payroll manual

8/20/2019 Payroll Manual

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HCM COURSE 1

BSNL

USER MANUAL: PAYROLL

Version:

1.0

04/01/2011

Contents

Page | 1


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HCM COURSE 1

I. SAP Basics............................................................................................................4

A. SAP Icon on Monitor….......................................................................................5B. Log On Wino!….............................................................................................."

C. Logging on to S#ste$.......................................................................................%

&. Access '(rt)er *in+s........................................................................................... %

E. La#o(t o' SAP Eas# Access Screen....................................................................,

-. Men( Bar on SAP Wino!…..............................................................................

/. -ie* He*0 -1 an -4.......................................................................................12

II. SAP Pa#ro** Basics..............................................................................................13

A. e# &enitions................................................................................................16

B. Wage t#0e (ner eac) In'ot#0e......................................................................15

C. IMPOR7A87. 7ransaction Coes.......................................................................3"

&. Stages in Pa#ro** Contro* Recor.....................................................................3"

I9. Master &ata Maintenance...............................................................................62

9. Si$(*ation o' Pa#ro**...........................................................................................43

9I. R(nning Li:e Pa#ro**........................................................................................4,

A. R(nning Pa#ro**...............................................................................................4

B. -orce Retro R(n............................................................................................. 55

C. C)ec+ *ist ;e'ore r(nning t)e *i:e Pa#ro**........................................................5%

&. &e0(tation o(t reco:eries...............................................................................5,

E. Inco$e ta


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HCM COURSE 1

9II. O@c#c*e Pa#ro**.............................................................................................1"

9III. Pa#ro** C*(ster...............................................................................................1%6I. Posting o' Pa#ro**...........................................................................................1%%

. Pa#s*i0 generation > Printing...........................................................................1,"

A. 9ie!ing it on R6...........................................................................................1,%

B. Pa#s*i0 9ie!ing ;# E$0*o#ee 7)ro(g) ESSD.................................................1,

I. Inco$e ta< 'or$ generation > Stat(tor# 0a#$ent to go:ern$ent agencies.

13

A. -or$ 1"......................................................................................................... 16

B. C)a*an Ma00ing............................................................................................1,C. -or$ 34....................................................................................................... 32,

&. Pro:ient -(n Re0orts F Inia......................................................................314

E. Progra$ 'or Ann(a* 0ension re0orts..............................................................31,

-. Progra$ 'or Ann(a* P- re0orts......................................................................33"

/. Progra$ 'or Pro:in -(n re0orts..................................................................366

H. Progra$ 'or P- Re0ortsE


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HCM COURSE 1

I. SAP Basics

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HCM COURSE 1

A. SAP Icon on Monitor….

To open Logon Window :

• Double click on the Toolbar “SAPlogon” on above Screen.

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HCM COURSE 1

B. Log On Window…

In thi window! SAP Logon which ha been con"igured b# the S#te$ %ead can be een.

Double click on the relevant logon &' Select the relevant logon and click on “Log &n”

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HCM COURSE 1

C. Logging on to System.....

The asterisks in the password box cannot be deleted just overwrite in the box.

D. Access further lins.....

(ou can e)pand and collape $enu in the workplace $enu b# chooing the dropdown arrowto the le"t o" the $enu ite$.

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HCM COURSE 1

To open an application in the workplace $enu:

• Double-click its node, or

• Choose Enter, or

• Select and click Execute

!. L"yout of SAP !"sy Access Screen

S#te$ *eage appear in the tatu bar.

Page | ,


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HCM COURSE 1

#. Menu B"r on SAP Window…

Page |


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HCM COURSE 1

$. #ield %el&' #( "nd #).....

Page | 12


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HCM COURSE 1

i. F1 Help• The +, ke# to dipla# an e)planation o" "ield! $enu! "unction and $eage.

• The +, help alo dipla# technical in"or$ation on the relevant "ield.

ii. F Help

• The +- ke# to dipla# poible input value.

