panasonic - high speed laser fax with copier function...high speed laser fax with copier function...

FL611E-PFQX2133ZA-en.PDF Page 1 Friday, January 28, 2005 11:12 AM

Please read these operating instructions before using the unit and save for future reference.

This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.

This model is designed to be used only in the United Kingdom and Ireland.

High Speed Laser Fax with Copier Function

Operating Instructions

Model No. KX-FL611E

Be sure to use the telephone line cord included in this unit.

FL611E-PFQX2133ZA-en.book Page i Friday, January 28, 2005 11:12 AM

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.

OPEN

i

FL611E-PFQX2133ZA-en.book Page ii Friday, January 28, 2005 11:12 AM

Location of controlsPlease keep this page open when following operating instructions.For a description of each button, see page 11.

Buttons (Listed in alphabetical order)AUTO ANSWER G HELP M R KBROADCAST B JUNK FAX PROHIBITOR D REDIAL/PAUSE ICALLER ID PRINT Q LOWER S RESOLUTION FCALLER ID SEARCH R MANUAL BROAD C SET UCOLLATE E MENU O Station keys ACOPY START V MONITOR L STOP TDIRECTORY PROGRAM N NAME/TEL NO. S VOLUME PFAX START U NAVIGATOR PHANDSET MUTE J QUICK SCAN START H

A C D G HE

N QP R S T U VOJ K ML

B F

I

ii

2

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Caution:L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.L In the event of problems, you should contact your equipment supplier in the first instance.L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Declaration of Conformity:L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential

requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC.Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting:http://www.doc.panasonic.de

Contact:Panasonic Services Europe GmbHPanasonic Testing CentreWinsbergring 15, 22525 Hamburg, F.R. Germany

Copyright:L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for

internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.

Date of purchase

Serial number (found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

FL611E-PFQX2133ZA-en.book Page 2 Friday, January 28, 2005 11:12 AM

Important Information


Important InformationSafety Instructions

Important safety instructionsWhen using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.1. Read and understand all instructions.2. Follow all warnings and instructions marked

on this unit.3. Unplug this unit from power outlets before

cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the mains lead.

10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur:A. When the mains lead is damaged or

frayed.

B. If liquid has been spilled into the unit.C. If the unit has been exposed to rain or

water.D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or physically damaged.

F. If the unit exhibits a distinct change in performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

CAUTION:

InstallationL After moving the unit from cold areas to

warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit causing malfunction.

L Never install telephone wiring during a lightning storm.

L Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

L Use caution when installing or modifying telephone lines.

L Do not touch the plug with wet hands.

3



Laser radiationL The printer of this unit utilises a laser. Use of

controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Fuser unitL The fuser unit gets hot. Do not touch it.L During or immediately after printing, the area

near the recording paper exit (1) also gets warm. This is normal.

Toner cartridgeL Be careful of the following when you handle

the toner cartridge:– Do not leave the toner cartridge out of the

protection bag for a long time. It will decrease the toner life.

– If you ingest any toner, drink several glasses of water to dilute your stomach contents, and seek immediate medical treatment.

– If any toner comes into contact with your eyes, flush them thoroughly with water, and seek medical treatment.

– If any toner comes into contact with your skin, wash the area thoroughly with soap and water.

– If you inhale any toner, move to an area with fresh air and consult local medical personnel.

Drum unitL Read the instructions on page 13 before you

begin installation of the drum unit. After you

have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:– Do not expose the drum unit to light for

more than 5 minutes.– Do not touch or scratch the green drum

surface.– Do not place the drum unit near dust or

dirt, or in a high humidity area.– Do not expose the drum unit to direct

sunlight.

WARNING:L To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type of moisture.

For best performanceToner cartridge and drum unitL In the printing process, heat is used to fuse

toner onto the page. As a result, it is normal for the machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation.

L To extend the life of the drum unit, the unit should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing.

L Do not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (2).

L When replacing the toner cartridge or drum unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.

EnvironmentL Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

L The unit should be kept free from dust, high temperature and vibration.

L The unit should not be exposed to direct sunlight.

L Do not place heavy objects on top of the unit.L When you leave the unit unused for a long

period of time, unplug this unit from power outlet.

L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater

Fuser unit

12

2

4



than 32.5 °C. Damp basements should also be avoided.

Recording paperL Store unused paper in the original packaging,

in a cool and dry place. Not doing so may affect print quality.

Routine careL Wipe the outer surface of the unit with a soft

cloth. Do not use benzine, thinner, or any abrasive powder.

5



Important InformationThe connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.

Method of connectionThis apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket.Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.

This apparatus may be connected to the following types of installation.

a) For connection to the public switched telephone network (PSTN) and compatible (Private Branch Exchange), which use DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX’s.)

b) The apparatus can be used on extension sockets connected to a direct exchange line (D.E.L.).

c) This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.� This apparatus is suitable for connection

to a PBX with or without initial proceed indication.

� This apparatus is suitable for connection to a PBX with or without secondary proceed indication.

Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.d) The apparatus must not be connected in

the following manner:–As an extension to a pay phone–As a party line with shared service

NOTES:� If you experience any problems with the

normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.

� Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them.

6



For your safety

This appliance is supplied with a moulded three pin mains plug for your safety and convenience.A 13 amp fuse is fitted in this plug.Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362.

Check for ASTA mark or the BSI

mark on the body of the fuse.

If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.If you lose the fuse cover the plug must not be used until a replacement cover is obtained.A replacement fuse cover can be purchased from your local Panasonic dealer.

IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY.THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET.

If a new plug is to be fitted please observe the wiring code as shown below.If in any doubt please consult a qualified electrician.

WARNING: THIS APPLIANCE MUST BE EARTHED.

IMPORTANT:The wires in this mains lead are coloured in accordance with the following code:

Green-and-Yellow: EarthBlue: NeutralBrown: Live

As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows.

The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREEN-AND-YELLOW.

The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK.

The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED.

How to replace the fuse: Open the fuse compartment with a screwdriver and replace the fuse (and fuse cover).

FUSE

7

Table of Contents

8

1. Table of Contents1. Introduction and Installation

Accessories1.1 Included accessories..........................91.2 Accessory information ......................101.3 Extension telephone adaptor for UK.10

Finding the Controls1.4 Description of buttons.......................111.5 Overview ..........................................12

Installation1.6 Toner cartridge and drum unit .........131.7 Paper tray and paper tray cover .......141.8 Paper stacker....................................151.9 Document stacker.............................161.10 Handset cord ....................................161.11 Recording paper...............................16

2. PreparationConnections and Setup

2.1 Connections .....................................18Help Button

2.2 Help function ....................................19Volume

2.3 Adjusting volume ..............................19Initial Programming

2.4 Date and time ...................................202.5 Your logo...........................................212.6 Your fax number ...............................22

3. TelephoneAutomatic Dialling

3.1 Storing names and telephone numbers for the one-touch dial feature and navigator directory............................24

3.2 Making a phone call using one-touch dial feature or navigator directory.....25

3.3 R button (to use the recall feature) ...26Caller ID

3.4 Caller ID service...............................263.5 Viewing and calling back using caller

information........................................273.6 Storing caller information into the one-

touch dial feature and navigator directory............................................28

4. FaxSending Faxes

4.1 Sending a fax manually ....................304.2 Documents you can send.................314.3 Sending a fax using one-touch dial

feature and navigator directory.........324.4 Broadcast transmission ....................32

Receiving Faxes4.5 Selecting the way to use your fax

machine............................................344.6 Receiving a fax manually – Auto answer

OFF ..................................................354.7 Receiving a fax automatically – Auto

answer ON........................................364.8 Using the unit with an answering

machine............................................374.9 Receive polling (retrieving a fax placed

on another fax machine)...................374.10 Junk fax prohibitor (preventing fax

reception from undesired callers) .....38

5. CopyCopying

5.1 Making a copy ..................................39

6. Programmable FeaturesFeatures Summary

6.1 Programming....................................416.2 Basic features...................................426.3 Advanced features............................436.4 Direct commands for programming

features.............................................45

7. HelpError Messages

7.1 Error messages – Reports ...............477.2 Error messages – Display ................47

Troubleshooting7.3 When a function does not work, check

here ..................................................50Replacement

7.4 Replacing the toner cartridge and the drum unit .........................................54

Jams7.5 Recording paper jam ........................567.6 Document jams - sending.................59

Cleaning7.7 Cleaning the inside of the unit ..........60

8. General InformationPrinted Reports

8.1 Reference lists and reports ..............62Specifications

8.2 Specifications ...................................63Guarantee

8.3 Condition of guarantee .....................66

9. Index9.1 Index................................................ 67


1. Introduction and Installation


1 Introduction and Installation

1.1 Included accessories

*1 Part numbers are subject to change without notice.

