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Regulatory Reform (Fire Safety) Order 2005 Fire Risk Assessment

Document Reference Form FRA2016

Issue Date 17/6/2016 Owner: Independent Fire & Safety Training Ltd of 21

UNCONTROLLED WHEN PRINTED

PARKSIDE SCHOOL STOKE D’ABERNON

COBHAM SURREY KT11 3PX





Music & Science Art

Nursery The Crescent





FIRE RISK ASSESSMENT

Address of property: Parkside School The Manor Stoke D’Abernon Cobham Surrey KT11 3PX

Responsible person for fire: Eve Lucille McCann

Competent person for fire: Independent Fire & Safety Training Ltd

Fire management day to day within premises: Eve Lucille McCann

Date of Fire Risk Assessment: 22 February 2017

Assessor: Alan Parr

Suggested next review date: February 2018





Index Section A: Premises Summary Section B: Fire Hazards and Ignition Sources Section C: Means of Escape in Case of Fire Section D: Emergency Escape Lighting Section E: Signs and Notices Section F: Fire Alarm and Fire Warning Arrangements Section G: Fixed and Portable Fire Extinguishing Equipment Section H: Management of Fire Safety Section I: Access for Fire Fighting and Fire Fighter Safety Section J: Schedule of Responsibilities Section K: Assessing the Risk Section L: Premises Risk Categorisation





A: Premises Summary

Description of Property

The school has several buildings, a mixture of traditional older and modern buildings. The former church hall is now part of the assessment and has been renamed ‘Steeples’. Indicate the risk level at the time of the assessment: LOW

Number of storeys including basement floors in the building 3

Number of storeys included in the risk assessment 3

Approximate total floor area in M2 of the floors surveyed 5,000

Number of additional tenants/occupiers in the building None

Brief details of construction: Manor House: 3 Floors, timber frame, brick, tile roof, timber floors, plaster & wood panel internal finishes. Sports Hall: Brick with tile roof, plaster internal finishes, Crescent Block: 2 floors (built into the bank so that access to upper and lower floors is a ‘ground level’ entry. Barn & Stable Block: Barn conversion (2 levels) occupied by classrooms & nursery Art Department – Single storey modern building. Science Block, 2 storey brick structure Steeples: Wooden structure

Occupiers Details:

Location of areas assessed i.e. ground floor, shared areas etc.

Activity and/or process Number of staff employed

See Construction above. See Comments Page 5

.

Use of Premises: School. The premises is also used as a wedding venue. When this occurs, the event organisers take responsibility for the safety of guests.





Occupiers of the Building

Approximate total numbers of persons employed in the whole premises 86 +15

Volunteers

Approximate numbers of members of the public resorting to the premises See

Comments

Premises used out of hours? Yes

Are persons specifically at risk? No

Approximate total numbers known to sleep in the premises 4

Are there any disabled occupants? No

Are there occupants in remote areas? No

Is there any recent history of fires in the building? No

Comments and any other relevant issues noted:

Action Priority

/recommended time frame

Date completed and initials

There are 315 Pupils. There can be up to 250 visitors for school productions and up to 1,000 visitors on sports and open days.

B: Fire Hazards and Ignition Sources

B1: Electrical Sources of Ignition

Is portable appliance testing undertaken? Yes

Are electrical circuits and installations periodically tested and inspected? Yes

Is there managerial control of personal electrical items? Yes

Are any electrical adaptors or extension leads used safely? No

Are electrical cables routed so as to avoid physical damage? Yes

Is lightning protection provided for the building? Yes

Comments and other relevant issues noted

Action Priority



DT Prep Area: a rotary extension cable was found in use not fully unwound. Electricity going through cables causes heat. A wound up extension allows the heat to build up, melt the insulation and cause a fire. A rotary extension should be fully unwound before use.

Immediately

Indicate the appropriate risk level: MEDIUM





B2: Smoking

Is smoking permitted in any part of the building? No

Is smoking managed in an appropriate and safe manner? Yes

Comments and other relevant issues

Action Priority



This is a non-smoking site. If anyone wishes to smoke then they must leave the site completely.

Indicate the appropriate risk level: LOW

B3: Heating

Are mains gas supplies connected? Yes

Are fixed heating installations, gas appliances and boilers subject to regular maintenance by competent contractors?