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HCM COURSE 1

II. SAP Pa!roll Basics

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HCM COURSE 1

A. *ey De+nitions

i. Personnel Area "PA#Peronnel Area i a ubunit o" the o$pan# ode and connect %' directl# to +I/&.

'epreentation o" large diviion or eparate geographical area o" a co$pan#0 tructure.

+or e)a$ple PA0 in 1S2L are the circle 3Territorial and 2on Territorial4

ii. Personnel Sub$area "PSA#Peronnel Sub area repreent a "urther diviion o" the Peronnel Area.

Thi "ield de"ine the location o" the e$plo#ee! e.g. SSA etc

iii. %&plo!ee 'roup "%'#Thi "ield de"ine the t#pe o" e$plo#$ent. 5.g. 6naborbed! Aborbed! Deputation In! 1S2L

'ecruitee.

iv. %&plo!ee Sub(roup "%S'#Thi "ield de"ine the adre o" the e$plo#ee. 5.g. 7roup A! 1! ! D! Indutrial Worker and

Trainee

v. Personnel )u&berThe# are nothing but “5$plo#ee 2u$ber” which are o" eight character nu$eric "ield. In cae

o" 1S2L! the e)iting e$plo#ee nu$ber will be a$e in SAP 3&ne digit would be re$oved4.

+or new hiring! #te$ will generate nu$ber auto$aticall#.

vi. Pa!roll Area A pa#roll accounting area 3which i o"ten abbreviated to pa#roll area4 i an area containing all

the e$plo#ee "or who$ the pa#roll run at the a$e ti$e.

vii. Pa! scale T!pePa# Scale t#pe deter$ine the pa# cale tructure applicable "or the e$plo#ee in a particular

o$pan# or location 3PA4 or pa#roll area. +ollowing are the pa# cale t#pe in 1S2L

DA! DS! IDA! IDS

viii. Pa! scale area A pa# cale area i a pecial area in which a collective agree$ent i valid.

In 1S2L "ollowing are the pa# cale area: 'e$ote! 1order! Tribal! 'et o" India and %ill Area.

ix. Pa! scale (roup A pa# cale group i a criterion where di""erent pa# lab are $aintained.

x. *ost *enter

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HCM COURSE 1

ot enter in SAP i a unit within a co$pan# that i ued to track where cot occurred within

the &rgani8ation.

xi. In+ot!pe "IT# A group o" in"or$ation tored in logical data "ield.

xii. Subt!pes, Subt#pe are ubdiviion or pecial variant o" in"ot#pe.

5)a$ple: In"ot#pe "or Addre IT99, ha di""erent ubt#pe "or di""erent +a$il#/'elated Peron

that can be tored.

xiii. -a(e t!pe "-T#lai"ication o" wage pa#$ent or deduction i called a Wage T#pe.

xiv. *o&pan! *ode

o$pan# ode i an &rgani8ational unit! which repreent a buine organi8ation accordingto the re;uire$ent o" co$$ercial law in a particular countr#.

xv. Business Area1uine Area i an &rgani8ational unit that repreent a eparate area o" operation or

reponibilitie in a buine organi8ation.

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HCM COURSE 1

B. W"ge ty&e under e"ch Infoty&eT


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HCM COURSE 1

1SI6

Stagnation

Incre$ent G 6

1SUB

S(;sistence

A**o!ance17RA 7rans0ort A**o!

1$ ecurrin( Pa!&ents23eductions

W"ge,y&e W"gety&e ,e-t1A&H BS8L a)oc1AHR Aitiona* HRA1BA1 SCAGBAGRs.11221BA3 SCAGBAGRs.12521BA6 SCAGBAGRs.%521BA4 SCAGBAGRs.622

1BA5 SCAGBAGRs.3221BC1 SCAGBCGRs.%2221BC3 SCAGBCGRs.6221BR& Boar a**o!ance1CCA CCA CCA e(i:a*ent A$tD1CHA Cas) )an*ing a**o!ance1CMA C#c*e Maintenance a**o!an1CO8 Con:e#ance a**o!ance1&EP &e0(tation a**o!ance1-PA -a$i*# 0*anning a**o!ane1HA1 SCAGHAGRs.%2221HA3 SCAGHAGRs.6221HA Hea (arter a**o!nace18&A 8ig)t &(t# A**o!1OSA O(tstation a**o!ance

