PENTLAND TOWNSHIP BOARD

REGULAR MEETING

AGENDA

NOVEMBER 12, 2019

Call to Order and Roll Call Changes to the Agenda Brief Public Comment Approval of Minutes Approval of Bills Treasurer’s Report New business

• Presentation from NMU about broadband service

o And an update from several other broadband providers in our township

• Resolution allowing a qualified property owner to claim a PRE exemption

• Proposed agreement from Coleman Engineering – online parcel information

• Light out in the parking lot

• Possible budget scenarios for the General Fund – heads up Old Business:

• Proposed Land Division ordinance

• Fire agreement with the Village – discussion about repairs at the Fire Hall

• Wastewater litigation with the Village

• Future Hall Bookings

• Liquor Inspection Reports

• Water and Sewer Update

• Open for Other Reports

• Communications Extended Public Comment Next Regular Meeting Adjournment

CHECK #PAYEE AMOUNT DESCRIPTION

General Fund checks paid ahead of time: (legally known as "post audit" payments)No early bills paid since the October 8 meeting!

Total -$ -$ -$ -$

General Fund checks to be paid today:Payroll:

3672 Deborah Burbach 124.00$ Deputy Treasurer - 1 mtg & zero hrs 124.00$ -$ -$

3673 Caryn DeWyse 188.39$ Deputy Clerk - 1 mtg & 5.75 hrs 188.39$ -$ -$

3674 AJ Downey 299.65$ Labor - Utilities - 24 hrs -$ 149.82$ 149.83$

3675 Jean Foley 677.79$ Treasurer 677.79$ -$ -$

3676 Martin Lehto 382.24$ Trustee & Property and 1 special meeting 382.24$ -$ -$

3677 Janet Maki 2,376.15$ Supervisor & Assessor 2,376.15$ -$ -$

3678 Gregory Rathje 914.17$ Clerk 749.62$ -$ 164.55$

3679 Michael Richards 3,100.72$ Utilities Superintendent -$ 775.18$ 2,325.54$

3680 Terrie Slack 1,436.00$ Admin Assistant & Interim Custodian - 1.67 hrs 490.47$ 472.77$ 472.76$

3681 Dawn Stephenson 203.48$ Trustee and 1 special meeting 203.48$ -$ -$

Total 9,702.59$ 5,192.14$ 1,397.77$ 3,112.68$

Remittances:EFT57 US Government 2,837.99$ Electronic Fund Transfer (EFT) Fed.Tax/FICA/SocSec 1,723.26$ 352.97$ 761.76$ 3682 Michigan Dept. of Treasury 500.66$ State Withholding 309.21$ 59.99$ 131.46$

Total 3,338.65$ 2,032.47$ 412.96$ 893.22$

Accounts Payable:

3683 BS&A Software 1,180.00$ Utility and Assessing annual fees 580.00$ 300.00$ 300.00$

3684 Cloverland Electric 60.67$ Twp hall - used to be annual. 60.67$ -$ -$

3685 Cloverland Electric 38.55$ Pentland School H20 Tower - used to be annual. -$ -$ 38.55$

3686 Cloverland Electric 1,646.69$ Regular monthly bill 621.93$ 520.88$ 503.88$

3687 Caryn DeWyse 154.20$ Election worker 154.20$ -$ -$

3688 Fosters Ace 28.15$ Parts for sewer and salt for hall entrance 13.97$ 14.18$ -$

3689 GBS 24.60$ Absentee Voters supplies 24.60$ -$ -$

3690 Janet Maki 705.22$

Ink for one year (381.58), assessor mileage 230 miles

@ 58¢/mile( 133.40), MTA event registration (116.00)

& mileage to event (74.24)

705.22$ -$ -$

3691 Linda Maki-Griffis 144.20$ Election worker 144.20$ -$ -$

3692 Newberry News 162.00$ Election notices 162.00$ -$ -$

3693 Pentland Utilities 3,550.00$ Hydrant Rental 3,550.00$ -$ -$

3694 Rathje, Greg 222.39$

MTA event (116.00) and mileage 127.4 miles at

58¢/mile (73.89); postage for AV ballots & IFT

paperwork to state (32.50)

222.39$ -$ -$

3695 Rolfe, Craig 8,298.40$ Sewer lawsuit and IFT work 3,984.20$ 4,314.20$ -$

3696 Security Benefit Group 580.00$ 457 Plan (w/out Carmody's since his retirement) 580.00$ -$ -$

3697 Sidock Group 2,881.47$ Engineer Jeff Mudroch's work on prelimary design for

sewer lagoon.-$ 2,881.47$ -$

3698 Slack, Terrie 183.28$

92 miles for routine stuff, and 224 miles to Marquette

for BS&A workshop on new tax software. Total is 316

miles at 58¢ per mile

183.28$ -$ -$

3699 Sault Ste. Marie 36.00$ Water testing -$ -$ 36.00$

3700 EGLE (formerly DEQ) 837.13$ Annual community water supply fee -$ -$ 837.13$

3701 Verizon 48.97$ Cell phone -$ 24.48$ 24.49$

3702 Visa 309.51$

Gas (165.72), office supplies for utilities (43.96), water

conference hotel (76.15), and binders for taxes

(23.68).