Note:L If any items are missing or damaged, contact the place of purchase.L Save the original carton and packing materials for future shipping and transportation of the unit.

No. Item Part number*1 Quantity Notes

1 Mains lead PFJA03A008Z 1 ----------

2 Telephone line cord PQJA87S 1 for UK

3 Handset PFJXE1005Z 1 ----------

4 Handset cord PFJA1029Z 1 ----------

5 Paper stacker PFKS1096Z1 1 ----------

6 Paper tray PFKS1108Z1 1 ----------

7 Paper tray cover PFKV1100Z1 1 ----------

8 Drum unit KX-FA84X 1 See page 65.

9 Toner cartridge (starter toner cartridge)

---------- 1 prints about 800 A4-sized pages with a 5% image area (page 64).

j Operating instructions PFQX2133Z 1 ----------

k Quick installation guide PFQW2204Z 1 ----------

1 2 3 4 5

6 7 8 9 j

k

9



1.2 Accessory information1.2.1 Sales and Support InformationCustomer Care CentreL For customers within the UK: 08701 580560L For customers within the Republic of Ireland: 01 289 8333L Visit our website for product informationL E-mail: [email protected]

Direct Sales at Panasonic UKL Order accessory and consumable items for your product with ease and confidence by phoning our

Customer Care Centre Monday - Friday 9:00am - 5:30pm (Excluding public holidays).L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk.L Most major credit and debit cards accepted.L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.L It couldn’t be simpler!L Also available through our Internet is direct shopping for a wide range of finished products, take a

browse on our website for further details.

Additional/replacement accessories

1.3 Extension telephone adaptor for UKWhen using the unit with an external answering machine (page 37), please purchase an extension telephone adaptor (e.g., PQJA10058Z) by contacting one of the following:– www.panasonic.co.uk– Panasonic Customer Care Centre on Telephone number 08701 580560– local Panasonic authorised dealer

Model No. Item Usage Notes

KX-FA83X Toner cartridge For replacement, see page 54. See page 64.

KX-FA84X Drum unit For replacement, see page 54. See page 65.

S

E

b1a1

To EXT socket

(contact side)

A

N. C

N. C

b1SEa1

a1, b1: LineS : ShuntE : Earth Recall (This function is not provided on this fax machine.)

(view: A)

To telephone line cord of external telephone or telephone answering machine

10



Finding the Controls

1.4 Description of buttonsL Keep the front cover page open for button

locations.

AStation keysL To use the one-touch dial feature (page

24, 25, 32).

B {BROADCAST}L To transmit a document to multiple parties

(page 32, 33).

C {MANUAL BROAD}L To transmit a document to multiple parties

manually (page 32, 33).

D {JUNK FAX PROHIBITOR}L To use junk fax prohibitor (page 38).

E {COLLATE}L To make a collated copy (page 40).

F {RESOLUTION}L To select a resolution (page 30, 39).

G {AUTO ANSWER}L To turn the auto answer setting ON/OFF

(page 35, 36).

H {QUICK SCAN START}L To store a scanned document into

memory, and then send it (page 30).

I {REDIAL/PAUSE}L To redial the last number dialled. If the line

is busy when you make a phone call using the {MONITOR} button, the unit will automatically redial the number up to 5 times.

L To insert a pause during dialling.

J {HANDSET MUTE}L To mute your voice to the other party

during a conversation. Press again to resume the conversation.

K {R}L To access special telephone services

such as call waiting (page 26) or for transferring extension calls.

L {MONITOR}L To initiate dialling.

M {HELP}L To print helpful information for quick

reference (page 19).

N {DIRECTORY PROGRAM}L To store or edit names and telephone

numbers (page 24).

O {MENU}L To initiate or exit programming.

P {NAVIGATOR}{VOLUME}L To adjust volume (page 19).L To search for a stored item (page 25, 32).L To select features or feature settings

during programming (page 41).L To navigate to the next operation.

Q {CALLER ID PRINT}L To print the Caller ID list (page 27).

R {CALLER ID SEARCH}L To view caller information (page 27).

S {LOWER}{NAME/TEL NO.}L To select stations 12–22 for the one-touch

dial feature (page 24, 25, 32).L To change the display of the caller

information (page 27).

T {STOP}L To stop an operation or programming

session.

U {FAX START}{SET}L To start sending or receiving a fax.L To store a setting during programming.

V {COPY START}L To copy a document (page 39).

11



1.5 Overview

*1 The paper stacker and document stacker may not be shown in all illustrations.

Note:L Remove all the blue shipping tapes before

installation.

1 Handset2 Speaker3 Document guides4 Paper tray cover5 Tension plate6 Paper tray7 Paper stacker*1

8 Document stacker*1

9 Recording paper exitj Document exitk Front coverl Document entrance

1

7 8 9

2 3 4 5 6

kj l

12



Installation

1.6 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will print about 800 A4-sized pages with a 5 % image area (page 64).

Caution:L Read the following instructions before

you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:– Do not expose the drum unit to light for

more than 5 minutes.– Do not touch or scratch the green

drum surface.– Do not place the drum unit near dust or

dirt, or in a high humidity area.– Do not expose the drum unit to direct

sunlight.L Do not leave the toner cartridge out of the

protection bag for a long time. It will decrease the toner life.

1 Before opening the protection bag of the new toner cartridge, shake it vertically more than 5 times.

2 Remove the toner cartridge and drum unit from the protection bags. Peel off the seal (1) from the toner cartridge.

3 Place the toner cartridge (1) into the drum unit (2) vertically.

4 Firmly press down the toner cartridge to snap into position.

5 Turn the two levers (1) on the toner cartridge firmly.

6 Make sure that the triangles (1) match, to install the toner cartridge correctly.

1

1

2

1

1

13



7 Lift open the front cover (1), holding OPEN (2).

L If the lower glass (3) is dirty, clean it with a soft and dry cloth.

8 Install the drum and toner unit (1) by holding the tabs.

L Do not touch the transfer roller (2).

9 Close the front cover (1) by pushing down on both sides, until locked.

L While the unit displays “PLEASE WAIT”, do not open the front cover, or disconnect the mains lead.

Toner save feature If you want to reduce toner consumption, set the toner save setting to ON (feature #79 on page 45). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.

1.7 Paper tray and paper tray cover1 Insert the paper tray (1) into the slot (2) on

the back of the unit.

1

2

3

1

2

1

2

1

14



2 Pull the tension plate forward (1) and attach the paper tray cover (2), then push the tension plate back (3).

Note:L Do not place the unit in an area where the

paper tray may be obstructed (i.e., by a wall, etc.).