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HCM COURSE 1

1POS Position a**o!ance

1PPH Hini Persona* 0a#1RL1 SCAGRLGRs.11221RL3 SCAGRLGRs.12521RL6 SCAGRLGRs.%521RL4 SCAGRLGRs.6221RL5 SCAGRLGRs.3221RUA R(ra* area1S&A S0ecia* (t# a**o!ance1S&I Is*anS0ecia* (t#D1SPA S0ecia* a**o!ance17IA 7raining A**o!ance1WAA Was)ing A**o!ance6ELC E*ectricit#6/AR garage reco:er#6LES Lease rent6OA& Ot)er A:ance &e(ction6L- License -ee 'or (arter

6WCH Water c)arges

14$ Additional Pa!&ents

W"ge,y&e W"gety&e ,e-t1E/R /rat(it# recie:e1LEA EL Encas)$ent 8or$a*D1LES EL Encas)$ent En o' Ser1L7C L7CC*ai$1ME& Meica* A**o!ance1OA& Ot)er A:ance1O7A O:erti$e3A&H Man(a* Arr.BS8L a)oc3AHR Aitiona* HRA3BA1 Man(a* Arr.SCAGBA1GRs.112

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HCM COURSE 1

3BA3 Man(a* Arr.SCAGBA3GRs.125

3BA6 Man(a* Arr.SCAGBA6GRs.%523BA4 Man(a* Arr.SCAGBA4GRs.6223BA5 Man(a* Arr.SCAGBA5GRs.3223BAP Man(a* Arr.Basic Pa#3BC1 Man(a* Arr.SCAGBC1GRs.%223BC3 Man(a* Arr.SCAGBC3GRs.6223B8& Man(a* Arr.Ban Pa#GC&S3CCA Man(a* Arr.CCA Cit# Co$03CHA Cas) )an*ing a**o!ance3CMA Man(a* Arr.C#c*e Maintena3CO8 Man(a* Arr.Con:e#ance a**3&A1 I&AG&A3&A3 Man(a* Arr.C&SG&A3&A6 Man(a* Arr.C&AG&A3&A4 C&SG&A3&EP Man(a* Arr.&e0(tation a**3&P Man(a* Arr.&earness Pa#

3&7A Man(a* Arr.&iet a**o!ance3E87 Man(a* Arr.Ent.A**o!aance3-PA Man(a* Arr.-a$i*# 0*annin3/RP Man(a* Arr./rae Pa#3HA1 Man(a* Arr.SCAGHA1GRs.%223HA3 Man(a* Arr.SCAGHA3GRs.6223HA Man(a* Arr.Hea (arter a3HRA Man(a* Arr.HRA3LEA Man(a* Arr.EL Encas)$ent3ME& Man(a* Arr.Meica* A**o!a38&A Man(a* Arr.8ig)t &(t# A**38PA Man(a* Arr.8PA 8on Pract3OSA Man(a* Arr.O(tsation a**o3O7A Man(a* Arr.O:erti$e3POS Man(a* Arr.Position a**o!

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HCM COURSE 1

3PPH Man(a* Arr.Hini Persona*

3PP Man(a* Arr.Persona* 0a#3PUA Man(a* Arr.Pro'essiona* U3RL1 Man(a* Arr.SCAGBA1GRs.1123RL3 Man(a* Arr.SCAGBA3GRs.1253RL6 Man(a* Arr.SCAGBA6GRs.%523RL4 Man(a* Arr.SCAGRL4GRs.6223RL5 Man(a* Arr.SCAGRL5GRs.3223RUA Man(a* Arr.R(ra* area3SCC S0* A**o!. 'or C)i*ren3S&A Man(a* Arr.S0ecia* (t# a3S&I Is*anS0ecia* (t#D3SI1 Man(a* Arr.Stagnation I3SI3 Man(a* Arr.Stagnation 33SI6 Man(a* Arr.Stagnation 63SPA Man(a* Arr.S0ecia* a**o!a37IA Man(a* Arr 7raining A**o!37RA 7rans0ort A**o!