78.92$ 77.22$ 153.37$

21,091.43$ 11,065.58$ 8,132.43$ 1,893.42$ -$

Grand Total for Today

(checks 3672 - 3702)34,132.67$

<-- This amount will be transferred from General

Fund's Money Market to Checking.18,290.19$ 9,943.16$ 5,899.32$ -$

Sewer Fund Checks (post audit and today)

5171 Pentland Twp General Fund 1,992.97$ 11/12 Repay General Fund Advance -$ 1,992.97$ -$

5172 Pentland Twp General Fund 9,943.16$ 11/12 Repay General Fund for today's bills -$ 9,943.16$ -$

Water Fund Checks (post audit and today)

6114 Pentland Twp General Fund 5,899.32$ 11/12 Repay General Fund for today's bills -$ -$ 5,899.32$

End of List!

Total

NOVEMBER 2019 MONTHLY BILLSLast updated November 12, 2019

General Fund Sewer Fund Water Fund Liquor Fund

Last printed 11/12/2019 11:39 AM Page 1 of 1

Date

Sewer

Fund Check

# Amount Balance

Paid back

so far Note

11/12/2013 na -$ 343,000.00$ -$ Starting balance

3/31/2017 na -$ 267,669.96$ 75,330.04$ Ending balance FY 2016 - 2017

1 5/9/2017 5090 2,012.65$ 265,657.31$ 77,342.69$ For April 2017

2 6/13/2017 5101 1,842.42$ 263,814.89$ 79,185.11$ For May 2017

3 7/11/2017 5103 1,926.88$ 261,888.01$ 81,111.99$ For June 2017

4 8/10/2017 5106 1,940.45$ 259,947.56$ 83,052.44$ For July 2017

5 9/12/2017 5108 1,927.61$ 258,019.95$ 84,980.05$ For August 2017

6 10/10/2017 5110 1,798.11$ 256,221.84$ 86,778.16$ For September 2017

7 11/14/2017 5113 1,917.46$ 254,304.38$ 88,695.62$ For October 2017

8 12/12/2017 5115 1,676.01$ 252,628.37$ 90,371.63$ For November 2017

9 1/9/2018 5117 1,795.89$ 250,832.48$ 92,167.52$ For December 2017

10 2/13/2018 5119 1,984.23$ 248,848.25$ 94,151.75$ For January 2018

11 3/13/2018 5122 1,722.84$ 247,125.41$ 95,874.59$ For February 2018

12 4/10/2018 5126 1,846.09$ 245,279.32$ 97,720.68$ For March 2018

13 5/10/2018 5128 1,740.55$ 243,538.77$ 99,461.23$ For April 2018

14 6/12/2018 5130 1,888.52$ 241,650.25$ 101,349.75$ For May 2018

15 7/10/2018 5132 1,882.71$ 239,767.54$ 103,232.46$ For June 2018

16 8/14/2018 5134 2,037.96$ 237,729.58$ 105,270.42$ For July 2018 and adjustment

17 9/11/2018 5137 1,750.65$ 235,978.93$ 107,021.07$ For August 2018

18 10/9/2018 5140 1,757.79$ 234,221.14$ 108,778.86$ For September 2018

19 11/13/2018 5143 1,714.34$ 232,506.80$ 110,493.20$ For October 2018

20 12/11/2018 5144 1,831.33$ 230,675.47$ 112,324.53$ For November 2018

21 1/8/2019 5146 1,810.59$ 228,864.88$ 114,135.12$ For December 2018

22 2/12/2019 5149 2,627.94$ 226,236.94$ 116,763.06$ For January 2019

23 3/12/2019 5151 1,534.57$ 224,702.37$ 118,297.63$ For February 2019

24 4/9/2019 5155 2,188.11$ 222,514.26$ 120,485.74$ For March 2019

25 5/14/2019 5157 1,893.77$ 220,620.49$ 122,379.51$ For April 2019

26 6/11/2019 5161 2,297.74$ 218,322.75$ 124,677.25$ For May 2019

27 7/9/2019 5163 1,853.50$ 216,469.25$ 126,530.75$ For June 2019

28 8/13/2019 5166 1,797.48$ 214,671.77$ 128,328.23$ For July 2019

29 9/10/2019 5167 1,813.66$ 212,858.11$ 130,141.89$ For August 2019

30 10/8/2019 5169 1,992.97$ 210,865.14$ 132,134.86$ For September 2019

31 11/12/2019 5171 1,914.74$ 208,950.40$ 134,049.60$ For October 2019

Background:

FY 2017 - 2018 and 2018 - 2019 General Fund Repayment Status

(to repay monies advanced to the Sewer Fund)

Over the years, the township's sewer fund borrowed money from the township's general fund.

Starting in late 2013, most home customers pay a $5.20 monthly charge to repay this loan (commercial customers and

larger residential customers pay $5.20 for every 4,000 gallons of sewer).

