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Pajaro River Watershed Flood Prevention Authority

Board of Directors Agenda

c/o RAPS, Inc.

P.O. Box 2453

Seaside, CA 93955

(831) 883-3750

PRWFPA Chair - John Varela

PRWFPA Vice Chair - John Phillips Watsonville Civic Center Plaza Building

Council Chambers

275 Main Street, 4th Floor

(Parking is located on the 6th Floor of the parking structure)

March 10, 2017 9:00 a.m. Watsonville, CA 95076

RECOMMENDED ACTION

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. ORAL COMMUNICATIONS FROM THE PUBLIC

ON ITEMS NOT ON THE AGENDA (A maximum of three minutes on any subject not on the agenda)

5. ORAL COMMUNICATIONS FROM THE BOARD

ON ITEMS NOT ON THE AGENDA

6. ELECTION OF OFFICERS FOR 2017 ELECT

7. Draft Audited Financial Statements for FY 2015-2016 INFORMATION -Arleicka Conley

Receive presentation from Daffodil Nguyen, CPA from Moss, Levy &

Hartzheim, LLP, on PRWFPA’s Draft Audited Financial Statements for fiscal

year 2015-2016 (separately enclosed). (Page 5)

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REVISED

8. CONSENT AGENDA APPROVE

A. Minutes of the October 26, 2016 and November 16, 2016 Board of Directors

Meetings -Ana Flores, RAPS, Inc.

Approve the minutes of the October 26, 2016 and November 16, 2016 Board of

Directors meetings.

(Page 7)

B. Approval of Payment of Gutierrez Consultants -Lidia Gutierrez, Gutierrez Consultants

Approve the January 2017 invoice for Lidia Gutierrez’s work on the Soap

Lake Preservation Project. (Page 15)

C. Approval of Payment to RAPS, Inc. -Maura Twomey, RAPS, Inc.

Approve the January 2017 invoice for services rendered by RAPS, Inc. (Page 17)

9. ADMINISTRATION

A. Financial Update Report INFORMATION -Arleicka Conley, RAPS, Inc.

Receive the financial update report which provides an update on

PRWFPA's current financial position and accompanying financial

statements. (1)

B. Legislative Support for the Pajaro River Flood Risk Reduction APPROVE

Project -Lidia Gutierrez

Approve the Budget Amendment in the amount of $6,300 to fund the

legislative support for the Pajaro River Flood Risk Reduction Project.

(Page 29)

C. California High Speed Rail (HSR) INFORMATION -Maura Twomey

Receive a report from Maura Twomey, Executive Director.

Page 2 of 38

10. PLANNING

A. Soap Lake Floodplain Preservation Project Update INFORMATION -Lidia Gutierrez, Gutierrez Consultants

Receive an update from Lidia Gutierrez, Gutierrez Consultants.

11. OTHER BUSINESS

12. ADJOURN TO WORKSHOP

REFERENCE ITEMS: A. 2017 PRWFPA Meeting Schedule (5) B. Acronym Guide (Page 37)

NEXT BOARD OF DIRECTORS MEETING:

Date: April 7, 2017

Location: San Benito County Board of Supervisors Chambers

481 Fourth Street, Hollister, CA 95023

Time: 9:00 AM

Note: Action listed for each Agenda item represents the staff recommendation. The Board of Directors may, at

its discretion, take any action on the items listed in the Agenda.

If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability,

as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal

rules and regulations adopted in implementation thereof.

If you have a request for disability-related modification or accommodation, including auxiliary aids or services,

contact Ana Flores at 831-883-3750, or by email [email protected], at least 48 hours prior to the meeting date.

Mission: The purpose of the Authority is to identify, evaluate, fund and implement environmentally

sound flood prevention and control strategies in the Pajaro River Watershed, on an

intergovernmental, cooperative basis as required by the Pajaro River Watershed Flood Prevention

Authority Act.

