Paying for Open Access? institutional funding streamsand OA publication charges

Stephen PinfieldUniversity of Nottingham

Outline

Background

Activity in UK universities

Case study: University of Nottingham

Open access (OA) mandates

Examples:

UK Research Councils Wellcome Trust European Research Council National Institutes of Health in USA Australian Research Council

Routes to open access*

Publication in OA or ‘hybrid’ journal

Deposit in OA repository

* ‘Open Access’: Where the full content is freely, immediately and permanently available and can be accessed and reused in an unrestricted way

Publishers and prices: examplesPublisher OA option Price

American Chemical Society Author Choice $3000

American Institute of Physics Author Select $1500-$2500

American Physical Society Free to Read $975-$1300

Blackwell Online Open $2600

British Medical Journal Publishing BMJ Unlocked $2220-$3145

Cambridge University Press Cambridge Open $2700

Elsevier Sponsorship Option $3000

Oxford University Press Oxford Open $1500-$2800

Professional Engineering Publishing (IME) Engineering Open Choice £1700

Routledge iOpenAccess $3250

Royal Society EXIS Open Choice $278-400 and $16 per page for first 6-10 pages, $93 per page thereafter

Royal Society of Chemistry RSC Open Science £1000-£2500

Sage Sage Open $3000

Springer Open Choice $3000

Taylor and Francis iOpenAccess $3250

Implications for institutions

What do these international developments mean for individual institutions?

What policies, facilities and services do institutions need to be put in place?

How can researchers be helped to pay open-access charges?

Funder policies and universities Mandates v. permissable claims Direct costs: project budget Indirect costs: overheads Institutional funding streams: OA fund

Wellcome Trust: exemplar Direct grants Institutional funds Contingency funds

UK data

JISC Survey conducted in May/June 2008*

Responses from 61 institutions10 Russell Group18 Pre–92 institutions28 Post–92 institutions5 Colleges of HE

No clear pattern of responsibility for OA publication charges in institutions

16%

30%46%

8%

Russell Group

Pre-92 institutions

Post-92 institutions

Colleges of HE

* With thanks to JISC and Fred Friend

OA publication fund

Out of 61: 6 institutions

have a central OA fund

4 have School/ Faculty funds

11 “likely” to have fund in future

10%

7%

18%

65%

Central OA fund

School/Faculty OAfunds

Likely to have fundin future

No fund

Author survey

General comments:

713 Biomedical researchers

Researchers are unsure of their institutions’ policies and procedures

Many do not feel supported by their university in this area

Institutional requirements

Senior ‘champion’ to co-ordinate approach Clarify funds available and funder policies Establish clear institutional management arrangements for

grants and cost recovery Set up funds in institutions to cover OA charges Agree policies for researchers not funded by relevant

funders Consider relationship to library funding Develop clear institutional procedures documents Undertake institution-wide publicity Provide proactive support for academics

Case study: recommendations to Nottingham Research Committee*1. All authors should be encouraged to deposit copies of their

papers in the Nottingham institutional repository

2. The University should identify a central budget upon which all authors in the institution can call to fund publication/OA charges

3. Wellcome-funded authors should be reminded of the availability of funds to pay for their publication/OA charges

4. Further internal publicity should be carried out in order to inform academic staff of the new requirements of funders

5. Arrangements should be put in place to monitor the University’s compliance with funder requirements

* Adopted November 2006

Case study: Nottingham OA fund

Set up as a partnership between Research Innovation Services (RIS) and Information Services

Approved by University Research Committee in November 2006; procedures document approved in March 2007

Administered centrally by RIS Designed to fund OA charges (for OA or hybrid journals)

not page/colour charges Available to all members of the University regardless of

their source of research funding Currently being monitored, but not rationed Additional funds; not diverted from periodical purchases To date, low usage: 75 requests in 18 months, average

cost per article of about £1400

References SHERPA JULIET (funder policies)

http://www.sherpa.ac.uk/juliet/

SHERPA ROMEO (publisher copyright policies)http://www.sherpa.ac.uk/romeo

JISC Survey to be published Autumn 2008