The loan is expected to be paid off by 2033 (perhaps sooner). When paid off, this monthly charge ends.

11/9/2019 3:45 PM

PENTLAND TOWNSHIP - SUMMARY OF ACCOUNTS AT MONTH END MONTH END10/31/2019

GENERAL FUND NotesFirst National Bank of St. Ignace - Checking $ 2,212.26

First National Bank of St. Ignace - Money Market $ 178,225.02

First National Bank of St. Ignace - Money Market for future purchases $ 82,384.93

First National Bank of St Ignace CD - Fire Truck 2015 $ 38,875.27 CD #13005 Matures 04/12/2020 1.15% 36 monthsFirst National Bank of St Ignace CD - Fire Truck 2016 $ 38,372.48 CD #12993 Matures 03/31/2020 1.15% 36 monthsFirst National Bank of St Ignace CD - Fire Truck 2017 $ 38,372.48 CD #12994 Matures 03/31/2020 1.15% 36 monthsFirst National Bank of St Ignace CD - Fire Truck 2018 $ 37,952.70 CD #13178 Matures 03/30/2021 1.20% 36 monthsFirst National Bank of St Ignace CD - Fire Truck 2019 $ 37,500.00 CD #13333 Matures 03/21/2022 1.20% 36 monthsFirst National Bank of St Ignace CD - General Fund $ 31,940.27 CD #13013 Matures 04/20/2020 1.15% 36 months

SEWER FUNDmBank Checking - Operating $190,730.70

mBank CD - Sewer Reserve $ 12,499.32 CD #24768 Matures 03/09/2020 1.14% 36 monthsFor future repairs.

mBank CD - Sewer Reserve 2019 $ 10,116.68 CD #2455 Matures 03/27/2022 1.98% 36 monthsFor future repairs.

WATER FUND

mBank Checking Includes cash in bank, water bond & interest redemption, and equipment reserve. $ 244,206.90

First National bank of St. Ignace CD - Water Reserve $ 44,021.52 CD #12291 Matures 09/30/2021 1.70% 36 months

TAX COLLECTIONmbank Checking $ 10,870.43

Last printed 11/12/2019 12:03

LTE IMPLEMENTATION AGREEMENT

THIS AGREEMENT is made ____________________ between NORTHERN MICHIGAN UNIVERSITY, a Michigan constitutional body corporate, whose address is 1401 Presque Isle Avenue, Marquette, Michigan, 49855-5301 (“NMU”) and PENTLAND Township, an unincorporated Michigan community, whose address is 13105 Co Rd 400, Newberry, MI 49868 (“PENTLAND”).

Background

NMU proposes to expand its wireless Educational Access Network (NMU EAN) into the PENTLAND Township area and wishes to enter into a relationship with PENTLAND for that purpose. PENTLAND will agree to provide Water Tank space, related equipment space, and power, and will receive, in exchange, the use of the NMU EAN networking equipment to enable LTE access to PENTLAND’s network for PENTLAND operations, including emergency vehicles, utility vehicles, and PENTLAND offices and municipal buildings.

In consideration of the terms and conditions contained herein, the parties agree as follows:

1. PENTLAND hereby leases to NMU space on PENTLAND’s water tank, along with space (approximately 3’x6’x6’) in or adjacent to the Water Tank site located at coordinates N 46.233176° latitude, W -84.588498° longitude and being sufficient to hold NMU’s transceiver equipment, backup generator, and propane tank, as well as additional space atop the water tower suitable for the installation of sector antennas, microwave dishes, and fiber optic equipment (collectively, the “Leased Premises”), together with the full and unimpaired access to the Leased Premises and other common areas of the Water Tank (as defined herein), with 24 hours’ advance notice, or on an expedited basis in the event of an emergency, during the term of this Agreement. The Leased Premises is situated at the base of the PENTLAND Water Tower. The Leased Premises and the adjacent area of the Water Tower site are collectively referred to herein as the “Water Tank”. If adequate space is not available inside the existing Water Tank, PENTLAND will lease space to NMU, adjacent to the tank, for the installation of outdoor-rated equipment and climate controlled equipment enclosures.

2. Use of Leased Premises. PENTLAND hereby grants permission to NMU to install, operate and maintain the transceiver equipment, antennas, fiber optic equipment, cabinets, outdoor-rated equipment, climate controlled equipment enclosures and other communications equipment in order to operate the wireless network (collectively, the “Communications Equipment”) on or in the Leased Premises during the term of this Agreement. The Communications Equipment located at the Leased Premises shall be used solely for operating and maintaining a wireless network and related activities. The Communications Equipment shall not interfere with any of PENTLAND Township’s existing equipment transmissions.

3. Term. The term of this Agreement shall commence on the date hereof and shall continue for a term of ten (10) years. Thereafter, this Agreement shall be renewed automatically for additional terms of five (5) years each unless at least sixty (60) days prior to the end of the original or any renewal term, either party provides written notice to the other party of its intention to terminate the Agreement upon the expiration of the then current term. NMU and PENTLAND intend to operate the LTE system for the term of this agreement, however, NMU or PENTLAND may terminate this Agreement at any time, with cause, upon one-year prior written notice.