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`

MEMORANDUM

TO: PRWFPA Board of Directors

FROM: Maura F. Twomey, Executive Coordinator

RECOMMENDED BY: Arleicka Conley, Director of Finance &

Administrative Services

SUBJECT: Draft Audited Financial Statements for FY 2015-

2016

MEETING DATE: March 10, 2017

RECOMMENDATION:

Receive presentation from Daffodil Nguyen, CPA from Moss, Levy &

Hartzheim, LLP, on PRWFPA’s Draft Audited Financial Statements for fiscal

year (FY) 2015-2016 and accept the statements.

BACKGROUND/DISCUSSION:

Pursuant to PRWFPA’s by-laws, an independent audit firm performs an

annual financial audit and an opinion is issued on PRWFPA’s financial

position as of the year ended June 30. The Draft Audited Financial

Statements for FY 2015-2016 is for the period ending June 30, 2016.

PRWFPA received an unmodified (“clean”) opinion.

The Draft Audited Financial Statements for FY 2015-2016 (separately

enclosed) are comprised of two sections:

Financial Section – this section has the independent auditors’ report

from Moss, Levy & Hartzheim, LLP; the Management Discussion and

Analysis, which is managements’ overview of PRWFPA’s financial position;

a description of how the budget is adopted and managed; identification of

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org Member Agencies:

County of Monterey

County of San Benito

County of Santa Clara

County of Santa Cruz

Monterey County Water

Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District

Santa Cruz County Zone

7 Flood Control District

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any major issues and projections for the future; the government-wide and

fund financial statements; and notes disclosures of the financial statements.

Required Supplementary Information – this section includes budgetary

comparison schedules for the general fund and for each major special

revenue fund that has a legally adopted annual budget.

FINANCIAL IMPACT: The Management Discussion and Analysis section of the Draft Audited

Financial Statements for FY 2015-2016 discloses managements’ perspective

on the financial position of PRWFPA. PRWFPA had a positive net position

of $655,945 representing an increase of $51,986 over the prior year fiscal

year. COORDINATION: The Association of Monterey Bay Area Governments (AMBAG) staff worked

with auditors from Moss, Levy & Hartzheim, LLP prior to, during and

subsequent to onsite audit fieldwork to ensure the timely and successful

completion of this audit. ATTACHMENT: 1. Draft Audited Financial Statements for FY 2015-2016 are separately

enclosed. APPROVED BY:

__________________________________

Maura F. Twomey, Executive Coordinator

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MINUTES OF THE PROCEEDINGS OF THE BOARD OF DIRECTORS OF THE


PRWFPA October 26, 2016 1. CALL TO ORDER The Board of Directors of the Pajaro River Watershed Flood Prevention Authority, Chair Varela presiding, convened at the Watsonville Civic Center Plaza Building, Council Chambers at 12:03 p.m. on Wednesday, October 26, 2016. 2. PLEDGE OF ALLEGIANCE Chair Varela led the Pledge of Allegiance. 3. ROLL CALL Members – Board of Directors

Representative

Present

Absent

County of San Benito Supervisor Margie Barrios X County of Santa Cruz Supervisor Greg Caput X County of Monterey Supervisor John Phillips X County of Santa Clara Supervisor Mike Wasserman X Monterey County Water Resources Agency Director Abby Taylor-Silva X San Benito County Water District Director Frank Bettencourt X Santa Clara County Water District Director John Varela X Zone 7 Flood Control District Director Nancy Bilicich X City of Gilroy (Associate Member) Rick Smelser, Engineering Director X City of Hollister (Associate Member) Vacant X City of Morgan Hill (Associate Member) Councilmember Siebert X

Others Present: Bill Springer, SCVWD; Mike Sapunor, Bruce Laclergue, Count of Santa Cruz; Richard P. Santos, SCVWD; Tony Gregorio, County of Santa Cruz; Bill Phillips, MCWRA; Manuel Quezada, MCWRA; Lidia Gutierrez, Gutierrez Consultants; Maura Twomey, Arleicka Conley, and Ana Flores, Regional Analysis and Planning Services, Inc. (RAPS, Inc.). 4. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THE

AGENDA None. 5. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THE

AGENDA Director Varela presented Director Margie Barrios with a plaque thanking her for her dedication to the PRWFPA. This will be Director Barrios’ last meeting.

