parent access manual - for parents 3dot0 - fall 2013...2017/08/17 · genesis student information...

EDUCATIONAL SERVICES

Parent

Portal

User

Manual

Version 3.0

Genesis Student Information System Parent Web Access Manual

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GENESIS STUDENT INFORMATION SYSTEM PARENT PORTAL

Introduction 3 Logging In & Logging Out 4 Student Summary Dashboard The Dashboard Selecting a Student

6 6 8

Attendance Daily Attendance Class Attendance

11 11 12

Grading Report Cards & Academic History

14

Discipline 17 Gradebook Weekly Summary and Marking Period Averages List of Assignments One Day’s Assignments One Week’s Assignments Special Grades and the Previous Grade Column Viewing Teacher Comments Downloading Attached Documents

18 19 20 21 22 22 23 23

Assessments – Standardized Test Scores 24 Scheduling (Next Year Scheduling) View Next Year Requests, Recommendations & Schedule Making Next Year Requests

25 25 27

Conferences 31 Letters 32 Documents 34 Forms 37 Contacts – Managing Information for School Adding Phone Numbers or Email Addresses Deleting Phone Numbers or Email Addresses Adding a New Contact Changing Name & Relationship Info for or Deleting a Contact

39 45

45 46 46

Payments 48 Home Screens Introduction to the Home Screens Message Center Section Alarm Screen

51 51 52 54

Personal Settings Changing your Password Selecting Your Home Screen

57 58 57

FAQ 59


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Introduction TheGenesisParent/StudentPortaltoolisasafe,securewaytoviewyourchild’sschoolrecordforthecurrentschoolyear.Ifyourschooldistrictchooses,youmayhaveaccesstothefollowinginformation:

- ContactInformation(email,phonenumbers,emergencycontacts)foryourchild/children- Yourchild/children’sMarkingPeriod,ExamandFinalGrades- Yourchild/children’sReportCards- Yourchild/children’sdailyattendancerecordandpossiblyclassattendancerecords(ifyour

child/children’sschoolusesclassattendance).- TeacherGradebookassignmentsandassignmentgradesforyourchild/children.- Yourchild/children’scourserequestsorpossiblytheirscheduleforthenextschoolyear.- Yourchild/children’sstandardizedtestscores(e.g.NJASK)- Yourchild/children’sdisciplinerecords- Letterssenttoyouregardingyourchild:

o GeneralPurposeletterso AttendanceLetterso DisciplineLetterso SchedulingLetterso Fines/FeesLetters

- Documentsthathavebeenuploadedforyourstudent/students.- Onlinequestionnairesorforms.

TherestofthismanualwillguideyouthroughallGenesisscreenswhichmaybeavailabletoyouandhowtousethem.Pleasebeawarethatyoumaynotseeeveryscreenforeveryoneofyourstudents(ifyouhavemorethanonestudentintheschooldistrict).Theschooldistrictchooseswhichscreenscanbemadeavailable.Screensmaynotbedisplayediftheydonotapplytoyourstudent.


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Logging In & Logging Out

LoggingInLoggingintoGenesisisverysimple:

1. GototheWebAccessURLsuppliedwithyourdistrictwelcomepacket.2. EnteryourEmailAddressinthe‘Username’field3. EnteryourWebAccesspasswordinthe‘Password’field.4. Clickthe‘Login’ button

LoggingInfortheFirstTimeTheveryfirsttimeyouloginyouwillberequiredtochangeyourpassword.

WhatifIforgetmypassword?RightnexttotheLoginbutton,youcanfinda“ForgotMyPassword”link:

Ifyouforgetyourpassword,clickthe link,ifitispresent.Ifitisnotthere,youmustcontactyourschoolordistrictoffice.Theinformationmayappearonthescreenwhereyouseethefakeinformationontheexamplescreenabove:

Ifthatinformationisnotthere,youshouldhavereceivedinformationonwheretocallwithyourdistrictpacket.Youwillbegivenanewrandomlygeneratedpassword.Thenewpasswordmightevenbemailedtoyouremailaccount.Thefirsttimeyouloginwithyournewpassword,youwillberequiredtochangeit.


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LoggingOutItisimportanttologoutofGenesisWebAccessproperly:Itisimportanttologoutofallwebapplicationsproperly.Tologout,locatetheLogOutbuttonintheupperrightcornerofeveryscreenandclickit:

Whenyouclickthelogouticonyouareimmediatelyloggedout:

Whylogout?Whynotjustcloseor“nuke”thebrowser?ClosingthebrowserwithoutloggingoutleavesyoursessionopenontheGenesisservers.Thiscreatesasecurityholethatonlyyoucanclose:Besecure,alwayslogoutproperly.InthiseraofInternetaccess,itisimportanttoalwaysproperlycloseyoursessionssothatunauthorizedpersonscannotgainaccesstoyourinformation.

ThisappliesnotonlytoGenesis,buttoeveryInternet/Webapplicationyouuse.

Tologout,clicktheLogOutbuttonintheupperrightcornerofthescreen.


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SwitchingfromEnglishtoSpanishThereisa buttonatthelowerleftcornerofeveryscreen.ToswitchtoSpanish,clickthisbutton.ItthenchangesthelanguageoftheParentmoduletoSpanish.Thebuttonitselfchangesto .ClickthistoreturntoEnglish.

Student Summary Dashboard Screen

The Summary Screen - The Student Dashboard

GenesisParentAccessStudentDataSummary–StudentDashboardScreenWhenyoulogintoGenesisWebAccessthefirstscreenyouseeisyourstudent’sStudentDataSummary.Thisisthestudent’sDashboardscreen.Youwillseea‘dashboard’foreverystudentlinkedtoyourlogin.Allyourstudentswillbeononescreen.Eachstudent’s‘dashboard’containsthefollowinginformation:

• Basicinformationaboutthestudent:studentid,homeroom,grade,age.Ifyouareviewingthescreenduringtheschoolday,youwillalsoseeinformationabouttheclassyourstudentisin‘rightnow’:currentclass,currentteacherandcurrentroom.

• Yourstudent’sschedule.Theclassthestudentisin‘rightnow’ishighlightedingreen.• Thestudent’sattendancesummaryforthecurrentweek–thisshowsyouacolor-coded

attendancecodeforeachoftheweek.• Assignmentsummaryforthecurrentweek–howmanyaredueeachday.• Optionally,thestudent’sbusassignmentswillbedisplayed.

Thehighlightedcourseistheonethestudentisscheduledtobeinrightthisveryminute

Thisisthecurrentstudent.