4. Rent. The rent for the Leased Premises shall be $0, and there shall be no charge to NMU by PENTLAND for rent or power necessary to operate Communications Equipment. In exchange, NMU shall not charge PENTLAND for access to and use of NMU’s LTE wireless network (“LTE Network”).

5. PENTLAND Use of Wireless System. For the duration of this Agreement, NMU shall allow PENTLAND use of the LTE Network for the sole purpose of enabling LTE access to PENTLAND

NMU EAN IMPLEMENTATION AGREEMENT Date: November 19, 2019

Page 2 of 5

Township’s network for PENTLAND Township operations, including emergency vehicles, utility vehicles, and PENTLAND offices and municipal or public buildings (“Purpose”). Bandwidth available to PENTLAND shall be provided as “best effort” service with expected LTE data transfer rates of fifteen (15) megabits per second down and five (5) megabits per second up, per client, subject to any limitations imposed by PENTLAND owned equipment or network service. Notwithstanding any other provision herein, PENTLAND’s use of the LTE Network is provided without warranty, “as-is” and “where is,” and NMU shall not be responsible for any outages or otherwise poor performance of the LTE Network.

6. PENTLAND agrees it shall not use the LTE Network for any other Purpose without the prior written consent of NMU. NMU may suspend Township’s use of the LTE Network if PENTLAND or its employees, agents or guests use the LTE Network for any other Purpose without NMU’s prior written consent. PENTLAND is responsible to purchase their own CPE (Customer Premise Equipment) used to enable township-owned network operations.

7. Installation, Operation and Maintenance of Communications Equipment. NMU shall be solely responsible for installing (by qualified personnel), operating and maintaining the Communications Equipment in good working order. All Communications Equipment owned by NMU at the Water Tank Site shall be at the risk of NMU only.

8. Removal of the Communications Equipment Upon Termination. Upon termination of this Agreement for any reason, NMU shall remove the Communications Equipment and repair any damage from such removal to the Water Tank Site. If the Communications Equipment is not removed from the Water Tank Site within 60 days after termination of this Agreement, PENTLAND shall be permitted to remove such equipment and bill NMU for reasonable costs.

9. Access. PENTLAND agrees that during the term of this Agreement, NMU shall have reasonable ingress and egress to the Water Tank Site for the purpose of maintaining, installing, operating or repairing the Communication Equipment with access on 24 hours’ advanced notice or on an expedited basis in the event of an emergency. PENTLAND shall furnish NMU with the means to access the Water Tank Site.

10. Insurance.

10.1 PENTLAND Insurance. PENTLAND shall obtain and maintain during the term of this Agreement: (i) all risk property insurance covering all the Water Tank, improvements and fixtures on the Water Tank Site in an amount not less than 100% of their actual replacement cost; and (ii) commercial general liability insurance, including broad form property damage insurance, for bodily injuries and property damage, in amounts not less than $2,000,000 per occurrence and $2,000,000 in the aggregate covering bodily injuries or death or property damage occurring on the Water Tank Site.

10.2 NMU Insurance. NMU shall obtain and maintain during the term of this Agreement: (i) all risk property insurance covering all the Communications Equipment on the Water Tank Site in an amount not less than 100% of its actual replacement cost; and (ii) commercial general liability insurance for bodily injuries and property damage, in amounts not less than $2,000,000 per occurrence and $2,000,000 in the aggregate covering bodily injuries or death or property damage occurring on the Water Tank Site.

NMU EAN IMPLEMENTATION AGREEMENT Date: November 19, 2019

Page 3 of 5

10.3 Worker’s Compensation Insurance. Each party shall ensure that its officers, employees, contractors, subcontractors and agents who enter onto the Leased Premises are fully covered by Workers’ Disability Compensation Insurance to the extent required under Michigan law.

10.4 Certificate of Insurance. Each party shall furnish certificates of insurance or other acceptable evidence that all insurance required by this contract is in force at all times during this Agreement. All policies relating to the Leased Premises shall contain a provision that the policy shall not be modified or canceled unless the insurer first gives at least thirty (30) days prior written notice.

10.5 Waiver of Subrogation Rights Under Insurance Policies. NMU and PENTLAND hereby waive all rights of recovery which either might otherwise have against the other, and its trustees, officers, agents, employees, invitees, guests, or licensees, for any damage to their property which is covered by a policy of insurance, notwithstanding that such damage may result from the negligence or fault of one of them, or its trustees, officers, agents, employees, invitees, guests, or licensees; provided, however, that this waiver shall be effective only with respect to losses or damages occurring where this waiver will not affect the right of the insured to recover under the applicable policy of insurance.

11. Water Tank Lighting and Marking Responsibilities. PENTLAND shall be responsible for compliance with all tower or shelter markings and lighting requirements which may be required by the FAA or the FCC. PENTLAND shall maintain all required records and shall file any required notification with the FAA concerning any repairs to the Water Tank.

12. Maintenance of Water Tank Site. PENTLAND shall maintain and repair the Water Tank Site on an as needed basis to conform to local, state, FAA and FCC ordinances, rules and regulations with reasonable diligence.