L Keep this surface (4) away from walls etc. more than 50 mm to let the unit cool down.

To remove the paper trayPull the paper tray forward in the direction of the arrow.

1.8 Paper stackerLine up the slots (1) in the paper stacker with the pegs (2) on the bottom of the unit, then insert the two tabs of the paper stacker into the slots on the unit (3).

Note:L Do not place the unit in an area where the

paper stacker may be easily bumped into.L Document and recording paper will be

ejected from the front of the unit. Do not place anything in front of the unit.

L The paper stacker can hold up to approximately 100 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.

1

2

3

4

2

1

3

15



1.9 Document stackerPull the document stacker (1) forward gently until it clicks into place, then press the centre part of the document stacker (2) to open the extender (3).

1.10 Handset cordConnect the handset cord (1).

1.11 Recording paperA4 size recording paper can be used for fax messages. The unit can hold:– Up to 250 sheets of 60 g/m2 to 75 g/m2

paper.– Up to 230 sheets of 80 g/m2 paper.– Up to 200 sheets of 90 g/m2 paper.

Please refer to page 64 for information on recording paper.

1 Before inserting a stack of paper, fan the paper to prevent paper jams.

2

1

3

1

16



2 Pull the tension plate forward (1).

3 Remove the paper tray cover (1).

4 Insert the paper, print-side down (1).

L The paper should not be over the tabs (2).

L If the paper is not inserted correctly, readjust the paper, or the paper may jam.

5 Attach the paper tray cover (1).

6 Push the tension plate back (1).

1

1

2

2

1

Correct Incorrect

1

1

17

2. Preparation


2 PreparationConnections and Setup

2.1 ConnectionsPlug in the mains lead and the telephone line cord. (Switch on AC mains outlet.)

Caution:L The mains lead must remain connected at

all times.L Never install telephone wiring during a

lightning storm.L When you operate this product, the power

outlet should be near the product and easily accessible.

L Be sure to use the telephone line cord included in this unit.

L Do not extend the telephone line cord.

Note:L To avoid malfunction, do not position the fax

machine near appliances such as TVs or speakers which generate an intense magnetic field.

L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device.

L If you want to connect an answering machine to this unit, see page 37.

L If you use the unit with a computer and your internet provider instructs you to install a filter, please connect it as follows.

1 Telephone line cordL Connect to telephone network.

2 Mains leadL Connect to Household Mains Supply

(220 – 240 V, 50 Hz).3 [EXT] socket

L Remove the stopper if attached.4 Answering machine (not included)

Extension telephone adaptor (not included)

1

2

3

4

Telephone line cord

To telephone network

Filter

18

2. Preparation


Help Button

2.2 Help functionThe unit contains helpful information which can be printed for quick reference.

Basic settings:How to set the date, time, your logo and fax number.

Feature list:How to program the features.

Directory:How to store names and numbers in the directory and how to dial them.

Fax receiving:Help with problems to receive faxes.

Copier:How to use the copier function.

Reports:List of available reports.

Caller ID:How to use the Caller ID features.

1 Press {HELP}.2 Press {} repeatedly to display the

desired item.

3 Press {SET}.L The selected item will be printed.

Volume

2.3 Adjusting volume

Ringer volume4 levels (high/medium/low/off) are available.While the unit is idle, press {A} or {B}.L If any documents are in the document

entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF1. Press {B} repeatedly to display “RINGER

OFF= OK?”.2. Press {SET}.L When a call is received, the unit will not

ring and will display “INCOMING CALL”.L To turn the ringer back ON, press {A}.

Ringer patternL You can select one of three ringer patterns

(feature #17 on page 42).

Monitor volume8 levels (high to low) are available.While using the monitor, press {A} or {B}.Initial Programming

{SET}{HELP}{}

{SET}{A}{B}

19

2. Preparation


2.4 Date and timeYou must set the date and time.

1 Press {MENU}.SYSTEM SETUPPRESS NAVI.[( )]

2 Press {} repeatedly to display the following.

SET DATE & TIMEPRESS SET

3 Press {SET}.L The cursor (|) will appear on the display.

D:|01/M:01/Y:05TIME: 12:00AM

4 Enter the current date/month/year by selecting 2 digits for each.Example: 10 August, 2005Press {1}{0} {0}{8} {0}{5}.

D:10/M:08/Y:05TIME: |12:00AM

5 Enter the current hour/minute by selecting 2 digits for each. Press {*} to select “AM” or “PM”.Example: 3:15PM (12 hour clock entry only)

1. Press {0}{3} {1}{5}.

D:|10/M:08/Y:05TIME: 03:15AM

2. Press {*} repeatedly to display “PM”.D:|10/M:08/Y:05TIME: 03:15PM

6 Press {SET}.L The next feature will be displayed.

7 Press {MENU} to exit.

Note:L The other party’s fax machine will print the

date and time on the top of each page you send according to your unit’s date and time setting.

L The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistakePress {} to move the cursor to the incorrect number, and make the correction.

If you have subscribed to a Caller ID serviceThe date and time will be automatically set according to the received caller information.L If the time has not previously been set, Caller

ID will not adjust the clock.

{SET}{MENU}

{}

20

2. Preparation


2.5 Your logoThe logo can be your name or the name of your company.



YOUR LOGOPRESS SET


LOGO=|

4 Enter your logo, up to 30 characters. See the following character table for details.


6 Press {MENU} to exit.Note:L Your logo will be printed on the top of each

page sent from your unit.

To select characters with the dial keypad

Note:L To enter another character that is located on

the same dial key, press {>} to move the cursor to the next space.

To enter your logoExample: “BILL”1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I


LOGO=BI|L

4. Press {>} to move the cursor to the next space and press {5} 3 times.

LOGO=BIL|L

To change capital or lower-case lettersPressing the {#} key will change to capital or lower-case alternately.


LOGO=|B


LOGO=B|I

3. Press {#}.

LOGO=B|i

Keypad Characters

{1} 1 [ ] { } + – / =

, . _ ` : ; ? |

{2} A B C a b c 2

{3} D E F d e f 3

{4} G H I g h i 4

{5} J K L j k l 5

{SET}

{STOP}{MENU}

{R}{HANDSET MUTE}

{}{A}{B}

{6} M N O m n o 6

{7} P Q R S p q r s 7

{8} T U V t u v 8

{9} W X Y Z w x y z 9

{0} 0 ( ) < > ! " # $

% & ¥ @ @ ^ ’ →

{#} To change capital or lower-case letter.

{R} To enter a hyphen.

{HANDSET MUTE}

To insert a space.

{STOP} To delete a digit.

Keypad Characters

21

2. Preparation



LOGO=Bi|l

To correct a mistakePress {} to move the cursor to the incorrect character, and make the correction.

To delete a characterPress {} to move the cursor to the character you want to delete and press {STOP}.L To erase all characters, press and hold {STOP}.

To insert a character1. Press {} to move the cursor to the

position to the right of where you want to insert the character.

2. Press {HANDSET MUTE} to insert a space and enter the character.

To select characters using {A} or {B}Instead of pressing the dial keys, you can select characters using {A} or {B}.1. Press {B} repeatedly to display the desired

character. Characters will be displayed in the following order:1 Uppercase letters2 Number3 Symbol4 Lowercase lettersL If you press {A}, the order will be

reversed.

2. Press {>} to insert the character.

3. Return to step 1 to enter the next character.

2.6 Your fax number



YOUR FAX NO.PRESS SET


NO.=|

4 Enter your fax number, up to 20 digits.Example: NO.=1234567|


6 Press {MENU} to exit.Note:L Your fax number will be printed on the top of

each page sent from your unit.L The {*} button enters a “+” and the {#}

button enters a space.Example: +234 5678Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.

