Pasco School District School & Family Partnerships

Making Connections with ATP

Summer Training

August 21, 2017

Objectives & General Reminders

• Objectives:

– Review of ATP

– Preparing for the 1st ATP meeting

– Engaging families on ATP

• General Reminders:

– Emergency plan

– Bathrooms

– Cell phones

• Your name

• Position or role

• School

• Three things you could never live without

We Want to Know You!

In 30 seconds please tell us…..

https://www.youtube.com/watch?v=pk8fGUxbhn4

What is ATP?

ATP - Action Team for Partnerships is a decision making

committee that works together to increase parent and

community involvement at schools in meaningful ways. All

involvement events and practices are linked back to the

school’s academic goals.

• ATP in Pasco

– Going into our 13th year!!

– District wide- 22 teams

Movie Clip-

ATP is Not…

• A fund raising committee

• A committee that spearheads events without an academic

link like the following: Homecoming, Trunk or Treat,

Santa Breakfast, etc.

• These activities have a climate of partnership, so may go

on the One Year Plan’s goal 4 section

Why ATP? • Work with parents as partners in helping students achieve

academic success

• Provide opportunity for parents in leadership roles at

school

• Increase parent & community involvement at school

• Create a more welcoming environment where parents and

community members feel connected to the school

• Partner with members of the community to benefit students

and their families

• Work collaboratively with school staff, administrators,

parents, students and community members

How Does the Model Work?

Action Team Approach

Framework of the 6 Types of Involvement

One Year Plan

Evaluation

Dr. Joyce L. Epstein NNPS Director

**NNPS researchers and facilitators work with members to share best practices,

and to study the nature and results of involvement.

The Action Team

What does it look like?• 6-12 members

• 2-3 teachers or more

• 2-3 parents/family members or more

• Home Visitor

• Principal or another Administrator

• PTO/PTA & PAC Representative

• 1-2 students (in middle or high school)

• 1-2 other members (nurse, counselor, community partners)

What does ATP do?• Take responsibility for assessing present practices

• Organize options for new practices

• Implements selected activities

• Evaluates next steps

• Improve & coordinate practices for all six types of involvement

Whittier Elementary

2016-2017 Outstanding ATP of the Year

One Year Plan

• Four total goals (3 come from SIP and 1 is unique to NNPS)

• It showcases your school’s family & community involvement

activities and practices

• It is the document that drives the work of your ATP

• Check out the One Year Plan guidelines in the school folder

• Final copy with principal signature is due to District ATP 9/29/17

Evaluation

• Evaluating activities on One Year Plan

– Practice Evaluation

– Surveying event attendees

• District ATP

– Training and meeting evaluations

• End of Year NNPS UPDATE Survey for membership renewal

• End of Year Annual Review of Team Processes

Announcement: NNPS

Published Best Practices

Something to Brag About:

Promising Partnership Practices 2017

• School – Activity/Event

Announcement: NNPS

Partnership AwardsThese awards recognize members that have worked with NNPS for at least two

years, demonstrate high quality plans and practices, and make continuous

improvement in their partnership programs from year to year. Award winners

provide evidence of outreach to involve all families and specific activities that

engage families and the community in ways that contribute to student success in

school.

• School name….

Making Connections

ATP Co-Chair Role

Principals

Your District ATP Leaders

iPAL

ATP Co-Chair Role at a Glance

Duties:

• Lead by example and foster team spirit

• Develop agendas and conduct team meetings

• Guide committee leaders in implementing activities for

the selected school goals

• Manage evaluation process of the team

• Help new faculty and long-term subs understand and

participate in partnership activities

• Attend quarterly cluster meetings

• Disseminate information as requested by the district

ATP Co-Chairs

Brainstorm: What are the benefits and

challenges of having Co-Chairs lead a team?

Sharing the Role

• Divide responsibilities

• Communicate frequently

• Be reliable and flexible

• Back each other up, there

will be times that you

need help, and times you

are in the position to help

• Follow through on what

you said you would do

20__-20__

A T P C hair T asks School

M eetings R esponsible C hair Set m eeting dates

R eserve location (be sure doors are unlocked)

Schedule translator

A rrange childcare

Snacks

A genda

M aking copies

R em inders to team m em bers & D istrict A T P (phone/em ail/by m ail)

R un m eeting

Send m inutes to absent A T P m em bers

E nsure that parents are actively recruited, retained & feel w elcom e

on A T P

E nsure that staff are actively recruited, retained & feel w elcom e on

A T P

E nsure that com m unity m em bers (PE A K !) are actively recruited,

retained & feel w elcom e on A T P

M ake sure team m em bers are appreciated during the m eeting

(special treat, note of appreciation, etc.)