Yes

Are portable heaters in use? If yes, list the types: There are several electric portable heaters on site; all are in date for PAT testing.

Yes

Are portable heaters kept away from any combustible storage or refuse? Yes


Action Priority




B4: Cooking

Are catering facilities provided? Yes Is this on a commercial basis? Yes Does this involve the use of deep fat fryers, an oven or cooking range? Yes Are emergency cut off switches/valves/cocks provided and accessible with their location and use indicated by signage?

Yes

Are grease filters and extraction ducting degreased and cleaned? Yes Are cleaning certificates provided? Yes


Action Priority



The deep fat fryer has been removed.






B5: Arson

Is external refuse managed adequately? Yes

Are suitable external security arrangements in place? Yes

Are suitable internal security arrangements in place? Yes

Is the building vulnerable to arson? No


Action Priority




B6: Factory Processes

Do any potentially hazardous processes take place? No


Action Priority




B7: Storage and Housekeeping

Are large/abnormal amounts of combustible storage kept in the premises? No

Is there a large or excessive fire loading? No

If so, are storage arrangements adequate? N/A

Are highly flammable materials kept in the premises? Yes

If so, are storage arrangements adequate? No

Are other hazardous materials kept in the premises? Yes

If so, are storage arrangements adequate? Yes

Is general housekeeping satisfactory? Yes

Is the upholstery of foam furniture in good condition? Yes

Are significant ignition sources separated from combustible or highly flammable materials? Yes

Is the use of highly flammable materials minimised? Yes


Action Priority



The propane gas cylinders have been moved from their cages and placed in a brick building. It is recommended that they are put back in the cages. There is inadequate ventilation in the brick building and there could be a build-up of flammable gas should there be a leak.

Medium Within 1 Month

Indicate the appropriate risk level: MEDIUM





B8: Building Work and Outside Contractors

At the time of the risk assessment, was any building work being carried out? No

If so, did this introduce any unusual hazards or ignition sources? N/A

Is managerial control of contractors adequate and satisfactory? Yes

Are any fire safety conditions imposed on contractors? Yes

Is there a permit to work/hot work permit scheme? Yes

Do contractors work out of hours? No


Action Priority


Date completed and

initials






C: Means of Escape

C1: Alternative Means of Escape

Details: There are no dead ends on the premises. All areas have alternative escape routes.

Are there adequate numbers of final exit doors? Yes

Are all fire exits immediately open-able without the use of a key? Yes

Are electronic security locks fitted to exit doors on escape routes? Yes

If so, are they appropriately and safely fitted and maintained? Yes

Do fire exits open in the direction of escape? Yes

Are sliding or revolving doors relied on for means of escape? No

Is adequate artificial illumination provided where necessary? Yes

Are the alternative exit route(s) provided with appropriate fire exit signage? Yes

Are any inner room situations involved? No

Are vision panels fitted or automatic fire detection provided in access rooms to inner rooms?

N/A

Were any unsatisfactory fire exit or escape routes noted? No

Alternative means of escape acceptable? Yes


Action Priority


Date completed and

initials

C2: Protection of Internal Escape Routes and Structural Integrity

Are any dead end exit routes adequately protected? N/A

Are floor surfaces, stairs and handrails etc. safe? Yes

Are exit routes adequately clear of storage and obstructions? Yes

Are staircases kept clear of storage and obstructions? Yes

Are existing fire doors installed to conform to relevant British Standards? Yes

Are fire doors held open by irregular means? Yes

Are door holding devices fitted to fire doors? Yes

If so, are they appropriately and safely fitted, signed and maintained? Yes

Are any fire doors or fire resisting partitions damaged? No

Are existing fire resisting partitions installed to comply with relevant British Standards as far as could be ascertained?

Yes

Is there reasonable limitation of linings which might promote fire spread? Yes

Are service shafts between floors adequately fire stopped? Yes

Are doors to service riser shafts to a suitable fire resisting standard? Yes

Is compartmentation considered to be of a reasonable standard? Yes

Are disabled refuges provided? N/A

If so, are they adequate and provided with appropriate communications? N/A

Have active fire precautionary arrangements been introduced to replace passive measures? i.e. automatic fire detection to replace fire resisting lobbies on a single staircase etc.