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6. CONSENT AGENDA

A. Minutes of the September 9, 2016 Board of Directors Meeting The minutes of the September 9, 2016 Board of Directors meeting were approved. B. Approval of Payment to Gutierrez Consultants Invoices for services rendered by Gutierrez Consultants in August 2016 – September 2016 were approved. C. Approval of Payment to RAPS, Inc.

Invoices for services rendered by RAPS, Inc. in August 2016 – September 2016 were approved.

D. ABC Law Firm Invoices Invoices for services rendered by ABC Law firm were approved. E. ESA Invoice Invoice for services rendered by ESA was approved. F. 2017 Calendar of Meetings The 2017 calendar of meetings was approved. G. Financial Update Report The financial update report was accepted. Motion made by Director Barrios, seconded by Director Phillips to approve the

consent agenda. Motion passed unanimously.

7. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION AND POSSIBLE ACTION None. 8. PLANNING A. Soap Lake Floodplain Preservation Project Update

Lidia Gutierrez, Gutierrez Consultants reported that the Santa Clara County Open Space Authority (OSA) has received the lab results from the removal of the underground storage tank (UST) on the Leung property. Ms. Gutierrez reported that the results do not warrant opening a leak case and there is no indication that additional work will be necessary. The County of Santa Clara will be sending a letter stating that no further action will be required.

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The project is on track to close by the deadline of November 30, 2016. Brief discussion followed. 9. Other Business Chair Varela announced that the 2016 Legislative Conference is scheduled to start at 1:00 PM. The conference is open to the public. 10. ADJOURNED The meeting adjourned at 12:13 a.m.

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PRWFPA BOARD OF DIRECTORS MEETING ATTENDANCE & VOTING RECORD

BOARD MEETING DATE: October 26, 2016

Attendance (X= Present; AB= Absent) Voting (Y= Yes; N=No; A=Abstain)

MEMBER PRWFPA REP

Attendance Item# 6 Consent

County of Monterey John Phillips X Y - - -

County of San Benito Margie Barrios X Y - - -

County of Santa Clara Mike Wasserman X Y - - -

County of Santa Cruz Greg Caput X Y - - -

Monterey County Water Resources Agency

Abby Taylor-Silva AB - - - -

San Benito County Water District

Frank Bettencourt AB - - - -

Santa Clara Valley Water District

John Varela X Y - - -

Zone 7 Flood Control Nancy Bilicich X Y - - -

Associate Members (Non-Voting Members)

City of Gilroy (Associate Member)

Rich Smelser, Engineering Director AB

City of Hollister (Associate Member)

Vacant AB

City of Morgan Hill (Associate Member)

Gordon Siebert AB

(* = Board Members that arrived late, therefore, did not vote on the item. Please refer the minutes)

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MINUTES OF THE PROCEEDINGS OF THE BOARD OF DIRECTORS OF THE


PRWFPA November 16, 2016 1. CALL TO ORDER The Board of Directors of the Pajaro River Watershed Flood Prevention Authority, Chair Varela presiding, convened via conference call at 10:02 a.m. on Wednesday, November 16, 2016. 2. ROLL CALL Members – Board of Directors

Representative

Present

Absent

County of San Benito Supervisor Margie Barrios X County of Santa Cruz Supervisor Greg Caput X County of Monterey Supervisor John Phillips X County of Santa Clara Supervisor Mike Wasserman X Monterey County Water Resources Agency Director Abby Taylor-Silva X San Benito County Water District Director Frank Bettencourt X Santa Clara County Water District Director John Varela X Zone 7 Flood Control District Director Nancy Bilicich X City of Gilroy (Associate Member) Vacant X City of Hollister (Associate Member) Vacant X City of Morgan Hill (Associate Member) Councilmember Siebert X

Others Present: Jackie McCloud, City of Watsonville; Lidia Gutierrez, Gutierrez Consultants; Maura Twomey and Ana Flores, Regional Analysis and Planning Services, Inc. (RAPS, Inc.). 3. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THE