L To enter a hyphen in a telephone number, press {R}.

To correct a mistakePress {} to move the cursor to the incorrect number, and make the correction.

To delete a numberPress {} to move the cursor to the number you want to delete and press {STOP}.

{SET}

{STOP}{MENU}

{R} {}

22

2. Preparation


L To erase all numbers, press and hold {STOP}.

23

3. Telephone


3 TelephoneAutomatic Dialling

3.1 Storing names and telephone numbers for the one-touch dial feature and navigator directoryFor rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (22 items) and navigator directory (100 items).L Station 1 to 3 can be used alternatively as

broadcast keys (page 32).L You can also send faxes using one-touch dial

feature and navigator directory (page 32).

3.1.1 Storing one-touch dial item

1 Press {DIRECTORY PROGRAM}.2 Select the desired station key.

For stations 1–3:

1. Press one of the station keys.

Example: STATION 1DIAL MODE [±]

2. Press {SET}.

For stations 4–11:

Press one of the station keys.


Press {LOWER}, then press one of the station keys.

3 Enter the name, up to 10 characters (see page 21 for instructions).

4 Press {SET}.5 Enter the telephone number, up to 30 digits.6 Press {SET}.

L To program other items, repeat steps 2 to 6.

7 Press {DIRECTORY PROGRAM}.Helpful hints:L You can confirm the stored items by printing

the telephone number list (page 62).

Note:L A hyphen or a space entered in a telephone

number counts as two digits.

To correct a mistakePress {} to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/numberPress {} to move the cursor to the character/number you want to delete, and press {STOP}.L To erase all characters/numbers, press and

hold {STOP}.

3.1.2 Storing navigator directory items

1 Press {DIRECTORY PROGRAM}.2 Press {>}.3 Enter the name, up to 10 characters (see

page 21 for instructions).

4 Press {SET}.5 Enter the telephone number, up to 30 digits.6 Press {SET}.L The display shows the number of items

stored in the navigator directory briefly.L To program other items, repeat steps 3 to

6.

7 Press {DIRECTORY PROGRAM}.Helpful hints:L You can confirm the stored items by printing

the telephone number list (page 62).

Note:L If “SPACE= 5 DIRS.” is displayed, you can

store only 5 more items.L A hyphen or a space entered in a telephone

number counts as 2 digits.

To correct a mistakePress {} to move the cursor to the incorrect character/number, and then make the correction.

{SET}{LOWER}

{STOP}

Station keys

{}

{DIRECTORY PROGRAM}

{A}{B}

24

3. Telephone


To delete a character/numberPress {} to move the cursor to the character/number you want to delete, and press {STOP}.L To erase all characters/numbers, press and

hold {STOP}.

3.1.3 Editing a stored item

1 Press {>}.L Confirm that there are no documents in

the document entrance.

2 Press {A} or {B} repeatedly to display the desired item.

3 Press {DIRECTORY PROGRAM}.4 Press {*}.L If you do not need to edit the name, skip

to step 6.

5 Edit the name. For further details, see the storing procedure on page 24.

6 Press {SET}.L If you do not need to edit the telephone

number, skip to step 8.

7 Edit the telephone number. For further details, see the storing procedure on page 24.

8 Press {SET}.L To edit other items, repeat steps 2 to 8.

9 Press {STOP}.

3.1.4 Erasing a stored item




3 Press {DIRECTORY PROGRAM}.4 Press {#}.L To cancel erasing, press {STOP}.

5 Press {SET}.L To erase other items, repeat steps 2 to 5.

6 Press {STOP}.

3.2 Making a phone call using one-touch dial feature or navigator directoryBefore using this feature, store the desired names and telephone numbers in one-touch dial feature and navigator directory (page 24).L Keep the front cover page open for button

locations.

3.2.1 Using one-touch dial feature

1 Press {MONITOR} or lift the handset.2 Select the desired station key.


Press the desired station key.


Press {LOWER}, then press the desired station key.

L The unit will start dialling automatically.

3.2.2 Using the navigator directory




3 Press {MONITOR} or lift the handset.L The unit will start dialling automatically.

To search for a name by initialExample: “LISA”1. Press {>}.L Confirm that there are no documents in


2. Press {A} or {B} to initiate the navigator directory.

3. Press {5} repeatedly to display any name with the initial “L” (see the character table, page 21).L To search for symbols (not letters or

numbers), press {*}.4. Press {A} or {B} repeatedly to display

“LISA”.L To stop the search, press {STOP}.

25

3. Telephone


L To dial the displayed party, press {MONITOR} or lift the handset.

3.3 R button (to use the recall feature)L Keep the front cover page open for button

locations.

{R} is used to access optional telephone services such as call waiting. Contact your telephone company business office for details.If your unit is connected to a PBX, pressing {R} allows you to access some features of your host PBX such as transferring an extension call.

Call waitingWhen a call waiting tone is heard during a conversation, place the existing call on hold and answer the second call by pressing {R}.L Each time you press {R}, you can switch

between the first and second call.L Incoming calls cannot be dropped by the

person who has received the call.

Caller ID

3.4 Caller ID serviceThis unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to Caller ID service.

Important:L This unit is designed in accordance with

the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.

L This unit will only display the caller’s telephone number and name.

L This unit will not support future additional telephone services.

L This unit cannot support services based on the “DTMF based subscriber line protocol”.

L Depending on the service of the local telephone company, the date/time of the call or the caller’s name may not be displayed.

Make sure the following ring setting is set to 2 or more rings beforehand.– FAX ring setting (feature #06 on page 42)– TEL/FAX ring setting (feature #78 on page

44)

3.4.1 How Caller ID is displayedThe calling party’s telephone number or name will be displayed after the 1st ring. You then have the option of whether or not to answer the call.The unit will automatically store caller information (telephone number, name and the time of the call) of the 30 most recent calls. Caller information is stored by the most recent to the oldest call. When the 31st call is received, the oldest call is deleted.Caller information can be viewed on the display one item at a time (page 27) or confirmed by printing the Caller ID list (page 27).L When caller information is received and it

matches a telephone number stored in the unit’s one-touch dial or navigator directory, the stored name will be displayed.

L If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier.

L If the unit cannot receive caller information, the following will be displayed:

26

3. Telephone


“OUT OF AREA”: The caller dialled from an area which does not provide Caller ID service.“PRIVATE CALLER” or “WITHHELD”: The caller requested not to send caller information.“LONG DISTANCE”: The caller made a long distance call.

To confirm caller information by printing the Caller ID list– To print manually, see page 27.– To print automatically after every 30 new

calls, activate feature #26 (page 43).

3.5 Viewing and calling back using caller informationYou can easily view caller information and call back.

Important:L Calling back will not be possible in the

following cases:– The telephone number includes data

other than numbers (i.e., * or #).– The caller information does not

include a telephone number.

1 Press {CALLER ID SEARCH}.2 Press {A} to search from the most recently

received caller information.L If you press {B}, the display order will be

reversed.

3 Press {MONITOR} or lift the handset to return the call.

L The unit will start dialling automatically.L To send a fax, insert the document FACE

DOWN and press {FAX START}.

To change the way caller information is displayedPress {NAME/TEL NO.} repeatedly after step 2.

Example: SAM LEE11:20AM 20 Jul ,

b134567890111:20AM 20 Jul ,

L Check mark (,) on the display means the call has already been viewed or answered.

Display while viewingL When the unit could not receive a name, the

display will show “NO NAME RCVD”.L When no calls have been received, the

display will show “NO CALLER DATA”.

To stop viewingPress {STOP} after step 2.

3.5.1 Printing the Caller ID list

1 Press {CALLER ID PRINT} to start printing.L The display will show “ERASE ALL OK?”

after printing.