N/A

If so, are they considered safe and adequate? N/A

Is the protection of internal escape routes and structural integrity satisfactory? Yes






Action Priority



The Manor: Reception to Staffroom Annexe door is held open by ‘wedging’ on the carpet. It is recommended that the bottom of the door is adjusted so that the door moves freely. If the door needs to be held open, then it should be fitted with a device to hold open the door which will allow the door to close on activation of the fire alarm.


Head PA Office: This door also ‘wedges’ on the carpet, recommend that the bottom of the door is adjusted so that the door swings freely.


West Room does not close fully unaided; recommend adjustment.


Sports Hall: Fire door to hall hooked back. This is a fire door designed to protect the escape route and as such should be closed. If it needs to be open, it should be fitted with a device which will allow it to close on activation of the fire alarm.


Sports Hall: Door to swimming pool does not close fully; recommend adjustment.


C3: External exit routes

Do external exit routes lead to a place of final safety? Yes

Are external exit routes even, illuminated and without obstructions or trip hazards? Yes

Are external staircases, balconies and gangways examined by a competent person at not less than three yearly intervals?

N/A

Are external staircases, balconies and gangways properly and adequately protected from fire in the parent or adjacent occupancy?

N/A

Are external exit routes clear of obstructions, storage and refuse? Yes

Are external exit routes considered satisfactory? Yes

Alternative means of escape acceptable? Yes


Action Priority








D: Emergency Escape Lighting

Description:

Maintained by: Buchanan & Curwen

Serviced to comply with the current British Standard 5266: Yes

Tested to comply with the current British Standard 5266: Yes

Date of last service: 16 Feb 2017

Records up to date? Yes

Is the emergency lighting system in good physical condition? Yes

If no emergency lighting is provided or required, indicate this justification: N/A


Action Priority



Further emergency lighting is recommended for Steeples

Medium within 1 Month

Are occupants at risk from emergency lighting deficiencies? NO Indicate the appropriate risk level: LOW

E: Signs and Notices

Existing signs and notices provided, comply with the Health and Safety (Safety Signs and Signals) Regulations 1996 and/or British Standard 5499 part 4-2000

Additional signs required? If so, please see the recommendations in the table below.

NO


Action Priority



Are occupants at risk from signage deficiencies? NO Indicate the appropriate risk level: LOW





F: Fire Alarm and Fire Warning Arrangements

The school has a linked system with remote monitoring for full evacuation with the exception of the Sports Hall which has a standalone system. Automatic detection: YES If partial, indicate areas where provided: N/A

Is phased evacuation or a staged alarm system used in the building? No

Are visual or other non audible signals used or necessary to augment the fire warning arrangements?

No

Maintained by: Buchanan & Curwen

Does the system conform to British Standard 5839 Part 1? Yes

Serviced to comply with British Standard 5839 Part 1? Yes

Tested to comply with British Standard 5839 Part 1? Yes

Date of last service? 15/12/16


Alarm connected to a remote monitoring centre? Yes

History of false alarms? No


Action Priority



Are occupants at risk from fire alarm deficiencies? NO Indicate the appropriate risk level: LOW





G: Fixed and Portable Fire Extinguishing Equipment and Installations

G1: The following types of fire extinguishers are provided on site:

Water, Foam, CO2, Powder & Wet Chemical extinguishers are on site.

Are fire extinguishers adequate for the current risk? Yes

Are fire extinguishers correctly sited and correctly identified by signage? Yes

Are fire extinguishers adequately secured in position and not obstructed? Yes

Extinguishers serviced by: Chubb

Are fire extinguishers serviced in accordance with British Standard 5306? Yes

Has there been a discharge test on the extinguishers and has this been recorded? Yes


Date of last service? Dec 2016


Action Priority


Date completed and

initials

Are occupants at risk from fire extinguisher deficiencies? NO


G2: The following fixed fire fighting installation(s) is/are provided on site:

NONE

Type of equipment Serviced by Date of last service

Records up to date? N/A Comments and other relevant issues noted

Action Priority /recommended

time frame

Date completed and

initials

Are occupants or fire-fighters at risk from fixed installation deficiencies? NA Indicate the appropriate risk level: LOW





