Patrick Perry

Vice Chancellor of Technology, Research, and Information Systems

Chancellor’s Office Update

Presentation Overview

System Update Technology Update Research Update Data Collection/MIS Update

CCC System Update

System experiencing unprecendented growth– 6-7% estimate for Fall, 2002

Economic conditions combined with Tidal Wave II Huge demand in basic skills

– HS exit exams to further problem?

Supply-side issues– Facilities, Instructors

Student Access at stake

CCC System Update

Funding issues for State– Unfunded FTES grows– Actual $$ value of funded FTES declining

Funding per FTES

3,3843,254

3,3893,536

4,280 4,352

4,790 4,847 4,766

3,893

4,189

$2,500

$3,500

$4,500

$5,500

$6,500

$7,500

1990 1992 1994 1996 1998 2000 2002 2004

$/C

red

it F

TE

S

System Goal

Actual

Funding per FTES

3,3843,254

3,3893,536

4,280 4,352

4,790 4,847 4,766

3,893

4,189

$2,500

$3,500

$4,500

$5,500

$6,500

$7,500

1990 1992 1994 1996 1998 2000 2002 2004

$/C

red

it F

TE

S System Goal

Actual

CCC System Update

Enrollment Management?– Early changes adopted by CCC’s, but low-hanging

fruit are gone– Difficult choices ahead: access vs. success?– Past History:

Fee increases, differential fees acted as de facto enrollment management technique

Reduced access, not designed to generate revenue

The Last Recession

-35%

-30%

-25%

-20%

-15%

-10%

-5%

0%

5%

10%

15%

1990 1992 1994 1996 1998 2000

Ind

exed

Ch

an

ge

Fall Enrollment $/FTES (constant)

CCC System Update

CCC’s ultimate desire is to solve problem with revenue, not reducing access– Real Cost of Education Analysis– Real Cost: The Master Plan Vision

“Our annual appropriations… would be based on our best estimate of what it costs to provide the educational

resources that make a difference in promoting student achievement.”

Phase I: The Prototype College

10,000 FTES Attendance patterns Demographic/special program mix Curriculum

CCC System Update

Chancellor’s Office facing cuts, loss of staff– 15% to date, 20% cut drill sent to DOF for 03-04– Will likely mean layoffs– Elimination of travel, reorganization looms– Mandates still exist!

Technology Update

Technology function at CCC– Technology function at CO has now been combined

with MIS and Research functions to form Technology, Research, Information Systems Division (TRIS)

Technology Update

Technology Unit in TRIS responsible for:– Oversight and monitoring of systemwide technology

projects 4CNet/CENIC-systemwide ISP/Internet Access Common Electronic Application (CCCApply) Electronic Transcript project Regional Data Sharing Consortia Funds distribution/allocation Tech II plan/Total Cost of Ownership

Research Unit Update

Research Unit in MIS responsible for:– Partnership For Excellence Reporting

PFE still alive, but no augmentations coming PFE performance numbers encouraging

– “Persistently Low Transfer College” Report Mandated—still Attempts to adjust for exogenous variables that affect

transfer Great improvements in transfer measurement have

resulted

Management Information Systems Update

MIS in TRIS responsible for:– Data collection from all colleges– Reporting, Allocations– Data Warehousing, executive decision tool– Ad-hocs both internal and field

Data and Accountability

use of MIS data for accountability is on the rise use of MIS data for funding and decision support is increasing greater level of scrutiny now occurs, putting focus on data

quality CO MIS performed assessment of its own processes to help

ensure data quality: Data submission process: do we make it as easy as

possible to submit/edit data? Data reporting process: do we make it easy to find data

anomalies? Data ownership: do we enable local IT to pass data

ownership outside of IT?

Chancellor’s Office MIS

Conclusions: existing data submissions process is outdated email notification process not efficient submissions history/reports hard to access IT given too much ownership of the data limited public access

Chancellor’s Office MIS

Solutions: broaden access to Analysis Reports (researchers,

categorical program deans) promote data ownership outside IT provide multiple levels of security perform field training in the use of the system reduce reliance on district IT staff for data quality

Additional assistance

CO plans to host interactive videoconferences regarding these new processes, data quality, data elements, District Q&A, and other MIS topics

potential to have new district employees trained at CO in our new classroom

CO will present workshops on new web collection process to all affected audiences (RP, CISOA, categorical data owners)

Public site Online query tool Create ad hoc queries Aggregate data Download queries in csv format Reports updated as data are submitted/resubmitted

Chancellor’s OfficeData Mart

Data Mart http://www.cccco.edu/divisions/tris/mis/reports.htm

Contact: Tonia Lu, tlu@cccco.edu

Chancellor’s Office