person spec surrey policy

8/8/2019 Person Spec Surrey Policy

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SCC HAY JOB PROFILE

1 JOB TITLE

Job Title: Policy Officer,

Strategic Aviation Special Interest Group(SASIG)

Reportsto:

Director ofSASIG

Service: Environment Date: 16 December2009

Positionno.:

20059142

2 JOB PURPOSE

To undertake technical activities for SASIG.

To support the SASIG membership to deliver the agreed priorities.

To ensure the efficient processing of administrative and transactional tasks.

3 PRINCIPAL ACCOUNTABILITIES

1 Provide technical support to the Director and the SASIG membership. Activities

include:

Researching websites (including DeHavilland Information Services Ltd.),hard copy, and media sources for items of aviation interest;

Maintaining an awareness of current aviation issues/initiatives;

Advising on Parliamentary timetables, both for England and the EU;

Drafting technical information notes and topic-based reports;

Drafting responses to consultations on strategic aviation topics.

2 Provide marketing and publicity support to the Director and the SASIG membership.Activities include:

Assisting in the production of press releases; Uploading reports/news items on the SASIG website;

Producing and updating publicity materials, such as Powerpointpresentations, printed material, etc.;

Collating membership profiles as and when necessary to aid recruitmentand retention of member authorities.

3 Maintain content on the SASIG website on behalf of the membership.

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4 Provide administrative support to the Director and the SASIG membership. Activitiesinclude:

Collating and despatching agendas and reports, liaising with the LocalGovernment Association as appropriate;

Assisting in the preparation of reports and project documentation; Dealing with routine correspondence;

Organising meetings and events;

Maintaining electronic records and filing systems;

Distributing mail, and arranging deliveries and couriers.

5 Submit requests for purchase orders to be raised for SASIG and ensure appropriateavailability of goods and services.

6 Coordinate with the Environment Service Finance Super Users in relation to financialprocesses, implement changes as necessary, and update the SASIG Director.

Routine activities include: Submitting requests that orders be raised;

Submitting requests that received goods and services be receipted;

Producing monthly budget monitoring reports for the SASIG Director.

7 Monitor and manage SASIGs budget, ensuring compliance with Surrey CountyCouncils financial procedures, advising on the apportionment between memberauthorities and seeking to increase SASIGs membership.

8Contribute to the continuous improvement of the SASIG office team, working with theDirector.

9 Familiarise, uphold and promote the aims of the councils Equality and Diversitypolicies in the course of day-to-day work.

4 COMPETENCY AREA

The numbered levels in this section relate to an internally derived SurreyCounty Council hierarchy. The phrases indicate the approach required forthis post.

Level

1 Providing Direction 6

Contribute to planning activities to provide positive benefits for Surreysresidents.

2 Managing Self and Personal Skills 6

Engage in performance reviews and develop personal resources toachieve performance objectives.

3 Using Resources 6



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Use resources efficiently and in accordance with SCC policy andprocedures.

4 Facilitating Change 6

Engage with consultation and change initiatives to ensure performance

improvements are achieved.5 Working with People 6

Collaborate with others to ensure effective services are delivered.

6 Achieving Results 6

Work with stakeholders to resolve problems.Bring unresolved problems to the attention of managers.



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5 WORK CONTEXT

1 SASIG is a freestanding but small organisation although the Director and the staff

based at County Hall are 'administered' by the County Council. The Head ofEnvironment has the oversight of SASIG and the ultimate financial responsibility,whilst the Acting Planning Manager provides the day-to-day advice on activities suchas pay, leave and personnel issues.

2 SASIG is essentially a campaigning organisation that seeks to ensure that the LocalAuthority voice is heard on all issues of aviation policy. The SASIG office team is asmall team and application of flexible working practices is essential.

3 The work is mainly office-based with occasional meetings in London, along with visitsto Local Authorities and airports around the country.

4Routine communications will be undertaken with the SASIG Chairman, officers andCouncillors from the SASIG member Authorities, Government departments, MPs anda wide range of local and national organisations

6 DIMENSIONS

(Scope and scale of work in which the job is involved in either directly or indirectly. Itis fine to state not applicable if no meaningful numbers are relevant.)

Financial:

Delegated authority to request orders be raised for SASIG up to a value as determined by

the SASIG Director.

Non-Financial:

The post holder will deputise for the Director when necessary, and will be assisted by thepart-time Administrative Assistant.

Assist with drafting reports and attend:

three Chairmans Advisory Group meetings per annum;

three full SASIG meetings per annum;

Technical Officer Group meetings, as and when topics demand;

any other meetings as required.



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7 PERSON SPECIFICATION

Education, Training & Work Qualifications Method of Assessment

Educated to 'A' level or equivalent. Application & interview.

Appreciation of SMART objectives. Application & interview.

Knowledge

A knowledge of transport, environment, economy, politics. Application & interview.

Understands the importance of accuracy in transactional areas. Application & interview.

Skills & Abilities

Ability to make best use of personal resources in achievingperformance objectives.

Application & interview.

Coordination of complex and often conflicting views andopinions.


Research, analysis and presentation of information takingaccount of the full evidence base.


High level of computer literacy, using email, word processing,spreadsheets, presentation, and website content managementsoftware.


Able to make decisions at the appropriate time based oninformation available and the requirements of the situation.


Good communication skills, both written and oral. Application & interview.

Customer focus and able to build strong relationships bothwithin the team and with colleagues.


Ability to plan, prioritise & organise work to achieve targets. Application & interview.

Relevant Experience

Previous relevant experience. Application & interview.

Experience in developing personal resources to achieveobjectives.


Other Requirements

Willingness to undertake any type of work so as to keep asmall office running well.


Driving licence and access to a car. Application & interview.



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8 JOB PROFILE VERIFICATION

(Manager and verifying manager, if relevant, agree, sign and date the profile.)

Manager: Anna Mahoney Verifying Manager: Hilary Herbert

Date: 03/10/07 Date: 03/10/07

Job Profile updated: 04/11/09 (AnnaMahoney)

16/12/09 (AnnaMahoney)

Amendments to Job Profile confirmed by:Gillian Lawson, Lead Job Evaluation SeniorHR Advisor, 04/11/09; further amendmentconfirmed 16/12/09.

9 GRADING DECISION

Grade: D JE. Panel Ref: 655/04 Panel Date: 10/10/07

10

ORGANISATION CHART

Environment Service


Head of Environment

Acting Planning Manager

SASIG Director

Administrative Assistant

(vacant)

Policy Officer

(vacant)


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