Scrolldowntoseeadditionalstudents


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OneStudent’sDashboardofInformation

TopTabsTherearefouravailabledarkblue“toptabs”.Youmaynotseeallofthem,dependingonwhichscreensyourdistricthasenabled.Thefourinclude:

- –Thisiswhereyousetupyouruserprofileandaccesstothe“MessageCenter”whichprovidesuptotheminutemessagesaboutyourstudents.

- –Thisiswhereyoucanseeinformationforonespecificstudent.Thefirst

screenyouseewhenyouclickonthe tabisthe“Summary”dashboardwithaseparate“dashboard”panelforeachofyourstudents.

- –“Contacts”listsallcontactinformationonrecordforyourstudentsandmayallowyoutoupdateit.

- –IfyourdistricthaschosentoallowonlinepaymentoffeesthroughGenesis,thePayment’stabwillbepresent.Ifnot,itwillnotbethere.

MoreInformationAboutEachStudentThe‘Summary’screenhasadashboardforeachofyourstudents.Theotherlightbluetabsgiveyoumoreinformationaboutonestudentatatime.


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Ifyourchildhasaschedule(inhighschoolormiddleschool),clickoneofthe iconstogetaprintablecopyoftheirschedule.Itcanbehadineitherlistorblockform.TheSelectedStudentOnlyonestudentcanbe‘selected’atonetime.Whenyou‘select’astudentthatstudent’sinformationwillappearwhenanyoftheadditionaltabsareclicked.Forinstance,ifyouclickthe‘Attendance’tab,youwillseetheselectedstudent’sdailyAttendancecalendarfortheentireschoolyear.

Counselorname

BusRoutes

GradebookAssignments&Week’sAttendance


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Selecting a Student

ChangingtheSelectedStudentThenameofthe‘currentlyselectedstudent’isdisplayedinthe‘SelectStudent’dropdownatthetopofthescreen.Topickadifferentstudent,clicktheSelectStudentdropdownandchoosethenameofthestudentyouwanttoselect.Onceyouhavedonethat,thetabswilltakeyoutothenewlyselectedstudent’sinformation.The“SelectStudent”DropDownThisdropdowncontainsthenamesofallthestudentslinkedtoyourlogin.Ifyouaremissingastudent,pleasecontactyourschoolordistrictoffice.Yourdistrictmayrequireyoutosubmitaseparatepermissionslipforeachstudent.PanelsontheDashboard

Studentinformationissummarizedattheleftsideofthedashboard.Thestudent’spicturemaybethere,alongwithbasicinformationsuchashomeroom,grade,guidancecounselor,ageandbirthdate,andthestudent’scurrentlocation.

Selectthestudentwhoseinformationyouwishtolookat


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THIS WEEK TheTHISWEEKpanelcontainsyourstudent’sAttendancefortheweekandhowmanyGradebookAssignmentstheyhavedueeachday.

ClickanumbertoseetheAssignmentsforthatday.

Ifpresent,theBusRoutespanelliststhestudent’smorningandafternoonroutes.

Navigatefromweekdaytoweekday:


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Attendance Daily Attendance DailyAttendanceisyourchild’sofficialdailyattendance.

Thisisyourstudent’sDailyAttendancesummaryforthewholeschoolyear.

• TheAttendanceCalendarwitheachdaycolorcoded• Asummaryofthestudent’sAttendancefortheyear• The‘Legend’ofAttendancecodesforyourschooldistrict.

AttendanceColorCodesYourdistrictselectsitsownsetofAttendancecodesandselectsthecolorforeachone.WhenyoulookatthisscreenyouwillseetheAttendancecodesforyourschooldistrict.CommonAttendancecodesinclude:

- Unexcusedabsence- Excusedabsence- Unexcusedtardy- Excusedtardy- Leftearly- Fieldtrip

Student’sattendancesummaryfortheschoolyear.


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Class Attendance IfyourchildisinMiddleSchoolorHighSchoolandhasseparatecourses,ClassAttendancemayshowyou

theirattendanceforeachseparatesubject.Youmustclickthe tabunder tofindclassattendance.Ifthisbuttondoesnotappear,yourchild’sschooldoesnotrecordindividualclassattendance.

TheClassAttendancescreenshowsyouyourstudent’sClassAttendancesummaryforeachoftheirseparatesubjects.Onemonthisdisplayedatatimeandthescreenalwaysstartsbyshowingyouthecurrentmonth’sattendance.Youmayselectanymonthyouwish.

• Classattendanceislistedbyeachschooldayinthemonthandshowswhichclassesthestudentmayhavemissedoneachday.Eachdayforeachsubjectiscolorcoded.

• The‘Legend’ofcolor-codedAttendancecodesforyourschoolisshownatupperright.• “Today”isalwayshighlightedinyellow(e.g.above11/21/2008).• Alongtherightsideofthescreenthereisaseparatesummaryforeachsubjectfortheentireschool

year,dividedbyMarkingPeriods.

ScrolldowntoseestudentsClassAttendancetotals

ToseeClassAttendance,clickthe

tab.

Eachsubjectsummarycontainsthefollowingattendancetotalsfortheclass,overallandbyMarkingPeriod:T-Allabsencesforthesubject–theTotalU–TheUnexcusedabsencesE –TheExcusedabsences


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Grading CurrentYearReportCardGrades&CurrentReportCard

TheGradingscreengivesyouaccesstoyourstudent’sMarkingPeriodgradesandteachercommentsandpossiblythestudent’smostrecentactualreportcard.

The Student’s Grading screen contains lots of information and a link to their current report card. The numbersbelow each grade are the comments the student has received for the Marking Period. Place your cursor on acommentnumberandthecorrespondingtextishighlightedinyellow–thetextofthecommentisalsodisplayedinaToolTip.Alinktothecurrentreportcardisatthetopofthescreenandlinkstoemailteachersmayappearbelowtheteacher’sname. TheGradingScreenThisscreensummarizesyourstudent’sReportCardgradesforthecurrentyear.ThecurrentMarkingPeriodishighlightedingreen.EachboxshowsthegradeandcommentcodesthatyourstudenthasreceivedinthecorrespondingclassfortheselectedMarkingPeriod.Ifyouplaceyourcursoronacommentcode(e.g.03),thecorrespondingcommentwillbehighlighted(e.g. ).Inaddition,thetextofthe

commentwillappearinatooltip(e.g. ).Inaddition,asoutlinedbelow,youcanaccessandviewyourstudent’smostrecentreportcard. ViewingyourChild’sCurrentorMostRecentReportCardIfyouareabletoviewyourchild’sactualreportcard,a messagewillappearbetweenyourchild’snameandtheirlistofgrades:

ThecurrentMarkingPeriodisshowningreen(typicallyitwillnotyetcontaingrades).

CommentTooltip

LinktoRptCard

Comments


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Ifthismessageappears,clickittoviewtheactualreportcarddisplayedinAdobeReader(AdobeReadermustbeinstalledonyourcomputer).Asamplereportcordisshownbelow.