AGENDA None. 4. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THE

AGENDA None. 5. PLANNING A. Soap Lake Floodplain Preservation Project Update

Lidia Gutierrez, Gutierrez Consultants reported that staff is recommending approval of an amendment to the date of close of escrow for the $1,882,500 contingent grant awarded to the Open Space Authority (OSA). Ms. Gutierrez also stated that there is a correction to the board memo. Item (A) of the conditions should state (a) OSA entering into and fully

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executing a purchase and sale agreement with the sellers for fee title acquisition of the Leung Property by no later than August 17, 2016. The recommended change is as follows. Approve OSA grant award of $1,882,500 and direct staff to proceed with grant contracting with OSA, contingent upon OSA’s satisfaction of all of the following conditions precedent: (a) OSA entering into and fully executing a purchase and sale agreement with the sellers for fee title acquisition of the Leung Property by no later than August 17, 2016, (b) If required by the State of California Department of Water Resources (DWR), OSA obtaining an updated appraisal that supports the specified grant award amount and is approved by the State of California Department of Water Resources, Pajaro Valley Water Management Agency, and FPA, (c) OSA closing escrow and completing the transaction (acquisition of fee title of the Leung Property) by no later than November 30, 2016 December 14, 2016, (d) OSA executing a Grant Agreement for Acquisition of Fee Interest with the FPA in form approved by FPA, which incorporates the Proposition 50 Grant Agreement Between State of California Department of Water Resources (DWR) and Pajaro Valley Water Management Agency (PVWMA), Agreement Number 4600007652 Under Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002 (“Proposition 50 Grant Agreement”), and the Standard Conditions incorporated therein (including, but not limited, Standard Conditions D.6, Budget Contingency, D.16, Income Restrictions, and D.23, Prohibition Against Disposal of Project Without State Permission), and includes any conditions relating to environmental site conditions and CEQA review required by the DWR, and (e) Approval of the invoices (by FPA, Pajaro Valley Water Management Agency and the State) and availability and disbursement of funds from the State under the Proposition 50 Grant Agreement. Motion made by Director Wasserman, seconded by Director Barrios to approve the extension of the close of escrow date to the contingent grant awarded to OSA from November 30, 2016 to December 14, 2016. Motion passed unanimously. 6. Other Business None. 7. ADJOURNED The meeting adjourned at 10:12 a.m.

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PRWFPA BOARD OF DIRECTORS MEETING ATTENDANCE & VOTING RECORD

BOARD MEETING DATE: November 16, 2016

Attendance (X= Present; AB= Absent) Voting (Y= Yes; N=No; A=Abstain)

MEMBER PRWFPA REP

Attendance Item# 5.A

County of Monterey John Phillips X Y - - -

County of San Benito Margie Barrios X Y - - -

County of Santa Clara Mike Wasserman X Y - - -

County of Santa Cruz Greg Caput X Y - - -

Monterey County Water Resources Agency

Abby Taylor-Silva AB - - - -

San Benito County Water District

Frank Bettencourt X Y - - -

Santa Clara Valley Water District

John Varela X Y - - -

Zone 7 Flood Control Nancy Bilicich X Y - - -

Associate Members (Non-Voting Members)

City of Gilroy (Associate Member)

Vacant AB

City of Hollister (Associate Member)

Vacant AB

City of Morgan Hill (Associate Member)

Gordon Siebert AB

(* = Board Members that arrived late, therefore, did not vote on the item. Please refer the minutes)

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February 14, 2017 Ms. Maura Twomey, Executive Director Pajaro River Watershed FPA Post Office Box 2453 Seaside, CA 93955-2453 Dear Maura: Attached is an invoice from Gutierrez Consultants for professional services provided from January 1, 2017 through January 31, 2017. The services were provided in accordance with the Soap Lake Floodplain Preservation Project Contract. The invoice is for a total amount of $5,793.30 and the balance remaining is $41,751.90.

