall be conducted

from within, and not from without, the area or areas as designated by the Director, or a

designated representative, for such purpose. All persons requesting such space shall apply for

space pursuant to Sections 270.35 and 270.40 except that the revenue generating evaluation

criteria of those Sections shall not apply. Privilege granted pursuant to this Section shall be

provided at no charge. The provisions of Section 270.115 relative to broadcasting devices shall

pertain to all persons exercising their constitutional freedoms.


Section 270.75 Assignment of Contracts

State Fair exhibit or concession contracts or any portion thereof shall not be assigned, interest

therein hypothecated or otherwise disposed of without the written consent of the Department.

Obligations provided for in said contracts, including payments for space, electric service, or gas,

shall remain the obligation of initial lessee, irrespective of approved subleasing or assignment

otherwise provided. It is the Department's policy that contracts shall not be assigned unless death,

injury or sickness of the original lessee makes assignment necessary in order to perform the

provisions of the lease for that year's fair. Approved subcontracting does not transfer any rights

to reapplication to the subcontractor, and it is the policy of the Department that subcontracting is

only valid for the current year's fair.



Section 270.80 Inspection of Premises

The premises contracted for by the lessee shall at all times be open to any official or designated

inspector of the Department, law enforcement officer, or other authorized officials in the

performance of their duties.

Section 270.85 Removal or Denial of Acceptance

a) The Department reserves the right to deny admittance or to remove from the State

Fairgrounds any person, exhibit, animal, concession, or show that:

1) is falsely entered or represented to the Department.

2) is in violation of its exhibitor, concessionaire, space rental, or any other

type of contract entered into with the Department for performance at the

State Fair.

3) is detrimental to the health, safety, or welfare of the fair-going public.

b) The Department also reserves the right to remove any sign, banner, display or

advertising material if such material is in violation of the Department's public

policy as stated in Section 3 of the State Fair Act (Ill. Rev. Stat. 1991, ch. 127,

par. 1703) [20 ILCS 210/3].

c) In the event that the Director or a duly authorized representative determines that

any person, exhibit, animal, concession or show should be removed from or

denied acceptance to the State Fairgrounds, that decision shall be effective

immediately.

d) Any person or persons objecting to the decision of the Department pursuant to this

Section may file a petition according to the Department's administrative procedure

(8 Ill. Adm. Code 1.50(b)). If the Director's response pursuant to 8 Ill. Adm. Code

1.265 is that administrative proceedings should be initiated in regard to the

petition, the administrative hearing shall be held within 15 hours from the time the

removal notice or denial is given.


Section 270.90 Concessions and Exhibits Prohibited


No roving concessions or exhibits shall be permitted. No shows or exhibitions featuring

obscenity as defined in Section 11-20 of the Criminal Code of 1961 (Ill. Rev. Stat. 1991, ch. 38,

par. 11-20) [720 ILCS 5/11-20] will be permitted.


Section 270.95 Liquified Petroleum Gas

No liquified petroleum gas installations will be allowed on the State Fairgrounds until the lessee

has received approval from the State Fire Marshal (see 41 Ill. Adm. Code 200). No liquified

petroleum gas will be allowed in any State building at any time.


Section 270.100 Merchandising Permits

Parties desiring merchandising permits to solicit orders for and deliver articles of food, tobacco,

soft drinks or other articles of merchandise to restaurants, refreshment stands, exhibits or

concessions upon the State Fairgrounds shall purchase permits from the Space Rental office.

Delivery trucks not properly identified with said merchandise permits shall be prohibited from

entering the grounds at any time during the period of the State Fair. All delivery trucks must use

only that gate specified for and exclusively for delivery trucks. The fee for such permits shall be

set annually and shall appear in the Schedule of Space Rental Fees which shall be on file in the

Department and available upon request.


Section 270.105 Measuring Space

Outside space will be measured from tie-in to tie-in, overhang to overhang, awning to awning or

trailer hitch to bumper. Stands will be measured from lot line to lot line. Storage or service

areas occupied by the lessee on either side of the main structure will be considered as part of the

main structure in determining rental charge.

Section 270.110 Electricity

All electric consumption, wiring and installation of electrical apparatus will be at the expense of

the lessee and under the supervision of the State Fair Electrical Foreman or his designated

representative. Each exhibitor or concessionaire must furnish a suitable fuse box and all wiring

within the exhibit or concession. Wiring must be brought to within five feet of the power source.

All service shall be properly grounded. All wiring shall meet the approval of the State Fair

Electrical Foreman or his designated representative. Since the concessions and exhibits at the


State Fair are temporary structures, they are not required to meet the provisions of the Building

Code. The State Fair Electrical Foreman or his designated representative shall approve all wiring

based upon safety, i.e., no bare wires, sufficient fuses and fuse boxes, etc. A supplementary

electrical consumption specification form shall be completed and signed by the exhibitor or

concessionaire and approved by the State Fair Electrical Foreman or his designated

representative before a hook-up form may be obtained from the Space Rental office and a

hook-up made. The Department is not responsible or liable for failure of gas and/or electric

service.

Section 270.115 Broadcasting Devices

No loud speakers, radios, amplifiers or other broadcasting devices can be used on the location

described in said contract without the written consent of the Superintendent of the Division or a

duly authorized representative endorsed thereon. Permission to use or continue to use

broadcasting devices shall be based upon the Department's determination of whether the use of

such device will interfere with the normal and usual conduct of business by adjoining or adjacent

concessionaires/exhibitors.


Section 270.120 Display of Exhibit or Concession Number

Each lessee shall display the concession or exhibit number in a conspicuous place near the front

of the stand or place of business.

Section 270.125 Protection of the Public and Lessee's Property

Lessees shall take precautions (e.g., use of safety equipment, restraining public access), as

necessary, when machinery, equipment or working demonstrations are involved so as to avoid

injury to any person or the loss or damage to lessee's property.


Section 270.130 Distributing Literature or Display Advertising

A lessee may distribute literature or display advertising signs within the rented space only.

Under no circumstances will any person, firm or organization be permitted to place advertising

on State buildings, exterior or interior, fences, trees, or poles within the Fairgrounds.

Notwithstanding anything in this Section, the Department has the right to place corporate

sponsor's acknowledgement on buildings, fences, or poles within the fairgrounds.



Section 270.135 Payment of Space Rental Contract

All fees for space rental shall be paid in full upon the signing of the contract. A signed contract

and full payment must be returned to the Space Rental Office prior to July 1. Failure to return

said contract and fees shall make the contract void. Payment of fees shall be in the form of cash,

a money order, or a certified, cashier, or company check. No personal checks will be accepted.


Section 270.140 Operational Hours

All exhibits and concessions shall be ready in Springfield by 8:00 a.m. and in DuQuoin by 10:00

a.m. on the opening day of the annual State Fair. Buildings shall be open at 9:00 a.m. and shall

close at 9:00 p.m. daily. If the situation warrants an earlier closing (e.g., electrical failure, natural

disaster, adverse weather conditions), it may be allowed but permission to do so must be granted

by the Superintendent of the Division or a duly authorized representative.


Section 270.145 Sales Prior to the State Fair

All goods and services sold other than during the published dates of the State Fair shall be

subject to non-fair space rental rules (Subparts J and K of this Part).

(Source: Amended at 10 Ill. Reg. 20468, effective November 26, 1986)

Section 270.150 Sales During the State Fair

For those persons subject to a percentage rental contract, the State of Illinois shall be entitled to a

percent of all gross sales during the State Fair. The percentage rate shall be subject to a

negotiated written contract between the concessionaire and the Department. The percentage rate

in the contract shall be based on the following factors: cost of operation of the concession, profit

margin, anticipated gross revenue of the concessionaire, previous experience, selling price, and

other factors which could influence the negotiated rate.


Section 270.155 Property Shipped to the State Fair

All property shall be shipped in the name of the lessee, addressed c/o Illinois State Fair, Illinois

State Fairgrounds, Springfield, Illinois 62706, or (if exhibiting at DuQuoin) c/o DuQuoin State


Fair, DuQuoin, Illinois 62832, also giving the name of the building and space number. Positively

no property will be accepted upon which there are charges of any kind. Shipments scheduled to

arrive more than seven (7) days before the opening of the event should be consigned to some

storage and/or transfer agency.


Section 270.160 Removal of Property

Under the terms of the Fair-time Space Rental contract, it is understood and mutually agreed that

all property and/or equipment belonging to the lessee must be removed from the Fairgrounds no

later than September 1 following the close of the Fair at Springfield or September 15 at

DuQuoin. For any property not so removed, it is lessee's responsibility to have entered into a

written space rental contract prior to September 1 or September 15, as the case may be, following

the close of the Fair. For any property remaining and/or equipment remaining on the fairgrounds

after September 1 or September 15, as the case may be, following the close of the last Fair and

for which no non-fair space rental contract has been executed nor payment of the required fees

made, said property and/or equipment shall be considered abandoned and all rights, title and

ownership of same shall thereafter pass to and belong to the Illinois Department of Agriculture.


Section 270.165 Gambling, Raffles, Prizes, Games of Chance, Intoxicating Beverages

a) No roving gambling, games of chance or skill, raffles, selling tickets or taking

donations on a chance to win a prize will be permitted.

b) The lessee will neither use nor permit to be used any games of chance or skill,

raffles, selling tickets, taking donations, gambling devices, or intoxicating

beverages, unless approved in writing by the Superintendent of the Division.

Such approval shall be granted if the lessee's activities are not prohibited by

Article 28 of the Criminal Code of 1961 (Ill. Rev. Stat. 1991, ch. 38, par. 28-1 et

seq.) [720 ILCS 5/Art. 28] and if the lessee agrees to abide by subsection (c) of

this Section. A raffle means when a person purchases a ticket for the purpose of

winning a specific item. A drawing means when a person is entitled to win a

specific item without purchasing a ticket for such purpose.

c) The lessee shall abide by the following requirements when permitted to solicit at

the State Fair for prizes to be given through drawings:

1) The drawing(s) and solicitation must be approved in advance of the

starting of the State Fair by the Superintendent of the Division or a duly


authorized representative. Approval of the drawing time, place and date

will be based on the fact that there is no conflict with nor a detrimental

effect on other events or exhibits.

2) The prize(s) shall be on display the entire length of the State Fair.

3) The date and time of the drawing shall be advertised in advance so the

participants and other interested persons may witness the drawing.

4) In the event of inquiry by the public, the Department shall require the

lessee who held the drawing(s) to furnish to the Space Rental Office, the

name, address, and telephone number of the winner(s).


Section 270.170 Inside Exhibits

Inside exhibits shall not exceed 8 feet in height on back wall. Booth side walls or wings from the

center of the booth to the aisle shall not exceed 3 feet in height.


Section 270.175 Posting Food Prices

The lessee shall post in a conspicuous manner inside the stand and at the outside entrance to the

place of business, a sign showing the price to be charged for meals, lunches, drinks or other food

or articles to be sold under the contract. All prices shall be posted before a stand opens and

during its operating hours.


Section 270.180 Clean-Up

All dining halls, lunch booths, refreshment pavilions or other stands shall be substantial in

structure and neat in appearance (e.g., wood or metal frame, paneled, painted or decorated). Only

paper cups will be used. The Department shall be responsible for cleaning aisles for pedestrian

traffic in all buildings. A lessee is responsible for keeping the area contracted for in a neat, clean

and orderly manner. The Department shall contract for clean-up services and bill the lessee who

fails to perform this service. The Department shall not issue a release of the lessee's property

until all charges are paid.



Section 270.185 Public Health

A lessee shall be responsible for determining that an employee in a food or drink stand or dining

hall does not have or is not suspected of having a communicable disease or does not have sores

or skin eruptions which could be detrimental to the public. A suspect may be requested to submit

to a health examination at the first aid station on the State Fairgrounds or provide other medical

information to the Department as necessary.


Section 270.190 Food and/or Drink Service Operations

Food and/or drink stands and dining halls shall comply with the Illinois Food, Drug and

Cosmetic Act (Ill. Rev. Stat. 1991, ch. 56 1/2, par. 501 et seq.) [410 ILCS 620], the Sanitary

Food Preparation Act (Ill. Rev. Stat. 1991, ch. 56 1/2, par. 67 et seq.) [410 ILCS 650], and the

rules relating to Food Service Sanitation (77 Ill. Adm. Code 750) as enforced by the Department

of Public Health.


Section 270.195 Release Procedure

All exhibitors/concessionaires shall remain open and in operation until after the start of the last

scheduled grandstand event or 6:00 p.m., whichever is later, on the last day of the State Fair. No

release forms will be issued prior to that date and time, unless due to extenuating circumstances

(e.g., death, natural disaster, equipment failure, theft of merchandise) earlier removal is permitted

in writing by the Superintendent of the Division. All releases will be issued by the State Fair

Electrical Foreman or his designated representative at the time of electrical cut-off. Proof of

payment of space rental fees and final payment of sales tax must be shown at the time release is

issued. Failure to adhere to the requirements as set forth in this rule will be grounds for refusal

of future participation in the State Fair.


Section 270.200 Security

Lessee is responsible for security relating to the event, concession or exhibit contracted for on the

State Fairgrounds. Security guards are to be at lessee's sole expense and are subject to authority

of the head of security for the State Fairgrounds. The requirements of this rule are in addition to

the general powers of the Department to secure and police the Fairgrounds, which security the

Department maintains on a regular basis without guaranteeing, in any method or manner, the


safety and security of lessee, its property or persons.


Section 270.205 Liability

The Department shall not be responsible or liable for any damage or loss of property or for any

personal injury or death of any employee, agent or servant of the lessee during the period that the

lessee is located upon the premises of the State Fairgrounds while engaged in the performance of

the contract. The lessee shall agree to provide Workers' Compensation Insurance as required by

the Workers' Compensation Act (Ill. Rev. Stat. 1991, ch. 48, par. 138.1 et seq.) [820 ILCS 305].


Section 270.210 Concessionaire's or Exhibitor's Trailers

a) Springfield State Fair:

A trailer used for storage of supplies or as an office, with a direct relationship to a

specific exhibit or concession, will be assigned to a vendor supply vehicle storage

area. All living units will be located in the regular campground at the appropriate

fee. All storage vehicles must be properly identified with a paid supply vehicle

sticker.

b) DuQuoin State Fair:

A trailer used for storage of supplies, as an office, or for camping, with a direct

relationship to a specific exhibit or concession, will be allowed to park at the rear

of said exhibit or concession only when:

1) it is out of public view;

2) it is located within the limits of leased space as provided for in the

contract;

3) it does not infringe upon parking or access areas; and

4) it is properly identified with a paid supply sticker.