ToPrintaCopyoftheReportCard

1. Clickonthe‘Gradingtab.2. Ifthe“Pleaseclickheretoview”messageappears,clickit.Ifitdoesnotappear,youwillnot

beabletoviewyourchild’sactualreportcardatthistime.

3. Whenthereportcardappears,locatetheAdobeprintericon attheupperleftoftheAdobeReader’sborder.ClickittoaccessaregularPrintdialogandprintthereportcard.(NewerversionsofAdobeReadermaydisplaytheprintericondifferently.PleaserefertotheAdobeReaderuserguide.)

ToSaveaCopyoftheReportCard

1. Clickonthe‘Setup’tab.2. Ifthe“Pleaseclickheretoview”messageappears,clickit.Ifitdoesnotappear,youwillnot

beabletoviewyourchild’sactualreportcardatthistime.3. Whenthereportcardappears,locatetheSaveiconattheupperleftoftheAdobeReader’s

border.ClickittoaccessaregularFiledialogandprintthereportcard. ToReturntotheGenesisParentsPortal

1. Whenyouaredoneviewingthereportcard,clickthebrowser“Back”button.

AdobePrinterIcon


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PriorYearReportCards

The tabbringsupReportCardsfrompreviousyearsthatyourchild’sschoolhasmadevisiblethroughGenesis.ReportCardswillnotbeavailableforyearsbeforeyourDistrictbeganusingGenesis:

List of Available Prior Year Report Cards. Click the PDF icon at right to see a Report Card.

AcademicHistory(TranscriptInformation)Ifyourstudentisinhighschool,the“GradeHistory”tabliststhecourseandfinalgradeinformationthatwillappearonthestudent’sactualtranscript.

Student’s Academic History – Information that will appear on their Transcript

ToviewapriorReportCard,clickitsPDFicon.


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Discipline

DisciplineRecordTheoptionalDisciplinescreenlistsanydisciplineissuesregardingyourchildthathaveoccurredinthecurrentschoolyear.Eachincidentrecordincludesthefollowinginformation:

• Thedateandtimeperiodinwhichtheincidentoccurred.• Abriefdescriptionoftheincident• Alistofallactionsthathavetakenplaceorwilltakeplaceasaresultofyourchild’s

involvementintheincident• Datesonwhichtheactionswereorarescheduledtotakeplace.

Thisscreenmaynotbeavailableinyourstudent’sschool.


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Gradebook

Weekly Summary of Assignments Screen and Marking Period Averages

TheGradebookSummaryScreen–ClickonthehighlightedcoursenametoseealltheAssignmentsforthatcourse.Clickonateacher’semailaddresstosendemailtothatteacher.

ChoosingtheMarkingPeriodAveragetoDisplayThe“Avg”columnalwaysstartsbydisplayingyourstudent’sup-to-dateMarkingPeriodaverageforthecurrent(i.e.ongoing)MarkingPeriod.YoucancheckontheiraverageforapreviousMarkingPeriodbyusingthedropdowninthe“Avg”columnheader:

SelecttheMarkingPeriodandtheaveragesinthecolumnwillbeupdatedtoshowyoutheaveragesforthatMarkingPeriod.Ifyoutabawayfromthisscreenandthenreturn,theaveragesforthecurrentMPwillonceagainbedisplayed.

ViewingallAssignmentsforOneCourseToseealloftheAssignmentsforonecourse,clickonthehighlightedcoursename.Thatwilltakeyoutothe“OneCourse/AllAssignments”screen.

ViewingallAssignmentsforaSelectedDayToseealloftheAssignmentsforoneday(forexample,Tuesday),clickonthehighlighteddayname.Thatwilltakeyoutothe“OneDay/AllAssignments”screen.

Selectweek


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GradebookWeeklySummaryScreen–SearchforAssignmentsbydate,MarkingPeriodor“AllAssignments”

GradebookWeeklySummaryThisshowsyouasnapshotofallAssignmentsthatareduefortheselectedweek.Youmaydothefollowing:

• Selectadifferentweekbyclickinginthe“Weekof”field.• SeeallAssignmentforallcoursesbyselecting“AllAssignments”.• SeealltheAssignmentsforonecoursebyclickingonthehighlightednameofacoursein

thelist.• SeealltheAssignmentsforonedaybyclickingonthehighlighteddayname.• Seeyourstudent’smarkingperiodaveragesforeitherthecurrentMarkingPeriodora

previousMarkingPeriod.• DownloadfilestheteacherhasattachedtoanAssignment.• Viewteachers’Assignmentcommentsforyourchild.

IftheteacherhasuploadedfilestoanAssignment,youwillbeabletoclickoneachfile’sicontodownloadit.

ClickthePrintAssignmentslinktoprintoutthelist.

Clickonpushpinstoseetheteacher’scommentsaboutyourchild’sworkormessagestotheclass.


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List of Assignments Screen

ListofAssignmentsThisscreenwillallowyoutolookatyourchild’sAssignmentsinmultipleways.

Thecontrolsatthetopofthescreenletyouselectbythefollowingcriteria:

• Courses–Selectonesubjectorallsubjects• Status–

o GradedAssignments–Assignmentsthathavebeengraded.o UngradedAssignments–Assignmentsthattheteacherhasnotyetgraded.o IncompleteAssignments–Assignmentsthestudenthaspartiallybutnotcompletely

finished.o MissedAssignments–Allassignmentsthestudentfailedtoturninordo.o Assignmentsthestudenthasnotyetcompletedbecausetheywereabsentontheduedate.

Anassignmentismarked“Absent”ifthestudentisabsentonthedayitisdue.Thisoptionshowsallassignmentscurrentlymarked“Absent”.

• AssignmentDueDate–Selectonedate.Thisdatecanbeinterpretedasthesingledateyouselectedorastheweekwhichcontainsthedateyouselectedorasthemonth.

• ShowAssignmentDates–Thisletsyouchoosethetimeperiodyouwishtoviewassignmentsfor:o “Oneday”–theAssignmentsforthedateselectedinAssignmentDueDate.


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o “Weekof”-theAssignmentsfortheweekwhichcontainsthedateselectedinAssignmentDueDate.

o “Month”-theAssignmentsforthemonthwhichcontainsthedateselectedinAssignmentDueDate.

o “MP1”–AllassignmentsforMarkingPeriod1.o “MP2”–AllassignmentsforMarkingPeriod2.o “MP3”–AllassignmentsforMarkingPeriod3.o “MP4”–AllassignmentsforMarkingPeriod4.o “AllAssignments”–Allassignmentsfortheentiredurationofthecourse.