3WAA Man(a* Arr.Was)ing A**o!a6ELA EL A:ance Reco:er#6L7A L7C A:ance Reco:er#6MIS Misc &e(ction6PE8 Pena* Interest6P8O Pena* C)argesGOt)ers6P9R Pers 9e)ic*e reco:er#67A& BS8L 7ra:e* A: Reco:er#4BE8 Man(a* Arr.Bene:a*ent '(n4C/H Man(a* Arr.C/HS4ELC Man(a* Arr.E*ectricit#4LES Man(a* Arr.Lease rent4PE8 Man(a* Arr.Pena* Interest4P8O Man(a* Arr. Pena* C)arges47A& Man(*.Arr. 7AA: Reco:er#

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HCM COURSE 1

4WCH Man(a* Arr.Water c)arges

%EHC E$0*o#ee Hea*t) C)ec+(0%/P- /P- S(;sci0tion%LI8 &($$# -or EL Process%L9S Lea:e Sa* A:G&($$#%O-- &($$# 'or IW S(00*e$enta22L PenLeg Int.J HBAJBS8L26L PenLeg Int.J HBAJ&O724L PenLeg Int.J HBAJM78L22 &($$# W7 'or O7HB2 Legac# Int. HBAJBS8LHB6 Legac# Int. HBAJ&O7HB4 Legac# Int. HBAJM78LMLI8 A:g sa* 0reGinst*nM971 9o*(ntar# 7a<

45$ 6e&bership Fees

W"ge,y&e W"gety&e ,e-t6BE8 Bene:a*ent '(n6C/E C/E/IS6C/H C/HS6CLB C*(; S(;sccri0tion6CR7 Co(rt attac)$ent6/IS C/IS6/P- /P- S(;sci0tion6/SL /SLIS6LIC LIC6MOU MOU Ban+ Loan6PLI PLI Posta* *i'e ins(ranc6PM- PM re*ie' '(n

Page | 32


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HCM COURSE 1

6PR& POR&

6SOC Societ# e(ction

6SU&

S(;sistance

aK(st$ent6U8S Union S(;scri0tion6W-L We*'are Loan6WL- We*'are -(n4EP- Man(a* Arr.EP-

4/AR

Man(a* Arr.garage

reco:er

4/PR

Man(a* Arr./P-

a:ance re

4/PS

Man(a* Arr./P-

S(;sci0tio

4/SA

Man(a* Arr./SLIS a:

rec

4/SB

Man(a* Arr./SLIS a:

;a*

4MIS

Man(a* Arr.Misc

&e(ction

4P7

Man(a* Arr.Pro'essiona*

7

4P9R

Man(a* Arr.Pers 9e)ic*e

r"/P- Arr./P- S(;sci0tion%/P- /P- S(;sci0tion%/SL /SLISM,2& Sec ,2&Meic*ai$D

M,2U

Per$. &isa;*e

sec,2(DMHLP Ho(sing Loan Princi0a*MLIC LIC 0re$i($

Page | 31


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HCM COURSE 1

6BE8 Bene:a*ent '(n

6C/E C/E/IS6C/H C/HS

785$ Additional 9++$*!cle Pa!&ents

W"ge,y&e W"gety&e ,e-t

1BB&Broa;anRei$;(rse$ent

1BR-Brie'caseRei$;(rse$ent

1CAR CAR Loan1COM COMP Loan1CC CCLE Loan1&IS &istress A:ance1&R9 &ri:ing C)arges Rei$;.