Sincerely, Lidia Gutierrez Principal

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Bill To:Pajaro River Watershed FPAPO Box 2453Seaside, CA 93955-2453

Invoice

Item Description Quantity Rate AmountFPA Subtask1.9 PartnerFacilit

Prepare for and participate in Staff Working Groupmeeting (call) on January 10, 2017; review HighSpeed Rail project information documents; reviewfinal executed Open Space Authority and FloodPrevention Authority grant agreement; prepare draftBoard of Directors powerpoint presentations; reviewand edit Staff Working Group agenda; reviewAgricultural Land Mitigation Program Grantguidelines; prepare draft FY 17/18 projectexpenditure projections; prepare for and attendJanuary 26, 2017 Staff Working Group meeting inWatsonville; review revised Board memo andagenda

27 211.00 5,697.00

ODCs Mileage: travel to January 26, 2017 Staff WorkingGroup meeting in Watsonville

180 0.535 96.30

Date02/14/17

Gutierrez Consultants118 Diablo Ranch CourtDanville, CA 94506

Invoice No.1034

Project

Total

Service Period

1/1/17-1/31/17

$5,793.30

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`

MEMORANDUM


FROM: Maura F. Twomey, Executive Coordinator

RECOMMENDED BY: Arleicka Conley, Director of Finance &

Administrative Services

SUBJECT: Financial Update Report


RECOMMENDATION:

It is recommended that the Board of Directors receive the financial update

report.

BACKGROUND/DISCUSSION:

Regional Analysis & Planning Services, Inc. (RAPS) provides contract

staffing services to the Pajaro River Watershed Flood Prevention Authority

(PRWFPA). The contract includes administrative and financial services for

the Board as well as the Staff Working Group (SWG). The monthly financial

reporting, budget preparation and audit assistance fall within RAPS, Inc.

duties. The Board packet includes the year-to-date financial reports through

January 31, 2017 as well as a budget-to-actual comparison for fiscal year (FY)

2016-2017. Amounts in the financial update report are unaudited.

The Balance Sheet reflects a cash balance of $589,086.47. Accounts

receivables outstanding as of the end of January 2017 totaled $1,762,814.53,

consisting of three outstanding quarterly invoices to Pajaro Valley Water

Management Agency (PVWMA) for the period of April 1, 2016 through

December 31, 2016.

The current liabilities balance is $1,741,197.03. PRWFPA has sufficient

current assets on hand to pay all known current obligations.


County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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During the period of July through January, PRWFPA incurred routine

operational expenditures for contractual services. The services provided are

summarized as follows:

RAPS, Inc.: Staff Working Group and Board of Director’s agenda

preparation and meeting attendance; accounting and audit related

work and Legislative Conference administration.

Gutierrez Consultants: work associated with the Soap Lake

Floodplain Preservation Project and meeting preparation and

attendance.

Atchison, Barisone, Condotti, & Kovacevich: ongoing legal services

consisting of contract and grant reviews.

Environmental Science Associates (ESA): Presentation of San Benito

River Erosion Reduction Conceptual Plan.

Moss, Levy & Hartzheim: audit fieldwork, preparation/drafting of the

audited financial statements for the FY 2015-2016 audit.

Santa Clara Valley Open Space Authority (OSA): land acquisition of a

100.6-acre Leung property in the Soap Lake Floodplain.

Expenses for the July 2016 through January 2017 period totaled

$1,961,160.36, which included contractual services, insurance, audit services

and other expenses.

PRWFPA’s Profit and Loss Statement reflects an excess of revenue over

expense of $38,597.84 for the period July 1, 2016 through January 31, 2017.