One Day’s Assignments OneDay’sAssignmentWhenyouclickona‘day’nameyouarebroughttothe“ListAssignments”screenwithonlytheonedayselected:

OneDay/AllAssignmentsIfyouclickonadayname,youcometothe“OneDay/AllAssignments”screen.Thisisthe“ListAssignments”screensetforoneday,allcourses,allassignments.

Thesetwodropdownboxesaresettotheselectedday.

Thesetwodropdownboxesaresetto‘allcourses’and‘allassignments’


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One Week’s Assignments ViewingaWeek’sAssignmentsIfyouselect“Weekof”andselectanydate,youwillbeshownallassignmentsfortheweekcontainingtheselecteddate.Forexample,ifyouselectthedate“11/21/2008”whichhappenstobeaFriday,youwillbeshownallassignmentsfortheweekMonday,11/17/2008throughFriday,11/21/2008.

Special Grades and the Previous Grade Column (“Prev”)

Teachershave4"special"gradesthattheycangivestudentsforanyassignment:

• Absent –Yourchildwasabsentonthedatetheassignmentwasdue.Thismeansyourchildhasachancetomakeupthework:TheassignmentisnotcounteduntiltheteacherchangesthegradetoaregulargradeortoMissing orIncomplete.WhenagradeofAbsent ischangedtoanothergrade,“Absent”appearsinthe column.Somethingthat“waspreviouslyAbsent”wasturnedinafteryourchildreturnedtoschoolfollowinganabsence.

• Missing –Yourchildfailedtoturninanassignmentortakeaquizoratest.Whena ischangedtoanothergrade, appearsinthe column.Missingisthemostcommonspecialgrade.Ateacher’scommentmayaccompanyamissing.Somethingthat“waspreviouslyMissing”wasturnedinlate.

• Incomplete –Yourchildpartiallycompletedanassignmentbutdidnotfinishit.WhenIncompleteappearsinthe column,yourchildhascompletedtheassignmentlate.

• Exempt –Yourchildisnotresponsiblefordoingthisassignment.Itdoesnotcountforthem.ItisunusualforanExempttoappearinthe column.Usually,whenachildisexplicitlyexemptfromanAssignment,theyarenotlatergivenagrade.

Initially,thesespecialgradesappearintheregular column(e.g. ).Whenateachergivesoneofthesespecialgrades(e.g. -Missing)andthenlaterchangesittoanothergrade,theoriginal,specialgrade

If“Weekof”isselected,selectinganydatewillshowthatweek’sAssignments.


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(i.e. )isdisplayedinthe columnontheListAssignmentsscreen.Regulargradesneverappearinthe column–itisonlyforthesespecialgrades.Theteachercannotclearthe“previousgrade”.Itisalwaysdisplayedtoyou.Youmightusethisinformationtohelpunderstandwhyyourchildmayhavereceivedtheirregulargrade(“theworkwaslate”).Forexample,excellentworkturnedinlateoftenreceivesareducedgrade. Viewing Teacher Comments

Teacherscanentercommentsonyourchild’sperformancethatcanbeviewedthroughtheListAssignmentsscreen.Ifateacherhasenteredacommentonanassignment,pleasetaketimetoviewit.

Ifapushpin iconappearsontheAssignmentline,itmeanstheteacherhasenteredacommentontheassignment.Toreadthecomment,clickthe icon.Thiswillcausethecommentstopopup:

Downloading Attached Documents

Teacherscanuploaddocumentstoassignmentssothatyoucandownloadtheseathome.The“documents”includesuchthingsasMSWord,MSExcel,PDFfiles,.wmvmovies,podcastsandmanyothertypesoffiles.Whenoneormoredocumentshavebeenuploadedandattachedtoanassignment,iconsidentifyingthetypeofeachattachmentappearintheDocscolumnontheListAssignmentscreen.

Ificons(e.g. )appearinthe“Docs”columnontherightsideofanAssignmentline,itmeansthattheteacherhasuploadeddocumentstotheassignmentandyoumaydownloadthese.Therewill

beoneiconforeachdocumenttheteacherhasattached( meansthereisonedocumentattached).Theshapeoftheiconindicatesthekindoffilethatisattached(e.g. indicatesaPDFfilethatrequiresADOBEReadertoread).Youwillneedtohaveinstalledtherightapplicationtovieweachtypeoffile.1

Toseethedescriptionofanattacheddocument,placeyourcursorontheicon: (cursoron icon)

Todownloadthedocument,doubleclickonitsicon.Theattachmentwillbedisplayedinthecentralpartofthescreen.

1 Whileteachersareencouragedtouploadfilesincommonformats,suchasMSWord,thereisnoguaranteethatyouwillalwayshavetherightapplicationtoviewanattachment.Ifyoudonot,pleasecontacttheteacher.

!


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Assessments

Assessments shows your student’s standardized test scores

ListofStandardizedTestScoresThetopsectionlistsyourstudent’sstandardizedtestscores:

ViewsofVariousGroupsofScoresTheothersections,ifanyappear,showgroupsofyourstudent’sscores.Eachsectioncontainsagroupofscoresrelatedinsomeway:


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Scheduling “Scheduling”intheParentsModuleisallaboutNextYearScheduling.

ViewingNextYearRequests,RecommendationsandSchedule The screenshowsyouyourstudent’scourserequestsforthenextschoolyear(e.g.2012-13ifthisyearis2011-12),teacherrecommendations,ifthereareany,aswellastheir“nextyear”scheduleonceonehasbeencreated.

Therearethreethingslistedonthisscreen:1. Yourstudent’slistofcourserequestsfornextyear.Thesecanbeprintedout. 2. Theteacheracoursewasrecommendedby–iftherewasateacherrecommendation.

TeacherRecommendationswillappearattheverybottomofthescreen. 3. Yourstudent’sactualschedulefornextyear.Oncethestudent’sactualschedulefornext

yearisready,itwillbedisplayedonthisscreenaswell.Thismaynothappenduringthecurrentschoolyear.Whenthenextyearscheduleisready,youwillbeabletoprintitoutaswell.

PrintingNextYear’sRequests

1. ClickthePDFIconnexttothe“listofrequests”header:

ThisbringsupanAdobePDFviewofyourstudent’snextyearrequests(shownbelow).Theprintedreportincludesa“signature”line.

2. UsetheAdobeReader’sprintbuttontosendthereporttotheprinter.3. Youmaybeaskedtodoprinttherequestlist,signthesetofrequestsandhaveyour

studentreturnthesignedlisttoschool.

Schedulingchoicesarefortheselectedstudent..

Scrolldowntoseecourserecommendationsforyourstudent.


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AdobePDFreportofyourstudent’snextyearcourserequests.UsetheAdobePrintbuttontoprintthisout.