C om m unication C om m unicate w ith P rincipal before m eeting (agenda, budget, etc)

M eet w ith Principal after each C luster m eeting

G ive staff an update about A T P (5 m ins at staff m tg, em ail m inutes)

D istribute inform ation about D istrict A T P E ssay C ontest to A T P &

school staff and collect essays

D istribute inform ation from N N PS to A T P m em bers (T ype 2,

m onthly e-briefs, etc.)

Scan and em ail m onthly sign in from m eeting to D eN ai

M aintain and update team roster m onthly to ensure accuracy

ATP Chair Task List

• Take time to complete together

• District ATP will sneak a peek

at your document during Chair

Chats this year

Connecting & Communicating with

Your PrincipalTips for success:

• Realize that your principal (and your school) is counting on you!

• Review ‘Principals Role on ATP’ document created by District ATP.

• Ask your principal:

• “What do you see my role as?” or “What are your expectations

of me in this role?”

• Over communicate!

• Use email to touch bases regarding upcoming district due dates.

• Meet in person monthly to review upcoming ATP meeting agenda.

• Keys to Success: cover topics such as budget, timeline for ATP

events, or any other concerns with your principal.

Your District ATP Leaders

• We are here to support you!

• ATP Chair Chats this fall

• Available by phone, email and other ways for technical assistance

• Attend monthly ATP meetings at all schools

• Conduct quarterly cluster meetings for ATP chairs to discuss challenges & share best practices

• Celebrate progress

• Share resources and more!

Lorraine Landon

llandon@psd1.org

543-6714

Esmeralda M. Valencia

emagana@psd1.org

543-6714

To Be Hired

Resource: iPAL

Pasco Academy of Learning

K-12 Online Learning Program

Located on the campus of McLoughlin Middle School

Contact: ipal@psd1.org or 543-6765

Deb Thurston, Administrator

dthurston@psd1.org

Preparing for the First ATP

Meeting of the Year

What elements are needed for a successful

meeting?

A Successful Meeting Is…

• Welcoming and open- fostering participation

• Effectively facilitated- ensuring that group members stay

focused and productive

• Efficient – a planned agenda will ensure tasks get done

• Positive and fun – so attendees enjoy themselves and look

forward to the next meeting

• Creative – so the thinking goes beyond the usual and into

new territory

Before Your First ATP Meeting

• Utilize the ATP Chair Pre-Meeting Agenda document

• Review the Chair Tasks document (ie…who will send meeting

reminders, etc.)

• Develop an agenda (see ATP Meeting Agendas Planning Guide)

• Review and be prepared to work through the How to Organize

Your ATP document (due 9/29/17)

• Review the One Year Plan and decide what approach you will take

to present the information to your team (final copy due 9/29/17)

• Run the agenda by your Principal

• Print an ATP meeting sign-in

At its first meeting of the school year, the ATP must lay a strong foundation on which to build an effective

partnership program.-Source: National Network for Partnership Schools

Your First ATP Meeting Sample Agenda Items:

• Welcome & icebreaker

• Discuss what NNPS/ATP is

• Promote and fill ATP roles (Parent, Scribe,

Timekeeper, etc.)

• Complete your How to Organize your Action Team for

Partnerships 2017-18 worksheet

• Evaluate any back to school events

• Review the One Year Plan for the year

• Prepare for the next upcoming One Year Plan event

• Obtain ATP member information by passing the blank

roster template

• Discuss date, time, place and agenda for next meeting

• Thank & appreciate all who attended

Eric J. Johnson Ph.D.

Associate Professor of Bilingual/ESL Education

Washington State University Tri-Cities

(509) 372-7304

ejj@tricity.wsu.edu

Reminders• We are here to support you!

• Sign up for an ATP Chair Chat

• Please let us know of your September ATP meeting

date & time

• Due September 29:

• One Year Plan final draft

• How to Organize Your ATP

-Copy of your ATP roster• Today’s evaluation

• Makerspace Training 12:30 – 2:30 p.m.

Thank You!