parkway school district professional development model for secretarial salary schedule...
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Parkway School District
Professional Development Model for Secretarial Salary Schedule
SecschsalPDMem/ August 2010
Secretarial Salary Schedule Model
ConfidentialRange
OrientationDays 1 – 60 Phase I
NavigationDay 61 – end of First YearPhase I
Years 2 – 4Phase II
Years 5 – 10Phase III
Years 11+Phase IV
Channel 1 Channel 2
Channel 3
Back to Development Model
• Confidential Executive Secretary• Assistant to the Controller
• Benefits Specialist• Payroll Accountant
• Confidential Benefits Specialist• Confidential Specialist
• Core Data Specialist• Payroll Specialist• Substitute Caller
• Confidential Secretary• Human Resources
Specialist
• Staff Secretary• Print Secretary
• Health Assistant
• Principal’s Secretary• Administrative Secretary• Purchasing/Accounting Specialist• Accounts Payable Specialist
• School Secretary• Registrar• Accounting Clerk• School Accounts Secretary• Central Office Secretary• Dispatcher (Transportation)• Field Trip Dispatcher• Library Materials Cataloger Assistant• Library Materials Processor
Channel 1 Channel 2
Channel 3Confidential
Range
Secretarial Salary Schedule ModelSelect a Channel
Home
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Staff Secretary
Pay Channel Chart
Performance Appraisal
Channel 1
Support Staff Standards
Channel 1Channel 2
Channel 3ConfidentialRange
Print Secretary Health AssistantJob Descriptions
Staff Secretary Job Description___________________________________________________________________JOB TITLE: Staff Secretary LOCATION: School
REPORTS TO: School Administrator FLSA STATUS: Non-Exempt
SALARY GRADE: Sec Channel 1 REVIEW DATE: April 2008________________________________________________________________________
POSITION SUMMARY
Perform standard office duties involving word processing, database, and spreadsheets for school departments, subject areas and/or grade levels under the direction of School Principal. Various responsibilities may be determined by school level and/or department (i.e. print room or library).
SPHERE AND SCOPE OF INFLUENCE
Position has school and community wide impact. Daily contacts include students, teachers andparents.
ESSENTIAL DUTIES
• Perform word-processing.• Create databases.• Perform receptionist duties.• Interact with staff, students and community as required.• Complete forms.• Sort/distribute mail.• Duplicate materials.• Laminate materials.• Maintain department records.• Facilitate department ordering.• Assume print room responsibilities.• Assume library assistance responsibilities.• Handle correspondence related to specific department responsibility. • Maintain regular attendance.
• MARGINAL DUTIES
• Coordinate technology/AV equipment usage.• Utilize DRA and Panda Technology Systems.• Assist certificated staff members in supervising students.• Assist with annual inventory, if applicable.• Create displays.• Assist in awards program.• Support field trip preparation.• Perform other duties as assigned.
Page 2Staff Secretary
QUALIFICATION REQUIREMENTS
• High school education with a working knowledge of personal computer and computer software. Previous
• experience in standard office procedures involving word processing, database, and spreadsheets.
PHYSICAL DEMANDS
• Standing, Sitting, Reaching, Grasping.• Ability to lift an average of 30 pounds by hand. • Mobility to move in and around the building.
MENTAL DEMANDS
• Ability to communicate clearly both verbally and in writing.• Ability to read, learn and respond to a variety of subjects related to the function of district
operations.
ENVIRONMENTAL CONDITIONS
• Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions.
HomeBack to Channel 1
Print Secretary Job Description
HomeBack to Channel 1
Health Assistant Job Description
HomeBack to Channel 1
Performance Appraisal
http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdfhttp://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdf
Click here for the Performance Appraisal For Office Support Staff:
Home
New employees receive a performance appraisal around 60 days of employment.
All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1.
Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission.
The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution.