PrintingNextYear’sScheduleYourstudent’snextyearschedulewillonlybeavailableoncetheschedulingprocesscompletes.Thismaynotoccuruntilaftertheendofthecurrentschoolyear.Schedulingisalongandcomplicatedprocess.Anemptyormissingschedulesimplymeansthatyourstudent’sschoolhasnotyetcompletedtheschedulingprocessandisnotacauseforalarm.

1. ClickthePDFIconnexttothe“NextYearSchedule”header:

ThisbringsupanAdobePDFviewofyourstudent’snextyearschedule.

2. UsetheAdobeReader’sprintbuttontosendthereporttoyourprinter.


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CoursesRecommendedbutNotRequestedTheverybottomoftheSchedulingscreenmaycontainalistofcoursesthatteachersrecommendedforyourstudentbutwhichtheydecidednottorequestandnottotake.Scrolldowntoseethislist.

Thislistwillappearifateacherrecommendsacourseforyourstudentandyourstudentdecidesnottotakethecourse.Thecourseisthen“notrequested”sothatitwillnotbescheduledforyourstudent. MakingNextYearCourseRequests Ifyourschoolallows,youmaymakecourserequestsfromthe“Requests”screen:

The Requests screen lets you choose courses to request for the next school year.


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MakingCourseRequestsIfyouareallowedtorequestcourses,theRequestsscreenwillbeavailableandthesubjectswillbelistedthere.Ifasubjectisnotlisted,youcannotmakerequestsforit.Toviewtheavailablecoursesforasubject–toseethecoursecatalog–clickonthe“RequestaCourse”buttonforthatsubject:

The Course Catalog screen lists all the available courses in the subject area – English for example.

Clickthe linktoseethecoursecatalogfortheselectedsubjectarea.


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DecipheringtheCourseCatalogEachlineinthecoursecatalogprovidesthefollowinginformation:

- CourseCode–Thecoursenumberintheschool’scatalog.- CourseNameordescription–Thenameofthecourse.- Credits–Howmanycreditsisitworth?- Typeorlevelofcourse(e.g.HonorsorAP)- Grades–Whichgradelevels(e.g.10thgrade)isthecourseaimedat?- Status–Hasthiscoursebeenrecommendedforyourstudent?Havetheyalready

requestedit?- Priority–Adropdownthatallowsyoutoselectyourpriorityforthecourse.- AdditionalInformation–Aplacewhereyoucanenterashortnoteaboutyourchoice.- SelectororMessage–Thiseitherprovidesyouwitha“RequestthisCourse”buttonorthe

reasonwhythestudentcannotrequestit.Forexample,becauseitisalreadyoneoftheirrequests,ortheydonothavetheprerequisitesforthecourse.

Thecatalogmayhaveexpandeddescriptionsofthecourse,andmayalsogivereasonswhyyoucannotchooseaparticularcourseforyourstudent.Ifacoursecanberequested,the“RequestthisCourse”buttonwillbeavailable.Clickthisbuttontochoosethecorrespondingcourse:

Whenyouclickona button,youwillbeaskedtoconfirmyourchoice:

Click“OK”tofinalizethecourserequestor“Cancel”tocancelit.


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Onceyouhavemadearequest,the“Requests”screenisupdatedwithyourchoice:

PrioritizingyourChoicesTheCourseCatalogcontainsa“Priority”dropdownforeachcourseandan“AdditionalInformation”field.

Youcanprioritizeyourchoicebyselectingapriority.The“Priority”checkboxletsyoupickanumberbetween1–thehighest–and5–thelowest–toindicatetheorderofyourchoices.

YoucanalsoputashortnoteintheAdditionalInformationfield.Yourchild’sguidancecounselorwillbeabletoseeboththepriorityandtheshortnote.


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Conferences TheConferencestabcontainsalistofconferencesscheduledwithschoolpersonnel(teachers,counselors,casemanagers)thathavebeenmadeforthestudentandtheirguardian(s).Therearetwocontrolsonthebottomofthescreen,whichallowsyoutomakeorrequestadditionalconferenceappointments.

Scheduling Conferences Clickingonthe linkbringsupascreenwhereyouselectatimeslotforeachofyourstudent’steachersandlockinyourconferenceappointments:


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Eachteacherorcounselorhasacolumnwhichwillshowallavailableslots:

Requesting a Conference RequestingaConferenceisdifferentthanSchedulingaConference.Whenyouclickonthelink,youwillseealistofyourstudents’teachersforthecurrentweek:

Toselectaconferenceslot,locateadateandtimethatworksforyouandclickthe buttonforthatslot.Averificationdialogwillappear:

ClickOKtoreservetheslot.Onceyouhavereservedaslot,alltheremainingslotsforthatpersonwillbecomeunavailable.Youmayonlyscheduleoneslotforeachteacherorcounselorduringa“TeacherConference”event.

Youmayonly“request”analreadyavailableslot.Teacherswhohaveslotsavailablewillhavetheslottimeslisted.Youcannotrequestaconferenceforateacherwhohasnoavailableslots.Torequestoneoftheavailableslots,clickonthelistedslottime.Alistofthatteacher’sslotsfortheselecteddaywillbedisplayed.Youcanthenchooseoneoftheavailableslots.

Tochooseaslot,clickthe buttonforit.When“requesting”slots,youmayrequestmorethanone.Evenafteryouhavereservedoneslot,allothersremainavailable.


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Letters TheLetterstabcontainsalistoflettersthathavebeensenttothestudent’sguardians.Oncetheletterhasbeensenttotheguardian,itcanbemadeavailableontheLettersscreen.

Toviewaletter,clickonthe PDFiconcorrespondingtoit.Thiswillopenaseparatewindowanddisplaytheletter:

Sample Letter– letter is displayed in a separate web browser window.

Whenyouarefinishedviewingtheletter,youmayclosethewindowitisdisplayedin.

ClickthePDFicontoviewaletter.


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PrintingLettersAllGenesisreportsaredisplayedasPDFsusingAdobeReader.Toprintonaprinter,usetheAdobePrintericontobringupanormalprintdialog.WhattypesofLettersaredisplayed?

• AttendanceLetters–LettersgeneratedwhenthestudenthassomeAttendance-relatedissue(e.g.toomanyabsences).

• ConductLetters–Lettersgeneratedwhenastudentisinvolvedinadisciplineinfraction.

• SchedulingLetters–Lettersrelatedtoschedulingclassesfornextyear.

• Generalpurposeletters–Anyletterthatdoesnotfallintooneoftheabovecategoriesisconsidered“generalpurpose”.Thesecancoverawidevarietyoftopics.