Section 270.215 Failure to Abide by Rules or Contract Provisions


a) Failure of any person to abide by Subparts A through I (as applicable) of this Part,

the provisions of the contract or the laws of the State of Illinois shall be grounds

for immediate revocation of the contract and for a prohibition of said person to

utilize the State Fairgrounds or participate in activities conducted, in whole or in

part, upon the State Fairgrounds. The Department in accordance with its

administrative hearing rules shall notify said person and conduct a hearing before

revoking a contract or prohibiting said person from utilizing the State Fairgrounds

or participating in activities conducted, in whole or in part, upon the State

Fairgrounds. Any contract revoked due to violation of these rules, the provisions

of the contract or the laws of the State of Illinois shall not be subject to

reimbursement of the contract payment or of any fees paid thereunder, except in

the event of an Act of God or a State or National emergency as declared by the

President or Governor of Illinois whereby the State Fair cannot be held.

b) Lessee consents and acknowledges that the Illinois Department of Agriculture

maintains a list of persons and/or entities for whom access to and use of the

facilities or portion of the facilities comprising the State Fairgrounds is prohibited.

Said list of persons shall be comprised of persons defined in Section 270.215(a)

as having violated the rules or contract provisions. Lessee acknowledges that as

part of the contract that it has received a copy of said list of prohibited or

suspended persons and will as part of this contract deny access to and

participation in any programs which lessee carries out on said State Fairgrounds to

all of said prohibited persons and/or entities. If a person is prohibited, any animal

which said person trains, owns, or has exhibited or has any direct or indirect

interest in is prohibited from being exhibited in any program on the State

Fairgrounds, as well as any equipment which said person or entity has any interest

in or owns. Any corporation is prohibited if a person who is prohibited is an

officer, director, employee or stockholder of same.


Section 270.220 Lessee's General Standard of Conduct

Lessee shall refrain from engaging in any fraudulent activity, misrepresentations or illegal

activity towards any patron or any officer, agent or employee of the Department, either in a

procurement of a contract or in the use of any space or the operation of any concession. Lessee

shall not give any false or materially misleading information on any contract application form.

Section 270.221 Emergency Closing

In emergency circumstances, the State Fair Manager reserves the right to close concessions and


limit operations when such actions are deemed necessary for the public health, safety, or welfare.

(Source: Added at 18 Ill. Reg. 9400, effective June 12, 1994)

SUBPART C: HORSE RACING AT THE STATE FAIR

Section 270.225 Categories of Horse Racing

Horse racing shall be permitted at the State Fair in the following general categories:

a) State Fair Colt Stakes;

b) Review Futurity Stakes;

c) Illinois Trotting and Pacing Colt Stakes;

d) Quarter Horse Races; and

e) World Trotting Derby (DuQuoin).


Section 270.230 State Fair Colt Stakes Races

The State Fair Colt Stakes and all races to be run thereunder shall be run in accordance with the

Department's rules (8 Ill. Adm. Code 290.110) relating to Section 31 of the Illinois Standardbred

and Thoroughbred Breeding and Racing Programs promulgated pursuant to the Illinois Horse

Racing Act of 1975 (Ill. Rev. Stat. 1991, ch. 8, par. 37-31) [230 ILCS 5/31].


Section 270.235 Review Futurity Races

The Department shall contract each year with the Review Futurity Association for said

association's management and supervision of all races in the Review Futurity. Copies of the

contract between the Department and the Review Futurity Association shall be available upon

written or oral request from the Division.


Section 270.240 Illinois Trotting and Pacing Colt Races


The Department shall contract each year with the Illinois Trotting and Pacing Colt Association

for the association's management and supervision of all races in the Illinois Trotting and Pacing

Colt category. Copies of the contract between the Department and the Illinois Trotting and

Pacing Colt Association shall be available upon written or oral request from the Division.


Section 270.245 Quarter Horse Races

The Department shall contract each year with the Illinois Quarter Horse Association for the

Association's management and supervision of Quarter Horse racing. Copies of the contract

between the Department and the Illinois Quarter Horse Association shall be available upon

written or oral request from the Division.


SUBPART D: PREMIUMS AND RULES GOVERNING EXHIBITS OR EVENTS

Section 270.250 Premiums Offered

Premiums shall be offered at the State Fair in the following general categories:

a) Livestock;

b) Society Horse Show;

c) Western Horse Show;

d) Junior Division Show; and

e) General

Section 270.255 Premium Books

a) On or before July 1 of each year the Department shall establish and make

available a premium book for each of the categories set in Section 270.250 which

shall state the following information:

1) Kinds and classes of events or exhibits in each general category;

2) Entry requirements for each event or exhibit;


3) Conditions under which entries shall be received, stalled and cared for,

fees and qualification and disqualification requirements; and

4) The amount of premium to be offered in each class. (The amount of

premium offered shall be based on approved appropriations.)

b) When considering the kinds of classes, entry requirements, conditions under

which entries shall be received, stalled and cared for, entry fees and qualification

and disqualification requirements, the Department shall take into consideration

experience of previous Illinois State Fairs and other state fairs, changes in the

industry which make it reasonable to adopt new provisions, available facilities,

industry recommendations, changes in other classes or events, available

appropriations, and any other matter which may affect the event or exhibit.


Section 270.260 Payment of Premiums

Premiums shall be paid by check written by the Department directly to the winner or participant

in each competitive event or exhibit.


Section 270.261 Land of Lincoln Breeders Awards for Purebred or Registered Livestock

a) In accordance with the provisions of Section 11.1 of the State Fair Act, fair management

with the advice of the Land of Lincoln Purebred Breeders Association shall set the

percentage of the appropriation made for the Land of Lincoln Breeders Awards for

Purebred or Registered Livestock for each class or show of livestock and publish these

percentages in the Illinois State Fair premium book annually.

b) The Department shall establish and promote contests and exhibitions of various classes

of livestock to be known as the "Land of Lincoln Breeders Awards for the Purebred or

Registered Livestock." Only animals bred, born and maintained in Illinois and owned

and exhibited by Illinois residents shall be eligible to participate in such contests and

exhibitions; however, such animals shall be permitted out of this State for a reasonable

period of time for showings, exhibitions, breeding or reproductive purposes, or medical

treatment (Section 11.1 of the State Fair Act [20 ILCS 210/11.1]). For the purposes of

determining compliance with this Section, a reasonable period of time for permitting

animals to be out of the State for showings, exhibitions, breeding, reproductive purposes

or medical treatment shall be a maximum of 90 days during a fiscal year (July 1 through

June 30).



SUBPART E: JUDGES: STATE FAIR

Section 270.265 Professional and Artistic Contracts

Judges of exhibits or events, including, without limitation, livestock and agricultural exhibit judges,

shall be contracted for by the Department to perform the function of judging entries in exhibit

competition.


Section 270.270 Judge's Salary

Judges of exhibits or events may be contracted on a "flat fee" basis, a "per event" basis or a "per day"

basis and their employment renumeration may include reimbursement for expenses and

transportation as may be specified in the contract. Judges may be contracted on a "gratis" basis

where said judge is a member or affiliate of an association or organization which is sponsoring or

participating in the management and supervision of an exhibit or event.

Section 270.275 Selection of Judges

Judges of exhibits shall be selected by and be subject to approval by the Department. Selection of

judges shall be based upon their reputation, experience and expertise in the exhibit category or

categories in which they are employed as judges.

SUBPART F: CERTIFICATES OF AWARD: STATE FAIR

Section 270.280 Certificates, Ribbons and Trophies

Certificates of awards, including but not limited to ribbons and trophies, shall be purchased by the

Department through competitive bidding in accordance with the Illinois Purchasing Act (Ill. Rev.

Stat. 1991, ch. 127, par. 132.1 et seq.) [30 ILCS 505] and the rules promulgated under the authority

of the Illinois Purchasing Act by the Department of Central Management Services. This rule shall

not be deemed to prohibit or limit the right of any association which governs an exhibit or racing

area from presenting its own trophies or awards to participants in such exhibits or racing.


SUBPART G: FEES FOR ADMISSION TO THE STATE FAIR


Section 270.285 Daily Admission Charge

Admission to the State Fairgrounds shall be limited to those persons who have purchased an

admission pass or ticket, unless exempted by Sections 270.295 or 270.300. Each person gaining

admission to the premises of the fairgrounds during the presentation of the State Fair shall pay a

daily admission fee. Notwithstanding the foregoing, the Department may issue and make available

for purchase season admission tickets covering the duration of each year's State Fair.

Section 270.290 Special Events

Admission prices may be charged to any event within and on the premises of the State Fairgrounds

which is a part of the State Fair program. Admission charges for special events shall be in addition

to the gate admission for entry onto the premises of the State Fairgrounds and the amount of the

charge shall be set by the Department prior to the performance of such event or events and the price

of admission to such event(s) shall be conspicuously posted for the benefit of the public.

Section 270.295 Designated Days

The Department shall have the discretion to waive or reduce the gate admission charges for entry

onto the premises of the State Fairgrounds for any special group or classification of persons who

attend the State Fair on specially designated days honoring said group or classification of persons.

(Example: The Department may waive or reduce the gate admission charges for senior citizens on

Senior Citizen's Day). In accordance with Section 6 of the Act, honorably discharged veterans and

members of their families shall be admitted without admission charge upon presentation of the

proper identification on Veteran's Day. The Department may reduce or waive the gate admission for

children and senior citizens.

Section 270.300 Gate Admission Charge Waived

The Department shall waive the gate admission charge for employees of the Department and of other

governmental agencies, who are engaged in their employment and for other persons deemed to be

participating in or promoting the activity and presentation of the State Fair, i.e., State police,

inspectors of the Department of Public Health, firemen.


Section 270.305 Schedule of Admission Charges and Fees

On or before July 1 of each year, the Department shall establish and publish a State Fair Schedule of

Fees and Admissions for that year's fair. The Department shall make available upon request the

State Fair Schedule of Fees and Admissions and shall make reasonable efforts to inform the public of

the fees and admission charges.



Section 270.310 Admission of Motor Vehicles

Motor vehicles (autos and trucks) may be admitted to the State Fairgrounds provided a vehicle

parking permit is purchased. The charge for vehicle admission shall be as set forth in the State Fair

Schedule of Fees and Admissions. Bicycles shall not be permitted on the State Fairgrounds, except

for competition, demonstration or exhibition purposes. It is the policy of the Department that

motorcycles shall be permitted on the grounds pursuant to the payment of the proper admission fee

and in a specified parking area only. It is the policy of the Department to keep motor vehicles,

except in designated parking areas, to an absolute minimum to effectively and efficiently operate the

State Fair. Golf carts shall obtain a permit.


Section 270.315 Employees of Exhibitor/Concessionaire

In order to obtain a commercial admission ticket, employees must furnish proof to the Paid

Credentials Office, Division of Fairs and Promotions, of their employment by a particular exhibitor

or concessionaire.


SUBPART H: TRAFFIC CONTROL, PARKING AND CAMPING: STATE FAIR

Section 270.320 Camping Location

Overnight camping for campers, trailers, goosenecks or tents shall be allowed in camping area(s) as

may be designated from time to time by the Department. Camping is restricted to designated area(s)

only unless the camper or trailer can meet the provisions of Section 270.210(b).


Section 270.325 Fee for Camping

The fee for overnight camping during the State Fair shall be as established annually and published by

the Department by July 1 in the Space Rental Fee Schedule. In determining the fee, the Department

shall take into consideration the fees charged in previous years, the available facilities and their

condition, fees charged by county and other state fairs, anticipated profit, the cost of providing such

services as electric, water, sewage disposal, restrooms and showers and other pertinent matters.



Section 270.330 Camping Sticker

Persons wishing to camp overnight must obtain a camping sticker which is issued by the Division

upon payment of applicable fees. Camping stickers shall be prominently displayed near the entrance

to the living quarters or on the vehicles.

(Source: 6 Ill. Reg. 8958, effective 7/9/82)

Section 270.335 Removal of Illegally Parked Vehicles

Any vehicle parked in an unauthorized parking area, not parked in its designated parking area or not

displaying a camping sticker indicating space rental fee has been paid for that day shall be towed to a

designated lot on the Fairgrounds where the owner may claim the vehicle upon payment of the

towing charge.


Section 270.340 Extension Cords

No extension cords from barns, stalls and unauthorized poles to the camper or motor home will be

allowed.

Section 270.345 Traffic Control and Parking; Spraying Livestock Trucks

The Department reserves the right to regulate traffic and parking of all motor vehicles within the

State Fairgrounds for purposes of insuring the security of the Fairgrounds and on-going uses therein

and for purposes of providing for the safety of the property and persons lawfully present on the

Fairgrounds. No automobiles, trucks, trailers, or golfcarts shall be permitted to park in areas marked

as loading or unloading zones or in no parking zones. All livestock trailers and fifthwheels must be

parked in the half-mile track or any other area designated for such use. All trucks transporting

livestock must be sprayed on the grounds before leaving the fairgrounds. At the time of spraying a

sticker will be affixed to the livestock trailer. Golfcarts will not be allowed, except for official

vehicles between the hours of 10:00 a.m. and 11:00 p.m. It is the policy to keep all vehicles, except

in designated parking areas, to an absolute minimum.


SUBPART I: MISCELLANEOUS RULES GOVERNING THE OPERATION OF THE STATE

FAIR


Section 270.350 Pets

Pets are not allowed to be in public areas of the fairgrounds during the State Fair. Pets used for

assistance to disabled persons, authorized competitive exhibits, shows or demonstrations at the State

Fair or other approved purposes will be allowed. Violation of this Section will be cause for

termination of any contract or privilege and for removal of the pets and owners from the Fairgrounds.


Section 270.355 Structures of Lessee

All plans for buildings or structures, whether permanent or temporary, shall be approved by the

Department before construction is begun. Approval to construct a building or structure and the

duration that such building or structure may stay on the Fairgrounds shall be stated on the lessee's

contract. The Department shall consider in granting approval to construct a building or structure the

over-all plans and development of the Fairgrounds, the purpose of the building or structure, costs of

utilities and maintenance, and other relevant data. Provisions governing the building use and charges

shall be stated on the lessee's contract.


Section 270.360 Restrictions

a) There shall be no cooking or smoking in the horse/cattle barns or other barns and stall

areas located on the Fairgrounds.

b) Storing of sawdust, straw, feed or any other material will not be permitted in the aisle

of any barn. Blockage of aisles with tack or carts will not be permitted.


Section 270.365 Intoxicating Beverages

The Department shall enter into a Space Rental contract with a concessionaire(s) for the rental of

space for the sole purpose of selling beer on the State Fairgrounds. The Department reserves the

right to assign the area of concession as previously stated in Sections 270.35 and 270.40. It is

mutually agreed that the concessionaire(s) must comply with the Liquor Control Act of 1934 (Ill.