Technology Competencies –(I Can) Proficiency Statements
Office Support Performance Appraisal Rubric
Please see links below for more information regarding evaluation criteria:
Back to Channel 1
Support Staff Standards
Home
Channel 1
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Back to Channel 1
Department/BuildingWithin First Week
Human ResourcesWithin 3 Weeks
Communication/ Technology Basics(Within first 60 days)
New Employee Days 40 - 60
Orientation
Required Training Course Guide Resources
Navigation
Phase I
Channel 1Channel 2
Channel 3ConfidentialRange
Home
Channel 1
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Back to Channel 1
Phase II – IV*Required Training
Course Guide Resources Communication/ Technology Basics
Professional Organizations & Certifications
Serve on District Committee
*Phase II
*Phase III - IV
Serve on Department/Building Committee
Channel 1Channel 2
Channel 3ConfidentialRange
Communication/Technology Basics
HomeBack to Phase I
New Employee
•Math & English• Basic test on Hiring or• manager can waive the requirement
•Alert Now
• Basic Computer Skills ** •Novell & Websites
• Internal• External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Starting January 2011(Within first 60 days)
** Basic computer skills including Basic Keyboarding Skills
HomeBack to Phase II
• Math & English• AlertNow
• Basic Computer Skills**• Novell & Websites
• Internal • External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Current Employee
**Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months
Communication/Technology Basics Starting January 2011
Course Guide – Suggested Classes
GroupWise
Telephone Etiquette
ToshibaCopiers
BusinessWriting
CPR & FirstAid
TelephoneUse
ElectronicNewsletters
InfiniteCampus
Moodle
CustomerService
PEERS
• Folders• Calendar• Attachments• Format•Forward/Retract•Spell Check•Email Etiquette Learning Module
• Greeting• Questions/Inquiries• Problem solving• Customer Service• Telephone Customer Service
• Copy and collate• Scan documents• Remote print• Toshiba Copier Information
• District Telephone Use
• Health Services & Workshop Dates
• Grammar•Letters•Newsletters
• TBA
• Student Information• Parent Portal
• How to start a Moodle account
• Under Construction
• View Staff Development Profile• Register for workshops and classes
Click here to go to PEERS to view and register for classes
HomeBack to Phase I Back to Phase II
ResourcesMicrosoft Office Online Tutorials
Parkway YouTube Tutorials
Support Staff Website
Technology WebsiteToshiba CopiersComputer SupportTelephone Support
District Conference
Tuition Reimbursement (after one year of employment)
Community SchoolAdministrative Professional Publications
Gregg Manual
HomeBack to Phase I Back to Phase II
Secretarial Certifications/Professional Organizations
The International Association of Administrative Professionals offers two certifications:Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)Must submit application with fees
Click below for more information:http://www.iaap-hq.org
MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project.There are three levels: MOS Specialist, MOS Expert and MOS Master.http:// www.microsoft.com/learning/en/us/certification/mbc.aspx
MAEOP (Missouri Association of Educational Office Professionals)
SLCAEOP (St. Louis County Association of Educational Office Professionals.)Attn: Carol D. McCauleySLCAEOP Membership Chair
Normandy School District3855 Lucas & Hunt RoadSt. Louis, MO 63121
Attn: Becky O’RileyWaynesville R-VI Schools100 Lincoln LaneWaynesville, MO 65583
HomeBack to Phase II
Channel 2
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
School Secretary
Pay Channel Chart
Performance Appraisal
Home
Registrar
Support Staff Standards
Channel 1
Channel 2
Channel 3ConfidentialRange
Accounting Clerk School Accounts Secretary
Central Office Secretary
Library Materials Cataloger Assistant
Dispatcher (Transportation)
Field Trip Dispatcher
Job Descriptions
Library Materials Processor
School Secretary Job Description_______________________________________________________________JOB TITLE: School Secretary/Registrar LOCATION: School
REPORTS TO: School Administrator FLSA STATUS: Non-Exempt
SALARY GRADE: Sec Channel 2 _______________________________________________________________POSITION SUMMARY
Perform standard office duties involving word processing, database, and spreadsheets under the direction
of School Principal. Manage student records and perform registrar responsibilities in accordance with
state and District guidelines. Prepare invoices for payment using District purchase order system and
perform other budget and accounting functions.
SPHERE AND SCOPE OF INFLUENCE
Position has school and community wide impact. Daily contacts include students, teachers and parents.