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Documents TheDocumentsscreenlistsdocumentsthattheschoolordistricthaslinkedtoyourstudent’srecord.Youcanviewtheseandmaybeaskedtoacknowledgethatyouhavereadoneofthem:

Thedocumentsyouhaveaccesstoaredisplayedinthe“DocumentLibrary”listonthisscreen:

DownloadandViewaDocumentTodownloadandviewadocumentlistedonthisscreen,clickthe PDFicon.Thisdisplaysthecontentsoftheselecteddocument.

AcknowledgethatyouhavereadtheDocument–Thisis“signing”thedocumentToacknowledgethatyouhavereadthecorrespondingdocument,clickthe


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button.Thiscausesaconfirmationdialogtoappear:

YoumusttypethewordYES(allincapitalletters)intothisdialogboxandclicktheOKbuttontoacknowledgethatyouhavereadthecorrespondingdocument.

WARNING:Clickingthe buttonandenteringYESintothepromptisalegalacknowledgementthatyouhavereadthedocument.

Onceyouhaveacknowledgedreadingthedocument,thebuttonisnolongerdisplayed:


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Forms

FillingFormsIfanyformsareavailableforyoutofillout,theywillappearontheStudent Data"Formsscreen.Clickingonthenameofaformopensitsothatyoucananswerthequestionsitcontains.


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ToFilloutaForm1. GototheStudent Data"Formstab. 2. SelecttheFormtofillinandclickonitshighlightedname:

3. Clickingontheform’snamebringsuptheformsoitcanbefilledin.Eachformisdifferent.

4. Whenyouaredonefillingintheform,clickthe button.Thissendsyouranswersto

Genesis.Ifyoudonotclick buttonyouranswerswillnotberecorded.


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Contact Management TheContactsscreenallowsyoutoviewandpossiblyupdatethecontactinformationforyourstudents.IfyoudonothavepermissiontoupdatetheContactinformationdirectlyviaWebAccess,youwillnotseethefieldsandbuttonsdescribedhere.Ifthosefieldsandbuttonsaremissing,pleasecontactyourschoolordistrictofficestoupdateinformationforyourchildren.A PDFiconmayappearnexttothenameofeachofyourchildrentoallowyoutoprintouttheircurrentcontactinformation.

Part of the Contacts Screen listing all Contact Information for your students

WhatislistedontheContactManagementScreen?TheContactsscreenlistsalltelephoneandemailcontactinformationfor:

- Thestudentthemselves–yourchildren’sowncellphoneandemailaddresses- Thestudent’sGuardians–Thelegalguardians–suchasyourself–whoareallowedtoview

thechildren’sinformation.- Othercontacts–allotherpeoplewhomyouwishtheschooltobeawareofinyour

children’slives,including:o Emergencycontacts–Peopleyouwishtobecontactedshouldanemergencyarise

andyouarenotavailable.o Doctorso Dentistso Hospitaltouseinanemergencyifhospitalizationisrequired.o Otherpeopleitisimportantthattheschoolknowabout.

TheContactsscreenhasanareaforeachofyourchildrenandwithinachild’sarea;thereisaseparatesectionforeachContact.ViewingandPrintingContactInformationforallStudentslinkedtoyourAccount

ClickthePDFicontogetaprintablelistofallofthisstudent’scontacts.

Eachsectionisaboutadifferentcontact.

Youmayseephonenumbersand/orEmailaddresses


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ToprintacopyofallofthecontactinformationfoundontheContactsscreenforonestudent,

locatethe PDFiconnexttothestudent’snameandclickit.

Thiswillbringupareportofthisstudent’sContactinformation:

The Contacts Report for one student – These reports maybe multiple pages.

TheContactReport:Thereportisalwaysforonestudent.EachstudentlistedwillhaveaPDFiconnexttotheirnamewhichcanbeclickedforthatstudent’sContactsreport.Thereportscanbemultiplepages.Makesureyouscrolldowntoseeallofastudent’sContactinformation.Thisreportcanbeprintedout,correctedandbroughttoyourchild’sschoolordistrictoffices.PrintingContactReportsAllGenesisreportsaredisplayedasPDFsusingAdobeReader.Toprintonaprinter,usetheAdobePrintericontobringupanormalprintdialog.

Clickthisicon


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Scroll down to view additional students and contact information

InterpretingInformationforaContactEach“Contact”representsonepersoninastudent’slife(e.g.Mother,Grandmother,Uncle),orasingleorganization(e.g.Doctor’spractice,Hospital).

ThetoplineshowstheContact’snameand“contacttype”andrelationshiptothestudent:

Scrolldownformorestudents

Youmaynotbeallowedtochangeanyinformation


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Therearemultiplecontacttypesthatarepossible:

- Student- Guardian1- Guardian2- Guardian3- Guardian4- Emergency- Other

PhoneNumbers:AContactmayhaveanunlimitednumberofphonenumberslistedforthem.IfanumberisacellnumberandyouwanttheContacttoreceivetextmessagesontheircellphoneregardingyourstudent,youmustselectthenameofthecellserviceprovider(e.g.Verizon,AT&T,Sprint,T-Mobile,etc.).Ifyouhavepermissiontoremovephonenumbers,atrashcaniconwillappearatthefarrightofeachphonenumber:

EmailAddresses:AContactcanhavemultipleemailaddresseslisted.Ifasmalliconappearsattherightsideoftheemailaddress,itmeansthatthisemailaddressisbeingusedastheloginforaGenesisloginforyourchild.Forexample,itmaybeyouremailaddressandindicatethatyouhaveaGenesislogin:

TheStudent’sOwnContactInformationEachstudentcanhavetheirown,personalphonenumbersandemailaddresseslistedunderthe“Student”contact.Thesewouldbewaysfortheschooltocontactthestudent,themself,directly.


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Youmaynotseeanyspecialflags:


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UpdatingInformationforaContactEachsectioncontainsinformationforasingleContact:

InformationforoneContact

Each“Contact”representsonepersoninastudent’slife(e.g.Mother,Grandmother,Uncle),orasingleorganization(e.g.Doctor’spractice,Hospital).YouMAYbeabletoupdatetheContactinformationdirectlyonthescreen:thisisunderthecontrolofyourschooldistrict.Theymayallowyoutoupdatetheinformationdirectly,oryoumayonlybeabletoviewit.UpdatingaContact’sEmailandPhoneNumbersYoucandothreethingstotheemailaddressesandphonenumbers:

- Changetheinformation- Remove(i.e.delete)theinformation- Addnewphonenumbersandemailaddresses

WARNING:Youcanonlydothesethingsifyourschooldistrictgivesyoupermission.Thissectionassumesthatyouhavesuchpermission–ifyoucannotdothethingsdescribedhere,itisbecauseyourdistricthasnotgivenyoupermissiontodothem:itisnotbecausethesystemisbroken.