The following table highlights key Budget to Actual financial data:

Budget to Actual Financial Highlights

For Period July 1, 2016 Through January 31, 2017

Expense

Budget July 2016 - June 2017

ActualJuly 2016 - January 2017 Difference

Professional Services 2,026,225.00$ 1,956,430.37$ 69,794.63$

Insurance 1,600.00$ 1,377.00$ 223.00$

Supplies 2,500.00$ 3,322.87$ (822.87)$

Travel 1,500.00$ 30.12$ 1,469.88$

Total 2,031,825.00$ 1,961,160.36$ 70,664.64$

Revenue

State/Local Revenue 2,031,825.00$ 1,999,758.20$ (32,066.80)$

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Professional Services are under budget primarily due to the remaining fiscal

year contractual obligations as follows:

RAPS, Inc. - $15,874.50

Gutierrez Consultants - $41,751.90

Atchison, Barisone, Condotti, & Kovacevich - $15,273.23

ATTACHMENTS:

1. Balance Sheet as of January 31, 2017

2. Profit and Loss Statement: July 1, 2016 through January 31, 2017

3. Accounts Receivable Aging Detail as of January 31, 2017

4. Accounts Payable Aging Detail as of January 31, 2017

5. Check Register: September through October 2016

APPROVED BY:

____________________________________

Maura F. Twomey, Executive Coordinator

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Unaudited Pajaro River Watershed Flood Prevention Authority

Balance Sheet As of January 31, 2017

January 31, 2017

ASSETS

Current Assets

Cash and Cash Equivalents

Cash in Bank Checking 459,844.79

LAIF Account 129,241.68

Total Cash and Cash Equivalents 589,086.47$

Accounts Receivable

Accounts Receivable 1,762,814.53

Total Accounts Receivable 1,762,814.53$

Long-Term Assets

Retention Receivable 355,047.85

Total Long-Term Assets 355,047.85$

TOTAL ASSETS 2,706,948.85$

LIABILITIES & FUND BALANCE

Liabilities

Current Liabilities

Accounts Payable 1,741,197.03

Total Current Liabilities 1,741,197.03$

Long-Term Liabilities

Retention Payable 271,208.80

Total Long-Term Liabilities 271,208.80$

2,012,405.83$

Fund Balance

Fund Balance - Beginning of Fiscal Year 655,945.18

Net Income/(Loss) 38,597.84

Total Fund Balance 694,543.02$

TOTAL LIABILITIES & FUND BALANCE 2,706,948.85$

Total Liabilities

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Typewritten Text

Attachment 1


Profit & Loss July 1, 2016 - January 31, 2017

July 1, 2016 - January 31, 2017

Income

Interest 424.43

California Proposition 50 1,935,333.77

Member Dues 64,000.00

Total Income 1,999,758.20$

Expense

Audit Expense 4,925.00

Gutierrez Consultants 32,048.10

Santa Clara Valley Open Space Authority (OSA) 1,882,500.00

Regional Analysis & Planning Service Inc. (RAPS) 29,125.50

Environmental Science Associates, Inc. (ESA) 3,105.00

Insurance 1,377.00

Legal Services 4,726.77

Other Expense

Web Hosting Costs 174.65

Legislative Conference Supplies 3,148.22

Meetings/Supplies 30.12

Total Other Expense 3,352.99

Total Expense 1,961,160.36$

Net Income/(Loss) 38,597.84$

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Attachment 2


A/R Aging Detail As of January 31, 2017

Date Num Name Due Date Open Balance Paid

06/30/2016 166 PVWMA 09/28/2016 21,014.14 √09/30/2016 175 PVWMA 12/29/2016 22,767.16

12/31/2016 176 PVWMA 03/31/2017 1,719,033.23

TOTAL 1,762,814.53$

√ = Reflects payments received subsequent to January 31, 2017.