2 Press {STOP} to exit the program.L To erase all of the stored caller

information, press {SET} instead of {STOP}.

3.5.2 Editing a caller’s telephone number before calling back

1 Press {CALLER ID SEARCH}.2 Press {A} or {B} repeatedly to display the

desired entry.

3 Press {NAME/TEL NO.} to display the telephone number.

4 Press dial key (0 to 9) or {*} to enter the editing mode and edit the telephone number.

5 Press {MONITOR} or lift the handset to call back the edited number.L The unit will start dialling automatically.L To send a fax, insert the document FACE

DOWN and press {FAX START}.Note:L The edited telephone number will not be

saved in the caller information. To save in the directory, see page 28.

{FAX START}{SET}

{STOP}{MENU}

{NAME/TEL NO.}{MONITOR}

{CALLER ID SEARCH}

{A}{B}{}

{CALLER ID PRINT}

27

3. Telephone


To correct a mistake1. Press {} to move the cursor to the

incorrect number.

2. Press {STOP} to delete the number.

3. Enter the correct number.

To delete a numberPress {} to move the cursor to the number you want to delete and press {STOP}.

To insert a number1. Press {} to move the cursor to the

position to the right of where you want to insert the number.

2. Enter the number.

3.5.3 Erasing all caller information

1 Press {MENU} repeatedly to display “CALLER SETUP”.

2 Press {SET}.L “CALL LIST ERASE” will be displayed.

3 Press {SET}.L To cancel erasing, press {STOP}, then {MENU}.

4 Press {SET}.5 Press {STOP} to exit the program.

3.5.4 Erasing specific caller information


desired item.

3 Press {

3. Telephone


L If you assign an item to a station key which already contains an item, the previous item will be replaced.

L If you use stations 1–3 as broadcast keys, you cannot store caller information for stations 1–3 (page 32).

29

4. Fax


4 FaxSending Faxes

4.1 Sending a fax manually

1 Adjust the width of the document guides (1) to fit the actual size of the document.

2 Insert the document (up to 20 pages) FACE DOWN until a single beep is heard and the unit grasps the document.L If the document guides are not adjusted

to fit the document, re-adjust them.

3 If necessary, press {RESOLUTION} repeatedly to select the desired resolution.

4 Press {MONITOR}.5 Dial the fax number.6 When a fax tone is heard:

Press {FAX START}.

When the other party answers your call:

Lift the handset and ask them to press their start button. When the fax tone is heard, press {FAX START}.

Note:L After pressing {FAX START}, you can

replace the handset.

To select the resolutionSelect the desired resolution according to the type of document.

– “STANDARD”: For printed or typewritten documents with normal-sized characters.

– “FINE”: For documents with small print.– “SUPER FINE”: For documents with very

small print. This setting is effective only when the other party has a compatible fax machines.

– “PHOTO”: For documents containing photographs, shaded drawings, etc.

– “PHOTO WITH TEXT”: For documents containing photographs and text.

L Using the “FINE”, “SUPER FINE”, “PHOTO” and “PHOTO WITH TEXT” settings will increase transmission time.

L If the resolution setting is changed during feeding, it will be effective from the next page.

To redial the last number1. Press {REDIAL/PAUSE}.2. Press {FAX START}.

L If the line is busy, the unit will automatically redial the number up to 5 times.

L To cancel redialling, press {STOP}, then press {SET}.

To send more than 20 pages at a timeInsert the first 20 pages of the document. Add the other pages (up to 20 at a time) on top of the previously inserted pages before the last page feeds into the unit.

To predial a fax numberYou can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party’s fax number.

1. Enter the fax number.

2. Insert the document.

3. Press {FAX START}.

Sending from memory (Quick scan feature)You can scan the document into memory before sending.



3. Press {QUICK SCAN START}.

Transmitting reservation (Dual Access) featureYou can send the document even when the unit is just receiving a fax or sending a fax from memory (up to 3 reservations).

{QUICK SCAN START}

{RESOLUTION}

{FAX START}

{REDIAL/PAUSE}

{MONITOR}

1

{STOP}

{SET}

30

4. Fax


1. Insert the document during fax reception or fax memory transmission.

2. Enter the fax number using the dial keypad, one-touch dial or navigator directory.

3. Press {QUICK SCAN START} or {FAX START}.

L The document will be fed into the unit and scanned into memory. The unit will then send the data. If the document exceeds the memory capacity, transmission will be cancelled. You must send the entire document manually.

To stop transmissionPress {STOP}.

Printing a sending reportA sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 42). For an explanation of error messages, see page 47.

Printing a journal reportA journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 62. To print automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 43). For an explanation of error messages, see page 47.

4.2 Documents you can sendMinimum document size

Maximum document size

Effective scanning areaL Shaded area will be scanned.

Document weightL Single sheet:

45 g/m2 to 90 g/m2

L Multiple sheets:60 g/m2 to 80 g/m2

Note:L Remove clips, staples or other fasteners.L Do not send the following types of

documents: (Make a copy of the document and send the copy.)– Chemically treated paper such as carbon

or carbonless duplicating paper– Electrostatically charged paper– Badly curled, creased or torn paper– Paper with a coated surface– Paper with a faint image– Paper with printing on the opposite side

that can be seen through the other side, such as newsprint

L Check that ink, paste or correction fluid has dried completely.

L To send a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4-sized paper, then sending the copied document.

128 mm

128

mm

600

mm

216 mm

216 mm

208 mm

4 mm 4 mm

4 mm

4 mm

31

4. Fax


4.3 Sending a fax using one-touch dial feature and navigator directoryBefore using this feature, store the desired names and telephone numbers into one-touch dial feature and navigator directory (page 24).L Keep the front cover page open for button

locations.

1 Adjust the width of the document guides to fit the actual size of the document.



3 If necessary, press {RESOLUTION} repeatedly to select the desired resolution (page 30).

4 Enter the fax number.Using stations 1–11:


Using stations 12–22:


Using navigator directory:

Press {}, then press {A} or {B} repeatedly to display the desired item and press {FAX START}.

Fax auto redialIf the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times.L To cancel redialling, press {STOP}, then

press {SET}.

If your unit does not send a faxL Confirm that you have entered the number

correctly, and that the number is a fax number.

L Confirm that the other party’s fax machine is answering by turning ON the connecting tone feature (feature #76, page 44).

4.4 Broadcast transmissionBy storing one-touch dial and navigator directory items (page 24) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use.L The broadcast function utilises stations 1–3.

The one-touch dial function will be disabled.L Keep the front cover page open for button

locations.

4.4.1 Programming items into the broadcast memory

1 Press {DIRECTORY PROGRAM}.2 Select the desired broadcast key.

For BROADCAST 1-2:

1. Press the desired {BROADCAST} key.

2. Press {A} or {B} repeatedly to select “BROADCAST”.

For MANUAL BROADCAST:

1. Press {MANUAL BROAD}.

2. Press {A} or {B} repeatedly to select “MANUAL BROAD”.

3 Press {SET}.4 Program items.





Using navigator directory:

Press {A} or {B} repeatedly to display the desired item, and press {SET}.

Using the dial keypad (only for MANUAL BROAD):

Enter the fax number and press {SET}.L To program other items, repeat this step

(up to 20 items).

5 Press {SET} after programming all of the desired items.L To program another broadcast key,

repeat steps 2 to 5.

6 Press {STOP} to exit.

32

4. Fax


Note:L If you program the wrong item, press {STOP}

after step 4 to erase the item.L Confirm the stored items by printing a

broadcast programming list (page 62).

4.4.2 Adding a new item into the broadcast memoryAfter initial programming, you can add new items (up to a combined total of 20).