13. Limitation of Damages. Neither party shall have any liability to the other for punitive damages or for any consequential, incidental, or special damages, loss of production, revenue or profits. Further, NMU shall not have a liability to PENTLAND for failure to provide wireless network access. Nothing in this Agreement is intended to or can be deemed a waiver of either party’s governmental immunity.

14. Damage or Destruction. If the Water Tank Site is damaged or destroyed by fire, winds, flood, riot or other natural or manmade cause, PENTLAND shall have the option to repair or replace the Water Tank Site or to terminate this Agreement effective on the date of such damage or destruction. In the event PENTLAND elects to terminate the Agreement, PENTLAND shall have no further obligations hereunder. If PENTLAND elects to repair or replace the Water Tank Site, until such repair or replacement is completed, PENTLAND’s rental hereunder shall abate in proportion to the part of the Leased Premises which is unusable by PENTLAND under this Agreement. If PENTLAND undertakes such repair or replacement, but cannot complete the same within 90 days after the damage occurred, NMU may terminate this Agreement upon 30 days prior written notice and have no further obligations hereunder.

15. Default. A party shall be deemed to be in default under this Agreement upon occurrence of any of the following events: (a) any failure of the party to perform any other of the terms, conditions or covenants of this Agreement for more than thirty (30) days after written notice of such default shall have been given thereto, or (b) if PENTLAND shall abandon the Leased Premises, or allow this Agreement to be taken under any writ of execution.

NMU EAN IMPLEMENTATION AGREEMENT Date: November 19, 2019

Page 4 of 5

Upon the occurrence of any of the events of default described in this Section, the defaulting party shall be deemed to be in default of this Agreement and the non-defaulting party may, at its option, without further notice or demand, have all rights and remedies provided at law or in equity.

16. Force Majeure. The parties shall not be in default hereunder if either party is prevented from performing any of its obligations hereunder due to any accident, breakage, strike, riot, shortage of material, tornadoes, floods, acts of God, or other causes beyond the party’s control.

17. RF Interference. Under no circumstances shall NMU, its employees, invitees, agents, or any other person or entity acting under its authority, put the Leased Premises to any use that in any way interferes with PENTLAND’s use of its own property, water tank, or communication system. If PENTLAND determines that any use of the Leased Premises unreasonably interferes with PENTLAND’s use of its own property, tower, or communication system, PENTLAND shall provide NMU a detailed description of any such interference by registered United States mail. NMU shall correct any such interference within seventy-two (72) hours, or such other period of time as may be mutually agreed to by PENTLAND and NMU. If NMU fails to correct any such interference to the satisfaction of PENTLAND within seventy-two (72) hours or within such other time mutually agreed upon, PENTLAND may terminate this Agreement without liability to NMU by giving an additional ten (10) days’ written notice of termination by registered United States mail.

18. Hold Harmless. NMU shall hold PENTLAND harmless to the extent of any personal injury or death to any NMU employee or contractor, property damage to the Water Tank, or problems with interference of any third party’s communication equipment located on the Water Tank caused by NMU’s Communication Equipment except to the extent caused by PENTLAND.

19. Assignment. Neither party may assign or sublet any portion of its rights and interests under this Agreement without the express written consent of the other party. Additionally, PENTLAND may not sell or transfer any portion of the Leased Premises without prior written notice to NMU. Neither NMU nor any assignee or subleasee shall install additional towers or equipment, nor in any way increase the use or burden upon the Leased Premises, without the express written consent of PENTLAND. PENTLAND reserves the right to modify the consideration or charge an actual monthly lease fee if additional equipment over and above that contemplated by the Agreement is to be installed. NMU shall notify PENTLAND of any proposed assignment or sublease, or any additional towers or equipment proposed, by registered United States mail at PENTLAND’s address written above.

20. Miscellaneous.

20.1 Notices. All notices, demands and requests required or permitted to be given under the provisions of this Agreement shall be in writing and shall be deemed given: (a) when personally delivered to the party to be given such notice or other communication; (b) on the business day that such notice or other communication is sent by facsimile or similar electronic device, fully prepaid, which facsimile or similar electronic communication shall promptly be confirmed by written notice; (c) on the third business day following the date of deposit in the United States mail if such notice or other communication is sent by certified or registered mail with return receipt requested and postage thereon fully prepaid; or (d) on the business day following the day such notice or other communication is sent by reputable overnight courier, to the address set forth at the beginning of this Agreement or to such other address as the parties may designate in writing.

NMU EAN IMPLEMENTATION AGREEMENT Date: November 19, 2019

Page 5 of 5

20.12 Construction. Nothing contained herein shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or partnership or of joint venture between the parties hereto.

20.13 Partial Invalidity. If any term, covenant or condition of this Agreement or the application thereof to any person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby.

20.14 Successors. This Agreement shall be binding upon and inure to the benefit of the parties and their respective permitted successors, assigns, guardians, heirs and legal representatives.