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Attachment 3


A/P Aging Detail As of January 31, 2017

Date Num Name Due Date Open Balance

09/30/2016 123981 Environmental Science Associates, Inc 09/30/2016 215.00

10/19/2016 1672756081 AMBAG 12/15/2016 72.35

10/26/2016 1996804923 AMBAG 10/26/2016 100.40

10/26/2016 1997906007 AMBAG 10/26/2016 19.95

10/26/2016 57076 AMBAG 10/26/2016 110.00

10/26/2016 510283 AMBAG 10/26/2016 142.76

10/26/2016 75252 AMBAG 10/26/2016 189.88

10/26/2016 906212 AMBAG 10/26/2016 59.98

10/26/2016 2259534 AMBAG 10/26/2016 31.90

10/26/2016 0076-9434-7 AMBAG 10/26/2016 87.16

10/26/2016 e7QH AMBAG 10/26/2016 35.75

10/26/2016 705622 AMBAG 10/26/2016 131.00

10/26/2016 614210 (A) AMBAG 10/26/2016 97.63

10/31/2016 32487 Atchison, Barisone, Condotti & Kovacevich 11/30/2016 730.00

10/31/2016 1011 Gutierrez Consultants 01/29/2017 8,066.20

10/31/2016 962 Regional Analysis & Planning Services 12/30/2016 9,755.00




11/30/2016 113016 Santa Clara County Open Space Authority 12/10/2016 1,694,250.00

12/14/2016 49555065 AMBAG 12/14/2016 24.95



12/31/2016 9025 Moss, Levy & Hartzheim 01/30/2017 4,925.00

12/31/2016 964 Regional Analysis & Planning Services 03/01/2017 980.00

01/14/2017 49568533 AMBAG 01/13/2017 24.95




TOTAL 1,741,197.03$

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Attachment 5

MEMORANDUM


FROM: Lidia Gutierrez, Gutierrez Consultants

SUBJECT: Legislative Support for the Pajaro River Flood Risk

Reduction Project


RECOMMENDATION:

Approve the Budget Amendment in the amount of $6,300 to fund expenses

related to the legislative support for the Pajaro River Flood Risk Reduction

Project.

BACKGROUND:

The Pajaro River Watershed Flood Prevention Authority (Authority) was

established by the California State Legislature in 2000 to “identify, evaluate,

fund and implement flood prevention and control strategies in the Pajaro

River Watershed on an intergovernmental basis.” To accomplish this goal,

the Authority’s Board of Directors has committed to supporting the Pajaro

River Flood Risk Reduction Project, including supporting the effort to secure

the necessary federal funding, staffing and commitment to continue project

planning, engineering and environmental documentation. Staff is

recommending that this support involve a lobbying trip to Washington D.C.

to meet with elected officials, representatives from the Army Corps of

Engineers (Corps), and relevant legislative budget committee representatives.

DISCUSSION:

The Pajaro River Flood Risk Reduction Project is a joint effort between the

Corps and the Local Sponsors (Santa Cruz and Monterey Counties).

Historically, inconsistent and inadequate federal funding and staffing has


County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



of 38

severely delayed the development of a Corps flood protection strategy, leaving the

Pajaro Valley at significant risk of additional flooding, threats to life and safety, and

continued economic damages. However, over the last two years substantial progress

was recorded with respect to its acceptance into the Corps SMART planning process,

an Alternative Formulation Briefing Conference, execution of a new Feasibility Cost

Share Agreement, execution of a contract for the required NEPA and CEQA

documents, and then the receipt of full federal funding through completion of the

study. Most of the pressing time sensitive matters appeared to be resolved.

Unfortunately, additional time sensitive matters have resurfaced.

Since the conversion to the Corps’ SMART planning in August 2014, the project study

schedule has slipped 18 months in what is supposed to be a three-year planning effort.

These delays postpone the study completion date and led to the Army Corps of

Engineers placing the project on inactive status. A projected conclusion is now well

outside the three year planning window and the entire project is in jeopardy, which

requires additional federal attention to restart the project.

The Local Sponsors, Santa Cruz and Monterey Counties along with the City of

Watsonville, are working diligently to get the Federal support needed to get the

project restarted. As recommended by their lobbyist and Congressman Panetta, the

Local Sponsors intend to work with elected representatives and the Corps, both

locally and in Washington DC, to raise the attention on and priority of the Pajaro

River project.

The Local Sponsors will be scheduling meetings with the local offices of elected

representatives and travelling to Washington D.C. to meet with headquarters and

capitol staff, as recommended by the lobbyist. The timing for the visit is unknown at

this time and is dependent on the staffing transitions in Washington DC and the

priorities of the new administration.

