pajaro river watershed flood prevention authority board of … · 2019. 4. 3. · recommendation:...

REVISED Pajaro River Watershed Flood Prevention Authority

Board of Directors Agenda

c/o RAPS, Inc.

P.O. Box 2453

Seaside, CA 93955

(831) 883-3750

PRWFPA Chair – Anthony Botelho

PRWFPA Vice Chair – Nancy Bilicich

LOCATION: Santa Clara Valley Water District

Board Room

5750 Almaden Expressway

April 5, 2019 10:00 a.m. San Jose, CA 95118

PRWFPA Board of Director joining via phone:

Nancy Bilicich: 275 Main Street, 4th Floor, Watsonville, CA 95076 831-768-3040

RECOMMENDED ACTION

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. ORAL COMMUNICATIONS FROM THE PUBLIC

ON ITEMS NOT ON THE AGENDA (A maximum of three minutes on any subject not on the agenda)

5. ORAL COMMUNICATIONS FROM THE BOARD

ON ITEMS NOT ON THE AGENDA

6. CONSENT AGENDA APPROVE

A. Minutes of the February 1, 2019 Board of Directors Meeting -Ana Flores, RAPS, Inc.

Approve the minutes of the February 1, 2019 Board of Directors meeting. (Page 5)

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B. Approval of Payment to Gutierrez Consultants -Lidia Gutierrez, Gutierrez Consultants

Approve the January 2019 – February 2019 invoices for services rendered by

Gutierrez Consultants. (Page 9)

C. Approval of Payment to RAPS, Inc. -Maura Twomey, RAPS, Inc.

Approve the January 2019 – February 2019 invoices for services rendered by

RAPS, Inc. (Page 13)

D. ABC Law Firm Invoice -Maura Twomey, RAPS, Inc.

Approve the invoice for services rendered by ABC Law Firm. (Page 19)

E. PRWFPA Banking and Signature Authorizations -Errol Osteraa, RAPS, Inc.

Approve the attached letter to Rabobank updating check signing

authority for PRWFPA’s bank accounts. (1)

F. Financial Update Report -Errol Osteraa, RAPS, Inc.

Accept the financial update report which provides an update on PRWFPA's

current financial position and accompanying financial statements. (Page 25)

7. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION AND

POSSIBLE ACTION

8. PLANNING

A. California Department of Water Resources Flood Emergency APPROVE

Response Grant for Rainfall Monitoring Equipment -Mark Strudley, Santa Cruz County Flood Control and Water Conservation District, Zone 7

Receive an update from Mark Strudley, Santa Cruz County Flood

Control and Water Conservation District and approve payment of

$20,000 to support the purchase of enhanced rainfall monitoring

equipment. (Page 33)

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B. Pajaro River Flood Risk Reduction Project Status Report INFORMATION - Mark Strudley, Santa Cruz County Flood Control and Water Conservation District, Zone 7

Receive an update on Pajaro River Flood Risk Reduction Project. (7)

9. OTHER BUSINESS

10. ADJOURN

REFERENCE ITEMS: A. 2019 Calendar of Meetings (Page 43) B. Acronym Guide (Page 45)

NEXT BOARD OF DIRECTORS MEETING:

Date: June 7, 2019

Location: Gilroy City Hall

Council Chambers

7351 Roseanna Street, Gilroy, CA, 95020

Time: 9:00 AM

Note: Action listed for each Agenda item represents the staff recommendation. The Board of Directors may, at its

discretion, take any action on the items listed in the Agenda.

If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as

required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules

and regulations adopted in implementation thereof.

If you have a request for disability-related modification or accommodation, including auxiliary aids or services,

contact Ana Flores at 831-883-3750, or by email [email protected], at least 48 hours prior to the meeting date.

Mission: The purpose of the Authority is to identify, evaluate, fund and implement environmentally

sound flood prevention and control strategies in the Pajaro River Watershed, on an

intergovernmental, cooperative basis as required by the Pajaro River Watershed Flood Prevention

Authority Act.