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Deletingaphonenumberoremailaddress:Findthedeletetrashcaniconcorrespondingtothephonenumberoremailyouwishtodeleteandclickit:

Aconfirmationdialogwillappear:

Addingaphonenumberoremailaddress:Toaddanewphonenumberoremailaddresslocatethe“AddPhone/Email”toolatthebottomoftheContact’sinformation:

MakesureyoulocatetheAddPhone/EmailforthecorrectContact.EachContacthastheirownAddPhone/Emailfield:

ThedropdowncontainsthelistofthingsthatyoucanaddtotheContact:

Selectthetypeofinformationyouwanttoadd.ThenmovetotheblanktextfieldandenterthephonenumberorEmailaddress.Gotothetoporbottomofthescreenandclickthe button.AddingaCellProviderinformationtoanexistingphonenumber:ForGenesistosendtextmessagestoaCellnumber,thecellserviceprovider(e.g.Verizon,AT&T,Sprint,T-Mobile)mustbespecified.Itisnotpossibletosendtextmessageswithoutthatinformation.“Textmessages”includethenotificationsthatcanbesent,forexample,whenastudent’sgradebookgradesareupdated.Ifthecellserviceproviderisselected,butiswrong,thenumberwillnotreceivethemessagesthataresent.

Tosetorchangeacellnumber,locatethe“Provider”dropdownbelowthephonenumberitself:

ClicktheOKbuttontocontinueanddeletetheemailaddressorphonenumber.ClickCanceltoabandonthedeletionandkeeptheinformation.

Youmayonlyaddthethingsinthislist.Ifsomethingismissing,youdonothavepermissiontoaddit(e.g.if“Email”ismissingyoudonothavepermissiontoaddEmails.


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Selectyourprovider,thenscrollupordown(tothetoporbottomofthepage)andclickthebutton.

AddingaNewContactIfyouhavea buttonatthebottomleftofastudent’slistofcontacts,youhavepermissiontoaddanewcontact!Ifyoudonotseethatbutton,youdonothavepermissiontoaddacontact:pleasecontactyourschooltoupdatecontactinformation.

ToaddaContact,clickonthe button.Thisbringsupthe“NewContact”arearightbelowthebutton:

Enterthefollowingfields:

- ContactFirstName–Theperson’slastname- ContactLastName–Theperson’sfirstname- RelationshiptoStudent–SelectthenewContact’srelationshiptothestudent:Friend?

Neighbor?Therearedozensofrelationshipslisted.Itisimportanttoselectthecorrectone.

- IsthepersonanEmergencyContactforyourchild?Doyouwantthemtobecontactedinanemergency?Ifyes,selectoneoftheEmergencyContactoptions.

Onceyouhaveenteredalltheinformation,clickthe buttontoaddthenewContact.

WARNING:Ifyouhavemorethanonestudent,andyouwishthenewcontacttobeusedforallyourstudents,youmustaddthemseparatelytoeachchild’scontacts.ChangingRelationshipInformationfororDeletinganExistingContactIfyouhavepermissiontoupdateinformationforacontact,therewillbean buttoninthetoplineofthecontact’sinformation.Toupdatethenameinformationforacontactortodeletethecontactentirely,usethis button:

Youcanenteruptosixemergencycontactsforeachofyourstudents.Emergencycontactsarepeopleyouwishtobecalledintheeventofanemergency.Enterintheorderinwhichyouwouldlikethesepeopletobecontacted.


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Whenyouclick ,apopupappears:

The popupgivesyouthreeoptions:• -ClickingtheClosebuttondismissesthepopupandmakesnochanges.• -Clicking letsyouchangethenameandrelationship

informationforthisContact.(PhonenumbersandEmailAddressesarechangedasdescribedabove.)

• -Clicking removesthecontactentirely.Thisremovesthewholecontact:name,phonenumbersandemailaddresses.Warning:ThereisnoUNDObutton.

DeletingaContact:Whenyouclick the following confirmation dialog appears:

IfyouclickYes,thecontactandalltheirinformationispermanentlyremoved.IfyouclickNo,thenthepopupisclosedandthecontactisnotdeleted.

ChangingaContact:Whenyouclick the following popup appears:

Youcanchangethecontact’sFirstorLastname,andsetwhethertheyareanEmergencyContactornot.Tomakechangestothecontact,updatetheinformation,thenscrolltothetoporbottomofthescreenandclickthe button.


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Payments ThePaymentscreen,whenitisavailable,allowsyoutopayfeesforyourstudentsdirectlythroughGenesisWebPortalusingyourAmazonaccounttomakeyourpayments.The Payment screen lists all fees for all your students (you do not need to select each childindividuallytoseetheirfees):

ThePayment"Fees screenshowingalistofallunpaidfeesforallstudentsassociatedwithyourwebaccessaccount

Therearethreescreensthatarepartofthepaymentmechanism.Thefirstisthe“Fees”screenwhichcontainsalistofallfeesowedbyallyourchildren. PayingFees:Topayoneofthefees,eitherfullyorpartially,finditinthelistoffees:

Clickthe buttontomovethefeeintothe“AmounttoPay”field:

Optionally,youcanenterapartialpaymentamount(e.g.$50.00).


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Youcanalsoenterpaymentsformultiplefees.Atotalamountisdisplayedatthebottomofthelist:

TothenmovethepaymentstoyourShoppingCart,clickthe buttonbelowthelist.Youwillbepromptedtomakesureyouwishtodothis:

WhenyouhaveputallthefeesyouwishtopayintotheShoppingCart,youmayclickthebutton.ThisbringsupyourShoppingCartscreen:

Clickingthe buttontakesyoutoAmazon.comtocompleteyourtransaction:

UsetheAmazonpaymentcontroltopayforfeesbycreditcard.

Toaddthefeestoyourcart,clickOK.ClickCanceltodonothing.


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Amazon.comistheonlywaytopay.YoumusthaveanAmazonaccountsetupinordertousethispaymentoption. ViewingPaymentHistoryYourpaymenthistoryisdisplayedonthePayment"Historyscreen:

ThePaymentHistorylistshowsyouyourcompletedtransactions:

Thecontrolsalongthetopofthelistofpaymentsalsoallowyoutochoosetoview:

- Completed–thosepaymentsthatyouhavesuccessfullypaid(shownbydefault)- Failedpayments–Paymentsthatdidnotcompleteforonereasonoranother.- All-Successfulandunsuccessfulpaymentsinonelist- DownloadasExcel-ExportthelistedpaymentstoanExcelspreadsheet


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Home

Introduction to the Home Screens

Therearetwoscreensunder tab:

1. MessageCenter-TheMessageCenterprovidesalistofallmessagesreceivedforyour

student.Therearenosettingsonthisscreen–itisaninformationscreen.2. MessageAlertSetup–ThisiswhereyousetwhichAlertsyouwishtoreceive.