ESSENTIAL DUTIES• Maintain student attendance/records.• Manage all forms of student record keeping and reporting.• Generate progress reports/report cards. • Record grade changes and test scores.• Support coordination of student class schedules. • Process registration/withdrawal of students.• Issue work permits/college information.• Maintain budget records for school/departments.• Process purchase order requisitions/orders for payment.• Maintain master calendar.• Perform receptionist duties.• Manage inventory/supplies.• Coordinate discipline records/communications.• Coordinate bus assignments; VST/Parkway.• Submit and track work orders.• Report emergency repairs.• Maintains regular attendance.
MARGINAL DUTIES• Assist in field trip preparation.• Manage Use of Premises.• Communicate transportation information and issue bus passes. • Document student early departures/late arrivals.• Submit printing requests.• Distribute and record building key assignments
Page 2School Secretary/Registrar
• Handle petty cash/postage.• Complete periodic and annual reports/applications.• Maintain regular attendance.• Prepare for special events (i.e. assist in awards program, performances, etc.).• Register voters. • Assume backup for Principal’s Secretary.• Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
QUALIFICATION REQUIREMENTS
High school education with a working knowledge of personal computer and computer software. Previous
experience in standard office procedures involving word processing, database, and spreadsheets.
PHYSICAL DEMANDS
• Standing, Sitting, Reaching, Grasping• Ability to lift an average of 30 pounds by hand. • Mobility to move in and around the building.
MENTAL DEMANDS
• Ability to communicate clearly both verbally and in writing.• Ability to read, learn and respond to a variety of subjects related to the function of District
operations.
ENVIRONMENTAL CONDITIONS
• Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions.
HomeBack to Channel 2
Registrar Job Description
HomeBack to Channel 2
Accounting Clerk Job Description
HomeBack to Channel 2
School Accounts Secretary Job Description
HomeBack to Channel 2
Central Office Job Description
HomeBack to Channel 2
Dispatcher Job Description
HomeBack to Channel 2
Field Trip Dispatcher Job Description
HomeBack to Channel 2
Library Materials Cataloger Assistant Job Description
HomeBack to Channel 2
Library Materials Processor Job Description
Back to Channel 2 Home
Performance Appraisal
http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdfhttp://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdf
Click here for the Performance Appraisal For Office Support Staff:
Home
New employees receive a performance appraisal around 60 days of employment.
All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1.
Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission.
The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution.
Technology Competencies –(I Can) Proficiency Statements
Office Support Performance Appraisal Rubric
Please see links below for more information regarding evaluation criteria:
Support Staff Standards
Back to Channel 2
Channel 2
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Home
Department/BuildingWithin First Week
Human ResourcesWithin 3 Weeks
Communication/ Technology Basics(Within first 60 days)
New Employee Days 40 - 60
Orientation
Required Training Course Guide Resources
Navigation
Phase I
Back to Channel 2
Channel 1
Channel 2
Channel 3ConfidentialRange
Channel 2
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
HomeBack to Channel 2
Phase II – IV*Required Training
Course Guide
Resources Communication/ Technology Basics
Serve on District Committee
*Phase II
*Phase III - IV
Serve on Department/Building Committee
Channel 1
Channel 2
Channel 3ConfidentialRange
Financial Professional Organizations
Secretarial Professional Organizations & Certifications
Communication/Technology Basics
HomeBack to Phase I
New Employee
•Math & English• Basic test on Hiring or• manager can waive the requirement
•Alert Now
• Basic Computer Skills ** •Novell & Websites
• Internal• External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Starting January 2011(Within first 60 days)
** Basic computer skills including Basic Keyboarding Skills
HomeBack to Phase II
• Math & English• AlertNow
• Basic Computer Skills**• Novell & Websites
• Internal • External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Current Employee
**Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months
Communication/Technology Basics Starting January 2011
Course Guide – Suggested Classes
GroupWise
Telephone Etiquette
ToshibaCopiers
BusinessWriting
CPR & FirstAid
TelephoneUse
ElectronicNewsletters
InfiniteCampus
Moodle
CustomerService
PEERS
