payroll process presentation

InnovationInfosoft Technologies

Payroll Process

© Innovation Infosoft Technologies

Payroll Processing

Payroll processing is one of the task that takes up a lot of time

and demands pains taking effort. Precision is the key, allcalculations have to be done on time, the correct deductionsmade, taxes deposited and returns filed on time and if payrollcalculations are delayed or are incorrect, businesses end uppaying stiff penalties – something small and medium businessesand enterprises (SMEs/SMBs) cannot afford.

The best option is to say goodbye to those risks by outsourcingpayroll processing to us. We offer customized payroll processingsolutions to fit your requirements, leaving you free to focus onyour core business.

We have strong processes, infrastructure and expertise tohandle diverse payroll requirements.


Why Outsource

Reduce Costs

The direct costs of processing payroll can be greatly reducedby working with a payroll provider.

Avoid Penalties

Payroll processing involves legal compliance for TDS , PF,ESIC and P Tax. Incorrect calculations and delayedpayments result in interest and penalties. In manyinstances, this cost immediately justifies outsourcingpayroll.

Reliability and continuity

You do not have to worry about losing the employee thatdoes payroll processing and this is a great challenge facedby organizations in today's time of high staff attrition.Outsourcing ensures reliability and continuity.


Why Outsource Contd.

Free Up Time for Core activities

Payroll processing is a time-consuming process.Outsourcing payroll can free up staff time to pursue moreimportant value-added and revenue-generating activities.

Leverage Outside Payroll Expertise

Most business Accounts /HR Managers don't have time tokeep up with constantly changing regulations, TDS rates,and legal forms. By outsourcing payroll, business can takeadvantage of expertise of outsourcing firm.

Automation of the Payroll Process

Because of outsourcing, the payroll process getsstreamlined and to a maximum extent get automates. Thesoftware used for payroll processing sends severalstandard reports to employees and the HR department,which forms a good basis of control as well.


Why Innovation

More than Two Decades of Service with most of the clients

Reliability and Continuity.

“SEMS’ the most versatile Payroll software now available in variousversions including fully web enabled version having more than 100installations backed by highly efficient development team

Various Web enabled modules of SEMS address highly specificrequirements eg. Automation of Reimbursement, Sales Incentive andFull & Final Processes

Fast adaptability to any change with minimum turnaround time

Efficient service backed with highly skilled team and infrastructure

Extremely Cost effective

High data confidentiality

Impeccable Track Record


Scope of work

Setup Information

Various Masters – Branch, Department, Designation etc. Payroll components with rules Employee Master Details Employee Salary Structure Loan Recovery Schedules

Processing of data for new/existing Employees based on

Attendance sheet Change in salary structure and HR Related information Change in Variable components New Loans recovery schedules / extra recovery details. Stop Salary Calculation of TDS based on the estimations of investments

received from employees Generation of bank transfer files for the credit of salary

Reimbursement Processing

Full & Final Settlement

Generation of reports

Scope of work

Salary processing

Receiving the monthly inputs via eSEMS Verification of monthly inputs Processing based on given inputs Verification of first cut after processing(input vs. output)

(Self Audit)

Approval from HR Department Auditing by chartered Accountant Submission of Audit Report Salary disbursement Via Electronic Bank transfer

Reimbursement processing

Receiving the monthly Actual bills. Verification of monthly Actual bills based on company

policy. Processing of Reimbursement Self Audit Disbursement .

Full and Final processing

Receiving the monthly inputs. Processing of full and final Self Audit Forward to concerned Department

Scope of work contd..

Reports:

Salary register for the month Variance Report With Remarks SAF Statement

Deduction reports like PF,TDS,Loan Statement. Challan's PF Form 5/10/3A/6A/12 ESIC Form 6/7

Profession tax deduction reports Tax payable report – Challan 281

Other Miscellaneous Reports

Joiners report

Resigned report

Headcount Report

Employee Related cost (ERC Report)

Annual Operating Plan (AOP Report)

Any Misc. Report On Immediate Demand


ePaySlip Module

After processing of data, the output is shared with ESS(Employee Self Service) module :-

The following Reports can be viewed through the employees by using their user-id and password.

Employee:- Pay slip, Tax calculation sheet with loan recovery information, Reimbursement slip are provided to employees.


Resignees Data

Arrear

Incentive Data

Pay ProcessRequests

ESS Module

Tax Calculation

Sheet

ePay Slips

ReimbursementSlips

eSEMS Centralized Application

Server

Web

Server

Investment Declaration

AOP( Annual Operating Plan)

ERC( Employee Related Cost)

Encrypted Data

Data Transfer

VALIDATIONS

Change in Employee

Information

eSEMS Payroll Process

Employee Reports

ePay slip

eReimbursement Slip

eTax Calculation Sheet


Employer Reports

Pay Reports

TDS Reports

PF Reports

ESI Reports

Leave Reports

Reimbursement Report


Display the tax estimation

The pay-slips and Tax estimation is displayed to eachemployee through ESS web module (includes investmentfeeding by employee.) with their respectiveUser id and Password.


Quarterly processing

Updating TDS Challan payment details

Generation of eTDS Form 24Q and annual returns and forwarding the same for onwards submission


Helpdesk

9 x 6 Customer Service. Voice Support & Mail helpdesk. Service related queries. Policy related &Database related. Complaints /Grievances. Employees Personal Information Change request


Contact us

Address:-

Innovation Infosoft TechnologiesBunglow Plot No.1,Kailash Complex ,3rd FloorPandav NagarNew Delhi-110092Office No.-+91-11-22483845ContactNo.:-91-9136836080,91-9136155164,www.innovationinfosoft.com


Thank You


ePay slip


eReimbursement Slip


eTax Calculation Sheet


payroll process presentation

Documents