MnDOT – ACEC/MN Annual ConferenceMarch 5, 2013

Amber Blanchard, MnDOTGlenn Schreiner, ACEC/MN

How many of you like

MnDOT’s current P/T

contract performance evaluation?

How many of you don’t like

MnDOT’s current P/T

contract performance evaluation?

How many of you know what happens to the evaluations?

Purpose: Improve the processes for evaluating project performance

Benefits:◦ Refined process that will give useful, consistent

feedback◦ Offer chance to express concerns◦ Automated (ease of use)

White Paper◦ Goals:

Develop tools and processes for performance evaluations that benefit MnDOT and the Consultant Community

Transparency and Consistency should be included in the evaluation process

Include the Department of Administration’s evaluation requirements and incorporate into the process

◦ Goals (Cont.) Define expectations of both sides up front. Establish

and define criteria by which the consultant and MnDOT will be measured/evaluated

Key points: MnDOT and Consultant PM review performance metrics

before the project beginsAnd Consultant will also be reviewing MnDOT Performance

Rating

Consultant A

MnDOT B

Contract A+B

Project Management Project Development Deliverables PM (Key Personnel)

1 – Low (Does not meet expectations)3 – Meets Expectations5 – High (Exceeds Expectations)

Criteria Low Meets Expectations

High

Project Knowledge 1 3 5

Communication 1 3 5

Administration 1 3 5

Issue Resolution 1 3 5

Leadership 1 3 5

Budget 1 3 5

Project Management

1.0 3.0 5.0

Criteria Low Meet Expectations

High

Project Management

1.0 3.0 5.0

Project Development

1.0 3.0 5.0

Deliverables 1.0 3.0 5.0

PM (Key Personnel)

1.0 3.0 5.0

Consultant Rating 4.0 12.0 20.0

Deliverables Project Knowledge Communication Administration Issue Resolution Leadership Flexibility

Criteria Low Meets Expectations

High

Deliverables 1 3 5

Project Knowledge 1 3 5

Communication 1 3 5

Project Administration

1 3 5

Issue Resolution 1 3 5

Leadership 1 3 5

Flexibility 1 3 5

MnDOT Rating 1.0 3.0 5.0

Criteria Low Meets Expectations

High

Consultant Rating 4.0 12.0 20.0

MnDOT Rating 1.0 3.0 5.0

Contract Rating 5.0 15.0 25.0

Ratings of 10 or less require Improvement Plans

Non compliance with improvement plan could affect prequalification for a work type.

Draft process reviewed with both MnDOT and ACEC/MN

New evaluation software testing and training in June 2013

Start using new evaluation software in July 2013

Purpose: Improve the processes for evaluating project performance

Benefits:◦ Refined process that will give useful, consistent

feedback◦ Offer chance to express concerns◦ Automated (ease of use)