H: Management of Fire Safety

H1: Fire routine and emergency plan

Established fire routine and emergency plan? Yes

Are all necessary issues included in the plan? Yes

Comments:

Action Priority



H2: Training and drills

Are all staff given fire instruction on induction? Yes

Are all staff given periodic refresher training at suitable intervals? Yes

Have all staff been made aware of the emergency plan? Yes

Are staff trained to recognise and use fire extinguishers? Yes

Are fire wardens appointed and trained? Yes

Are there adequate numbers of fire wardens? Yes

Are staff, other than fire wardens, designated to assist where necessary? Yes

Evacuation drills held? Yes

Date of last evacuation drill? 16/1/17


Action Priority



H3: Record keeping

Is a dedicated fire log book maintained? Yes

Are all appropriate records maintained? Yes



time frame Date completed

and initials

H4: Disabled persons and visitors

Are disabled persons employed? No

Do disabled persons frequent premises? See

Comments

Is management of disabled procedures satisfactory? Yes

Is the procedure part of the fire routine, emergency plan and staff training? Yes

Do visitors frequent the premises? Yes

Is the managerial procedure for visitors satisfactory? Yes







time frame Date completed

and initials

Disabled persons would be on site as visitors for sports day, open day or school production. The school would have advance notice of any requirements regarding mobility and would put in place the necessary equipment such as ramps etc.

Are any persons at risk from management deficiencies? NO Indicate the appropriate risk level: LOW

I: Access for Fire Fighting & Fire Fighter Safety

Is access for fire service vehicles satisfactory? Yes

Is access for fire fighters on foot satisfactory? Yes

Is access for fire fighting or means of escape clear and unobstructed? Yes

Date of last fire service inspection, if known? 3 years

ago.

Have the fire and rescue service been advised of any changes to the building or occupancy?

See Comments

Are local water supplies/hydrants adequate and suitably near to the building? Yes

Are the local fire service made aware of any hazardous materials or issues, which may be hazardous whilst fire fighting?

Yes

Is external signage provided to warn fire fighters of storage hazards? Yes

Are suitable fire fighters switches provided? No

Has the responsible person considered any issues which might significantly damage of effect the environment in case of fire?

Yes

Has the possibility of fire spread to or from adjoining or adjacent buildings been considered by the responsible person?

Yes


Action Priority



It is recommended that the fire service are informed that Steeples is now part of the school premises.

Are occupants, fire fighters or the environment at risk from access or managerial deficiencies? NO Indicate the appropriate risk level: LOW





J: Schedule of Responsibilities

The fire precautions outlined below and the recommendations in this document, are required to be maintained by the responsible person at all times when the premises are occupied, and should include contractors and cleaning staff employed to work in the premises.

Means of escape

Should be kept clear, available at all times when the premises are occupied and be kept free from ALL obstructions and combustible materials. They should be properly maintained and all fire doors that open on to means of escape should be kept closed when not in use.

Locks and fastenings

All doors through which persons may have to pass to evacuate the building should only be fastened so that they can easily and immediately be opened by one easy method without the use of a key.

Fire alarm system Where a workplace is equipped with fire detectors and alarms, they should be in operational order whilst the premises are occupied, and be maintained and tested to comply with the relevant code of practice.

Electrically operated doors

All doors fitted with electrically operated door release mechanisms should release open in the event of a power failure, or in the event of the fire alarm sounding. Where appropriate they should also be fitted with a break glass release point.

Portable fire fighting equipment

A workplace should be provided with appropriate fire fighting equipment which should be kept available for use at all times, and be properly maintained to comply with the latest codes of practice.

Fire signs and notices

All fire signs and notices should be kept visible, in good order and be fixed permanently.

Emergency escape lighting

Where installed, should be in good working order, be maintained and comply with the relevant codes of practice.

Training

All employees and contractors employed to work in the premises should be trained in the fire procedures. Up to date records of training should be maintained and employers should nominate employees (fire wardens) to assist in implementing the fire safety measures of the organisation.

Physically or sensory impaired

persons (disabled)

Procedures for physically or sensory impaired persons should be in place and special arrangements made as appropriate.