Rev. Stat. 1991, ch. 43, par. 93.9 et seq.) [235 ILCS 5] concerning the selling of intoxicating

beverages. Granting of this privilege is in no way to be construed to restrict or prohibit any

distributor of beer from engaging in sales to the concessionaire(s) granted the privilege to sell beer

under this rule.



Section 270.370 Grandstand Ticket Refunds

Grandstand event tickets will be sold with refund provisions. This policy applies to all paid events in

the Grandstand, such as, Tractor Pulls and nightly entertainment. The Department will not refund on

events that are rescheduled or where a raindate is provided. The Department shall make the

determination of when Grandstand Events shall be cancelled. Events may be cancelled because of

weather, the facility and performers' failure to perform. Refunds will be made when the tickets are

presented at the designated place for filing for refund.

(Source: 6 Ill. Reg. 8958, effective July 9, 1982)

Section 270.371 Leasing Facilities During the State Fair

The Department has the right to lease various facilities during the Illinois State Fair. This lease shall

be subject to a negotiated rate and shall be a special agreement. In evaluating the leasing

arrangement, the Department shall consider one or more of the following criteria in determining

whether to grant a privilege to a prospective lessee:

a) The availability of the physical plant or plants on the Fairgrounds, taking into

consideration the priority of preparation for the actual holding of the State Fair and

the priority granted to long term tenants or users of the premises;

b) The physical limitations and availability of space when considered in conjunction

with the proposed usage and number of participants, expected visitors or patrons to

the event conducted by the lessee;

c) The security of both the physical premises and persons upon the premises of the

Fairgrounds;

d) The costs and expenses ultimately incurred by the Department in providing security

for any operations of lessee;

e) Reasonably foreseeable problems with security caused by either the nature of the

usage or the identity of the proposed lessee or his patrons;

f) A major consideration will be the potential profit to be derived after examination of

revenues versus expenses by the Department, including any budgetary constraints on

the Department;

g) The welfare of the general community;


h) The public service to the general community offered by the proposed usage;

i) The financial responsibility of the proposed lessee and his/her ability to provide any

special requirements that may be necessary to insure the safe, healthy and efficient

usage of the premises;

j) The legality of the proposed use of the premises;

k) Prior experience either with a specific lessee or a specific usage to the extent that

such prior experience illustrates a failure, refusal or inability of the proposed lessee to

comply with the rules of this Part and/or the prior experience with a particular usage

to the extent such usage results in violation of the rules of this Part or affects the

general good and welfare of the Department;

l) The safety of the public and participants and of any equipment proposed to be used

by lessee;

m) The reputation of the proposed lessee in both the local community and/or in the

service or trade community in which he/she does business.

(Source: Added at 18 Ill. Reg. 9400, effective June 12, 1994)

SUBPART J: NON-FAIR SPACE RENTAL:

BASIC RULES APPLICABLE TO ALL RENTALS

Section 270.375 Non-Fair Availability Dates

a) The State Fairgrounds at Springfield are available for facility rental from September

1 of each year until July 15 of the following year. These dates are established to

insure proper preparedness for the Illinois State Fair and subsequent clean-up of

buildings, barns and grounds.

b) The State Fairgrounds at DuQuoin are available for facility rental from September 10

of each year until August 1 of the following year. These dates are established to

insure proper preparedness for the DuQuoin State Fair and subsequent clean-up of

buildings, barns and grounds.


Section 270.380 Application for Space


An application for facility rental should be filed in writing with the Space Rental Office as soon as

possible before an event. Final contracts are mailed to the applicant for signatures no more than two

months prior to any desired event. Priority for space shall be on a first come basis in accordance

with the date stamp of the Department indicating receipt. In the event of simultaneous date stamps,

space shall be granted by lottery.


Section 270.385 Reassignment

Rental agreements may not be assigned by the lessees to a third party without the prior written

consent of the Department. It is the Department's policy that rental agreements not be assigned

except in the case of death of the original lessee.

Section 270.390 Compliance with State Law and Regulations

a) Failure of any person to abide by Subparts J through N (as applicable) of this Part,

the provisions of the contract or the laws of the State of Illinois shall be grounds for

immediate revocation of the contract and for a prohibition of said person to utilize the

State Fairgrounds or participate in activities conducted, in whole or in part, upon the

State Fairgrounds. The Department shall notify said person and conduct an

administrative hearing before revoking a contract or prohibiting said person from

utilizing the State Fairgrounds or participating in activities conducted, in whole or in

part, upon the State Fairgrounds. Any contract revoked due to violation of these

rules, the provisions of the contract or the laws of the State of Illinois shall not be

subject to reimbursement of the contract payment or of any fees paid thereunder,

except in the event of an Act of God or a State or National emergency as declared by

the President or Governor of Illinois whereby the contracted event cannot be held.

b) Lessee consents and acknowledges that the Illinois Department of Agriculture

maintains a list of persons and/or entities for whom access to and use of the facilities

or portion of the facilities comprising the State Fairgrounds is prohibited. Said list of

persons shall be comprised of persons defined in Section 270.390(a) as having

violated the rules or contract provisions. Lessee acknowledges that as part of the

contract that it has received a copy of said list of prohibited or suspended persons and

will as part of this contract deny access to and participation in any programs which

lessee carries out on said State Fairgrounds to all of said prohibited persons and/or

entities. If a person is prohibited, any animal which said person trains, owns,

exhibits, or has any direct or indirect interest in is prohibited from being exhibited in

any program on the State Fairgrounds, as well as any equipment which said person

or entity has any interest in or owns. Any corporation is prohibited if a person who is

prohibited is an officer, director, employee or stockholder of same.



Section 270.395 Removal Rights or Denial of Acceptance

a) The Department reserves the right to deny admittance of or to cause to be removed

from the State Fairgrounds, any person, exhibit, animal, concession or show that may

be falsely represented or to deny acceptance of or to cause to be removed from the

State Fairgrounds any sign, banner, display material or advertising matter if such

exhibit/display material or advertising matter is contrary to law, or in violation of the

Department's valid interest in providing for the health, safety and/or protection of the

public.

b) Pandering shall be prohibited as provided for in Article 11 of the Criminal Code of

1961 (Ill. Rev. Stat. 1991, ch. 38, par. 11-6 et seq.) [720 ILCS 5/Art. 11]. Any

person or persons objecting to the decision of the Department pursuant to this rule

shall avail themselves of the Department's administrative procedure for contested

cases if they desire to question the decision. In the event that the Director or his duly

authorized representative determines that immediate action as set forth above must be

undertaken to protect the public from substantial injury and irreparable harm, a

hearing (see Section 270.20(b)) must be scheduled for the benefit of the person

against whom the action is taken and a hearing conducted within 15 hours from the

time the removal notice or denial is given.


Section 270.400 Assigned Space

A lessee must confine the business, and the promotion and advertising of same on the State

Fairgrounds to the space assigned him/her. Failure to comply with this Rule will subject lessee to

forfeiture of space privileges without reimbursement and to immediate eviction from the premises.

Section 270.405 Inspection

The premises described in lessee's contract shall at all times be open to any official or designated

inspector of the Department pursuant to the provisions of the contract.

Section 270.410 Payment

Space rental must be paid in full on or before the first day of the event. All payments must be made

by cash, cashier's check or money order. When a "percentage contract" is involved, full

reconciliation and accounting must be made by lessee within three days following the event. The


payment of any fees or charges for the use of the State Fairgrounds or facilities by any department of

State Government or other governmental entity shall be waived.

Section 270.415 Tickets

Where tickets are used, lessee will furnish all necessary tickets at its own expense, and said tickets

and manifest of tickets shall be examined by the Department before any sale. Lessee shall provide

all ticket sellers and ticket takers at its expense. Lessee will include in the accounting, after the

event, a manifest of all tickets sold and unsold in connection with the event. This accounting must

be made no more than 3 days following the conclusion of the event. After the event, all ticket stubs

will become property of the Department.


Section 270.420 Facility Availability

a) The following items are set and must be observed:

Facility Facility

Event Available Vacated

Horse Shows/Sales 1 day prior 1 day after

Cattle Sales 2 days prior 2 days after

Machinery Sales 5 days prior 5 days after

b) All other lessees must pre-arrange move in and move-out dates with the Division.


Section 270.425 Parking

The Department reserves the right to regulate the parking of all motor vehicles within the State

Fairgrounds for purposes of insuring the security of the Fairgrounds and ongoing uses therein and for

purposes of providing for safety of the property and persons lawfully present on the Fairgrounds.


Section 270.430 Security

Lessee is responsible for security relating to the event contracted on the State Fairgrounds. Lessee

will be required to provide security guards as stated in the contract or if notified in writing no less

than 3 days prior to the event that such security shall be required. Additional security will be


required as needed, based upon the nature of the event, the nature of other events going on, the type

of property involved and the Department's personnel resources. The security guards are to be at the

lessee's sole expense and are subject to authority of the head of security for the State Fairgrounds.

The requirements of this rule are in addition to the general powers of the Department to secure and

police the Fairgrounds, which security the Department maintains on a regular basis without

guaranteeing, in any method or manner, the safety and security of lessee, its property or persons.

Lessee is required to notify Fairground security no less than 3 days prior to the event regarding times

that a gate, other than the Main Gate, should be open.


Section 270.435 Fire Regulations

Fire Department Safety Regulations will be enforced as prescribed in the Illinois Rules and

Regulations for Fire Prevention and Safety and as promulgated, from time to time, by the City of

Springfield Fire Department.

Section 270.440 Tables and Chairs

a) Tables and chairs are available from the grounds office for outside Fairgrounds usage

only for functions of State and other government entities. The person desiring the

use of the chairs and tables is responsible for setting them up, taking them down, and

redelivering them in the same condition in which they were found.

b) Usage of tables and chairs for events held on the State Fairgrounds shall be charged

to the person(s) using them as specified in the Fee Schedule which is available from

the Space Rental office.

Section 270.445 Clean Up

All rental agreements shall contain a provision that the lessee shall contract for or provide for clean

up after the event on the Fairgrounds. If lessee fails to perform this service, the Department shall

contract for the clean-up service and bill the lessee. The lessee shall contract with a clean-up service,

as provided in the list of approved clean-up services. This list shall be available from the Space

Rental office upon request. Contractors shall indicate in writing to the Department that they would

like to be on the list as an approved clean-up service. Failure to perform the services as outlined in

the contract will cause a contractor to be removed from the approved list of clean-up services. A

contractor's performance will be reviewed by the Division of Administrative Services.


Section 270.450 Alterations


No alterations shall be made on the premises without the express prior written approval of the

Department. In the event that prior written permission is granted by the Department, all costs and

expenses incurred in connection with said alteration shall be at lessee's sole expense. The

Department will grant approval of minor, non-structural changes to the premises where said changes

do not materially alter the usage of the leased area for lessee and subsequent lessees, but no approval

will be given where structural changes are contemplated.


Section 270.455 Insurance

a) Lessee shall obtain public liability insurance insuring both lessee and the Department

in the minimum amounts of One Hundred Thousand and 00/100 ($100,000) Dollars

per person, Five Hundred Thousand and 00/100 ($500,000) Dollars per occurrence

and Fifty Thousand and 00/100 ($50,000) Dollars property damage, which said

insurance shall insure claims arising out of or in conjunction with lessee's operations

and shall also cover any claim arising out of or in connection with the use of any

automobiles or trucks operated by lessee or its agents, servants or employees in

connection with lessee's operations. The Department shall reserve the right to require

additional insurance if deemed necessary by the Superintendent of the Division or his

designated representative. The Department shall require additional insurance

coverage at all auto races, tractor pulls, mechanical events, events where alcoholic

beverages are served, or crowd size could present a substantial liability to the sponsor

of the event, such as the Street Machines Nationals. Lessee shall supply said policy

of public liability insurance to the Department on or before one week prior to the

event and said policy shall name the Illinois Department of Agriculture, its officers,

employees, agents and directors as additionally insured.

b) It is specifically understood and agreed that the Department will not be liable for

injuries to lessee and lessee's agents or property. Neither shall the Department be

liable for any damage caused by an Act of God, or National or State emergency. The

lessee further agrees to accept all liability for any injury sustained by the public on

that area leased by said lessee and further agrees to indemnify the Department from

any actions or claims resulting from personal injury or property damage on or near

the premises described herein.

c) It is understood and agreed that any damage done to any property either real or

personal, owned by the Department during the duration of any Agreement, regardless

of the cause of said damage, shall be the sole responsibility of lessee and lessee shall

be responsible to the Department for the full amount of said damage and upon being

supplied with proof of loss, agrees to fully reimburse the Department for said damage


within ten (10) days of receipt of said proof of loss.


Section 270.460 Discrimination

The lessee agrees that he/she will not discriminate because of race, creed, color, national origin,

religion or sex and further agrees that the contract shall be terminated by the Department if a

violation is found.


Section 270.465 Camping

It is the responsibility of the lessee to administer camping for participants, and to comply with

Subpart L of Part 270 regulating all camping on the grounds. Lessee will be billed for all campers at

the rate specified in the current Space Rental Fee Schedule.

Section 270.470 Concessions

The negotiated contract between the lessee and the Department shall indicate if the lessee is to secure

concessions at the event sponsored by the lessee; however, any concessionaire so selected is subject

to the express written approval of the Department. The Department shall not unreasonably withhold

approval of any concessionaire, but reserves the right to disapprove a concessionaire on any basis set

forth in Section 270.495. It is understood that for all events, a concessionaire, even if secured by the

lessee, shall enter into a contract with the Department. Lack of a current and valid concession

contract will cause any party attempting to operate a concession on the premises to be considered a

trespasser.


Section 270.475 Delinquency

Persons with delinquent rental balances will be prohibited from any further rentals on the State

Fairgrounds.


Section 270.480 Gambling, Raffles, Prizes, Games of Chance, Intoxicating Beverages

a) The lessee will neither use nor permit to be used any games of chance or skill, raffles,

selling tickets, taking donations or gambling devices unless approved by the


Superintendent of the Division. Approval shall be granted if it is not prohibited by

Article 28 of the Criminal Code of 1961 (Ill. Rev. Stat. 1991, ch. 38, pars. 28-1 et

seq.) [720 ILCS 5/Art. 28] and if the lessee agrees to comply with Subpart J of the

rules of this Part and with subsection (b) of this Section.

b) The lessee shall abide by the following requirements when permitted to solicit on the

State Fairgrounds for prizes to be given through drawings:

1) The drawing(s) and solicitation must be approved by the Superintendent of the

Division or a duly authorized representative and so stated on the contract.

