pennsylvania dgs 15 presentation - cool things being done in pa counties - sean crager

7/21/2019 Pennsylvania DGS 15 Presentation - Cool Things Being Done in PA Counties - Sean Crager

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Going GoogleHow Franklin County, Pa moved to a cloud based email platfo

Sean E. CragerFormerly known as the CIO of Franklin County, Pa



Franklin County, PA

•

Located in South Central Pennsylvania• 2010 US Census population of 149,618

• 48% increase in 40 years and 16% since 2000

• One of the top ten fastest growing counties in PA

• County Government• 650 Employees

•54 Departments

• 13 Administration buildings

• 1 Jail

• 1 Courthouse

• 7 Magisterial District Judge locations

• 8 Senior Centers



Business Challenge

• Previous solution was on premise antiquated version of Novell Groupw• Solution was not meeting end users needs for light weight and easy to use com

solution• Fast county growth meant a greater need for effective communications and col

• The existing architecture was expensive and not centralized• Due to an antiquated network infrastructure, there was a requirement for an e

almost every building location.• Backups were slow and utilized a lot of bandwidth resources

• Email retention and archiving was not meeting the needs of the count

cumbersome• There was lack of effective and easy to manage mobile solutions for e

• Document edit/collaboration capabilities did not exist and no online fi

• Smaller sized staff meant dedicating time to maintain infrastructure asolution that could be better spent elsewhere



Solution!• Realization that a cloud based solution would solve many of the issues

• Increase in user productivity with an easy to use and familiar email platform

• Provide cloud storage for documents• Real-time editing/collaborating/sharing

• Decrease support from IT• Personnel time• Infrastructure• Local installs for email clients

• Easily integrate into our mobile devices• Provide for a way to mange mobile devices that contained

corporate data

• Free up floor space and reduce utilities• Less servers/storage consume less power

• Secure• Met federal security standards• Willingness to sign a Business Associates Agreement (BAA) to meet HIPAA needs

• Save money!



Google Apps for Government• Survey showed that 35% of employees were

already using Gmail as their personal emailsolution

• Solutions provided:• Gmail – 30Gb inboxes and mobile device

management• Google Sites – Built Intranet site with this web site

technology• Google Hangouts – Ability to IM and video

conference. Courts used to video conference inmates.• Google Docs – Online document creation, storage and

real time collaboration.• Calendar – Schedule people and resources• Google Vault – Unlimited storage for backup and

archiving. Allowed for easy eDiscovery.



How We Did It

•

Hired a third party integrator topreform the migration

• Trained staff and created superusers within the departments

• Migration occurred over a

weekend• Friday we were Groupwise

• Monday we were Google!

• Performed more in-depthtraining after a few weeks of use



Get People Excited!



Results and Benefits!• Savings of $47,000 annually

• Eliminated 10 physical servers

• Eliminated ½ terabyte (and quicklygrowing) of on premise data from storage

• Reduction in utility consumption

• Easier to manage licensing

• 99.9% uptime SLAs

• Reduction of 1.5 FTE in support for onpremise email solution

• Improved security

• Disaster recovery

• Happy customers!



Thank You

pennsylvania dgs 15 presentation - cool things being done in pa counties - sean crager

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