Local Sponsors are seeking support from the Authority to join them in a visit to

Washington DC to request priority attention to the Project study. A joint delegation

from the Counties and the Authority would be advantageous and would demonstrate

the unprecedented support of four counties in the state. Although the timing of the

visit is not known yet, it would likely require an expedited response to plan the trip

after a decision is made.

Santa Cruz and Monterey County staff and Supervisors and City staff and council

member will likely be participating in the trip. Staff is recommending that the Santa

Clara or San Benito representatives of the Authority and the Authority consultant,

of 38

Lidia Gutierrez, also participate in the trip. The goal of Authority representation is to

express the four county regional support for the project funding and priority.

Meetings with the legislative and Corps representatives will be scheduled by the

Local Sponsors’ lobbyists and will likely occur over two days. Typically, the day

before and day after the meeting days are dedicated to travel, resulting in a four day

itinerary. The estimated travel costs and expenses per person for the trip is $2,100, as

detailed below, and the staff is recommending participation of up to three Authority

representatives. In addition, the Authority would incur costs for the consultant’s

travel and work time during the trip, approximately $6,300. The amount for

consultant costs included in the adopted budget is adequate to cover the consultant’s

fees for the trip to Washington D.C.

Airfare $600

Hotel $1,200

Meals $300

ATTACHMENT:

1. Draft FY 2016-2017 Budget Amendment No. 1

APPROVED BY:

______________________________

Maura Twomey, Executive Coordinator

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of 38

THIS PAGE IS

INTENTIONALLY BLANK

of 38

2017 PRWFPA Schedule of Meetings

April 7, 2017: San Benito County Board of Supervisors Chambers

481 Fourth Street, Hollister, CA 95023

Meeting Time: 9 am

June 2, 2017: Gilroy City Hall

7351 Rosanna Street, Gilroy, CA 95020

Meeting Time: 9 am

September 8, 2017: Watsonville Council Chambers

275 Main Street, 4th Floor, (6th Flr. Parking),

Watsonville, CA 95077

Meeting Time: 9 am

November 3, 2017: Monterey County Water Resources Agency

Location to be determined

Meeting Time: 9 am

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org Member Agencies: County of Monterey County of San Benito County of Santa Clara County of Santa Cruz Monterey County Water Resources Agency San Benito County Water District Santa Clara Valley Water District Santa Cruz County Zone 7 Flood Control District

of 38

THIS PAGE IS

INTENTIONALLY BLANK

of 38

PRWFPA Acronym Guide

ABC Law Atchison Barisone Condotti & Kovacevich

AEP Annual Exceedance Probability

AFB Alternate Formulation Briefing

ASA-CW Assistant Secretary of the Army, Civil Works

cfs Cubic feet per second

CEQA California Environmental Quality Act

DWR Department of Water Resources

EIR Environmental Impact Report

EIS Environmental Impact Statement

EPA Environmental Protection Agency

ESA Environmental Science Associates

FCSA Federal Cost Sharing Agreement

FEIS Final Environmental Impact Statement

FRM Flood Risk Management

FRRP Flood Risk Reduction Project

FY Fiscal Year

FFY Federal Fiscal Year

GRR General Reevaluation Report

LPP Locally Preferred Plan

LRP Locally Requested Plan

MCWRA Monterey County Water Resources Agency

NED National Economic Development

NFS Non-Federal Sponsors

NEPA National Environmental Policy Act

OMB Office of Management & Budget

OSA Santa Clara County Open Space Authority

PED Preconstruction Engineering and Design

PDT Project Delivery Team

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org

of 38

PRWFPA Pajaro River Watershed Flood Prevention Authority

RAPS, Inc. Regional Analysis Planning Services, Inc.

RWQCB Regional Water Quality Control Board

SBCWD San Benito County Water District

SCVWD Santa Clara Valley Water District

SF San Francisco

SMART Planning Specific, Measurable, Attainable, Risk Informed, Timely Planning

SWG Staff Working Group

SWRCB State Water Resources Control Board

TNC The Nature Conservancy

TSP Tentatively Selected Plan

USACE U.S. Army Corps of Engineers

WRDA Water Resources Development Act

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