• Folders• Calendar• Attachments• Format•Forward/Retract•Spell Check•Email Etiquette Learning Module
• Greeting• Questions/Inquiries• Problem solving• Customer Service• Telephone Customer Service
• Copy and collate• Scan documents• Remote print• Toshiba Copier Information
• District Telephone Use
• Health Services & Workshop Dates
• Grammar•Letters•Newsletters
• TBA
• Student Information• Parent Portal
• How to start a Moodle account
• Under Construction
• View Staff Development Profile• Register for workshops and classes
Click here to go to PEERS to view and register for classes
HomeBack to Phase I Back to Phase II
ResourcesMicrosoft Office Online Tutorials
Parkway YouTube Tutorials
Support Staff Website
Technology WebsiteToshiba CopiersComputer SupportTelephone Support
District Conference
Tuition Reimbursement (after one year of employment)
Community SchoolAdministrative Professional Publications
Gregg Manual
HomeBack to Phase I Back to Phase II
HomeBack to Phase II
Financial Professional Organizations
Gateway Association of Payroll Professionals
AAPA (American Accounts Payable Association)AAPA Membership [email protected]
http://www.americanap.org/members/
Gateway Association of Payroll ProfessionalsPost Office Box 410556St. Louis, MO 63141Email: [email protected]
http://www.gatewaypayroll.org/contactus.cfm
The Accounts Payable NetworkThe Accounts Payable Network LLC2100 RiverEdge Parkway, Suite 380Atlanta, GA 30328866-827-6389Fax: [email protected]
http://www.theaccountspayablenetwork.com
The International Association of Administrative Professionals offers two certifications:Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)Must submit application with fees
Click below for more information:http://www.iaap-hq.org
MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project.There are three levels: MOS Specialist, MOS Expert and MOS Master.http:// www.microsoft.com/learning/en/us/certification/mbc.aspx
MAEOP (Missouri Association of Educational Office Professionals)
SLCAEOP (St. Louis County Association of Educational Office Professionals.)Attn: Carol D. McCauleySLCAEOP Membership Chair
Normandy School District3855 Lucas & Hunt RoadSt. Louis, MO 63121
Attn: Becky O’RileyWaynesville R-VI Schools100 Lincoln LaneWaynesville, MO 65583
HomeBack to Phase II
Secretarial Certifications/Professional Organizations
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Principal’s Secretary
Pay Channel Chart
Performance Appraisal
Home
Channel 3
Support Staff Standards
Channel 1 Channel 2
Channel 3Confidential
Range
Administrative Secretary
Purchasing/Accounting Specialist
Accounts Payable Specialist
Job Descriptions
Principal’s Secretary Job Description__________________________________________________________________________JOB TITLE: Principal’s Secretary LOCATION: School
REPORTS TO: School Administrator FLSA STATUS: Non-Exempt
SALARY GRADE: Sec Channel 3 REVIEW DATE: April 2008__________________________________________________________________________
POSITION SUMMARY
Perform standard office duties involving word processing, database, and spreadsheets under the direction
of the School Principal. Maintain attendance and personnel records for staff. Assist Principal with school
and District matters and prepare communications for specific assignments.
SPHERE AND SCOPE OF INFLUENCE
Position has school and community wide impact. Daily contacts include students, teachers and parents.
ESSENTIAL DUTIES
• Maintain staff attendance and personnel records.• Update emergency information. • Maintain in-service records.• Process timesheets for staff. • Type/file Summative reports/observations.• Coordinate staff substitutes.• Document staff development attendance/approval.• Process teachers’ class schedules.• Prepare correspondence for newsletters.• Prepare staff and student handbooks.• Develop buzz books.• Maintain regular attendance.
MARGINAL DUTIES
• Update directories and staff roster.• Manage extra duty schedule.• Coordinate telephone/building maps/intercom procedures. • Assist with special events if applicable, (i.e. awards programs, performances, etc.).• Update District policy and asbestos manuals, if applicable.• Coordinate textbook orders for staff.• Assume duties of school or staff secretary as needed.• Liaison to community/parent organizations.• Perform other duties as assigned.
Page 2Principal’s Secretary
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities
QUALIFICATION REQUIREMENTS
High school education with a working knowledge of personal computer and computer software. Knowledge of District/school policies. Minimum of 2 years experience working in an office
environment using procedures involving word processing, databases, and spreadsheets. Excellent
interpersonal skills and the ability to relate to diverse groups of people.