2 Press {A} or {B} repeatedly to display the desired broadcast memory (“”, “” or “”).

3 Press {DIRECTORY PROGRAM}.4 Press {*}.5 Press {A} or {B} repeatedly to display the

desired item you want to add.

6 Press {SET}.L To add other items, repeat steps 5 and 6

(up to 20 items).

7 Press {DIRECTORY PROGRAM} to exit.Note:L When adding new items to the MANUAL

BROADCAST memory, you can only select stored items.

4.4.3 Erasing a stored item from the broadcast memory



2 Press {A} or {B} repeatedly to display the desired broadcast memory (“”, “” or “”).

3 Press {DIRECTORY PROGRAM}.4 Press {#}.5 Press {A} or {B} repeatedly to display the

desired item you want to erase.L To cancel erasing, press {STOP}.

6 Press {SET}.7 Press {SET}.L To erase other items, repeat steps 5 to 7.

8 Press {DIRECTORY PROGRAM} to exit.

4.4.4 Sending the same document to pre-programmed parties

1 Insert the document FACE DOWN.2 If necessary, press {RESOLUTION}

repeatedly to select the desired resolution (page 30).

3 Press the desired {BROADCAST} (1-2) or {MANUAL BROAD}.L The document will be fed into the unit and

scanned into memory. The unit will then send the data to each party, calling each number sequentially.

L After transmission, the stored document will be erased from memory automatically, and the unit will automatically print a report (broadcast sending report).

Note:L If you select “FINE”, “SUPER FINE”,

“PHOTO” or “PHOTO WITH TEXT” resolution, the number of pages that the unit can send will decrease.

L If the document exceeds the memory capacity, sending will be cancelled.

L If a party is busy or does not answer, it will be skipped and redialled later up to 5 times.

To cancel broadcast transmission1. Press {STOP} while “BROADCASTING” is

displayed.L The display will show “SEND CANCELLED?”.

2. Press {SET}.

33

4. Fax


Receiving Faxes

4.5 Selecting the way to use your fax machineDepending on your situation, select the way you prefer to use your fax machine.– Use only as a fax– Use as a telephone and/or fax– Mostly phone calls– With answering machine

4.5.1 Use only as a faxYour situationYou have a separate telephone line just for faxes.

How to set upSet the fax machine to FAX ONLY mode (page 36) by pressing {AUTO ANSWER} repeatedly.

Note:L Make sure feature #77 is set to “FAX ONLY”

beforehand (page 44).

How to receive callsAll incoming calls will be answered as faxes.

4.5.2 Use as a telephone and/or faxYour situationYou want to answer phone calls yourself and receive faxes automatically without rings.

How to setupSet the fax machine to TEL/FAX mode (page 36) by pressing {AUTO ANSWER} repeatedly.

Note:L Make sure feature #77 is set to “TEL/FAX”

beforehand (page 44).

How phone calls and faxes are receivedIf the call is a phone call, the fax machine will ring.If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing.

4.5.3 Mostly phone callsYour situationYou plan to answer the calls yourself.

How to set upSet the fax machine to TEL mode (page 35) by pressing {AUTO ANSWER} repeatedly.

How to receive callsYou have to answer all calls manually.To receive a fax document, press {FAX START} for each fax receiving.

4.5.4 With answering machineYour situationYou want to use the fax machine with an answering machine.

How to set upConnect an external telephone answering machine and set the ring count of the answering machine to less than 4.L Set the ring count in FAX ONLY mode of the

fax machine to more than 4, if you use with auto answer on.

How to receive callsWhen receiving phone calls, the answering machine will record voice messages.

34

4. Fax


4.6 Receiving a fax manually – Auto answer OFF4.6.1 Activating TEL modeSet the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display the following.

TEL MODE

L The {AUTO ANSWER} light is OFF.

How to receive phone calls and faxes1. Lift the handset to answer the call.

2. When:– document reception is required,– a fax calling tone (slow beep) is heard, or– no sound is heard,

press {FAX START}.

CONNECTING.....

3. Replace the handset.L The unit will start fax reception.

To stop receivingPress {STOP}.

How to receive faxes with an extension telephoneIf you have another telephone connected to the same line (extension telephone), you can use the extension telephone to receive faxes.

1. When the extension telephone rings, lift the handset of the extension telephone.

2. When:– document reception is required,– a fax calling tone (slow beep) is heard, or– no sound is heard,

press {*} {#} {9} (default fax activation code) firmly.L The fax machine will start reception.

3. Replace the handset.

Note:L To receive fax documents using the

extension telephone, make sure remote fax activation is turned ON (feature #41 on page 43) beforehand. The default setting is ON.

{FAX START}

{STOP}

35

4. Fax


4.7 Receiving a fax automatically – Auto answer ON4.7.1 Activating FAX ONLY mode

1 Make sure feature #77 is set to “FAX ONLY” beforehand (page 44).

2 Press {AUTO ANSWER} repeatedly to display the following.

FAX ONLY MODE

L The {AUTO ANSWER} light is ON.

How faxes are receivedWhen receiving calls, the unit will automatically answer all calls and only receive fax documents.

Note:L The number of rings before a call is answered

in FAX ONLY mode can be changed (feature #06 on page 42).

4.7.2 Activating TEL/FAX mode

1 Make sure feature #77 is set to “TEL/FAX” beforehand (page 44).

2 Press {AUTO ANSWER} repeatedly to display the following.

TEL/FAX MODE

L The {AUTO ANSWER} light is ON.

3 The ringer volume setting should be ON (page 19).

How phone calls and faxes are received1. “INCOMING CALL” will be displayed but the

unit will not ring.

2. The unit will wait for the duration of 2 rings before answering the call.L The number of rings is determined by the

“TEL/FAX delayed ring setting” (feature #78 on page 44).

L During this time, an extension telephone (if connected to the same line) will ring.

3. The unit will answer the call and try to detect a fax calling tone.When a fax calling tone is detectedThe unit receives the fax automatically without ringing.When a fax calling tone is not detectedA The unit will ring 3 times. You may answer the call.L The number of rings is determined by the

“Silent fax recognition ring setting” (feature #30 on page 43).

L Callers will hear a ring back tone different from the one generated by the telephone company.

L An extension telephone (if connected to the same line) will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing.

{STOP}

36

4. Fax


B If you do not answer the call, the unit will activate the fax function.L Some fax machines do not generate fax

calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected.

Note:L The auto disconnection code can be

changed in feature #49 on page 44.L Even when you answer a call with the

extension telephone and press the auto disconnection code, the fax machine may activate the fax function depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party.

4.8 Using the unit with an answering machine4.8.1 Setting up the fax machine and an answering machine

1 Connect the answering machine.L Please purchase an extension telephone

adaptor (page 10).L Remove the stopper (1).

2 Set the number of rings on the answering machine to less than 4.L This will allow the answering machine to

answer the call first.

3 Record a greeting message on the answering machine.L We recommend you record a message

up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4 Activate the answering machine.5 Set the fax machine to the desired receiving

mode (page 35, 36).L If you set to FAX ONLY mode, change

the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 42).

6 Check all or part of the followings are not the same:– the remote access code of the answering

machine– the fax activation code (feature #41 on

page 43)

Receiving a voice message and fax document in one callThe caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your unit.L The answering device will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses *#9 (pre-selected fax activation code).L The unit will activate the fax function.

4. The caller presses the start button to send a document.

Note:L The fax activation code can be changed in

feature #41 (page 43).

4.9 Receive polling (retrieving a fax placed on another fax machine)This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.L Keep the front cover page open for button

locations.