1EHCE


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HCM COURSE 1

1LEA EL Encas)$ent 8or$a*D

1LESEL Encas)$ent En o'Ser

1L7A L7C A:ance1L9S Lea:e Sa*ar# A:ance1MER Meica* Rei$;A:ance

1M87Me. Rei$;.8on7a Magaine

Rei$1OA& Ot)er A:ance1PLI Bon(sPLI1RM& Meica* Rei$;(rse$ent1RS7 -i


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HCM COURSE 1

Indirect >aluation Wage T#pe

In the "ollowing wage t#pe indirect valuation rule have been et up. 6er doe not have toenter the a$ount in thee wage t#pe. The a$ount i auto$aticall# calculated b# the #te$

once the record i created.

W"ge,y&e o. W"ge ,y&e ,e-tCSAL 1 P*anne re$(nerationCSAL 3 P*anne re$(neration6C/H 1 C/HS

18PA 3 8PA 8on PracticingA**o!

1COA 1Co$0an# o!neacco$

1&A1 1 I&AG&A1&A3 1 I&SG&A1&A6 1 C&AG&A1&A4 1 C&SG&A1&A4 3 C&SG&A

1&P 1 &earness Pa#1HRA 1 HRA1HRA 3 HRA1HRA 6 HRA1HRA 4 HRA1HRA 5 HRA18&A 1 8ig)t &(t# A**o!

18PA 1

8PA 8on Practicing

A**o!

18PA 38PA 8on PracticingA**o!

1PUA 1Pro'essiona*U0graation

1PUA 3Pro'essiona*U0graation

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HCM COURSE 1

1PUA 6

Pro'essiona*

U0graation1S&I 1 Is*anS0ecia* (t#D

1SUA 1S+i** U0graationA**o!an



1SUB 1

S(;sistence

A**o!ance

1SUB 3S(;sistenceA**o!ance



1SUB 5

S(;sistence

A**o!ance

1SUB "S(;sistenceA**o!ance

1SUB %S(;sistenceA**o!ance

1SUB ,S(;sistenceA**o!ance

17RA 1 7rans0ort A**o!17RA 3 7rans0ort A**o!

6C/H 1 C/HS

2o$enclature o" Wage T#pe:

,? 5arning

Page | 35


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HCM COURSE 1

? *anual arrear earning

@ ? S#te$ Deduction

- ? *anual Arrear Deduction


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HCM COURSE 1

PC22JM42JEP- P- Re0orts Inia

PC22JM42JP8 Ann(a* Pension re0ortsPC22JM42JP- Ann(a* P- Re0ortsPC22JM42JP-E Pro:ient '(n Re0orts -or$ 13A=12DPC22JM42JEP8 P- Re0ortsE


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HCM COURSE 1

. 'eleaed "or the pa#roll option i ued to change the pa#roll period to the current $onth.

;. eleased +or pa!roll does not allow !ou to &ake an! chan(es to the

&aster2Transaction data

II. PA


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HCM COURSE 1

,. 'eleaed "or the correction option i ued to $ake the &aster2Transaction data correction

. I" the 'eult are "ound ati"actor# then repeat eleased +or Pa!roll.

@. 2ow #ou can e)it the pa#roll "or going to the ne)t $onth 3Pa#roll period4

III. %=IT PA


30/44

HCM COURSE 1

)9T%, %rror handlin( while %xitin( Pa!roll ecord

&n e)it pa#roll! in o$e cae where an e$plo#ee ha been locked but change have

been carried out "or the e$plo#ee $ater record! the #te$ doe not allow to e)it the pa#roll

record. The reaon being that "or uch e$plo#ee the pa#roll tatu i in correction $ode.

%ence! "or uch e$plo#ee thoe e$plo#ee pa#roll tatu to be $odi"ied to nor$al cae and

tick on pa#roll in correction $ode in IT999@ to be re$oved.