PHYSICAL DEMANDS
• Standing, Sitting, Reaching, Grasping.• Ability to lift an average of 30 pounds by hand. • Mobility to move in and around the building.
MENTAL DEMANDS
• Ability to communicate clearly both verbally and in writing. Ability to work under pressure and to maintain confidentiality. Ability to read, learn and respond to a variety of subjects related to the function of District operations.
ENVIRONMENTAL CONDITIONS
• Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes.
• Worker not exposed substantially to adverse environmental conditions.
HomeBack to Channel 3
Administrative Secretary Job Description___________________________________________________________________________JOB TITLE: Administrative Secretary DEPARTMENT: Operations
REPORTS TO: Building Administrator FLSA STATUS: Non-Exempt
SALARY GRADE: Sec Channel 3 REVIEW DATE: April 2003___________________________________________________________________________
POSITION SUMMARY
Perform standard office duties involving word processing, database, and spreadsheets under the direction
of a department director. Maintain attendance and personnel records for staff. Prepare invoices for
payment using District purchase order system and perform other budget and accounting functions.
SPHERE AND SCOPE OF INFLUENCE
Position may have District and community wide impact Contacts may include other District personnel,
contractors, vendors, government agencies or District residents.
ESSENTIAL DUTIES
• Assist District officials with administrative matters.• Maintain staff attendance and personnel records.• Create and revise correspondence.• Maintain budget records.• Prepare departmental programs and booklets.• Process purchase order requisitions and orders for payment.• Manage and maintain files. • Coordinate supervisor’s calendar. • Prepare/organize meetings.• Prepare mailings for interoffice and outgoing mail.• Complete periodic and annual reports.• Handle public inquiries.• Maintain regular attendance.
MARGINAL DUTIES
• Perform receptionist duties. • Maintain asbestos records and district manuals, if applicable. • Assume duties of other office secretaries.• Process and distribute mail.• Handle petty cash/postage.• Manage inventory/supplies. • Submit printing requests. • Perform other duties as assigned.
Page 2Administrative Secretary
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities
QUALIFICATION REQUIREMENTS
High school education with working knowledge of personal computer and computer software. Minimum
of 2 years’ experience working in an office environment using procedures involving word processing,
databases, and spreadsheets. Excellent interpersonal skills and the ability to relate to diverse groups of
people. Ability to work under pressure and to maintain confidentiality.
PHYSICAL DEMANDS
• Ability to sit for long periods at computer, and also to reach, grasp and move in and around building.
• Ability to lift an average of 30 pounds by hand.
MENTAL DEMANDS
• Ability to communicate clearly both verbally and in writing. • Ability to function effectively in a multi-tasking, deadline oriented environment• Flexibility to adapt to changing operational conditions • Excellent interpersonal and public relations skills• Ability to read, learn and respond to a variety of subjects related to the function of District
operations.
ENVIRONMENTAL CONDITIONS
• Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes.
• Worker not exposed substantially to adverse environmental conditions.
HomeBack to Channel 3
Purchasing/Accounting Specialist Job Description
HomeBack to Channel 3
Accounts Payable Specialist Job Description
HomeBack to Channel 3
Performance Appraisal
http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdfhttp://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdf
Click here for the Performance Appraisal For Office Support Staff:
Home
New employees receive a performance appraisal around 60 days of employment.
All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1.
Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission.
The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution.
