pef(m)b project aquila at a glance

PETROLEUMEQUALISATION FUND

(MANAGEMENT) BOARD

PROJECT AQUILAAT A GLANCE

VISION AND MISSION STATEMENT

Vision: Petroleum Products for All

Mission Statement:

To the Public – Partner with stakeholders in ensuring effective

distribution of petroleum products for sustainable development.

To Marketers – To be a prime and transparent organisation for the

timely reimbursement of marketers’ transportation claims.

To Employees – A place of pride to work, a conducive work

environment where hard work, honesty and transparency are rewarded.

To the State – A responsible, accountable and efficient Parastatal

facilitating the distribution of petroleum products nationwide at

approved prices.

GUIDELINESFOR INFRACTIONS ON

BUSINESS OPERATIONSPROCESSES

CORE VALUES

The Petroleum Equalization Fund (Management) Board Values

And promotes high ethical standard of a responsible public

service organization, and is specifically committed to:



People First

Service

Integrity

Innovation

One Team

CORE VALUES

INTRODUCTION

1. The Petroleum Equalization Fund (Management) Board is pleased to introduce project Aquila,

an innovation by the Board to enhance service delivery to our stakeholders. It is an efficient system of

managing products distribution and payment of marketers claims

2. Projects Aquila is expected to enhance monitoring of the distribution of petroleum products and speed

up the processing and payment of marketers’ claims.

3. The Electronic Business Solution will process claims in computerized framework which minimizes the need

for human intervention, reducing delays, with an eventual positive result on the marketers businesses,

thereby enhancing availability and sale of petroleum products at government approved prices.

4. This publication is meant to explain all aspects of project Aquila and its impact on Marketers and

downstream sector of the protroleum industry.



PROJECT AQUILA AT A GLANCE



What is Project Aquila?

Which equipments are required?

What is Aquila?

What Project Aquila is not

Requirements for Registration

Truck Registration

Marketers and Outlets Registration

Benefits of Project Aquila (To Marketers, To PEF(M)B, To Oil Industry and the Nation)

Processes from Loading to Receiving Depot

Payment under Project Aquila

How sustainable is it?

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S/N OUTLINE

WHAT IS PROJECT AQUILA?

Project Aquila is the application of an automated electronic

business solution for the dispatch and reception of products.

It is applied to confirm the loading and delivery of petroleum

products at the deposits to enhance claims processing for more

effective and efficient services delivery.



WHICH EQUIPMENTS ARE REQUIRED?

Radio Frequency Identification Device (RFID) Tags for Trucks

RFID Reader

CN3 Mobile Device



WHAT IS AQUILA

Latin name for Eagle

The Eagle was chosen as the logo for Project Aquila

in view of the bird’s strength, speed and accuracy.



WHAT PROJECT AQUILA IS NOT

Project Aquila is not a tracking device to monitor

movement of trucks or good in transit.

It is not meant to check movement of the truck,

the level of fuel in the trucks or the quantity of the

product carried.



REQUIREMENTS FOR TRUCK REGISTRATION

All Trucks used for movement of Petroleum Products must be

registered and tagged for use in the Aquila solution.

Vehicle Purchase Documents

Proof of Ownership

Receipt of plate Number



Note: PEF(M)B will bear the initial cost of tagging, however, replacement costof RFID tags from intentional damage or removal will be paid by the Truck Owner.

REQUIREMENTS FOR MARKETERS & OUTLETS REGISTRATION

Registration details with Corporate Affairs Commission (CAC)

Registration details with Department of Petroleum Resources

(i.e DPR License number & storage capacity of retail outlets)

Address of retail outlets

Bank account details



BENEFITS OF PROJECT AQUILA TO PEF(M)B

- Efficient service delivery.

- Ability to plan cash in-flow and out-flow.

- Easy processing from manual to electronic processing.

- Eliminate human errors/interferences.

- Effective data management

- Cost reduction particularly in transportation and printing

of documents.

- Achieve Marketer satisfaction.

- Promote a healthy working environment by reducing paperwork.



BENEFITS OF PROJECT AQUILA TO MARKETERS

- Faster claims processing.

- Faster payment of claims

- Transparency of processing

- Reduction of human errors in processing/interferences

- Eliminate wastage



BENEFITS OF PROJECT AQUILA TOOIL INDUSTRY AND THE NATION

- Availability of information/ data management for planning purpose

- Ensure adequate supply of Petroleum products across the country

- Encourage uniform prices of Petroleum products across the country

- Aid marketers business with prompt payment of claims

- Check diversion of products

- Increase synergy amongst stakeholders in the Petroleum

downstream sector



PAYMENT UNDER PROJECT AQUILA

- Payment in the Aquila solution will take about two weeks

- For now, payment takes a minimum of four months

- Pending complete migration to the Aquila solution,

payment will be made concurrently.



HOW SUSTAINABLE IS IT?