20.15 Choice of Law. This Agreement shall be governed, construed and enforced in accordance with the laws of the State of Michigan.

20.16 Entire Agreement and Amendment. This Agreement contains the entire agreement with respect to the matters described herein and is a complete and exclusive statement of the terms thereof and supersedes all previous agreements with respect to such matters. This Agreement may not be altered or modified except by a writing signed by NMU and PENTLAND.

IN WITNESS WHEREOF, the parties have executed this Agreement and caused it to be effective as of the day and year first set forth above.

NMU: PENTLAND:

NORTHERN MICHIGAN UNIVERSITY PENTLAND By: By: R Gavin Leach Vice President Its: Finance and Administration Its: Superviser

Pictures from NMU what the proposed equipment could look like.

(these pictures are from another water tower…not ours!)

RESOLUTION ALLOWING A QUALIFIED PROPERTY OWNER TO FILE

A WRITIEN REQUEST WITH THE JULY OR DECEMBER BOARD OF

REVIEW TO CLAIM A PRINCIPAL RESIDENCE EXEMPTION

Whereas, Under PA206 of 1893, The governing body of a local tax collecting unit may

allow, by resolution, a qualified property owner to file a written request with the July or

December Board of Review to claim a Principal Residence Exemption as determined by

the date an affidavit claiming the exemption was filed under subsection 2 (MCL

211.7cc);

NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to PA206 of 1893, The

{Your Unit of Government},{Your County} authorizes a qualified property owner to

file a written request with the July or December Board of Review to claim a Principal

Residence Exemption as determined by the date an affidavit claiming the exemption

was filed under subsection 2 (MCL 211.7cc);

The forgoing resolution offered by Commissioner ________ and supported

by Commissioner -------

Upon roll call vote, the following voted:

"Aye": ----------------------------

"Nay": ----------------------------

The City Clerk declared the resolution ----------

{Name of City/ Township), Clerk Date

October 17, 2019

Mr. Brent Wilson Chairman Luce County 911 5523 County Road 399 Newberry, MI 49868

Re: 2020 Map Maintenance Services Luce County, Michigan

Dear Mr. Wilson:

Coleman Engineering Company (CEC) is pleased to submit this proposal to Luce County, Michigan (Client) for the above referenced services.

SCOPE OF SERVICES – PARCEL MAINTENANCE

CEC will provide the following services to the Client: • Update the graphics on property splits.• Populate updated parcels with the corresponding parcel identification number.• Join the parcel layer with the Client’s database (BS&A).• Update all peripheral cadastral layers: plat, plat block, plat lot, & registering any scanned plat

images.• Yearly technical support.• Parcel Maps Property parcel maps will be attributed with equalization data from the Client’s current BS&A

file, the frequency included is quarterly. This will also include attribution (updating) of allstructures collected.

• All property parcels described with metes & bounds descriptions will be COGO’ed from the metes& bounds descriptions. Any discrepancies (difficulties in input) will be forwarded to the Client’sEqualization Department for resolution.

• All plats will be COGO’ed from their legal description. A graphic depiction of the plat will bescanned and registered. Produced from this procedure will be:

1. Plat layer2. Lot layer3. Ownership layer including platted areas

DRAFT

October 17, 2019 Page 2

• Each property parcel polygon will be attributed with a key field (most commonly the property identification number). The property parcels will then be joined to the tabular BS&A data. A hit and miss report will be compiled and forwarded to the Client. Any discrepancies noted by the Client will be corrected.

DELIVERABLE PRODUCTS – PARCEL MAINTENANCE

• Property parcel (cadastral layer) maps for property boundaries. • Updated plat layer attributed with plat specific information (plat name, plat number, section,

township, range, etc.) if a new plat has been created. • Plat lot layer attributed with lot specific information (plat name, plat number lot number, section,

township, range, etc.) if a new plat has been created.

SCOPE OF SERVICES – 911 MAINTENANCE

CEC will provide the following services to the Client: • Incorporation of GPS’d street centerlines, driveways and trails into the existing GIS

database already being maintained by CEC. • Street centerline, driveway and trail maintenance

Digital Creation from Aerial Imagery, if GPS is not available, will be provided on an as-needed basis.

• Attribute all newly created centerlines with a valid range in compliance with the Client’s Address Ordinance

• Attribute all newly created centerlines with a Client-approved valid street name • Maintain all GPS’d digital driveways forwarded by the Client to CEC • Maintain all GPS’d digital trails forwarded by the Client to CEC • Insert all newly created centerlines into the Host Telco database • Incorporation of GPS’d structure locations into the existing GIS database already being

maintained by CEC • Structure Address Maintenance

o Digital Creation from Aerial Imagery, if GPS is not available, will be provided on an as-needed basis.

• Attribute all newly created structures with a valid address in compliance with the Client’s Address Ordinance

• Attribute all newly created structures with owner information, if applicable • Edit all address database changes as forwarded from the Client to CEC • Host Telco Database Maintenance • Resolve all 701/709 reports forwarded from INDigital to CEC • Maintain all boundaries originally created by others • Provide intermediary services with INDigital, which houses the Client’s Telco database • Incorporate existing GIS parcel data into the existing GIS database. • CEC will provide the Client with access to the CEC GIS platform. Through this platform the

Client will have the ability, using internet access, to view and edit their 911 road and address GIS data.