Technology Competencies –(I Can) Proficiency Statements
Office Support Performance Appraisal Rubric
Please see links below for more information regarding evaluation criteria:
Support Staff Standards
Back to Channel 3
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
HomeBack to Channel 3
Phase I
Department/BuildingWithin First Week
Human ResourcesWithin 3 Weeks
Communication/ Technology Basics(Within first 60 days)
New Employee Days 40 - 60
Orientation
Required Training Course Guide Resources
Navigation
Channel 3Channel 1 Channel 2
Channel 3Confidential
Range
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
HomeBack to Channel 3
Serve on District Committee
*Phase II
*Phase III - IV
Serve on Department/Building Committee
Channel 3Channel 1 Channel 2
Channel 3Confidential
Range
Phase II – IV*Required Training
Course Guide
Resources Communication/ Technology Basics
Financial Professional Organizations
Secretarial Professional Organizations & Certifications
Communication/Technology Basics
HomeBack to Phase I
New Employee
•Math & English• Basic test on Hiring or• manager can waive the requirement
•Alert Now
• Basic Computer Skills ** •Novell & Websites
• Internal• External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Starting January 2011(Within first 60 days)
** Basic computer skills including Basic Keyboarding Skills
HomeBack to Phase II
• Math & English• AlertNow
• Basic Computer Skills**• Novell & Websites
• Internal • External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Current Employee
**Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months
Communication/Technology Basics Starting January 2011
Course Guide – Suggested Classes
GroupWise
Telephone Etiquette
ToshibaCopiers
BusinessWriting
CPR & FirstAid
TelephoneUse
ElectronicNewsletters
InfiniteCampus
Moodle
CustomerService
PEERS
• Folders• Calendar• Attachments• Format•Forward/Retract•Spell Check•Email Etiquette Learning Module
• Greeting• Questions/Inquiries• Problem solving• Customer Service• Telephone Customer Service
• Copy and collate• Scan documents• Remote print• Toshiba Copier Information
• District Telephone Use
• Health Services & Workshop Dates
• Grammar•Letters•Newsletters
• TBA
• Student Information• Parent Portal
• How to start a Moodle account
• Under Construction
• View Staff Development Profile• Register for workshops and classes
Click here to go to PEERS to view and register for classes
HomeBack to Phase I Back to Phase II
ResourcesMicrosoft Office Online Tutorials
Parkway YouTube Tutorials
Support Staff Website
Technology WebsiteToshiba CopiersComputer SupportTelephone Support
District Conference
Tuition Reimbursement (after one year of employment)
Community SchoolAdministrative Professional Publications
Gregg Manual
HomeBack to Phase I Back to Phase II
HomeBack to Phase II
Financial Professional Organizations
Gateway Association of Payroll Professionals
AAPA (American Accounts Payable Association)AAPA Membership [email protected]
http://www.americanap.org/members/
The Accounts Payable NetworkThe Accounts Payable Network LLC2100 RiverEdge Parkway, Suite 380Atlanta, GA 30328866-827-6389Fax: [email protected]
http://www.theaccountspayablenetwork.com
Gateway Association of Payroll ProfessionalsPost Office Box 410556St. Louis, MO 63141Email: [email protected]
http://www.gatewaypayroll.org/contactus.cfm
The International Association of Administrative Professionals offers two certifications:Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)Must submit application with fees
Click below for more information:http://www.iaap-hq.org
MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project.There are three levels: MOS Specialist, MOS Expert and MOS Master.http:// www.microsoft.com/learning/en/us/certification/mbc.aspx
MAEOP (Missouri Association of Educational Office Professionals)
SLCAEOP (St. Louis County Association of Educational Office Professionals.)Attn: Carol D. McCauleySLCAEOP Membership Chair
Normandy School District3855 Lucas & Hunt RoadSt. Louis, MO 63121
Attn: Becky O’RileyWaynesville R-VI Schools100 Lincoln LaneWaynesville, MO 65583
HomeBack to Phase II
Secretarial Certifications/Professional Organizations
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Confidential Executive Secretary
Pay Channel Chart
Performance Appraisal
Home
Confidential Range
Support Staff Standards
Channel 1 Channel 2
Channel 3ConfidentialRange
Assistant to the Controller
Benefits Specialist
Payroll Accountant
Confidential Benefits Specialist
Confidential Specialist
Core Data Specialist
Payroll Specialist
Substitute Caller Confidential Secretary
HR Specialist
Job Descriptions
Confidential Executive Secretary Job Description______________________________________________________________________________JOB TITLE: Confidential Executive Secretary DEPARTMENTS: Multi-unit Departments
REPORTS TO: Superintendent, Assistant Superintendent or Director of multi-unit departments
SALARY GRADE: PS&C (Grade 15C) FLSA STATUS: Non-Exempt____________________________________________________________________________
POSITION SUMMARY
This is a senior level secretarial position that supports the administrative needs of theSuperintendent, Assistant Superintendent or an Administrator who manages a Division or a variety of affiliated departments managed by Director(s) or Managers(s) reporting to the Supervising Administrator. The position frequently handles confidential matters including sensitive correspondence and reports from the Superintendent and/or the Board of Education. In addition, the confidential executive secretary position performs office duties involving word processing, database, and spreadsheets under the direction of the Division Administrator. Assist Administrator by preparing communications for specific assignments, handling confidential correspondence, doing research and preparing reports as requested. The position provides coordination and support of the Administrators work with human resources, budgeting, purchasing, project coordination and tracking, policy and procedural matters, calendar maintenance and filing systems.