Change is constant, as PEF(M)B has the technical and managerial

expertise to meet up with technology advancement for efficient

and effective Petroleum product delivery



PROJECT AQUILA

- Faster claims processing

- Faster payment of claims

- Transparency of processing

- Reduction of Human errors in processing/interferances

- Eliminate wastage/voluminous paper work

- Direct payment to Marketer’s Bank Account via e-payment



BENEFITS OF THE SOLUTION TO YOU

- Registration Details with CAC

- Registration Details with DPR

- Registration Details with NNPC

- Address of Retail Outlets

- Trucks for Tagging

- Particulars of Trucks

REQUIREMENTS FROM YOU

Project Aquila…In Your Business Interest

DEPOT OPERATIONS: LOADING TRANSACTION PROCESS

Start

Submit Purchase documents for inspection

Verify accuracy &completeness of purchase Documents

Transmit unique transaction ID to RFID Tag

Submit Bank Teller for Immediate NTA Payment or use NTA prepayment

Scan & upload sales Distribution Schedule & Manifest File

Items RequiredForm DO5, payment Receipt, Meter Ticket, Waybill, and Bank Teller (If transaction is for local lifting & No NTA Prepayment bulk deposit was made)

Confirm Marketers registration profile& enter transaction details on system

Compute Payment of NTA Allowance Print & issues receipt

End

Tools Required

Not applicable

Process 2: Steps

1.The following purchase documents are examined & verified for accuracy, completeness and originality, form D05, payment Receipt, meter ticket, way bill.

2. If the transaction is for bridging or inter-district then the truck is approved for loading the petroleum products & entering of transaction details with PEF (M) B

3. However, if the transaction is for local lifting NTA .Allowance must be paid & receipt issued by PEF (M) B before the truck is approved to load products

Tools Required:RFID Reader, CN3 MBOILE Device, starcomms phones

Process 4 : Steps1. Assemble RFID Reader & CN3 mobile device (ensure batteries are charged & inserted properly)2 .press the yellow button to power on & perform the following steps. Click start. Select Aquila Mobile .Click Lifting Tab. Point RIFD Reader to the RFID Tag on the truck .Click Load .Click Dispatch.3. Once dispatched the transaction can be viewed in the outgoing box.

Process 7 : Steps1. after scanning & saving documents for the upload, log to AQUILA Depot Operations.2. Click Schedule Distribution list or Manifest: files.3. Enter transaction date (and code if uploading Schedule Distribution List. Then click browse4.select the document & wait for select file field to change from yellow to green

Tools Required

Desktop/laptop connected to the intertent, printer, scanner, starcommsphones

Process 3: Steps1. Log in to AQUILA Depot Operations2. Click New Transaction & enter all required details3. Click Save when done4. Once saved the transaction can be viewed in the awaiting box

Process 6: step1. After saving a local lifting transaction, the NTA payment page automatically opens.2. Click immediate payment if marketer has bank teller & request to pay immediately, alternatively if marketer has previously made bulk payment then click from deposit3. Enter all required details4. Click on the print icon when the NTA payment receipt is generated

DEPOT OPERATIONS: RECEIVING TRANSACTION PROCESS

Start Submit stamped purchase for inspection

Retrieve Transaction information from AQUILA system

Read Transaction information from RFID Tag &Enter Destination

Offload product (Obtain Diversion Approval if necessary)

Collect & submit outturn Report (& Diversion Approval If Obtained

Items RequiredForm D05,Payment Receipt, Meter Ticket, Way Bill, Outturn Repot, Diversion Approval (If necessary )

Print Acknowledgement Certificate, scan & Upload Meter Ticket

Confirm final Destination, scan & Upload Outturn report

End

Tools Required.Desktop/Laptop Connected to the internet, printer, scanner, starcomms phones

Process 2: Steps1. Log in to AQUILA Depot Operation2. Click Incoming3. Select Transaction from the listProcess 4:

1. Log in to AQUILA Depot Operations2 Click Received Incomplete3. Click Print/view link for the relevant transaction from the list4 .Click the print Icon

5. Click upload ticket, click browse & select document6 .Wait for select file field to change from yellow to green. Then click save &submit completed Transaction

Process 7: Steps1. Review all document (Acknowledgement certificate, outturn Report, meter Ticket etc)2. Follow steps in process 4Note: If division approval is obtained,

destination should be updated to reflect the new NTA claims payment based on the finial destination

Tools Required:

.RFID Reader, CN3 MBOILE Device, starcomms

phones

Process 3 :

1. Assemble RFID Reader & CN3 Mobile Device (ensure batteries are charged & inserted

properly)2. Press the yellow button to power on & perform the following steps.

Click start, select AQUILA mobile. \, Click Received Tab, point RFID Reader to the RFID

Tag on the truck, click Receive, Select Destination, and click Dispatch3. Once received the transaction can be viewed

in the received incomplete box

For Further Enquiries ContactThe Executive Secretary, Petroleum Equalization Fund [Management] Board

Abuja

Plot 542 Cadastral Zone B09, Shehu Yar Adua Way,

Kado District, Abuja Nigeria

Website: www.pefmb.gov.ng

Telephone; 09-4606100-9

Lagos

Plot 887, Balarabe Musa Crescent

Victoria Island, Lagos

Telephone;01-2624386, 018227415

PROJECT AQUILAAT A GLANCE

Customer Service Line:09-7803723

PEF(M)B June, 2013ISBN: 978-34771-0-3