Approval of the drawing time, place and date will be based on the fact that

there is no conflict with or detrimental effect on other events or exhibits.

2) The prize(s) shall be on display for the entire length of contracted event.

3) The date and time of the drawing shall be advertised in advance so the

participants and other interested persons may witness the drawing.

4) When requested by the public, the Department shall request the lessee who

held the drawing(s) to furnish to the Space Rental Office, the name, address

and telephone number of the winner(s).

c) The space rental contract shall state if any intoxicating beverages are to be present at

the event. No intoxicating beverages shall be dispensed or consumed, unless in

accordance with the Liquor Control Act of 1934.


Section 270.485 Non-Exclusivity (Repealed)

(Source: Repealed at 21 Ill. Reg. 5530, effective April 22, 1997)

Section 270.490 Lessee's General Standard of Conduct

a) Lessee shall comply with all rules of Subparts J, K, L, M and N of this Part;

b) Lessee shall refrain from engaging in any fraudulent activity, misrepresentations or

illegal activity towards any patron or any officer, agent or employee of the

Department, either in the procurement of a contract, in the use of any space or in the

operation of any concession;

c) Lessee shall not give any false or materially misleading information on any contract


application form;

d) Concessionaires shall maintain a healthy and safe concession by complying with all

safety, food and beverage health laws with regard to the operation of any such

concession as set forth in Sections 270.435, 270.515 and 270.540;

e) Lessee shall not prevent the exercise of rights and privileges of others granted under a

valid contract with the Department;

f) Lessee shall make payment of any expenses or fees due upon demand by the

Department;

g) Lessee shall restrict the use of any assigned space to the use designated in the

application for space rental and the space rental contract;

h) No exhibitor, concessionaire or other person conducting similar activities shall be

allowed on the premises of the State Fairgrounds or shall remain on the premises of

the State Fairgrounds without a written contract between a proposed lessee and the

Department;

i) Lessee and employees of the lessee shall abide by posted traffic rules.


Section 270.495 Criteria for Grant of Privileges

The Director, or a duly authorized representative, reserves the right to determine for what purposes

and to which individuals, groups, corporations or associations the facilities on the State Fairgrounds

shall be rented or the privilege of a contract granted. In exercising this discretion, the Director shall

consider one or more of the following factors in determining whether to grant any privilege or

contract to a prospective lessee:

a) The availability of the physical plant or plants on the Fairgrounds, taking into

consideration the priority of preparation for the actual holding of the State Fair and

the priority granted to long term tenants or users of the premises;

b) The physical limitations and availability of space when considered in conjunction

with the proposed usage and number of participants, expected visitors or patrons to

the event conducted by the lessee;

c) The security of both the physical premises and persons upon the premises of the

Fairgrounds;


d) The costs and expenses ultimately incurred by the Department in providing security

for any operations of lessee;

e) Reasonably foreseeable problems with security caused by either the nature of the

usage or the identity of the proposed lessee or his patrons;

f) A major consideration will be the potential profit to be derived after examination of

revenues versus expenses by the Department, including any budgetary constraints on

the Department;

g) The welfare of the general community;

h) The public service to the general community offered by the proposed usage.

i) The financial responsibility of the proposed lessee and his/her ability to provide any

special requirements that may be necessary to insure the safe, healthy and efficient

usage of the premises;

j) The legality of the proposed use of the premises;

k) Prior experience either with a specific lessee or a specific usage to the extent that

such prior experience illustrates a failure, refusal or inability of the proposed lessee to

comply with the rules of this Part and/or the prior experience with a particular usage

to the extent such usage results in violation of the rules of this Part or affects the

general good and welfare of the Department;

l) The safety of the public and participants and of any equipment proposed to be used

by lessee;

m) The reputation of the proposed lessee in both the local community and/or in the

service or trade community in which he/she does business.


Section 270.500 Waiver of Applicable Rules (Repealed)


Section 270.505 Rate Schedules

a) All charges for the Non-Fair usage of the Grandstand, the Grandstand In-field, all


areas including and adjacent to the one mile track and half mile track, the Coliseum

and all other outdoor and non-building areas shall be subject to negotiation as to the

fee for that area's use, and for other fees or expenses directly related to the use

thereof. In negotiating a contract for use of the foregoing areas, the Department shall

consider, in its negotiations, the same factors which have been set forth in Section

270.495.

b) All contracts for the use of any building shall be subject to a charge for over-time

electrician charges, which sum shall be equal to the current and prevailing over-time

or weekend hourly rate for electricians at union scale if such services are used.

c) The remaining buildings on the premises of the Fairgrounds which may be rented

shall be subject to the fee schedule for a daily fee rate as specified in the Space

Rental Fee Schedule.

d) All rentals of any buildings which may be rented or used, including all contracts for

areas which are subject to negotiated contracts, shall be subject to Section 270.445.

e) All camping fees shall be as established in the Space Rental Fee Schedule.

f) All house trailer rentals shall be subject to the fees and charges as set forth in the

Space Rental Fee Schedule.

g) All barn, stall and tack room rates and individual rentals shall be as established in the

Space Rental Fee Schedule.

h) Any and all use of the premises not covered under this Rule shall be subject to a

negotiated written contract, which contract shall be subject to such terms and

conditions as the Director or a duly authorized representative may direct.


Section 270.510 Limit on Duration of Contract

No space rental commitment will be considered nor any annual concession or exhibitor contract

entered into in excess of one year from the date of the proposed usage. Notwithstanding anything in

this Section, the Department reserves the right to enter into multiple year special agreements

pursuant to a negotiated rate for concessions or exhibits.


Section 270.515 Liquified Petroleum Gas


No liquified petroleum gas installations will be allowed on the State Fairgrounds until the lessee has

received approval from the State Fire Marshall (see 41 Ill. Adm. Code 200). This approval, in

writing, must be placed on file in the Space Rental office before the business will be allowed to

open. No liquified petroleum gas will be allowed in any State building at any time.


SUBPART K: NON-FAIR CONCESSIONS

Section 270.520 Renter Rights (Repealed)


Section 270.525 Contract

All concessions must have a current and valid contract with the Department. Any concession or

concessionaire without said contract will be removed from the grounds, and any lessee shall maintain

a copy of its written contract at all times as evidence of authority to use the facilities.

Section 270.530 Interests of the Public

The Department reserves the right to cancel any contract at any time, when in the opinion of the

Department, further maintenance of the privilege therein granted is in contravention of any one or

more of the standards set forth in Sections 270.490 and 270.495 of these regulations, and thus not in

the best interests of the public and the Department.


The Department shall not be responsible or liable for any loss of property or any damage or injury,

whether personal injury, death or property damage done to any employees, agents or servants of the

lessee during the period that the lessee is located upon the premises of the State Fairgrounds while

engaged in the performance of the contract and lessee agrees to provide Workmen's Compensation

Insurance as is required pursuant to the laws of the State of Illinois. Lessee agrees to defend at all

times, indemnify, protect, save and hold harmless the Department against any claims or demands

arising or resulting from the use by lessee of the space provided by the Department including without

limitation the claim of any other person for damages for bodily injury, sickness, mental anguish or

death and claims for damages to the property of any such employee, agent, patron or person.


Section 270.540 Health Laws


All food and/or drink stands and concessions must be operated in compliance with the Illinois Food,

Drug and Cosmetic Act (Ill. Rev. Stat. 1991, ch. 56 1/2, par. 501 et seq.) [410 ILCS 620], the

Sanitary Food Preparation Act (Ill. Rev. Stat. 1991, ch. 56 1/2, par. 67 et seq.) [410 ILCS 650], and

the rules relating to Food Service Sanitation (77 Ill. Adm. Code 750) enforced by the Illinois

Department of Public Health. If a concession is closed by the Department of Public Health, the

lessee shall have no refund due from the Department of Agriculture.


Section 270.545 Rates

All contracts for the sale of food, drink or other concession items, as well as all horse tack

concession contracts, shall be a negotiated contract with the Director or a duly authorized

representative of the Department. In the negotiations of said contract, the Department shall consider

the criteria set forth in Section 270.495.



All concessionaires agree that the Director or a duly authorized representative of the Director has the

right to examine cash receipts during and immediately after the operation of the concession.


Section 270.555 Payment Due

Payment of the concession fee is due no later than 3 days following the close of the operation of the

concession.


SUBPART L: CAMPING: NON-FAIR

Section 270.560 Who May Camp

a) Camping is only permitted in association with contracted events on the State

Fairgrounds.

b) Any property remaining in the camping area after a 5 day written notice by the

Department demanding removal of a person and/or property shall constitute an


abandonment, and give the Department the right of assignment and sale of all said

personal property to the Illinois Department of Agriculture without any additional

consideration.


Section 270.565 Location

Overnight camping for campers, trailers, goosenecks or tents is allowed in camping areas as may be

designated from time to time by the Department. Camping is restricted to designated areas only.

Section 270.570 Fee

The fee for overnight camping for self-contained motor or trailer units shall be as established in the

Space Rental Fee Schedule and payable to the Illinois Department of Agriculture in advance.

Section 270.575 Camping Facilities

Water, sewer and electrical connections are available in non-freezing months as determined by the

Department. Restrooms and shower facilities are also available in the camping area.

Section 270.580 Sticker

Persons wishing to camp overnight must obtain a camping sticker which is issued upon payment of

applicable fees. Camping stickers shall be prominently displayed near the entrance to the living

quarters or on the vehicles.

Section 270.585 Penalty

Any vehicle not in the proper location or not displaying camping sticker will be towed from the

Fairgrounds at the owner's expense.

Section 270.590 Extension Cords

No extension cords from barns, stalls and unauthorized poles to the camper will be allowed.

Violators will be removed from the grounds.

SUBPART M: HOUSE TRAILERS: NON-FAIR

Section 270.595 Eligibility

a) Eligibility to keep house trailers on the Fairgrounds shall be determined by the


Director or a duly authorized representative on the basis of availability of allocated

space for trailers, proposed location of trailers, security provided by persons being

present with their property, and the quantity of horses being kept on the Fairgrounds

premises.

b) Exact location of house trailers will be determined by the Department and may be

changed if the present location interferes with the long range use or Capital

Development Plan for the fairgrounds, preparation therefor, or activities of other

lessees. It is the policy to keep the number of house trailers to a minimum, therefore,

no new leases will be granted except to present tenants and their successors in

interest.

c) Design and materials of skirting, fences, cabanas, porches, awnings, and car ports,

either temporary or permanent, must be approved by the Department before

installation or construction. The Department shall approve changes which are

consistent with the long range operational and building use programs for the State

Fairgrounds and the Department's duty to maintain the fairgrounds and preserve

order. It is agreed that each occupant is required to keep his lot in a clean, neat,

orderly condition at all times. Regular lawn mowing is necessary. Lawns left

uncared for shall be kept in order at the expense of the tenant as established in the

Space Rental Fee Schedule. Payment for any maintenance performed by the

Department is due and payable upon presentation of a bill. All refuse, rubbish or

garbage must be placed in sealed containers. No litter will be permitted. No

activities which impose upon neighboring tenants will be tolerated. After two (2)

written notices regarding violation of these rules, the tenant shall remove the trailer

from the Fairgrounds.

d) All persons desiring to house trailers on the fairgrounds shall be required to enter into

a contract with the Department.


Section 270.600 Misconduct

Any misconduct on the part of any occupant of a trailer will result in the lessee's expulsion from the

State Fairgrounds and will void any space rental agreement. Misconduct shall be deemed to mean

failure to comply with or violation of any of the provisions of Section 270.490.




a) It is understood and agreed by both parties to any trailer agreement that the

Department is not to be held responsible for any accidents, loss, or damage to

property, occupants, visitors or guests that might occur during the stay at the house

trailer on the State Fairgrounds.

b) It is further agreed that if there is any damage done to any State property as a result of

any act on or neglect by an occupant of any trailer the repair of all damage is the

responsibility of the occupant without any expense to the Department.


Section 270.610 Rent and Rates For Other Services

The rent, electric, water service, sewage and other services shall be payable to the Department on a

basis of the rates as set forth in the Space Rental Fee Schedule.


Section 270.615 Payment Method

Payment by the lessee of the space rental fee for a house trailer is to be made in advance on the first

day of each month.


SUBPART N: HORSE OR CATTLE BARN, STALL AND TACK

ROOM RENTAL: NON-FAIR

Section 270.620 Rates

The space rental and use fees, such as, water, sewage, electric, and fees for other services provided,

for horses and cattle stabled on the State Fairgrounds shall be made on the basis of the rates set forth

in the Space Rental Fee Schedule.


Section 270.625 Rent Payable

a) Contract payments are payable to the Space Rental Office according to the following

schedule:

1) Any barn or stall rental of 7 days or more is payable in advance by the first


working day of each month.

2) Barn or stall rental of 6 days or less (for transient horses) is payable in advance

at the time of arrival on the Fairgrounds.

3) Horse Show/Sale or Cattle Show/Sale barn or stall rental is payable no later

than three days following the event.

b) Any additions to the number of rented stalls or tack rooms during the period of any

agreement will be charged as set forth in the Space Rental Fee Schedule. Payment

for succeeding months will be made on the first working day of each month and

acceptance of payment by the Department will constitute the renewal of the contract

with the lessee. The Department is not obligated to accept such payment, and may

thus refuse to renew the lease at the end of any month in accordance with provisions

of Section 270.495. Lack of a lease is grounds for removal from assigned space and

the Illinois State Fairgrounds in conformance with Article IX of the Code of Civil

Procedure (Forcible Entry and Detainer) (Ill. Rev. Stat. 1991, ch. 110, par. 9-101 et

seq.) [735 ILCS 5/Art. IX], or other applicable laws of the State of Illinois.


Section 270.630 General Stabling Rules: (Non-Contractual Events)

a) No horse stabling will be permitted in the barns south of Central avenue or west of

Calvary Street;

b) No horses will be permitted south of Barn 38 or west of Barn 78;

c) No stall rentals shall be made for "pleasure or show" horses. The provisions hereof

shall not apply to "standard breed harness racing horses" for which individual stall

rentals shall be available. "Pleasure or show" horses shall mean all other horses not

falling within the definition of "standardbred harness racing horses".

Section 270.635 Reporting

Upon arrival, prospective lessee must report to the Space Rental Office for signing a contract and

then will be directed to a Department representative who will assign them to a stall.

Section 270.640 Lessee Collection of Fees

The horse show management is responsible for the collection of rental rates as established in the

Space Rental Fee Schedule. Class sheets will be audited during or immediately after the event in


order to determine the accuracy of the number of entries shown.


