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Personal ProductivityWork Smarter, Not Harder

Tips to Productivity Success

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• What’s it really all about?• Create an ideal week calendar • How to manage your inbox• Getting to your genius zone

Learning Outcomes

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• It’s not about managing your time• It’s about managing yourself

Self Management Principle

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Time Log• You don’t know what you’re doing until you track it

oFacebookoSurfing the weboMeaningless tasksoHow much time do you think something takes?

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• There is never enough time to do everything. But there is always enough time to do the most IMPORTANT THINGS• Get very clear about what is important

You can do anything, but not everything. - David Allen

The Priority Principle

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Robin’s Priorities• Devotional time daily (30 minutes)• Phone calls/meetings (5-7 hours per week)• Writing • Producing money making content• Self Care (4-5 hours/week)

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• If you had the perfect week, what would it look like?

Your Ideal Week

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• Track your weekly and daily goals• Pick only 3 tasks per day to accomplish• Keep your quarterly goals and big picture vision

in front of you every day

Your Real Week

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Weekly Goals, Projects, & To Do List Week of:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Top Priority

Top Priority

Top Priority

Top Priority

Top Priority

3 Tasks

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3 Tasks

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3 Tasks

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3 Tasks

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3 Tasks

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New tasks/issues/plans as they come up: (D) delegate (C) assign a date in calendar (R) long term project/add to reminders

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Quarter 1 Goals Quarter 2 Goals Quarter 3 Goals Quarter 4 Goals

Big Picture Vision (3-5 years)

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Managing Your Inbox• Responding in a prompt manner• Being able to find things quickly• Not losing things or letting things fall through

the cracks

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Email Workflow Management• Check email daily (Schedule this!)• Determine the action and do one of the following

o If response takes 2 minutes or less – respond as soon as you read the emailo If response takes more than 2 minutes

§ Respond to say you got it and will get back to them on a given date§ Schedule the work in your calendar (or use weekly mail folders) so you will get back in a

timely manner

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Sanebox

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• What is your mission• What are the 6 most important things you do?• What can only you do?• Outsource as much as possible

Getting to Your Genius Zone

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The Dog Gurus Favorite ToolsoSanebox – email managemento99designs - logos, book covers, etc.oUpwork - various projects that take time or special knowledgeoCanva – graphics creationoDepositphotos - purchasing stock photosoFancyhands - simple tasks that take 20-30 minutesoGoogle calendar/documents – calendar or document sharingoDropbox - online collaboration and sharing documentsoAcuity - online appointment scheduling softwareoAsana/Trello/Monday - project management for yourself and your teamoEvernote - electronic storage for everything. Your digital brain

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Next Steps – Pick at least one to work on now• Clarify your time (Use Checklist to getting Started with Outsourcing)

o Make a list of things you currently doo Which things on the list should you be doing?/Which things should you outsource/delegate?o Pick at least one item, outline the process to complete it, and delegate or outsource it

• Plan your ideal week (Use Sample Ideal Calendar)o List the recurring items you must do every week and the recurring items you want to do each

weeko List blocks of time you want to set aside to work on your business (for instance: financial block of

time to work on budgeting/KPIs; block of time to plan new event or program, etc.)o Put those things on your ideal calendaro Create your “real” week for next week (use sample weekly goals, projects & to do list)

• Email Management (Use your Email Inbox)o Make a list of folders that could help you organize your email (ex: day of the week folders,

reference material, customer requests, maintenance, etc.)o Go through your email right now and do the following:

§ IF the email takes 2 minutes or less, take action and delete it§ If the email takes more than 2 minutes, document what needs to be done (schedule the work on your

calendar) and file the email in the appropriate folder so you can find it easily latero Sign up for Sanebox.com to assist you with email