• Provide one (1) day of on-site training in the use of the CEC GIS platform for up to two (2) people and unlimited telephone technical support.

DRAFT

October 17, 2019 Page 3 ASSUMPTIONS

If during the course of the project it is found that other services or additional data incorporation is required, CEC will provide the Client with a written estimate of costs prior to the commencement of work.

If, during the course of the project, it is found that other services or incorporation of other data is required by the Client, individual Township or City, a necessary cost of services increase may arise. If so, CEC will notify the Client, Township or City and prepare a written scope of services and cost proposal for approval prior to the commencement of work.

All layers are, and will remain, the property of the Client.

FEES

In accordance with the assumptions and conditions set forth in this letter the scope of services listed above will be completed for lump sum amount of $3,000.00.

PERFORMANCE SCHEDULE

CEC anticipates starting work upon receipt of a signed Professional Services Agreement and Work Order and will continue these services through December 31, 2020. Prior to January 1, 2021 CEC will review this scope of services with the Client before continuing for 2021.

If you accept this proposal, please endorse both copies of the Work Order and return one copy of each to this office. Please retain one copy for your files.

We appreciate the opportunity to submit this proposal and if you have any questions or comments, please call me at (906) 774-3440.

Sincerely, COLEMAN ENGINEERING COMPANY Gary D. Hoaglund GIS Manager

GDH/grp

Enclosures

J:\Proposals\Luce County\2020\Luce County - 911 Maintenance.docx DRAFT

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PENTLAND TOWNSHIP CLERK’S REPORT

NOVEMBER 12, 2019 1. Broadband updates

a. It seems like there’s been a lot of activity this year with broadband services in the township:

i. NMU is coming tonight to share their proposal

ii. Lighthouse (now Astrea) is working on upgrading their services. They came to one of our meetings this summer.

iii. Charter has had technicians in our township going fromi house to house upgrading equipment to offer broadband in the near future.

b. Since NMU was coming tonight, I thought it would be a good idea to contact Lighthouse (Astrea) and Charter for updates:

i. Lighthouse said they’re waiting on an equipment vendor to start selling a particular item, which they expect by early in 2020, and installing the new service in the Spring.

ii. Charter said they were indeed working on offering broadband to more homes in our township, but they couldn’t release their timeline just yet.

2. Village lawsuit update

a. The village filed a “counter-claim” (their own legal complaint against us) in October.

b. Our attorney filed a reply to their counter claim.

c. He also recommended to send along the counter-claim to our insurance company on the off chance they’d help cover our legal costs…the insurance company declined, which was expected (but hey, you gotta try!).

d. The next step is both attorney’s working out a schedule of how things work from here…stay tuned.

e. I should have shared this earlier – this summer, a person who is (not from our township) called our attorney and said they had information about the Village that would help our case. Craig didn’t speak with him, his secretary did.

f. Craig and I spoke about this, and we agreed to save our legal bills by this person should route that information through us first, and we can decide to share the relevant info with Craig.

3. Proposed sewer lagoon

a. Jeff Mudroch, an engineer from the Sidock Group, sent along quick update yesterday that work is coming along on the preliminary design for a sewer lagoon. He hopes to come to our December or January meeting with the completed proposal.

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4. Election results

a. Last week’s school bond election results are attached.

b. Even though it failed again, there’s been more voter support.

c. This was the first time it passed in any of the seven townships in the school district – including ours and McMillan.

d. The next election will be the presidential primary in March.

5. Light out at the township hall parking lot

a. The streetlight that’s closest to the parking lot entrance (as you’re coming in from M-28) went out recently.

b. I contacted Cloverland, and they looked at the light.

c. They said the light is *not* theirs – it’s ours to maintain and repair.

d. I’d like to contact Ginnever Electric (who Cloverland also recommended) to get a quote to both fix the current mercury light, and to propose the cost to replace it (and perhaps the rest of the parking lot?) with LED’s.

6. Complaint about blight

a. A resident complained to me about blight in their neighborhood. I told them that neither the township or the county has a blight ordinance. They might want to contact the health department (LMAS) to see if there are any health rules they could use in a complaint.

7. Grossman Forestry

a. Jerry Grossman contacted me yesterday that with winter coming on so early this year, they will pick things up in the Spring with our timber.

8. Mike Grentz

a. I spent a few hours on Wednesday, November 6 with our auditor, Mike Grentz. He was going to a meeting in the Soo, so we were along the way for him.

b. We talked about the township books…as always, very helpful!

9. Fire meeting

a. I went to a productive fire committee meeting a few weeks ago.

b. Minutes from that meeting are attached.

c. We agreed on a budget for the fire fund for 2020.

i. This was the first time it’s been done in a timely fashion in a while.

ii. Thanks to the Village President & Acting Manager for making that happen!