TogettotheMessageCenterscreen,clicktheHometab.


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The Message Center Screen & Alerts

TheMessageCenterscreenlistsalltypesofmessagesforyourstudents

UsingtheMessageCenterTheMessageCenterprovidesalistofallmessagesreceivedforyourstudents.SomeofthesemaybelinkedtoDocumentsorLetters.ThereisoneMessageCenterforallyourstudents–allyourstudents’informationislocatedonthesamescreen.AnatomyofaMessageEachMessageincludesadate,anIconidentifyingwhichmoduleofGenesissentit,themessageitselfandpotentiallyanadditionallineofinformationandpossiblyView,LinkandDeletebuttons:

-Thisisthe“View”icon.IftheViewiconispresent,clickingitwillbringupthedocumentorletter.


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-Thisisthe“Link”icon.IftheLinkiconispresent,clickingitwilltakeyoutothescreencontainingtheitemrelatedtothemessage.Forexample,iftheAlertisaboutadocument,clickingLinktakesyoutotheDocumentsscreen.IftheAlertisaboutAttendance,clickingittakesyoutotheAttendancescreen.

-Thisisthe“Delete”trashcanicon.ToremovetheMessage,clicktheDeleteicon.

ViewingtheMessageContentIfthereisa button,clickittobringupthedocument,letterorothercontent:

ClickthebrowserbackbuttontoreturntoGenesis.


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Whenthereisa“Link”button,ifyouclickit,itwillbringuptheDocumentsscreenintheParentsmodulesoyoucanseethefulllistofDocumentsforyourstudent:

OtherMessagetypeshaveLinkbuttonsthatbringuptheappropriatescreen.


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Setting Alerts

AlertsGenesishastheabilitytosendanalerttoyourcontactemails/textmessageaddresses:

- ifyourchildisabsentortardyor- ifagradeisupdatedinanyoftheirteacher’sGradebooks- IfanAttendanceletterhasbeengeneratedforoneofyourchildren.- Formanyothertypesofmessages.

TurningOnAlerts

1. Clickonthe tab.2. Atthetop,clickthe button.


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3. ThisbringsuptheMessageAlertSetupscreen.AtthetopisanexplanationofeachtypeofAlert.Belowthatisalistofalltheemailaddressandcellphonenumbersonfileforanyofyourstudents:

4. Foreachemailaddressorcellnumber,checktheAlertcheckboxesforthealertsyouwishto

receive.5. Scrolltothebottomandclickthe button.

TurningOffAlerts

1. Clickonthe tab.2. Atthetop,clickthe button.3. ThisbringsuptheMessageAlertSetupscreen.Atthetopisanexplanationofeachtypeof

Alert.Belowthatisalistofalltheemailaddressandcellphonenumbersonfileforanyofyourstudents:

4. Foreachemailaddressorcellnumber,unchecktheAlertcheckboxesforthealertsyoudo

notwishtoreceive.5. Scrolltothebottomandclickthe button.


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Adding Emails and Cell Phone Numbers to Receive Alerts ThelistofemailaddressesandcellphonenumbersshownontheMessageCenterAlertsscreenarethosewhichyouhaveprovidedforyourownpersonalcontactinformation.Toaddcellnumbersoremailstothelist,youmusteitherusethecontrolsonthe screen,or,ifyouarenotallowedtochangeyourinformationthere,youmustcontactyourstudents’school(s).

All of your personal emails and cell phone numbers will be available here – this will usually be a short list.

Personal Settings


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Changing Passwords

Whenareyourequiredtochangeyourpassword?Ifyourpasswordischangedbythesystemadministrator,thenexttimeyoulogin,youwillberequiredtochangeyourpassword.The“ChangePassword”screenwillautomaticallyappearandyoumustdothefollowing:

1. Enteryourcurrentpassword2. Enterthenewpasswordyoudesire3. Re-enterthenewpasswordyoudesire.4. Click

Setting Your Home Screen

ToChangeYourPassword1. Clickonthe tabattheupperleftcornerof

allParentAccessscreens.Thisbringsupthe“Settings”screen

2. Enteryourcurrentpassword3. Enterthenewpasswordyoudesire1. Re-enterthenewpasswordyoudesire.

2. Click

Tosetyourentryscreen:1. Clickonthe tabattheupperleftcornerof

allParentAccessscreens.Thisbringsupthe“Settings”screen

2. Locatethe“Settings”panelontheright. 3. ChooseanewHomescreen. 4. Click


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Frequently Asked Questions (FAQ)

1. Where do I get my login?

Your Genesis Web Access login will usually be your email address. You will give the email address you want to use as your login to your school or district. The school or district will tell you when your login has been entered into the Genesis system. If your email address is not going to be your login, your school or district will assign you a login.

2. What if I forget my password?

To replace a lost password you must call your school or district. Information as to who to call should be provided to you in your Web Access Welcome Packet. You cannot be given your existing password: for safety reasons, Genesis never displays a user’s password, even to the system administrators. If you lose or forget your password, you will be given a new, randomly generated password. You will then be required to change the new password the next time you login to Genesis Web Access.

3. What is the URL for Web Access?

You will be given the URL for Web Access in your Web Access Welcome Packet. If you do not have the Welcome Packet, you must contact your school or district to find out the correct URL.

4. How do I log out of Web Access?

There is a small “Log Off” button at the upper right of every Web Access screen. Click the “Log Off” button.

5. How can I update my student’s Attendance information?

You cannot update any information. If you believe any information is wrong, you must contact your child’s guidance counselor.

6. Is it ok for me to just close the browser rather than log off? Do I really need to log off?

Closing your browser is not the same as logging off. You must log off of Web Access to eliminate the possibility of someone else accidentally getting access to your student’s information.

For example, if you are accessing Web Access from a public place, such as a library or other public internet access point, if you just close your browser and walk away, without logging out, there is a chance that someone else will be able to immediately reattach to your Web Access session and view your child’s information. Logging off properly terminates the Web Access session. Always log off of Web Access – Never just close your browser

7. What if I do not have access to all my students?

If you need access to a student that is not yet linked to your Web Access login you must call your school or district office. Each district will have its own procedures and regulations regarding linking a student to your Web Access login. It may be possible that Web Access is in a ‘roll out’ phase and is only offered in some of the schools in your district and not in others. Refer to your Web Access Welcome Packet for information on whom or where to call.


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8. What if I don’t have access to my child’s Report Card?

Usually a school only displays the most recent report card that was sent home. If the actual report card is not available online, it may be that none has yet been sent home or that the previous Marking Period’s report card has been “turned off” so that the new Marking Period’s report card can be prepared.