Section 270.645 Stall Use

Stalls are rented for the purpose of housing horses. Stalls used for other purposes (e.g. feed) will be

subject to the same rates charged for stalls used as tack rooms as established in the Space Rental Fee

Schedule.

Section 270.650 Restriction to Assigned Space

The movement of animals and/or tack from one stall to another is prohibited. Violation of this

restriction is grounds for removal of lessee from the premises by the Department.


Section 270.655 Trailer Storage

Horse trailers will be stored in an area designated by the Department.


Barns must be OPEN for inspection at all times and the Department reserves the right to terminate

the contract of any lessee who does not clean his stalls and aisle-ways. One written warning will be

given by the Department for untidy stalls and aisle-ways. The second offense will mean termination

of the contract and removal from the State Fairgrounds.


Section 270.665 Restrictions

a) All sleeping, cooking, smoking or residing in the horse/cattle barns and stall areas

located on the Fairgrounds is prohibited. This policy will apply to horse owners,

trainers, grooms, assistants, friends, relatives and strangers. The only quarters

acceptable for housing will be those house trailers and/or camper-trailers which are

located in an area designated for house trailers or camping and for which the lessees

are current with the payment of their space rental contract.

b) Storing of sawdust, straw, feed or any other material will not be permitted in the aisle

of any barn. Blockage of aisles with tack or carts will not be permitted.



Section 270.670 Quarantine Provisions

All horses not connected with a show or sale, staying on the State Fairgrounds for 6 or fewer days,

must use the Quarantine Barn, as designated by the Department.


Section 270.675 Dogs

Dogs must be kept on a leash at all times. Dogs on a leash must be tied in such a manner to allow

safe clearance for passersby in all center aisles. Unleashed dogs are not allowed on the State

Fairgrounds. Any repeated violation of this rule by the lessee or anyone in his charge will be cause

for termination of any contract.


Section 270.680 General Misconduct

Any misconduct on the part of the owner, trainer, groom or guest in violation of these rules or any

provision contained in Section 270.490 of these rules will result in the removal from the Fairgrounds

of such person and property.

Section 270.685 Track Usage

The use of the Coliseum and track(s) is not a guaranteed condition of any contract. The Department

will make every effort to keep all facilities in usable condition. Only horses in the barns in the

northeast corner of the grounds north of the poultry building and west and south of the trailer park

will be permitted to use the mile track or the cinder half mile track. Riding or leading horses on

streets except in route to a practice area is prohibited. Only authorized vehicles shall be permitted on

the track. Vehicles operated by non-Department personnel must obtain permission from the

Superintendent of the Division of Fairs and Promotions, or a duly authorized representative, to

operate a vehicle on the track. Unauthorized vehicles on the track will be cause for cancellation of a

contract or lease.


Section 270.690 Restrictions on Barn Use

All horses stabled on the grounds shall be removed by July 1 preceding that year's Fair. The removal

of said horses shall take place in order to use rodenticides, pesticides and make minor repairs in


preparation for that year's Fair. The Department shall permit temporary stabling after July 1 upon

submission of a written request and justification of need for temporary stabling. Typical requests

that would be honored by the Department would be horses in transit that require stabling for a short

period of time, any Act of God which would require alternative stabling arrangements on a

temporary basis and other requests of a similar type. One week's notice will be given to vacate the

barns for State Fair preparation purposes. Also, the Department may close any barn at any time and

resettle lessees in similar facilities at the Department's discretion when barn closure is required for

maintenance or when said barns are required for special contractual events or uses.


♦♦♦ IMPORTANT - PLEASE READ ♦♦♦

GENERAL HOUSEKEEPING INFORMATION Welcome to the Illinois State Fair! Your cooperation & assistance are vital to the operation of another outstanding showcase Fair. The following information is meant to assist you as we strive to attain our goal.

1. ELECTRIC SERVICE - When ready for electrical service, notify the Space Rental Office and they will notify the Electric Shop. Any electrical power problems should be reported to the Electric Shop at 217-782-0791. The Electric Shop is located at the north end of the Trades Building near Gate 4.

2. HOURS OF OPERATION - All vendors / exhibitors MUST be staffed and in operation during the entire Illinois State Fair! Building hours are 9:00 am - 9:00 pm daily. Outside locations should be open by 10:00 am. ALL vendors / exhibitors shall remain open and in operation on the last day until the beginning of the Grandstand Show at 8:00 pm.

3. SALES TAX / PERCENTAGES – You must report each location taxes separately – do not combine locations.

Vendors who are paying a percentage of their sales need to report on a daily basis to the

Space Rental Office located in the north wing of the Emmerson Building. Collection hours are 8:00 am – 3:00 pm daily. Detailed instructions will accompany the Concessionaire Daily Sales Report forms, which will be used for reporting sales. Your assistance and cooperation in making sure the reporting form is COMPLETED CORRECTLY will expedite your time spent in our office.

Outside Vendors who are on a flat partial fee are reminded that the balance of their space

cost is due no later than Monday, August 17, 2015. Payments are due in the Space Rental Office located in the north wing of the Emmerson Building.

Please be aware the IL Department of Revenue, Sales Tax Division, will be collecting, through the mail, all Illinois Sales Tax for retail sales made during the Illinois State Fair. The IL Department of Revenue will contact each vendor during the Fair to provide the reporting document, coupon, and applicable envelope to be used in reporting the sales tax. It is imperative that the document, coupon, and corresponding sales be reported and paid by August 31, 2015. Failure to do so will jeopardize your particiation in 2016 Illinois State Fair and future Illinois events.

4. DISPLAY CARDS / PRICES / SELLING - ALL vendor / exhibitor cards must be displayed at all times in a conspicuous place. All food vendors must have ALL prices posted before opening. Any promotion, advertising or selling MUST be confined to the limits of the assigned space. Violation may result in removal from the fairgrounds.

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5. BUILDING SECURITY / CLEANUP - Buildings are unlocked 7:15 am - 9:00 am daily to allow for daily set up. During this time security personnel will be located at one designated door in the Southend Grandstand. The Exposition Building will have security personnel at the east, west and south doors 7:15 am - 9:00 am. The Exposition Building is such that in order to keep the public out until opening time, we need your cooperation in making sure that doors are not left propped open and unattended. We appreciate your help in assisting to monitor public access when the building is closed. Your cooperation is also appreciated at closing time to finalize sales when the building is closing to the public.

Cleanup in each building will be during the night. The cleanup crew will be accompanied with security personnel until the work is complete. To assist in cleanup of the building, please put any trash in the closest trash container to your booth.

6. GENERAL SANITARY APPEARANCE & GARBAGE - It is your responsibility to keep the area around your stand clean at all times and to provide suitable trash receptacles. Before leaving the fairgrounds, your area is to be cleaned, holes filled, the area parked in free of refuse. All refuse should be put in garbage containers or set along side barrels for garbage pick up. All FOOD VENDORS please note that payment for garbage will be paid directly to the Disposal Company during the Fair.

7. GREASE BARRELS / WATER BARRELS - Any food vendor in need of a grease barrel must use the closest grease barrel to their stand. Absolutely no grease is to be dumped in the sewers. Water barrels should be utilized in designated areas for waste water only. Please note! Should you need additional grease barrels, water barrels, service or removal call 217-782-0789.

8. RELEASE PROCEDURES - All vendors / exhibitors must remain open and in operation on the last day until the beginning of the Grandstand Show at 8:00 pm. In order to leave the grounds, you must present the following forms at the gate:

1. Final Percentage Payment Receipt (if applicable) 2. Electrical Disconnect Release

Failure to adhere to these requirements will be grounds for refusal of future participation in the Illinois State Fair. 9. U.S. POSTAL SERVICE - The U.S. Postal Service will be located at the west end of the Exposition Building. Hours of operation during the Fair are: 9:00 am – 5:00 pm (closed from 12:00 noon to 1:00 pm for lunch). Vendors / exhibitors who expect to receive mail at the Fair should use the following address:

Company / Organization Name Individual’s Name State Fair Post Office P. O. Box 19499 Springfield, IL 62794-9499

For additional information, please call the Springfield Post Office @ 217-788-7290 before the Fair or during the Fair @ 217-785-2677.

2015 ILLINOIS STATE FAIR

IMPORTANT

PLEASE SEND WITH YOUR CONTRACT

OR

FAX TO 217/782-8362

INSURANCE CERTIFICATE PLEASE REFER TO EXAMPLE

JULY 1st DEADLINE

CERTIFICATE MUST STATE THE FOLLOWING:

MINIMUM: $500,000 General Liability Coverage COVERAGE DATES: August 13 – 23, 2015 NAME OF INSURED: Must Be the Same as Lessee on the Contract

CERTIFICATE HOLDER: IL Department of Agriculture/Illinois State Fair P.O. Box 19427, Springfield, IL 62794-9427

REQUIREMENTS FOR INSURANCE

Public liability insurance insuring Vendor/Exhibitor in the minimum amounts of $250,000.00 per person, $500,000.00 per occurrence, and $50,000.00 property damage against claims arising out of or in connection with the concessions/exhibits/rentals that are the subject of the Agreement. Vendor/Exhibitor shall supply said public liability insurance policy in a form of a Certificate of Insurance or other form satisfactory to the Department on or before July 1st.

WORKMAN’S COMPENSATION INSURANCE

In addition, Vendor/Exhibitor certifies that it has workmen’s compensation insurance in an amount required by law and will provide proof of such – only if employing help - not needed for individual or family.

Note: Before conducting any business on the Illinois State Fairgrounds, a Certificate of Insurance in an amount required by law including workmen’s compensation, if applicable, must be on file.

ADDITIONAL INSURED: Illinois Department of Agriculture its officers, agents, directors and employees

2015 SERVICE PROVIDERS Listed below are only a few of the purveyors and wholesalers.

You may choose any from this list or others to purchase your supplies.

ADAMS INSECT CONTROL Ms. Cheryl Adams 227 Highland Ave. Springfield, IL 62704 PH: 217-522-5772 FAX: 217-522-4772 Email: [email protected] ARMBRUSTER/TENTS Ms. Karen Rose 8600 Old Route 66 Springfield, IL 62712 PH: 217-483-2463 FAX: 217-483-3162 www.armbrustertentmaker.com Email: [email protected] BEST EXPO/ DECORATORS Ms. Melanie Jacobs 9084 Owl Road Sherman, IL 62684 PH: 217-899-1321 FAX: 217-566-2012 www.bestexpoinc.com Email: [email protected] FARE FOODS Mr. Ron Porter P. O. Box 407 DuQuoin, IL 62832 PH: 618-542-2155 FAX: 618-542-4798 Email: [email protected] FERRELLGAS Ms. Mandy Emberton 4421 W. Jefferson Springfield, IL 62707 PH: 888-260-1078 PH: 217-528-0459 FAX: 217-528-0350 www.ferrellgas.com Email: [email protected]

FLOWERS FOODS / BUTTERNUT Mr. Scott Hollis 1913 W. Jefferson Springfield, IL 62704 PH: 217-891-3862 FAX: 217-546-8241 Email: [email protected] GORDON FOOD SERVICE Mr. Tim Byrd 3071 Wabash Ave. Springfield, IL 62711 PH: 217-546-3618 FAX: 217-546-7293 www.gfs.com Email: [email protected] HOELTING FOOD SERVICE Mr. Derek Tipsword 2025 E. Olive Decatur, IL 62526 PH: 217-429-7774 FAX: 217-429-8129 www.hoelting.com Email: [email protected] HOME CITY ICE Mr. Scott Sutter &Nick Warren 701 S. Erie Ave. Morton, IL 61550 PH: 309-263-7600 PH: 800-642-8994 www.homecityice.com Email: [email protected] Email: [email protected] HUMPHREY’S MARKET Ms. Hope Humphrey 1821 S. 15th St. Springfield, IL 62703 PH: 217-544-7445 FAX: 217-544-7518 www.humphreysmarket.com Email: [email protected]

ILMO PROPANE Mr. Doug Gandy 7 Eastgate Dr. Jacksonville, IL 62650 PH: 217-371-8721 PH: 217-320-9440 (Trent) Email: [email protected] M. J. KELLNER/FOOD Mr. Mike Dobson 5700 International Parkway Springfield, IL 62711 PH: 217-483-1700 FAX: 217-483-1790 www.mjkellner.com MIDSTATE MEAT CO. Mr. Paul Donelan 2879 N. Dirksen Parkway Springfield, IL 62702 PH: 217-525-0160 NELSON OIL CO. Mr. Alan Schuermann 4001 N. Walnut St. Rd Springfield, IL 62707 PH: 217-523-3913 FAX: 217-522-6112 Email: [email protected] PRAIRIE FARMS DAIRY/ ICE CREAM Mr. Joe Besjak 1100 N. Broadway Street Carlinville, IL 62626 PH: 217-854-2547 FAX: 217-854-8698 www.prairiefarms.com Email: [email protected]

♦♦♦ OVER ♦♦♦


http://www.armbrustertentmaker.com/


http://www.bestexpoinc.com/



http://www.ferrellgas.com/



http://www.gfs.com/


http://www.hoelting.com/


http://www.homecityice.com/



http://www.humphreysmarket.com/



http://www.mjkellner.com/


http://www.prairiefarms.com/


2015 SERVICE PROVIDERS Listed below are only a few of the purveyors and wholesalers.

You may choose any from this list or others to purchase your supplies.

PRAIRIELAND FS, INC. Ms. Tonya Crow 1132 Veterans Drive Jacksonville, IL 62650 PH: 888-978-7637 FAX: 217-243-6567 www.prairielandfs,.com Email: [email protected] RABER PACKING CO. MEAT Mr. Carroll Wetterauer 1413 N. Raber Road Peoria, IL 61604 PH: 309-673-0721 FAX: 309-673-6308 Email: [email protected] SCHNUCKS SUPERMARKET Ms. Deb Sanders-Bakery Mgr. 1911 E. Sangamon Ave. Springfield, IL 62702 PH: 217-744-2012 FAX: 217-744-2521 SPRINGFIELD PEPSI-COLA BOTTLING CO. Mr. Joe Faloon or Bob Lascody 2900 Singer Ave. Springfield, IL 62708-4146 PH: 217-522-8841 FAX: 217-522-6361 Email: [email protected] Email: [email protected]

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http://www.prairielandfs,.com/





2015 ILLINOIS STATE FAIR

SERVICE PROVIDER PERMIT AND SUPPLY UNIT RENTER REQUIREMENTS

SERVICE PROVIDER PERMIT HOLDERS ONLY

Service Provider Permit: Every person or entity that makes deliveries of supplies or products on the fairgrounds during the 2015 Illinois State Fair (“ISF”) must file the Application for Service Provider Permit (“Application”) with the Department and pay $500 for each vehicle used to make such deliveries. Each delivery vehicle MUST be identified with the business logo and have an authorized placard properly displayed upon entrance to the fairgrounds. Delivery Times: Deliveries are permitted from 7:00 a.m. until 10:00 am each day. After 10:00 am, all delivery trucks must be off the fairgrounds. Gate: All delivery vehicles MUST enter and exit through GATE 4 only. Driver Admission: Driver must purchase advance discount admission tickets in the Space Rental Office or purchase daily admission tickets at the Gate when entering the fairgrounds. Permit: All delivery drivers must have a permit during the ISF.