SPHERE AND SCOPE OF INFLUENCE
This highest-level district secretarial position is distinguished from other secretarial positions by the scope of the position which supports a variety of affiliated departments or programs. The position has district and community wide impact. Working relationships may include other district personnel, contractors, vendors, government agencies, school personnel or district residents. At times t his position takes on responsibilities that directly interact with the Superintendent of Schools and the Board of Education.
ESSENTIAL DUTIES
• Directly support the administrative needs for a variety of affiliated departments or programs• Handle confidential matters when needed with Superintendent, Superintendent’s Council and/or the
BOE• Create and revise (confidential) correspondence, memos, charts, tables, graphs, business plans, visual
presentations, etc.• Maintain and coordinate calendar for Director/Assistant Superintendent• Maintain budget records• Schedule and organize complex activities including preparing/organizing meetings and department
activities• Complete periodic and annual reports• Handle public inquiries• Process purchase order requisitions and orders for payment• Manage and maintain files• Process mail and determine level of priority• Update emergency information• Prepare mailings for interoffice & outgoing mail• Update district policy and manuals as directed by management• Liaison to community/schools• Maintain regular attendance
MARGINAL DUTIES
• Assist with special events if applicable• Work within a team on special and nonrecurring and ongoing projects• Perform other duties as assigned
Page 2Confidential Executive Secretary
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities
QUALIFICATION REQUIREMENTS
• Associate’s degree or Secretarial/Business College degree• Excellent computer skills including proficiency in Word, Excel, Access and PowerPoint with working
knowledge of advanced features of Microsoft Office programs; able to train more junior secretaries• Knowledge in budget preparation, review and analysis• Knowledge of district policy and procedure• Deadline and detail oriented• Strong problem solving skills and a strong orientation to office management• Skill and experience in supporting Human Resource functions• Familiarity with schools, school administrators and support functions• Excellent interpersonal and communications skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact and diplomacy• Strong interest in teamwork approach• Excellent writing, proofreading and editing skills• Experience mentoring other support staff personnel• Able to work well with all levels within the district and with outside agencies as required• Page 3• Confidential Executive Secretary
PHYSICAL DEMANDS
• Sitting, standing, reaching, grasping; may include long periods of sitting at desk using computer and repetitive wrist motion; ability to move in and around buildings or to leap over tall buildings whenever needed
MENTAL DEMANDS
• Ability to communicate clearly both verbally and in writing • Excellent interpersonal and public relations skills • Ability to work under pressure and to maintain confidentiality• Ability to read, learn, and respond to a variety of subjects related to the function of a variety of
departments • Continual attention to detail and close visual acuity in order to perform such activities as composing,
typing, preparing data and figures, viewing computer terminal, reading and inspecting documents• Able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks
and demands
• ENVIRONMENTAL CONDITIONS
• Typical office conditions: protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions.
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Assistant to the Controller Job Description
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Benefits Specialist Job Description
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Payroll Accountant Job Description
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Confidential Benefits Specialist Job Description
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Confidential Specialist Job Description
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Core Data Specialist Job Description
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Payroll Specialist Job Description
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Substitute Caller Job Description
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Confidential Secretary Job Description
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Human Resources Specialist Job Description
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Performance Appraisal
http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdfhttp://www.pkwy.k12.mo.us/inside/staffDev/Support/file/OfficeSupport%20Staff%20PerfAppraisal11_1(1).pdf
Click here for the Performance Appraisal For Office Support Staff:
New employees receive a performance appraisal around 60 days of employment.