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HCM COURSE 1

I>. 6aster 3ata 6aintenance

6aintainin( Basic Pa! details +or an e&plo!ee "In+o t!pe /#

Page | 61


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HCM COURSE 1

Page | 63

a4 Log into the #te$ uing #our SAP 6er ID and Paword.

b4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.

c4 The "ollowing creen will appear


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HCM COURSE 1

e4 5nter the value and pre 5nter

The "ollowing $eage appear

Page | 66

d4 lick on create

d4 The "ollowing creen would appear

)ext increase, 9,.9E.9,, 3Date o" 2e)t Incre$ent 3D2I4. The "irt ti$e entr# i done $anuall#. &nce the "irt incre$ent

happened! the date auto$aticall# i et to the ne)t date o" incre$ent! i.e. , #ear hence. I" thi date i not $aintained! incr

won0t take place "or the particular e$plo#ee. 4

6nder Pa! Scale enter:

,4 T!pe, DA / DS / IA / IS 3"or electing other value! place curor in the "ield and click +-4

4 Area, A-F3"or electing other value! place curor in the "ield and click +-4

@4'roup, DA?A, or an# other peci"ic "or #our cae. 3"or electing other value! place curor in the "ield and click +-4


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HCM COURSE 1

"4 Pre 5nter Again. The "ollowing $eage appear

g4 Pre 5nter again. The "ollowing $eage appear

Page | 64

h4 lick on Save


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HCM COURSE 1

6aintainin( ecurrin( Pa!&ent2 3eductions details +or an e&p "In+o t!pe 1#

Page | 65

e4 Log into the #te$ uing #our SAP 6er ID and Paword.

"4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.

g4 The "ollowing creen will appear


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HCM COURSE 1

5nter the Personnel no. o" e$plo#ee "or who$ 1aic Pa# detail need to be $aintained.Pre 5nter

In the 3irect selection ection! enter In+ot!pe: 99,-

a) Click on Save

Page | 6"

d4 lick on create

h4 The "ollowing creen would appear

Uner /ecurring P"yment0 Deductions section

(1 W"ge ,y&e' I&EP21 Amount' 15222

e4 Pre 5nter. The "ollowing $eage appear


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HCM COURSE 1

6aintainin( Additional Pa! details +or an e&plo!ee "In+o t!pe 14#

Page | 6%

i4 Log into the #te$ uing #our SAP 6er ID and Paword.

G4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.

k4 The "ollowing creen will appear


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HCM COURSE 1


In the 3irect selection ection! enter In+ot!pe: 99,<

St!, ,7S*

Page | 6,


39/44

HCM COURSE 1

eD

C*ic+ on Sa:e

Page | 6

d4 lick on create

l4 The "ollowing creen would appear

Enter

Amount' 1222 I8R

D"te of origin' 61.2%.3212 7)e ate !)en t)e a$o(nt !o(* ;e is;(rse to t)ee$0*o#eeD


40/44

HCM COURSE 1

6aintainin( 6e&bership details +or an e&plo!ee "In+o t!pe 45#

In the3irectselectionection!enter

In+ot!pe: 99


41/44

HCM COURSE 1

Page | 41


42/44

HCM COURSE 1

Page | 43

d4 lick on create

p4 The "ollowing creen would appear

Uner P"yment d"t" section

(1 Mem3er ty&e' Se*ect 'ro$ ro0 o!nD BS8LGLIC

21 W"ge ,y&e' 6LIC

41 Mem3ershi& fees' "222 I8R

Uner P"yee section

(1 P"yee ey' LIC

e4 Pre 5nter. The "ollowing $eage appear

"4 lick on Save


43/44

HCM COURSE 1

6aintainin( 9++$c!cle pa!&ent details +or an e&plo!ee "In+o t!pe 785#


In the 3irect selection ection! enter In+ot!pe: 9B

Page | 46

;4 Log into the #te$ uing #our SAP 6er ID and Paword.

r4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.

4 The "ollowing creen will appear


44/44

HCM COURSE 1

d4 lick on create

t4 The "ollowing creen would appear

Enter t)e 'o**o!ing :a*(es

Uner Addition"l O56Cycle P"yments

(1 W"ge ,y&e' 1ELC

21 Amount' 1352 I8R

41 P"yment d"te' 62.24.3211 Enter t)e ate on !)ic) o@Gc#c*e nees to ;e oneto t)e e$0*o#eeD

)1 O56cycle re"s.' 2226e4 Pre 5nter. The "ollowing $eage appear

payroll manual

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