Steps, stairs and corridor surfaces

Should be maintained in good order with non-slip surfaces so they will not be a hazard to persons escaping in case of fire.

Furniture and equipment

Should not be placed so as to cause an obstruction to persons, and should be placed so as to afford free passage to persons in case of fire.

Fire hazards All combustible items of storage should be kept in such a way that they do not represent a fire hazard. Any flammable material should be kept to a minimum, and should be stored safely so as not exposed to risk of ignition.

Fire precautions, records and fire emergency plan

All fire related records and fire emergency plans/procedures should be kept up to date and be available for inspection by any authorised person. The fire emergency plan should be in a written format.





K: Assessing the individual risks

In order to assign priority to the risks identified, assessors must determine how likely the threat posed by each hazard is. The simplest method of carrying out this prioritisation exercise is through the use of the matrix below. In this matrix, assessors need firstly to determine how serious the hazard is, (is it life threatening or merely an annoyance). This allows the assessor to place the hazard on the severity scale of the matrix (Low- Very High), running an imaginary line vertically from this placement gives one series of reference points. Assessors now need to determine the probability of the threat actually happening, (is it likely to happen almost daily, or is it unlikely to ever happen). Once this probability has been determined, an imaginary line can be horizontally run from the identified probability on the left of the matrix to where it meets the imaginary vertical line already run from the severity scale. Where the two lines cross gives the resultant prioritisation for action to be taken (see key).

Lik

elih

ood

Very Likely Could occur on a daily basis, or at least more than once per week

Likely Could occur more than once a month

Unlikely Could occur within a year

Remote Only likely to occur once in a lifetime

Low Medium High Very High

Severity

Key

Immediate action

Action completed within 1 month

Action completed within 3 months

Action completed within 6 months





L: Premises Risk Categorisation

Generally, workplaces can be categorised as High, Normal or Low risk. High = Where highly flammable or explosive materials are stored or used (other than in small quantities). Where unsatisfactory structural features are present such as:- a) a lack of fire resisting separation b) vertical or horizontal openings through which fire, heat and smoke could spread c) long and complex escape routes created by extensive subdivision of large floor areas by

partitions, or the distribution of display units in shops or machinery in factories d) large areas of flammable/combustible or smoke producing surfaces on walls or ceilings Where permanent or temporary work activities are carried out which have the potential for fire to start and spread such as:- e) workshops in which highly flammable materials are used, e.g. paint spraying f) areas where the processes involve the use of naked flame, or produce excessive heat g) large kitchens in works canteens or restaurants h) refuse chambers or waste disposal areas i) areas where foamed plastics or upholstered furniture are stored Where there is a significant risk to life in case of fire, such as where:- j) sleeping accommodation is provided for staff, the public or other visitors in significant numbers k) treatment or care is provided where the occupants have to rely upon the actions of limited

numbers of staff for their safe evacuation l) there are a high proportion of elderly or infirm people or people with temporary or permanent

physical or mental disabilities, who need assistance to escape m) groups of people are working in isolated parts of the premises such as basements, roof

spaces, cable ducts and service tunnels etc. n) large numbers of people are present relative to the size of the premises (e.g. sales at

department stores) or in other circumstances where only a low level of assistance may be available in an emergency (e.g. places of entertainment).

Normal = Where any outbreak of fire is likely to remain confined or only spread slowly, allowing people to escape to a place of safety. Where the number of people present is small and the layout of the workplace means they are likely to be able to escape to a place of safety without assistance. Where the workplace has an effective automatic warning system, or an effective automatic fire-extinguishing, suppression or containment system, which may reduce the risk classification from high risk Low = Where there is minimal risk to peoples’ lives and where the risk of fire occurring is low, or the potential for fire, heat and smoke spread is negligible.





Section C Page 11 Door to swimming pool Section B Page 6. Sports Hall Door held open Rotary Extension Lead

Section C Page 11 Reception & Head PA Office Doors





Independent Fire & Safety Training Ltd 2 Garwick Terrace Greetland Halifax HX4 8DA

Tel/Fax: 01422 372508 www.ifast-online.co.uk email: [email protected]

Southern Office: 19 Goodhew Close Yapton Nr Arundel BN18 0JA Tel/Fax: 01243 553868

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