1 Press {MENU} repeatedly to display “POLLING”.

1

Answering machine(Not included)

Extension telephone adaptor (not included)

37

4. Fax


2 Press {SET}.3 Dial the fax number.4 Press {SET}.L The unit will start reception.

4.10 Junk fax prohibitor (preventing fax reception from undesired callers)If you subscribe to Caller ID service, this feature prevents fax reception from calls that do not show caller information.Additionally, you can store undesirable phone numbers in the junk fax prohibitor list; faxes sent from these phone numbers will not be received by your fax machine.L Keep the front cover page open for button

locations.

Important:L This feature does not work when manual

reception is performed.

4.10.1 Activating the junk fax prohibitor

1 Press {JUNK FAX PROHIBITOR}.2 Press {>}.3 Press {A} or {B} repeatedly to select “ON”.4 Press {SET}.5 Press {STOP} to exit the program.Note:L While the junk fax prohibitor is activated, the

JUNK FAX PROHIBITOR indicator is ON.

4.10.2 Storing undesired callersYou can register up to 10 undesired numbers from the Caller ID list (page 27) if you do not wish to receive faxes from them.


party you wish to prevent fax reception from.

3 Press {JUNK FAX PROHIBITOR}.4 Press {SET}.L To program other parties, repeat steps 2

to 4.

5 Press {STOP} to exit the program.Note:L If there is no space to store new items, “LIST FULL” is displayed in step 4. Erase unnecessary items.

To display the junk fax prohibitor list1. Press {JUNK FAX PROHIBITOR}.

2. Press {>} repeatedly to display “JUNK LIST DISP.”.

3. Press {SET}.4. Press {A} or {B} to display the items on the

list.

5. Press {STOP} to stop viewing.

6. Press {STOP} to exit the list.

To print the junk fax prohibitor list1. Press {JUNK FAX PROHIBITOR}.

2. Press {>} repeatedly to display “JUNK LIST PRINT”.

3. Press {SET}.

4. Press {STOP} to exit the list.

To erase an item from the junk fax prohibitor list1. Press {JUNK FAX PROHIBITOR}.

2. Press {>} repeatedly to display “JUNK LIST DISP.”.

3. Press {SET}.4. Press {A} or {B} repeatedly to display the

desired item.

5. Press {

5. Copy


5 CopyCopying

5.1 Making a copy

1 Adjust the width of the document guides (1) to fit the actual size of the document.



3 If necessary, press {RESOLUTION} repeatedly to select the desired resolution.

4 Press {COPY START}.L If necessary, enter the number of copies

(up to 99).

5 Press {COPY START}, or wait for 20 seconds.L The unit will start copying.

Note:L Any document which can be sent as a fax can

also be copied (page 31).

To select the resolutionSelect the desired resolution according to the type of document.– “FINE”: For printed or typewritten

documents with small print.– “SUPER FINE”: For documents with very

small print.

– “PHOTO”: For documents containing photographs, shaded drawings, etc.

– “PHOTO WITH TEXT”: For documents containing photographs and text.

L If you select “STANDARD”, copying will be done using “FINE” mode.

To stop copyingPress {STOP}.

5.1.1 More copying features

To enlarge a document1. Insert the document, then press {COPY

START}.

2. Press {A} repeatedly to select from “105%” to “200%” by changing the enlargement rate 5% at a time.

3. Press {COPY START}.L The unit will only enlarge the centre of the

upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy.

Example: 150% enlarged copy

To reduce a document1. Insert the document, then press {COPY

START}.

2. Press {B} repeatedly to select from “50%” to “95%” by changing the reduction rate 5% at a time.

3. Press {COPY START}.

Example: 70% reduced copy

{RESOLUTION}

{COLLATE}

{COPY START}{STOP}

{A}{B}

1

Original document Enlarged copy

Original document Reduced copy

A B

C D

A B

C D

A B

C D

A B

C D

39

5. Copy


To collate multiple copiesThe unit can collate multiple copies in the same order as the original document pages.

1. Insert the document, then press {COLLATE} repeatedly to display “COLLATE=ON”.

2. Enter the number of copies (up to 99).

3. Press {COPY START}.

Example: Making 2 copies of a 4-page original document

Note:L The unit will store the documents into

memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

L After copying, the collating feature will turn OFF automatically.

Collated pages Uncollated pages

43

21

43

21

44

33

22

11

40

6. Programmable Features


6 Programmable FeaturesFeatures Summary

6.1 Programming

6.1.1 Programming basic features

1 Press {MENU}.2 Select the feature you wish to program.

Press {} repeatedly to display the desired feature.L The current setting of the feature will be

displayed.

3 Press {A} or {B} repeatedly to display the desired setting.L This step may be slightly different

depending on the feature.

4 Press {SET}.L The setting you selected is set, and the

next feature will be displayed.

5 To exit programming, press {MENU}.

6.1.2 Programming advanced features

1 Press {MENU}.2 Press {} repeatedly to display

“ADVANCE SETTINGS”.3 Press {SET}.4 Select the feature you wish to program.

Press {} repeatedly to display the desired feature.L The current setting of the feature will be

displayed.

5 Press {A} or {B} repeatedly to display the desired setting.L This step may be slightly different


6 Press {SET}.

L The setting you selected is set, and the next feature will be displayed.

7 To exit programming, press {MENU}.Note:L To exit programming, press {MENU} at any

time.

To program by entering the program code number directlyYou can select a feature by directly entering the program code (# and a 2-digit number) instead of using {}.

1. Press {MENU}.

2. Press {#} and the 2-digit code (page 42 to page 45).

3. Press {A} or {B} repeatedly to display the desired setting.L This step may be slightly different


4. Press {SET}.5. To exit programming, press {MENU}.

{SET}{MENU}

{}{A}{B}

41



6.2 Basic features

Code #01: Setting the date and time

SET DATE & TIMEPRESS SET

See page 20 for details.

Code #02: Setting your logo

YOUR LOGOPRESS SET


Code #03: Setting your fax number

YOUR FAX NO.PRESS SET


Code #04: Printing a sending report

SENDING REPORT=ERROR [±]

To print a sending report for fax transmission results (page 31).“ERROR” (default): A sending report will be printed only when fax transmission fails.“ON”: A sending report will be printed after every transmission.“OFF”: Sending reports will not be printed.Code #06: Changing the ring setting in FAX ONLY mode

FAX RING COUNTRINGS=2 [±]

To change the number of rings before the unit answers a call in FAX ONLY mode.You can select “1”, “2” (default), “3”, “4”, “5”, “6”, “7”, “8” or “9”. If you are using the unit with an answering machine, set to more than 4 (page 37).

Code #12: Enabling remote operation for an answering machine

REMOTE TAM ACT.=OFF [±]

If you are using the unit with an answering machine, activate this feature, and program the remote activation ID. You can access the answering machine remotely by pressing this ID to retrieve recorded voice messages.

1. Press {MENU}.

2. Press {#} then {1}{2}.

3. Press {A} or {B} repeatedly to select “ON”.

4. Press {SET}.

5. Enter your ID from 1 to 5 digits, using 0–9, {*} and {#}.L The default ID is “11”.

6. Press {SET}.

7. Press {MENU}.

Code #17: Setting the ringer pattern

RINGER PATTERN=A [±]

You can select “A” (default), “B” or “C”.

42



6.3 Advanced features

Code #22: Setting the journal report to print automatically

AUTO JOURNAL=ON [±]

“ON” (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 31).“OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax transmissions and receptions.

Code #23: Sending documents overseas

OVERSEAS MODE=ERROR [±]

If you cannot send a fax overseas even if the number is correct and the line is connected, activate this feature before sending the fax.This feature improves the reliability by reducing the transmission speed.“NEXT FAX”: This setting is effective only for the next attempted fax transmission. After transmission, the unit will return to the previous setting.“ERROR” (default): When the previous fax transmission fails and you wish to re-send the document.“OFF”: Deactivates this feature.Note:L This feature is not available for broadcast

transmission.L Calling charges may be higher than usual.