SUPPLY UNIT RENTERS ONLY Supply Unit Parking Space: There is limited supply unit parking space available on the fairgrounds, so all supply units must be parked in designated supply unit lots. Persons desiring to rent supply unit parking space for supply units during the ISF must complete the Application for Supply Unit Permit. Each supply unit must be properly identified, and the supply units may NOT be moved for the duration of the ISF. Supply Unit Permit Fee: The fee to permanently park a supply unit on the fairgrounds for the ISF is $200 per unit for Lots A, B, D, E, & F & $100 per unit for Lot C (no electric hook-up) which is on the North side of the Expo Building. Supply Lot Selection: A particular supply unit lot may be selected on the Application and will be assigned if available. Electric Fee: If the supply unit requires electric hook-up, then the appropriate electric information should be provided to the Department on the Application and the appropriate fee paid to the Department.

INFORMATION FOR BOTH

SERVICE PROVIDER PERMIT HOLDERS AND SUPPLY UNIT PERMIT RENTERS Food Safety and Security: Concerns for food safety and security are of utmost importance. Food should not be left unattended, unrefrigerated or exposed to the weather. It will be Service Providers’ responsibility along with the vendor to assure immediate custody and proper storage of products when they are delivered. Proper storage of delivered food can be accomplished a few ways:

1) A pre-arranged time for delivery with the vendor/exhibitor to ensure that an employee will be at the site at the time of delivery. (This is the preferred method.) 2) The vendor/exhibitor provides the supplier a key to the storage area and refrigerator units. 3) The vendor/exhibitor provides a realtor-type lock box with a combination and key to allow supplier access to the storage area. These types of lock boxes are available at home improvement stores (i.e. Lowe’s and Menard’s).

Please read reverse side Insurance: When the Application is filed with the Department, the applicant must produce evidence of public liability insurance in the minimum amounts of $500,000 per person, $1,000,000 per occurrence and $250,000 for property damage against claims arising out of or in connection with the deliveries or operations, which are the subject of the Application. The Department, its directors, officers, employees and agents shall be listed as additional insured. Said public liability insurance policy shall be in the form of a Certificate of Insurance or other form satisfactory to the Department.

Application: The Application must be submitted to the Department on or before July 1, 2015. Fees: All Service Provider permit fees and Supply Unit permit fees (which include electric fees, if applicable) must be submitted to the Department on or before July 1, 2015. Assignment: This permit shall not be assigned without the prior written consent of and upon such terms as required by the Department.

Compliance With Law: This Application and Applicant’s obligations hereunder are hereby made and must be performed in compliance with all applicable Federal, State, county and local laws, ordinances and regulations, including the Department’s regulations. Applicant shall obtain all licenses or permits required under Federal, State, county or local laws, ordinances or regulations necessary to fulfill this application and shall supply the Department with proof of compliance with all such license or permit requirements prior to issuance of the permit. Non-interference and Cooperation: Applicant shall do nothing to interfere with or prejudice the Department's right to recover damages or seek other relief against a third party, and shall furnish all reasonable assistance and cooperation to the Department in connection with the Department's action against such third party, including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Department. Status:

a. Applicant is not an independent contractor, and supplies provided and services performed pursuant to the permit are not rendered as an employee of the Department or of the State of Illinois.

b. The Department assumes no liability for actions of Applicant under this permit. Applicant shall remain fully

responsible for his negligent acts and omissions, as well as of its agents, employees and subcontractors, in the performance of the Applicant’s duties under this permit. Applicant is not eligible for indemnity under the State Indemnification Act (5 ILCS 350/1 et seq.).

c. The Applicant shall maintain sufficient supervision and control over the services that it is to provide under the

permit to ensure that services shall be performed in a good and workmanlike manner at all times. Applicant is responsible for the collection and payment of all Federal, State, county, and local taxes applicable to each provision of services under the permit and shall remit same to the proper collecting authorities in accord with applicable law or regulation.

Releases and Indemnification:

a. The Applicant agrees to assume all risk of loss and to indemnify and hold the State, its officers, agents and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causation of action, fines or judgments, including costs, attorneys’ and witnesses’ fees, and expenses incident thereto, for injuries to persons (including death) and for loss of, damage to, or destruction of property (including property of the State) resulting from the negligence or misconduct of Applicant, its employees, agents, or subcontractors in the performance of the permit.

b. The Department assumes no liability for actions of Applicant and is unable to indemnify or hold

Applicant harmless for claims based on this permit or use of Applicant provided supplies or services. Unless provided by law, Applicant is not eligible for indemnity under the State Employee Indemnification Act (5 ILCS 350/1 et seq.). Any liability for damages that the State might have is expressly limited by and subject to the provisions of the Illinois Court of Claims Act (705 ILCS 505/1) and to the availability of suitable appropriations.

Revocation: The Department may revoke the permit, parking sticker or placard without penalty at any time for a violation of the applicable requirements, rules and laws relating to the issuance of such permit, sticker or placard.

2015 ILLINOIS STATE FAIR Supply Lot Location _____________

APPLICATION FOR SERVICE PROVIDER PERMIT AND SUPPLY UNIT PERMIT

1. Contact Information Application Date: ________________

Business Name_______________________________________________________________________

Contact Person_______________________________________________________________________

Address_____________________________________________________________________________

City/State/Zip_________________________________________________________________________

Work Phone (_____) _______________________Home Phone (_____) __________________________

Cell Phone (_____) ________________________Fax (_____) _________________________________

Email Address________________________________________________________________________

Business Website Address ______________________________________________________________

2. Service Provider Permit Fee (If Applicable) The fee for the permit to make deliveries on the fairgrounds during the Illinois State Fair is $500.00 per

vehicle. Number of Vehicles _______

X $ 500.00

Amount for Service Provider Permit Fee _______ 3. Supply Unit Permit Fee and Selection (If Applicable) There is limited Supply Unit parking space available on the fairgrounds so applicants that wish to

permanently park Supply Units on the fairgrounds must pay a $200/$100 fee per Supply Unit to the Department.

Number of Supply Units Parked _______ X $ 200 - Lots A, B, D, E, F X $ 100 - Lot C/North side of Expo Bldg _______ Amount for Supply Unit Permit Fee _______

All Supply Units must be parked in designated Supply Unit lots. Each Supply Unit must be properly identified with a placard and may NOT be moved for the duration of the Fair. Supply Unit parking lots have limited electric hookups available. The Supply Units will be checked daily by the Department. If any Supply Unit is found in violation or illegally parked, the Supply Unit will be towed at the owner’s expense.

Please complete reverse side

Parking MUST be approved by the Department. Please indicate (√ ) your location preference if a Supply Unit is to be parked on the fairgrounds:

Lot A Midway Area- East side of Pav./Bldg 105 _____ Lot B Outside fence along turn 2 of mile track _____ Lot C North west side of Expo Bldg. _____

Lot D Between IL Ave. & Track _____ Lot E Between Grandstand & Pedestrian Tunnel _____ Lot F West side of Commodity Pavilion _____

Size of Supply Unit: Length ____________ Width _____________________ Load / Unload from which side of unit: End ________ Side___________ Please indicate ( √ ) below if electric is needed:

Electric: No Electric Needed _____________ Single Phase 120 / 240 Volt 30 Amp $ 150.00 ________ Single Phase 120 / 240 Volt 50 Amp $ 300.00 ________ Single Phase 120 / 240 Volt 100 Amp $ 450.00 ________

Arrival Date: (required) _____________ License # of each unit: (required) _______________________

The above price schedule is a flat fee for entire fair, not a daily fee NOTE: Dry storage or extra units that will not be moved for the duration of the Fair may be parked in specifically designated parking lots near Gate 7 or in the ½ mile track infield. Contact the Space Rental Office for further information. 4. Amount Enclosed

Service Providers Permit Fee $__________ Supply Unit Permit Fee $__________ Electric Fee $__________ Admission Books # Adult Books at $45.00 ________ # Sr Books at $20.00 ________ $__________ Parking Permit

# Permits at $35.00 ________ $__________

TOTAL $__________ 5. Requirements

The applicant agrees that he/she has received and read the requirements that are set forth in the 2015 Illinois State Fair Service Providers Permit and Supply Unit Renter Requirements, which is attached hereto and incorporated herein by reference, and agrees to comply with all such requirements. The applicant also acknowledges that he/she has received a copy of the Illinois State Fair Regulations and agrees to comply with all the applicable rules contained therein and all other laws and regulations of the State of Illinois.

6. Due Date for Application and Fees

The Application and all fees referred to herein are due on or before July 1, 2015.

Applicant Signature: ___________________________________ Date: _________________________

FOR OFFICE USE ONLY Date Rec: ________________ Amount Rec: _____________ FMR #: _________________ Contract #: _______________

TELEPHONE SERVICE REQUEST ILLINOIS STATE FAIR

IDOA only_________($225.00) ATT (1-800-288-2020) / IDOA access_________($200.00 to IDOA) Order Number___________

Please complete and return with full payment by July 1st

. If you wish service through IDOA. Name of Concession/Exhibit_______________________________________________________________ Contact Person_________________________________________________________________________ Address_______________________________________________________________________________ City/State/ZIP___________________________________________________________________________ Home Phone____________________Work Phone______________________Fax____________________ Installation Date______________________________Removal Date_______________________________ Number of Lines Requested_______________________________________________________________ If through ATT, you are responsible for contacting and placing your order with them. Please indicate the telephone number and order number assigned____________________________________________ Other Information:_______________________________________________________________________ ______________________________________________________________________________________ Full payment may be made by cash, check or charge. Please make check payable to the Illinois Department of Agriculture and return to Space Rental Office, P.O. Box 19427, Springfield, IL 62794-9427. Any questions - contact the Space Rental Office – 217/785-1980 or Telecommunications Coordinator at (217) 785-5701. For Office Use Only: Date request received______________________

Date payment received_________________ Amount________________Receipt Number_______________ Telephone number assigned__________________________________________________________

TELEPHONE SERVICE INFORMATION

The Illinois Department of Agriculture (IDOA) can meet your telephone service needs. IDOA offers service provided solely through the State Fairgrounds system, or you may contact AT&T.

Service through the Illinois Department of Agriculture ONLY

One-time installation charge for line(s) including: $225.00 access, hook-up, monthly service charge, time and materials PLUS free repair service Service will require use of own telephone instrument (telephone, fax machine, etc.) If you are programming a credit card machine to a toll free number, you must include 9 as the first number for dial out access.

Service through AT&T

One-time access charge by IDOA to extend line to the Demarc $200.00 PLUS hook-up and monthly service charge quoted by AT&T PLUS any charges for long distance by carrier of your choice PLUS repair service charges as applicable by AT&T Service will require use of own telephone instrument (telephone, fax machine, etc.) If telephone service is requested through IDOA or AT&T, the enclosed TELEPHONE SERVICE REQUEST form must be completed and returned with full payment to the Illinois Department of Agriculture, Space Rental Office, by July 1st. Telephone service cannot be guaranteed for last minute requests. (If requesting through AT&T, you must also contact AT&Tdirectly @ 1-800-288-2020.) If you have questions, please contact the Space Rental Office at (217)785-1980.

2015 ILLINIOIS STATE FAIR

PAYMENT BY CREDIT CARD ONLY Business Name: ___________________________________________________________________

Contact Person: ___________________________________________________________________

Address:__________________________________________________________________________

City/ State / Zip:____________________________________________________________________

Home/Cell Phone #: ___________________________Work/Cell Phone #:_____________________

Payment applied to Amount

Vendor Fee: Contract # _________ ____________

Contract # _________ ____________

Exhibit Fee: Contract # _________ ____________

Electric Fee: Contract # _________ ____________

Contract # _________ ____________

Supply Lot: ____________

Telephone: ____________

Admission:

Adult # Books _________@ $45.00 ____________

Children/Senior # Books _________@ $20.00 ____________

Parking Permit: # Permits ________@ $35.00 ____________

Do you wish to have passes mailed? Yes _____ No _____ If yes, certified mailing charges may apply. If no, passes will be held for pick up at the Space Rental Office.

Total Amount of Charge Authorized: $___________ Visa _________ MasterCard_________ Discover_________

Name on Charge Card: _______________________________________________ CV2 #: ________

Charge Card number: _________________________________Expiration Date: _________________

Total Amount of Charge Authorized: $________________________________________________ Authorized Credit Card signature: _____________________________________________________

Office Use only: Date Received:_______________________ FMR #:_______________________________ Date Charged:________________________ SR Name:______________________________

2015 Illinois State Fair

Central Management Services

Connectivity Agreement

Central Management Services (CMS) is pleased to provide Internet connectivity to the State of Illinois Fairgrounds for the duration of the 2015 IL State Fair. This document outlines the type of service being offered and the responsibilities of the Agency/User as the Customer. Requests for Internet connections must be received by July 1, 2015. Return this form to the Illinois State Fair, Space Rental Office, P.O. Box 19427, Springfield, IL 62794 or FAX 217-782-8362.

Specifically, CMS is able to provide an Internet via wireless and standard Ethernet cabling. Proper addressing of connected equipment will be accomplished using DHCP. As necessary, CMS will place equipment such as switches and transceivers into service to deliver connectivity where requested. Tech support will be available during the Fair at (217) 836-7560 or (217) 725-3201.

Requesting Party:

Grounds Location:

Contact Person:

Contact Number:

# of Connections:

Description of equipment (if any) placed by CMS for the Customer:

The Agency/User acknowledges and accepts the following responsibilities:

Customer shall supply desktop or laptop computers, monitors, powerstrips, and related equipment per their own needs.

Any loss or damage to CMS-owned equipment shall be rectified by thecustomer. CMS is not responsible for physical security.

CMS is not performing any form of virus protection. The customer shallprovide their own virus detection and protection if desired.

The customer shall monitor any equipment they connect to CMS’infrastructure to avoid inappropriate use of State resources.