10. Fire CD’s

a. This is a good time to remind folks - this Board has set aside about $195,000 for a new fire engine.

i. We’ve been setting aside $37,500 a year (into a CD) for the past five years.

ii. Per the fire agreement, we would pay one-third for new fire engines.

iii. It’s still our money, and we can change our mind at any time.

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iv. An average fire engine could cost $600,000…so, we’re almost done with setting aside money for it!

b. Our Board’s discipline by setting aside money each year means the Township won’t have to borrow for our share for a new fire engine (like we have had to a few times in the past).

i. This has cost our taxpayers additional money because of interest.

11. Liquor Inspections

a. We received last month’s liquor inspection reports from the Sheriff’s department.

b. All locations that were open were scored as “good”.

12. Facebook page

a. We have a Facebook page! Enter “Pentland Township in Facebook’s search bar.

b. We have 331 “Likes”!

c. Our Facebook page began in January of 2018…just under two year ago.

13. Time tracking

a. Finally, I thought it might be useful to share my time working and volunteering for the township.

b. I track my time for the various things I do (jobs, volunteering, and such).

Clerk’s Time October 2019 Time

(hours:minutes)

TOTAL TIME 54h 42m

General work (minutes, meeting prep, filing, mail…) 31h 07m

Bookkeeping (routine stuff like payroll, bills and budgets…) 9h 05m

Elections 7h 48m

Computer repairs and IFT paperwork prep 4h 54m

Sewer issues with the Village (looking at sewer bills, talking w/our attorney…)*

1h 47m

(all times rounded to nearest minute)

*I volunteer for the Township to do these things – they’re not part of my legal duties as Clerk.

That’s it!

FIRE ADVISORY COMMITTEE MEETING VILLAGE OF NEWBERRY – PENTLAND TOWNSHIP – MCMILLAN TOWNSHIP

Tuesday, October 22, 2019 Meeting Location: McMillan Township Community Building

Meeting Time: 6:00 PM

Present: Village of Newberry Representatives: Lori Stokes & Allison Watkins McMillan Township Representatives: Art Schultz & Tom Rahilly Pentland Township Representative: Greg Rathje

Newberry Fire Department: Fire Chief John Wendt & Bruce Klusmeyer

Watkins distributed the following documents: Minutes from the 4.22.19 Fire Advisory Committee meeting

2019 Revenue & Expenditure Report for the Fire Revolving Fund period ending 10.31.19 Proposed Fire Revolving Fund 2020 Budget Recap of 2019 Fire Bills Automatic Mutual Aid Agreement; Newberry Fire Department and Columbus Fire Dept.

Review of 4.22.19 meeting minutes Review of Financial updates Review of proposed 2020 Fire Budget Report from Fire Chief

A. Update of status of foam pump; ordered and will take some time to be delivered B. Update of roof repair; presented by Bruce Klusmeyer

a. East side of roof is leaking and has been since last year. The roof was built as it would be for a pole barn with no heat. Klusmeyer presented two options: Option 1: Band aid by installing ventilation and adding insulation Option 2: Real fix by replacing roof and adding insulation to the west side also at an approx cost of $39,000.00 next spring.

b. Possible Insurance Claim; Adjuster inspected building earlier in the day with Watkins and Klusmeyer present. Doubtful that insurance will cover the claim but information will be provided with an estimate from a contractor for replacement from the insurance company in the following week.

c. Rahilly informed committee that the building in Village property, parking lot is owned by McMillan Township. McMillan Township paid $120,000.00 for building expansion and gave the property to the village.

d. A meeting will be scheduled in late winter to discuss costs and who will be paying. C. Other needs:

a. Per OSHA inspection; exhaust system b. Epoxy on floor

D. July 4th Open House; hope to make it an annual event to be held after the parade. 2019 costs covered by Wendt and Klusmeyer. Proceeds go into the Fire Relief Fund in which money is given to people impacted by fire.

E. Mutual Aid Agreement discussion. Columbus Township has not signed it yet. F. ISO; Insurance agency group that evaluates fire departments ability to respond and affects

the insurance costs to homeowners in the area served by the fire department.

a. Watkins will look for any additional ISO information in the files of the Village Manager’s office as Wendt recalled giving the former Manager the information.

G. Federal Grant Writer; a. Need to find a way to get Federal money. Wendt reported that reports needed to

determine financial need had not been filed to the correct company in many years. Wendt was informed of this at a training he attended. Recently Tony Immel became the NFD Secretary and has been instructed on what, where and how to file the reports to Firehouse for ESO.

b. Investigate cost to hire a professional grant writer. c. NFD has two members that help with grant writing.

i. Joe Smithson ii. Christopher Wendt

Fire Billing A. Watkins reviewed list of 2019 Fire Billing and a discussion was held.

Bi-Annual Spring Meeting

A. Rathje suggested a preventive maintenance list be made for the fire hall. a. The 3 entrance doors need to be replaced

B. Wendt to continue to look for a copy of the By-laws.

Late winter meeting date to be determined. Next bi-annual meeting scheduled for Tues., April 28, 2020; 6 pm; McMillan Township Community Bldg.

Meeting adjourned at approximately 7:10 PM