All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1.
Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission.
The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution.
Technology Competencies –(I Can) Proficiency Statements
Office Support Performance Appraisal Rubric
Please see links below for more information regarding evaluation criteria:
Support Staff Standards
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Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Home
Confidential Range
Phase I
Department/BuildingWithin First Week
Human ResourcesWithin 3 Weeks
Communication/ Technology Basics(Within first 60 days)
New Employee Days 40 - 60
Orientation
Required Training Course Guide Resources
Navigation
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Channel 1 Channel 2
Channel 3ConfidentialRange
Orientation
Phase IDays 1 – 60
NavigationPhase I
Days 61 – End of First Year
Phase IIYears 2 – 4
Phase IIIYears 5 - 10
Phase IVYears 11+
Phase I Phase II - IV
Home
Confidential Range
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Serve on District Committee
*Phase II
*Phase III - IV
Serve on Department/Building Committee
Channel 1 Channel 2
Channel 3ConfidentialRange
Phase II – IV*Required Training
Course Guide
Resources Communication/ Technology Basics
Financial Professional Organizations
Secretarial Professional Organizations & Certifications
Communication/Technology Basics
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New Employee
•Math & English• Basic test on Hiring or• manager can waive the requirement
•Alert Now
• Basic Computer Skills ** •Novell & Websites
• Internal• External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Starting January 2011(Within first 60 days)
** Basic computer skills including Basic Keyboarding Skills
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• Math & English• AlertNow
• Basic Computer Skills**• Novell & Websites
• Internal • External
• Required District Training• GroupWise• WorkForce• PEERS
Communication
Computer Skills
• By Position
Job Specific
Current Employee
**Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months
Communication/Technology Basics Starting January 2011
Course Guide – Suggested Classes
GroupWise
Telephone Etiquette
ToshibaCopiers
BusinessWriting
CPR & FirstAid
TelephoneUse
ElectronicNewsletters
InfiniteCampus
Moodle
CustomerService
PEERS
• Folders• Calendar• Attachments• Format•Forward/Retract•Spell Check•Email Etiquette Learning Module
• Greeting• Questions/Inquiries• Problem solving• Customer Service• Telephone Customer Service
• Copy and collate• Scan documents• Remote print• Toshiba Copier Information
• District Telephone Use
• Health Services & Workshop Dates
• Grammar•Letters•Newsletters
• TBA
• Student Information• Parent Portal
• How to start a Moodle account
• Under Construction
• View Staff Development Profile• Register for workshops and classes
Click here to go to PEERS to view and register for classes
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ResourcesMicrosoft Office Online Tutorials
Parkway YouTube Tutorials
Support Staff Website
Technology WebsiteToshiba CopiersComputer SupportTelephone Support
District Conference
Tuition Reimbursement (after one year of employment)
Community SchoolAdministrative Professional Publications
Gregg Manual
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Financial Professional Organizations
Gateway Association of Payroll Professionals
AAPA (American Accounts Payable Association)AAPA Membership [email protected]
http://www.americanap.org/members/
The Accounts Payable NetworkThe Accounts Payable Network LLC2100 RiverEdge Parkway, Suite 380Atlanta, GA 30328866-827-6389Fax: [email protected]
http://www.theaccountspayablenetwork.com
Gateway Association of Payroll ProfessionalsPost Office Box 410556St. Louis, MO 63141Email: [email protected]
http://www.gatewaypayroll.org/contactus.cfm
The International Association of Administrative Professionals offers two certifications:Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)Must submit application with fees
Click below for more information:http://www.iaap-hq.org
MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project.There are three levels: MOS Specialist, MOS Expert and MOS Master.http:// www.microsoft.com/learning/en/us/certification/mbc.aspx
MAEOP (Missouri Association of Educational Office Professionals)
SLCAEOP (St. Louis County Association of Educational Office Professionals.)Attn: Carol D. McCauleySLCAEOP Membership Chair
Normandy School District3855 Lucas & Hunt RoadSt. Louis, MO 63121
Attn: Becky O’RileyWaynesville R-VI Schools100 Lincoln LaneWaynesville, MO 65583
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Secretarial Certifications/Professional Organizations