Signature: Agency/User Representative Date

2015 “OFFICIAL” BEVERAGE CONTRACTOR WHOLESALE PRICE LIST

Premix- $31.25 Pepsi-Cola, Diet Pepsi, Mountain Dew, Sierra Mist, & Mug Root Beer 5 Gallon Bag in box* – $75.25 Pepsi-Cola, Mountain Dew, Dr. Pepper 3 Gallon Bag in Box* - $49.50 Diet Pepsi, Caffeine Free Diet Pepsi, Wild Cherry, Diet Mountain Dew, Sierra Mist, Diet Sierra Mist, Orange Crush, Mug Root Beer, Vecchie Lemonade, Lipton Unsweetened Tea, Diet Dr. Pepper & Raspberry Lipton Tea 18.5 ounce Lipton (12/case) $14.60 20 ounce Klarbrunn Bottled Water (24/case) $16.30 10 ounce Hog Wash (12/case) $15.00 20 ounce Carbonated Soft Drinks (24/case) $26.40 Pepsi-Cola, Diet Pepsi, Mountain Dew, Wild Cherry Pepsi, Doc 360, Sierra Mist, Orange Crush, Diet Mountain Dew, & Mug Root Beer

20 ounce Gatorade (24/case) $24.80 Glacier Freeze & Fruit Punch **CO2 – (20 Pound only) - $23.85 + $75.00 deposit Double Poly Cups - 12 ounce - 2,000 per case - $98.75 16 ounce - 1,000 per case - $56.85 22 ounce - 1,000 per case - $62.60 12/16/22 ounce lids – 2,000 per case - $52.00 32 ounce - souvenir cup/lid pack 300 per case - $75.00 *Only confirmed (current) NICA members will receive National Account pricing. Each account will be confirmed via the NICA Website by our office personnel. **We cannot accept CO2 cylinders for exchange unless they are labeled with our “property of Springfield Pepsi-Cola band.”

2015 Illinois State Fair Ice Delivery State Fair Ice Hotline 309-642-1024

1. In order to cut down on golf cart traffic and in the interest of

safety and the enjoyment of fair patrons, we ask that you please fill your box in the morning from 6am-10am. If you do not wish to fill your box please leave a note with the quantity desired. If you’re not at your stand when our driver comes in the morning they will leave an invoice with the ice delivery. The drivers will come back early afternoon to collect on the morning invoices.

2. IMPORTANT!!! We will be making very limited Ice deliveries after 10Am due to cart restrictions. You can pick up ice at our 2 stations. One is across from the grandstands near the Coors Light Tent and the Sheep Barn. The second station is on the Southeast corner outside of the race track past the carnival midway. If you call us we can meet you with our golf cart at a barricade to the main traffic areas.

3. We will be on site until 8pm everyday of the fair. 4. Please no food in box.

5. 1st delivery will be on Tuesday 8/11/15 and Wednesday 8/12/15. If

you need ice before this, please call us at 1-800-642-8994.

6. 22 LB. bags of ice will be $5.00 each. If an ice box is needed they can be rented for $150.00 each. We will start placing equipment on Monday 8/10/15.

7. Please use lock provided.

8. No credit on unused ice.

Thank you for helping to make the Illinois State Fair safe in 2015

“The BEST Events NEED Best Expo !!”

www.bestexpoinc.com

P.O. Box 107 2015 Illinois State Fair Sherman, IL 62684 Illinois State Fairgrounds – Springfield, IL

(217)899-1321 Office August 13-23, 2015 (855)315-6061 Fax Dear Concessionaire: Congratulations on your decision to exhibit at the 2015 Illinois State Fair! Best Expo, Inc. is proud to have been named the official show decorator of your event! Exhibit booths are in many configurations. In the main exhibit halls, they may have an 8’ draped back wall and may have side dividers that are 3’ tall. The Illinois State Fair staff will advise you of the type of space and location assigned to your company. The floor surface in the booths is usu-ally concrete.

We have BOOTH ITEMS, TABLES, CHAIRS, CARPET, AND FLOORING for RENT. We deliver them to your space, you use them for the duration of the fair, and then we come pick them up.

QUESTIONS or to REQUEST A SERVICE KIT Call us at (217)899-1321 or email at [email protected].

A service kit containing the forms necessary for renting extra equipment (for example, rental of a 4 ft table (4’x2’), covered with white plastic, and skirt-ed in your choice of colors, is $60), chairs, carpet, bag racks, literature racks, etc...) and services is available. Floral and plant arrangements for your booth, (faux and real), miscellaneous decorations and archways are available for advance order. Rental Booth Carpet and pad is available. There are several booth equipment packages. Call us with your needs!! There is a form in the kit to schedule your move-in time. We will coordinate the place-ment of your rental items according to those times to ensure your equipment is there waiting. You may go to www.bestexpoinc.com and click anywhere on the words ‘SHOW FORMS’ to access the web page containing the service kit. You will need a user ID and Password to access the web page containing show information and the link to the service kit file.

Your PASSWORD is: tractor

EARLY ORDER DISCOUNT for most items IS 20% off Standard Rate! We have a limited supply of ½ inch high, 3’ x 3’ raised interlocking flooring panels available, (to keep your equipment off of the floor, dirt, water....). They will be rented to you for the duration of the fair for $4.50 a square. Please call if you are interested. If you would like to have an 8" by 30" sign with your company name for your booth, they are available for $5.00 and the order page is included in the forms. Other custom signage and banners are available. Electrical Connections are/may be available through the Illinois State Fair. Please see your exhibitor information from their office for their requ ire-ments.

Shipping/Material Handling Information: THE FAIRGROUNDS DOES NOT HAVE STORAGE SPACE FOR EXHIBIT MATERIALS. Material handling information is available on pages 13 and 14. Advance shipping of your booth exhibit materials to the Best Expo Warehouse is recommended. A sample ADVANCE label is on page 16 of this kit. Fill in the ‘Order Form Sum-mary’ page with your shipping carrier and package information. Include your company name, and booth number on the label. Direct to show shipping must arrive only on the days of the show or during exhibitor move-in, or it may be refused. Shipments handled by Best Expo will be delivered to your booth promptly and correctly. Outbound shipments can be ar-ranged, please notify us if you need forklift assistance. Contact Best Expo with questions about shipping information. You may ship to the warehouse during the fair, if needed. Please make us aware of your shipments or they may be refused. We will accept Illinois State Fair materials until August 16th. Show site shipments NEED to be coordinated with our staff to ensure a smooth and timely delivery.

General Ordering Information: To qualify for the discount price, your order must be PREPAID by check or credit card authorization. Please fill out the Payment Authorization Form with all orders. Print and fill out the forms needed and return them early, to ensure that the additional services and/or equipment that you require will be waiting in your booth when you arrive to set up. THE CUTOFF DATE TO RECEIVE THE DISCOUNT RATE IS July 30, 2015. All orders received after that will be charged full price. Please FAX Best Expo, Inc. forms to (855)315-6061. Call or email to confirm the receipt of your fax. You may EMAIL forms to [email protected].

Fair on-site rentals will be available. Please call (217)899-1321 if you have last minute needs.

Thank you!



FAQs: Child Labor Law FAQ

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Illinois Bruce Rauner, Governor Hugo Chaviano, Director About Contact File A Complaint

Employees Employers Public Safety Laws and Rules About

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Wage Payment and Collection Act FAQ

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Child Labor Law FAQ

Table of Contents

1. Who must get a "work permit"?2. What hours can a minor legally work?3. What kind of jobs are minors prohibited from performing?4. Do minors who are too young to attend school require a "work permit" for

modeling/acting/performance work?

FAQsWho must get a "work permit"?

Work permits or employment certificates must be obtained from your local school for all minors 14 and 15 years of age before beginning work. 820 ILCS 205/9-12.

Top of page

What hours can a minor legally work?

A 14 or 15 year old minor may NOT work:

before 7 a.m.after 7 p.m. between Labor Day and June 1.after 9 p.m. June 1 through Labor Day.more than 8 hours on non-school days.more than 3 hours on school days.more than 24 hours during school weeks.more than 48 hours during non-school weeks.more than six days per week.

820 ILCS 205/3.

Top of page

What kind of jobs are minors prohibited from performing?

There are 26 prohibited occupations which are considered "hazardous". Minors may not work in connection with these occupations. 820 ILCS 205/7 and 56 Ill. Adm. Code 250.205-250.255.

Top of page

Do minors who are too young to attend school require a "work permit" for modeling/acting/performance work?

Yes. All minors under the age of 16 who are working as models, actors, and in performance work must apply for and receive an employment certificate prior to performing the work. 820 ILCS 205/8 and 8.1 and 56 Ill. Adm. Code 250.305-250.315.

Questions concerning 16 and 17 year old workers need to be directed to the U.S. Department of Laborâ€‹.

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FAQs: Child Labor Law FAQ

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Minimum Wage $8.25 per hourand Overtime• Coverage: Applies to employers with 4 or moreemployees. Certain workers are not covered by theMinimum Wage Law and some workers may be paidless than the minimum wage under limited conditions.For more information, visit our website.

• Tipped Employees: Must be paid at least 60% of theapplicable minimum wage. If an employee’s tipscombined with the wages from the employer do notequal the minimum wage, the employer must makeup the difference.

• Overtime: Most hourly employees and some salariedemployees are covered by the overtime law andmust be compensated at time and one-half of theirregular pay for hours worked over 40 in a workweek.

Hotline: 1-800-478-3998

Unpaid WagesWage Payment and Collection Act• Employees must receive their final compensation,including earned wages, vacation pay, commissionsand bonuses on their next regularly scheduled payday.

• Unauthorized deductions from paychecks are notallowed except as specified by law.

Phone: 312-793-2808

Equal Pay for Equal WorkEqual Pay ActRequires employers to pay equal wages to men andwomen doing the same or substantially similar work,unless such wage differences are based upon a senioritysystem, a merit system, or factors other than gender. Hotline: 1-866-EPA-IDOL

Domestic or Sexual Violence LeaveVictims’ Economic Security and Safety ActProvides employees who are victims of domestic orsexual violence, or who have family members who arevictims, with up to 12 weeks of unpaid leave during a12-month period.Phone: 312-793-6797

Meal and Rest PeriodsOne Day Rest in Seven Act• Provides employees with 24 consecutive hours ofrest each calendar week.

• Employers may obtain permits from the Departmentallowing employees to voluntarily work sevenconsecutive days.

• Employees working 7 1/2 continuous hours must beallowed a meal period of at least 20 minutes no laterthan 5 hours after the start of work.

Phone: 312-793-2804

Child LaborWorkers under Age 16• Children under the age of 14 may not work in mostjobs, except under limited conditions.

• 14 and 15-year-olds may work if the followingrequirements are met:

• Employment certificates have been issued by theschool district and filed with the Department ofLabor confirming that a minor is old enough towork, physically capable to perform the job, andthat the job will not interfere with the minor’seducation;

• The work is not deemed a hazardous occupation(a full listing can be found on our website);

• Work is limited to 3 hours per day on school days,8 hours per day on non-school days and no morethan 6 days or 48 hours per week;

• Work is performed only between the hours of 7 a.m.to 7 p.m. during the school year (7 a.m. to 9 p.m.June through September); and

• A 30-minute meal period is provided no later thanthe fifth hour of work.

Hotline: 1-800-645-5784

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Your Rights UnderIllinois Employment Laws

Your Rights UnderIllinois Employment Laws

This is a summary of laws that satisfies Illinois Department of Labor posting requirements. For a complete text of the laws, visit our website at:

www.labor.illinois.govFor more information or to file a complaint, contact us at:

160 N. LaSalle St, Suite C-1300, Chicago, IL 60601 • Chicago 312.793.2800 • Springfield 217.782.6206 • Marion 618.993.7090.THIS POSTER MUST BE DISPLAYED WHERE EMPLOYEES CAN EASILY SEE IT.

LABORLABORLABORI l l i n o i s D e p a r t m e n t o f

State of IllinoisDepartment of Labor

Office of Communications 406 E. Monroe St., #65 • Springfield, Illinois 62701

217-524-1970 • 217-524-0014 Fax www.DCFS.illinois.gov

Bruce Rauner Governor

George H. Sheldon Acting Director

April 2, 2015 Re: Special $3 food tickets for foster and adoptive families at the Illinois State Fair Dear Food Vendor: I recently met with the Illinois State Fair staff and obtained approval to again offer foster and adoptive family members tickets worth $3 toward the purchase of any food or drink item from any food vendor on the fairgrounds during the 2015 Illinois State Fair. Every year the DCFS food ticket program for foster and adoptive families works extremely well – thanks to your participation and cooperation. This year all food vendors are required to participate again. Just like years past, our families may use their food tickets to purchase food and drink any day of the Fair, at any time of the day or night, any time your food stand is open. The purpose of this letter is to inform you how the food ticket program works and explain how you must redeem the tickets that you accept.

1. All vendors selling food and/or drinks on the fairgrounds must accept the $3 tickets in lieu of, or in addition to, cash for any food or drink item except alcoholic beverages.

2. Ticket users cannot receive more than $1.50 change back per ticket when redeeming tickets. Please make sure your staff understands this! You must give customers $1.50 back if the purchase is $1.50 or less, $1 back if the purchase is $2, and so on.

3. Tickets are valid any day of the Fair, any time of the day or night, any time your food stand is open. You must accept the tickets until your sales close on the last day of the Fair.

4. Ticket holders may use more than one ticket at a time. Many will be purchasing food for themselves and family members at the same time, so this is acceptable.

5. After accepting a ticket, your staff must void it by tearing off the “Illinois State Fair” logo on the left side of the ticket. Save the remaining ¾ of the ticket so you can redeem it for cash at the State Fair Cashier’s Office. Make sure the end you save contains the sequence number. Tickets without a sequence number will not be redeemed.

6. Do not accept any ticket that is not whole and intact, and please make sure that the tickets you accept have “August 14-23, 2015” printed on them, as well as a sequence number.

Food tickets will be printed in colored ink on colored paper to help you and your staff quickly differentiate between the food tickets and carnival ride tickets. I will show you copies of the tickets when I meet with you during the mandatory food vendor meetings in the days before the Fair begins. I understand that your business is fast-paced and hope this makes it easier for you and your staff to identify the tickets as official DCFS food tickets given to our foster and adoptive families. How and when vendors may redeem tickets

1. Tickets will be fully redeemed ($3 for each valid ticket) at the Central Cashier’s Office, Emmerson Building, on the last day of the fair, and on Monday, August 24, 2015.

2. The total value of redeemed tickets must be reflected in gross sales reported daily for Department of Revenue sales tax and Illinois State Fair percentage calculations.

