peims edit+ summer/extended year release 2009 - 2010 texas education agency april 7, 2010
TRANSCRIPT
PEIMS EDIT+
Summer/Extended Year Release2009 - 2010
Texas Education Agency April 7, 2010
Agenda
Release Dates Collection Reminders Archive Reminders Functionality and Reporting Changes PID Enrollment Tracking (PET) Updates Resources Q & A
Release Dates
April 12, 2010: 2009 – 2010 Summer and Extended Year Collections open.
EDIT+ will be down starting April 7, 2010 at 5:00 PM and will reopen April 12, 2010 at 8:00 AM.
Final Release Letter will be available on April 12, 2010 at www.tea.state.tx.us/peims/editplus.
Collection Reminders
File Transfers and Reports
Extremely high volume of file transfers and generated reports during final week of submission.
Please DO NOT wait until the final week to submit your files or generate reports.
Collection Reminders
Approved Auto-Generated Reports
District-level reports not generated prior to rollup will be auto-generated by the system.
Users will notice ‘EditPlus Admin(TEA)’ in the Run By column for any auto-generated reports.
Archive Reminders
EDIT+ Archive Policy
District final submission files are accessible online for 3 years (current and 2 prior) before being archived to tape.
To retrieve an archived file, email EDIT+ Customer SupportoInclude District Number, Collection, School year
Archive Reminders
EDIT+ Archive Policy
District-level reports: available online for 5 years (current and prior 4). Reports are not archived to tape.
Campus-level reports: available online for 3 years only (current and prior 2).
Archive Reminders
Archive Retrieval
2007 – 2008 Collections will be archived on September 1, 2010.
Only district reports are available in archived collections.
Desired campus reports should be run, printed, and downloaded prior to September 1, 2010.
Functionality & Reporting Changes
EDIT+ has implemented the file naming convention that identifies a 4-digit school year.
The 4-digit year will display on all EDIT+ reports and all EDIT+ screens that display a file name.
Functionality & Reporting Changes
TABLE DOWNLOADS
Attendance Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data
Elements
Course Completion Deleted: Distance Learning Code Added: ATC Code
Functionality & Reporting Changes
TABLE DOWNLOADS
Special Education Added: RDSPD Code
Extended Year Services Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data
Elements
Functionality & Reporting Changes
TABLE DOWNLOADS
Optional Extended Year Program Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data
Elements
Bilingual ESL Summer School Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data
Elements
Functionality & Reporting Changes
The following ethnicity and race codes will display on all EDIT+ reports that contain ethnicity/race:
Code Description
H Hispanic
I American Indian-Alaska Native
A Asian
B Black or African American
P Native Hawaiian or Other Pacific Islander
W White
T Two or More
N Not Available (for Fall 2009-2010 Leavers only)
Functionality & Reporting Changes
Distance Learning Code
Deleted Distance Learning Code from all reports
Deleted report: PRF7D015 Students Completing Courses by Distance Learning Code
Functionality & Reporting Changes
Even Start Indicator Code
Deleted Even Start Indicator Code from all reports
Deleted report: PRF7D020 Students Participating in Even Start Program
Deleted report: PRF7D030 Superintendents/Principals Semester Report of Even Start Students
Functionality & Reporting Changes
Regional Day School Program for the Deaf
Added NEW report: PRF7D070 Students Participating in Regional Day School Program for the Deaf
Functionality & Reporting Changes
PRF7D070 Students Participating in Regional Day School Program for the Deaf
Functionality & Reporting Changes
Data Standards Impact on Summer/Extended EDIT+ Reports
2009-2010 Summer Reports
Report # Report Title Eth RDSPDEven Start
Flex Attend
PRF7D009 Students With Zero Days Absent YesPRF7D017 Students Participating in Pregnancy, Education, and
Parenting ProgramYes
PRF7D058 Students Not Enrolled on the Final Day of the School Year Yes
PRF7D063 Student Crisis Roster YesPIDP0200/ PIDF0200
Statewide Dynamic PID Statement of Attendance/Extended Year Discrepancies
Yes
PIDP0409/PIDF0409
Statewide Dynamic PID Statement of Student Ethnicity/Gender Discrepancies
Yes
PRF7D070 Students Participating in Regional Day School Program for the Deaf
Yes
PRFAD002 Survey of Kindergarten Students under Age Five Yes
PRF7D064 Flex Attendance-Superintendents Semester Report of Student Attendance
Yes
PRF7D068 Flex Attendance-Superintendents Semester Report by Special Program
Yes
Functionality & Reporting Changes
Data Standards Impact on Summer/Extended EDIT+ Reports
2009-2010 Extended Year Reports
Report # Report Title Eth RDSPDEven Start
Flex Attend
PIDP0200/PIDF0200
Statewide Dynamic PID Statement of Attendance/Extended Year Discrepancies
Yes
PIDP0409/PIDF0409
Statewide Dynamic PID Statement of Student Ethnicity/Gender Discrepancies
Yes
PRFED001 Optional Extended Year Program Detail Report by Program Type
Yes
PRFED002 Extended Year Services Roster Yes
PRFED006 Bilingual/ESL Summer School Roster Yes
Functionality & Reporting Changes
The following reports are still in development and will be released as completed.
Report # Report Title
PRF7D051 Title I Part A - Summary by District/CampusPRF7R056 Disaggregation of PEIMS Summer Attendance DataPRF7D066 Flex Attendance - Superintendents Semester Report by
Special ProgramPRF7D010/C010
Superintendents/Principals Semester Report of Student Attendance Summary
PRF7D058 Students Not Enrolled on the Final Day of the School Year
PRFED008 Student Crisis Code RosterPET2D001/PET2CD001
PET PID Statement of Discrepancies
PET8D001/PET8CD001
PET Student Roster Report
PRF7D034 Students Completing Courses with Advanced Technical Credit
Functionality & Reporting Changes
PID Reports
Added NEW reports: PIDF0411 and PIDP0411 PID Discrepancy Reports
oWill display discrepancies for the 1977 Ethnicity (E0005) data element.
Functionality & Reporting Changes
Updated PID Web Pages
New ethnicity and race data elements will display on the PEIMS web pages:
oPID Search
oPID Maintenance Search
Functionality & Reporting Changes
Updated PID Web Pages
Two new transaction codes display on PID Search results web pages:
o11 = Student/Staff ID & Ethnicity/Race change only (locks PID record for 14 days)
o21 = Ethnicity/Race change only
PID Enrollment Tracking (PET)
2009 – 2010 School Year
PET system will allow transfer of PET files using data element E0005 Ethnicity through 8/31/2010.
2010 – 2011 School Year and Beyond
PET system will require the new ethnicity and race data elements beginning 6/1/2010.
PID Enrollment Tracking (PET)
The following PET web pages will be modified for the 2010-2011 school year to display the new ethnicity and race data elements:
PET Student Add PET Search PID PET Event History
Resources
EDIT+ user materials are available on the TEA website:
EDIT+ User Reference Guide EDIT+ Administrator Reference Guide EDIT+ Table Downloads Reference
Guide EDIT+ Technical Tips
Contact Info
EDIT+ Customer Support 512-936-2622 [email protected]
PEIMS Customer Support 512-936-7346 [email protected]
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