Code #25: Sending a fax at a specific time

DELAYED SEND=OFF [±]

This feature allows you to take advantage of low-cost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time.To send a document:


2. If necessary, press {RESOLUTION} repeatedly to select the desired resolution (page 30).

3. Press {MENU}.

4. Press {#} then {2}{5}.

5. Press {A} or {B} repeatedly to select “ON”.6. Press {SET}.


8. Press {SET}.

9. Enter the transmission start time.L Press {*} to select “AM” or “PM”.

10.Press {SET}.

L To cancel after programming, press {STOP} then {SET}.

Code #26: Setting the Caller ID list to be printed automatically

AUTO CALL. LIST=ON [±]

“ON” (default): The unit will print the Caller ID list automatically after every 30 new calls (page 27).“OFF”: The unit will not print the Caller ID list, but will keep records of the information for the last 30 callers.

Code #30: Changing the silent fax recognition ring setting

SILENT FAX RINGRINGS=3 [±]

To change the number of times the unit rings while in TEL/FAX mode. You can select “3” (default), “4”, “5”, “6”, “7”, “8” or “9”. See page 36 for details.

Code #37: Receiving other size documents

AUTO REDUCTION=ON [±]

To receive a fax document that is longer than your recording paper.“ON” (default): The unit will fit received documents onto your recording paper.“OFF”: The unit will print the original size.Code #39: Changing the display contrast

LCD CONTRAST=NORMAL [±]

“NORMAL” (default): For normal contrast.“DARKER”: Used when the display contrast is too light.

Code #41: Changing the fax activation code

FAX ACTIVATION=ON [±]

If you wish to use an extension telephone to receive faxes, activate this feature and program the activation code.

1. Press {MENU}.2. Press {#}, then {4}{1}.


43



5. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.L The default code is “;#9”.L Do not enter “0000”.

6. Press {SET}.

7. Press {MENU}.

Code #44: Setting the memory reception alert

RECEIVE ALERT=ON [±]

To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem.The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document.“ON” (default): You will be alerted to a reception problem by a beeping sound.“OFF”: Deactivates this feature.Code #46: Setting friendly reception

FRIENDLY RCV=ON [±]

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).“ON” (default): You do not have to press {FAX START} for fax reception.“OFF”: You have to press {FAX START} for fax reception.

Code #49: Setting the auto disconnection

AUTO DISCONNECT=ON [±]

To answer a call with an extension telephone in TEL/FAX mode (page 36), activate this feature and program the code.

1. Press {MENU}.2. Press {#}, then {4}{9}.


5. Enter your code (2–4 digits) using the dial keys 0–9 and {*}.L The default code is “;0”.

6. Press {SET}.

7. Press {MENU}.

Code #58: Setting the scan contrast

SCAN CONTRAST=NORMAL [±]

To send or copy a document with faint or dark writing, set this feature before transmission or copying.“NORMAL” (default): Used for normal writing.“LIGHT”: Used for faint writing.“DARKER”: Used for dark writing.Code #68: Setting the Error Correction Mode (ECM)

ECM SELECTION=ON [±]

This feature is available when the transmitting/receiving fax machines are ECM compatible.“ON” (default): To send a fax even if there is static interference on the telephone line.“OFF”: Deactivates this feature.Code #76: Setting the connecting tone

CONNECTING TONE=ON [±]

If you often have trouble when sending faxes, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone. You can use these tones to confirm the status of the other party’s machine.“ON” (default): You will hear connecting tones.“OFF”: Deactivates this feature.L If the ring back tone continues, the other

party’s machine may not be a fax machine or may have run out of paper. Check with the other party.

L The connecting tone volume cannot be adjusted.

Code #77: Changing the receiving mode in the auto answer setting

AUTO ANSWER=FAX ONLY [±]

“FAX ONLY” (default): Fax only mode (page 36)“TEL/FAX”: Telephone/Fax mode (page 36)Code #78: Changing the TEL/FAX delayed ring setting

TEL/FAX RINGRINGS=2 [±]

If you use an extension telephone in TEL/FAX mode, select the desired number of times the extension telephone rings before the unit answers the call. You can select “1”, “2” (default), “3”, “4”, “5”, “6”, “7” “8” or “9”. See page 36 for details.

44



Code #79: Setting toner save feature

TONER SAVE=OFF [±]

“ON”: The toner cartridge will last longer.“OFF” (default): Deactivates this feature.Note:L This feature may lower the print quality by

reducing toner consumption.

Code #80: Resetting advanced features to their default settings

SET DEFAULTRESET=NO [±]

To reset the advanced features:

1. Press {MENU}.

2. Press {#}, then {8}{0}.

3. Press {A} or {B} repeatedly to select “YES”.4. Press {SET}.

5. Press {SET} again.

6. Press {MENU}.

6.4 Direct commands for programming featuresYou can also select the desired setting by directly entering the program code (# and a 2-digit number) and direct command.For more details on the features, see page 42 to page 45.

1 Press {MENU}.2 Press {#} and the 2-digit code number.3 Press the desired direct command to display

the desired setting.L This step may be slightly different


4 Press {SET}.5 To exit programming, press {MENU}.

6.4.1 Program code and direct command button

{#}{0}{1} Date and timeL Enter the date and time using the dial

keypad. See page 20 for details.

{#}{0}{2} Your logoL Enter your logo using the dial keypad. See

page 21 for details.

{#}{0}{3} Your fax numberL Enter your fax number using the dial keypad.


{#}{0}{4} Sending report– {1}:“ON”– {2}:“OFF”– {3}:“ERROR” (default){#}{0}{6} FAX ring count– {1}:“1”– {2}:“2” (default)– {3}:“3”– {4}:“4”– {5}:“5”– {6}:“6”– {7}:“7”– {8}:“8”– {9}:“9”{#}{1}{2} Remote activation ID– {1}:“ON”– {2}:“OFF” (default)

45



L If you select “ON”, then enter your ID from 1 to 5 digits using 0-9, {*} and {#}.

{#}{1}{7} Ringer pattern– {1}:“A” (default)– {2}:“B”– {3}:“C”{#}{2}{2} Automatic journal report– {1}:“ON” (default)– {2}:“OFF”{#}{2}{3} Overseas mode– {1}:“NEXT FAX”– {2}:“OFF”– {3}:“ERROR” (default){#}{2}{5} Delayed send– {1}:“ON”– {2}:“OFF” (default)L If you select “ON”, next enter the fax number

and transmission time using the dial keypad (see feature #25 on page 43 for details).

{#}{2}{6} Automatic Caller ID list– {1}:“ON” (default)– {2}:“OFF”{#}{3}{0} Silent fax ring setting– {3}:“3” (default)– {4}:“4”– {5}:“5”– {6}:“6”– {7}:“7”– {8}:“8”– {9}:“9”{#}{3}{7} Auto reduction– {1}:“ON” (default)– {2}:“OFF”{#}{3}{9} Display contrast– {1}:“NORMAL” (default)– {2}:“DARKER”{#}{4}{1} Fax activation code– {1}:“ON” (default)– {2}:“OFF”L If you select “ON”, next enter your code from

2 to 4 digits using 0-9, {*} and {#}.

{#}{4}{4} Memory reception alert– {1}:“ON” (default)– {2}:“OFF”{#}{4}{6} Friendly reception– {1}:“ON” (default)

– {2}:“OFF”{#}{4}{9} Auto disconnection– {1}:“ON” (default)– {2}:“OFF”{#}{5}{8} Scan contrast– {1}: “NORMAL” (default)– {2}: “LIGHT”– {3}