The ticket system works very well each year. You are always very cooperative and flexible, and I truly appreciate that. Our families report that they have very little difficulty using the tickets to obtain food and drinks, and they appreciate your hospitality. I look forward to having another successful State Fair. If you have any questions, please call me at 217-524-1970 and I will try to answer any questions you may have before the Fair begins. Once again, thank you very much for your generosity, flexibility, and support. Sincerely,

Jennifer Florent DCFS Office of Communications

TO: Illinois State Fair Food/Beverage Concessionaires

FROM: James D. Stone, M.A., C.P.H.A, Director of Public Health Sangamon County Department of Public Health

DATE: April 23, 2015

RE: ILLINOIS STATE FAIR FOOD SANITATION TRAINING and INFORMATION

All food/beverage concessionaires must comply with the Illinois Department of Public Health “State Fair Temporary Food Service Sanitation Guidelines” to operate at the Illinois State Fair. Please read the attached guidelines carefully since they address specific problems noted at previous fairs. Also included is a self-inspection checklist that is designed to assist you with a pre-opening inspection and assist you in conducting a daily inspection of your concession stand. The checklist is a method to help you determine if you comply with the Illinois Department of Public Health guidelines to operate at the Illinois State Fair. It is very important that you read and use both of these documents.

Food/beverage concession operators are required to attend a mandatory food safety and sanitation training meeting presented by the Sangamon County Department of Public Health. At least one supervisory representative from each food/beverage booth is required to attend the training meeting prior to opening a concession at the fair. Concessionaires who fail to do so will not be allowed to open.

The mandatory training sessions will be held at the following times and location:

Illinois State Fair/Springfield Emerson Building (Health Department office - 2nd Floor)

Tuesday, August 11, 2015 2 p.m. Wednesday, August 12, 2015 10 a.m. and 2 p.m. Thursday, August 13, 2015 10 a.m. and 2 p.m. Friday, August 14, 2015 10 a.m.

Some of the critical and high-risk procedures of handling food that cause people to become ill include: NOT Cooking to the proper temperatures, NOT Holding food at proper temperatures, handling foods with Bare Hands and Cross Contaminating foods.

Norovirus is by far the leading cause of foodborne illness outbreaks in Illinois and in the U.S. It is estimated that as many as half of all food-related illnesses may be caused by norovirus. People working with food who are sick with norovirus are a particular risk to others, because they handle the food and drink many other people will consume. Since the virus is so small, a sick food handler can easily - without meaning to - contaminate the food he or she is handling. Many of those eating the contaminated food may become ill. Do not allow food workers to handle food when ill. Food handlers must wash hands often.

Sangamon County

Department of Public Health James D. Stone, M.A., C.P.H.A.

Director of Public Health

*Leftover Potentially Hazardous Food*Please remember that leftover, potentially hazardous food items shall be discarded at the end of the day. No potentially hazardous food shall be carried over to the next day. Examples include cooked meats, corn dogs, and prepared gravies. This also includes prepared waffle batter, funnel cake batter and corn dog batter containing egg and egg products or milk and milk products.

The above provision excludes whole roasts for barbecue sandwiches. Whole roasts may be prepared a day in advance provided procedures based on Hazard Analysis Critical Control Point (HACCP) are used and written permission is given by the health department. The written approval for this practice shall be posted at all times in the stand.

*Potentially Hazardous Foods*Potentially hazardous food items shall be maintained at an internal temperature of 41ºF of below or at an internal temperature of 135ºF or above. Potentially hazardous food includes any food that consists in whole or in part of milk or milk products, eggs, meat, poultry, fish, shellfish, edible crustacea, or other ingredients, including synthetic ingredients, in a form capable of supporting rapid and progressive growth of infectious or toxigenic microorganisms. Potentially hazardous food items also include: cut melons, sprouts and cut tomatoes. These items shall be maintained at the temperature required for potentially hazardous food.

If you have any questions concerning the food service guidelines or the training sessions, please contact:

Sangamon County Department of Public Health 2833 S. Grand Ave. East Springfield, IL 62703 217-535-3145

Have a very successful, safe and healthy Fair in 2015.

Illinois Department of Public Health Division of Food, Drugs and Dairies Pre-Opening and Daily Self-Inspection Checklist

for Fairs and Temporary Food Service Establishments

The following can be used to assist you in conducting a daily self-inspection of your stand before you open. Carefully read the attached “Fairs and Temporary Food Service Establishments Guideline” for more complete information. If you are missing any of the required equipment, DO NOT OPEN. NOTE: Any potentially hazardous food held or stored between 41ºF and 135ºF must be destroyed.

[ ] Six separate sinks, pails or basins for: (a) Washing, rinsing and sanitizing utensils and equipment; (b) Washing hands; (c) Wiping cloths for food contact surfaces; and (d) Wiping cloths for non-food contact surfaces.

[ ] A metal-stemmed thermometer (not glass) accurate to +/- 2 degrees F for checking food temperatures.

[ ] A thermometer for each mechanical refrigeration unit (refrigerator or freezer) accurate to +/- 3 degrees F.

[ ] Equipment, utensils, etc., in good condition (no chips, pitting, rust, etc.). All equipment and utensils must be cleaned and sanitized before the beginning of the fair or event and as often as necessary, but no less than once a day. Any stand that is found to have a food buildup on its equipment shall be shut down until all equipment is disassembled, cleaned and sanitized.

[ ] Detergent, sanitizer and sanitizer test strips available in each stand where utensils are cleaned.

[ ] Hand soap and paper towels for hand washing.

[ ] Sufficient mechanical refrigeration to hold cold potentially hazardous food temperature at 41º F or below at all times. Commercial-grade refrigeration units are strongly suggested.

[ ] Mechanical hot-holding equipment to maintain hot food temperatures at 135º F or above when required.

[ ] Hair restraints available and used by all employees so hair is covered and contained. Visors and hair spray are not considered to be effective hair restraints.

[ ] All food prepared in an unapproved area, kitchen or location and/or from an unapproved source will not be allowed.

[ ] All food stands constructed to facilitate cleaning of the food preparation area. Any food stand that is not in good repair (holes in screens, chipped paint, unsealed wood preparation tables or shelves, etc.) will not be allowed to open.

[ ] All walls, ceilings and windows screened or protected with an approved air curtain to prevent entry of insects. All doors must be self-closing.

[ ] A stand constructed in compliance with Section C of the “Fairs and Temporary Food Service Establishments Guidelines.”

Illinois State Fire Marshal (OSFM) – Requirements for State Fair Vendors 2015

The following information is a quick reference guide to the most common questions asked about the requirements for vendors and exhibitors. Further information is available on request.

1. Sleeping inside vendor buildings exhibit spaces / booths / tents / or concessions is prohibited. 2. Any cooking and food warming inside fairgrounds exhibit spaces, buildings, vendor buildings, exhibit booths, concessions,

and under approved tents and canopies shall comply with all requirements in accordance with information found in Vendor Exhibit Booklet, NFPA 96, NFPA 58, NFPA 54, and NFPA 101 Life Safety Code 2000 edition, section 12.7.4 3.9. This information is available in the Space Rentals Office.

3. Booths, railing, fences, displays etc. shall not block or interfere with aisles, stairs, entrances, or exits in any exhibit spaces / buildings / booths / tents / or concessions area.

4. Aisles and exits shall be maintained clear of obstructions at all times. 5. Vehicles shall not be parked in fire lanes or within 15 feet of fire hydrants, fire reporting stations, building doors, or fire

department connections on any building exterior. 6. No vehicles shall pass through vendor exhibit spaces / buildings / booths / tents / or concessions area, with exception of

authorized Department of Agriculture vehicles. 7. Flammable or combustible liquids or hazardous chemicals are prohibited inside buildings / booths / tents / or concessions

area. 8. No smoking inside exhibit spaces / buildings / booths / tents / or concessions area, and wherever posted. 9. Open flame devices and pyrotechnics are prohibited inside exhibit spaces / buildings / booths / tents / or concessions area. 10. All exhibit spaces / buildings/booths/tents/concessions shall have an approved multi-purpose fire extinguisher with a

minimum rating of 2A-10BC. In addition: all concessions that use deep fat frying must also have an approved class "K" fire extinguisher. All fire extinguishers must bear an inspection tag showing the unit was inspected within the past 12 months. Newly purchased fire extinguishers that do not have an inspection tag will be accepted if receipt is available showing date of purchase within the past 12 months. Exhibitors in large exhibition type structures are exempt from this rule if exhibit type structure is provided with fire extinguishers in accordance with NFPA 10 requirements.

11. Electrical wiring and equipment shall be in accordance with NFPA 70 National Electrical Code (see “Electric” below) 12. Trash containers shall be metal or noncombustible. 13. Oily rags and waste shall be placed in a separate covered metal container and disposed of daily. 14. Any gas cylinder used for any purpose shall be securely fastened to a solid object in an upright position. No cylinders of any

kind can be attached to a tent / EZ UP / or canopy pole, post, or leg. 15. No storage or display of combustible materials in excessive amounts, as determined by OSFM. 16. There shall be no accumulation of packing boxes, excelsior other combustible packing material, waste paper, rags, unused

decorations or other combustible waste. 17. All concession trailers provided with automatic suppression systems over cooking areas must bear an inspection tag

showing the system was inspected within the past 12 months

ELECTRIC

1. Extension cords used inside exhibit spaces / buildings / booths / tents / or concession areas shall be in good condition without splices, shall be approved type with heavy duty three wires, with three prong plug. Lightweight, household, 2 wire extension cords are not approved for use and will not be allowed.

2. Extension cords are prohibited from vendor buildings to campers, motor vehicles other electrical devices outside of buildings.

3. Multiple outlet power strips in good condition and provided with an internal circuit breaker/reset switch are allowed. No extension cords will be allowed to be plugged into or run from these devices.

4. No items shall be attached or hung from electrical wires. 5. Electrical wires shall not come in contact with other cables or telephone wires. 6. Wiring in temporary or permanent exhibit spaces / buildings / booths / tents / or concessions area or in the open must be

code grade approved and shall be rubber coated (insulated). 7. Wiring and extension cords used in wet areas shall be approved for wet area use, and be free from splices. Power supply

wires from the fairgrounds electrical supply box shall be an approved type with no splices, unless splice is contained in a listed and approved water proof splicing device.

TENTS

(“Tent” is defined as it applies to tents, temporary membrane structures, EZ UP type covered structures, and canopies)

1. Tents shall comply with section 11. 11 NFPA 101, 2000 edition 2. All tent fabric must be flame resistance in accordance with one of the following: California Code of Regulations, Title 19,

Division 1, §332.(a) Flame Resistance, NFPA 701, Standard Methods of Fire Tests for Flame Propagation of Textiles and Films, 1999 edition, or CPAI-84 Specification for Flame-resistant Materials Used in Camping Tentage. Any tent that does not have a tag affixed with one of these ratings will be required to provide proof in writing the tent does meet one of these standards. Tents with no proof of flammability rating will immediately be removed from use.

3. The ground and area not less than 10 feet outside of such a tent(s) shall be cleared of all flammable or combustible material or vegetation.

4. The premises shall be free from such flammable or combustible materials during the period for which the premises are used by the public.

5. All tents shall have an approved multi-purpose fire extinguisher, with a minimum rating of 2A-10BC. In addition: all concessions that use deep fat frying must also have an approved class "K" fire extinguisher. All fire extinguishers must bear an inspection tag showing the unit was inspected and passed within the past 12 months. . Newly purchased fire extinguishers that do not have an inspection tag will be accepted if receipt is available showing date of purchase within the past 12 months.

6. Smoking shall not be permitted and "NO SMOKING" signs shall be posted. 7. Containers for trash shall be noncombustible and located 10ft outside tent. 8. Fireworks or open flames are prohibited in any tent or temporary membrane structures.

FLAMMABLE AND COMBUSTIBLE LIQUIDS

1. Storage and use of flammable and combustible liquids shall conform to all applicable Illinois administrative rules found in Title 41 Part160 "Storage transportation sale and use of gasoline and volatile oils: rules and regulations relating to general storage" Title 41 part 170 "Storage transportation sale and use of petroleum and other regulated substances and Part 180 " Storage transportation sale and use of gasoline and volatile oils".

2. Storage of gasoline, kerosene and other flammable or combustible liquids in quantities or methods different than those listed below shall be prohibited.

3. Storage shall be in approved safety containers meeting the approval of the Office of the State fire Marshal. Gasoline containers shall be red, kerosene containers shall be blue.

4. Containers shall be stored outside of buildings and tents, in a safe place, properly protected or guarded from tampering. 5. Containers capacity shall be a maximum of 5 gallons for gasoline or other flammable liquids and 10 gallons for diesel fuel,

kerosene or other combustible liquids. 6. Upon vacating premises, concessionaires shell not leave any filled, partly filled or empty container which has been used for

gasoline, kerosene, or other flammable liquid and will be held responsible for any accident or injury which may result from violation of this provision.

7. Storage is prohibited inside buildings, structures and tents. 8. Approved multi-purpose fire extinguisher, with a minimum rating of 2A-10BC shall be provided. Extinguishers must bear an

inspection tag showing the unit was inspected and passed within the past 12 months. Newly purchased fire extinguishers that do not have an inspection tag will be accepted if receipt is available showing date of purchase within the past 12 months.

LIQUIFIED PETROLEUM GAS

LPG - Installation, transportation, storage and use of LPG shall be in accordance with Title 41 IL Admin Code 200 and NFPA Standard #58, (2004 edition) and NFPA Standard #50 The National Fuel Gas Code (1999 addition).

1. LP containers and first stage regulators shall be located outside of exhibit spaces / buildings / booths and tents. 2. Use of LP gas burning equipment and/or appliances are contingent to approval upon OSFM inspection 3. Empty containers shall be provided with plugs and caps at all times. 4. LP containers shall be secured in upright position to a solid object, by use of ratchet type straps or similar tightening device,

and protected from vehicular traffic. Heavy duty solid rubber type “bungee” cords are allowed if they can securely hold the tanks from falling over. Lightweight, braided fabric covered type “bungee” cords are not allowed as they do not provide adequate stability. At no time should any securing device be wrapped around tank valve or valve neck.

5. At no time will LPG cylinders be attached to a tent / EZ UP / or canopy support pole, post, or leg.

6. LP containers shall not be stacked. 7. An individual installation shall be limited to six (6) total containers, regardless of size, four (4) for current use and two (2) in

reserves 8. Approved multi-purpose fire extinguisher, with a minimum rating of 2A-10BC shall be provided. Extinguishers must bear an

inspection tag showing the unit was inspected and passed within the past 12 months. . Newly purchased fire extinguishers that do not have an inspection tag will be accepted if receipt is available showing date of purchase within the past 12 months.

9. No filling of containers shall be permitted within the fairgrounds or event property boundaries.

philip nelson, director - illinois.gov

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