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MINUTES OF THE PROCEEDINGS OF THE BOARD OF DIRECTORS OF THE

Pajaro River Watershed Flood Prevention Authority

PRWFPA February 1, 2019 1. CALL TO ORDER The Board of Directors of the Pajaro River Watershed Flood Prevention Authority, Chair Caput presiding, convened via Conference Call at 9:04 a.m. on Friday, February 1, 2019.

2. ROLL CALL

Members – Board of Directors

Representative

Present

Absent

County of San Benito Supervisor Anthony Botelho X County of Santa Cruz Supervisor Greg Caput X County of Monterey Supervisor John Phillips X County of Santa Clara Supervisor Mike Wasserman X Monterey County Water Resources Agency Director Abby Taylor-Silva X San Benito County Water District Director Frank Bettencourt X Santa Clara County Water District Director John Varela X Zone 7 Flood Control District Director Nancy Bilicich X City of Gilroy (Associate Member) Vacant X City of Hollister (Associate Member) Vacant X City of Morgan Hill (Associate Member) Vacant X

Others Present: Lidia Gutierrez, Gutierrez Consultants; Jackie McCloud, City of Watsonville; Mark Strudley, Antonella Gentile, and Rusty Barker, County of Santa Cruz; Emily Gardner; Mary Bannister; Diane Eidam; Errol Osteraa, Elisabeth Hurtado-Espinosa; Maura Twomey, and Ana Flores, Regional Analysis and Planning Services, Inc. (RAPS, Inc.). 3. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA None. 4. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THE AGENDA None. 5. ELECTION OF OFFICERS FOR 2019 Director Botelho was nominated as Chair of the Authority. Director Bilicich was nominated as Vice Chair of the Authority. Motion made by Director Wasserman, seconded by Director Varela to elect Director Botelho as Chair and Director Bilicich as the Vice Chair of the Authority. Motion passed unanimously. Director Caput passed the gavel to Director Bilicich incoming Vice Chair.

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6. PRESENTATION A. Draft Audited Financial Statements for FY 2017-2018 Luis Najera, Moss, Levy & Hartzheim, LLP, presented the draft audited financial statements for FY 2017-2018. Mr. Najera reported that the Authority received an unmodified clean opinion and there were no findings. 7. CONSENT A. Minutes of the November 2, 2018 Board of Directors Meeting The minutes of the November 2, 2018 Board of Directors meeting was approved. B. Approval of Payment to Gutierrez Consultants The invoices for services rendered by Gutierrez Consultants from October 2018 – December 2018 were approved. C. Approval of Payment to RAPS, Inc. The invoices for services rendered by RAPS, Inc. from October 2018 – December 2018 were approved. D. ABC Law Firm Invoice The invoice for services rendered by ABC Law Firm was approved. E. Financial Update Report The financial update report was accepted. Motion made by Director Wasserman, seconded by Director Varela to approve the consent agenda. Motion passed unanimously. 8. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION AND POSSIBLE ACTION None. 9. PLANNING A. Pajaro River Flood Risk Reduction Project Status Report Mark Strudley, County of Santa Cruz reported that they are nearing the completion of the feasibility phase of the project. They are still on schedule with the Corps to receive the feasibility report and Directors Report by the end of March 2019. Staff will work on bringing together past board members to celebrate the release of the Directors Report. Dr. Strudley

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added that there is still a lot of work ahead. The project currently does not have Work Plan funds from the Corps to carry the project forward until the next federal fiscal year cycle. Staff is hard at work continuing to build a case for federal investment in the project. Staff is also working on the application with the State for Subventions funding. Staff has gotten positive responses from officiating staff with the Subventions Program that they will receive a high cost share from them. This is mainly due to the disadvantaged communities that are present along the river, as well as the protection of State facilities within the project. Staff is also continuing to work with Congressman Panetta’s office, Senator Feinstein’s office, and Senator Harris’ office to figure out ways to get appropriations and federal support for the project. Dr. Strudley reported that the Zone 7 Santa Cruz County Flood Control and Water Conservation District Board awarded a contract for a Program Management consultant for the project. Staff will host a kick off meeting within the next week. The Program Management consultant will support the governance and finance strategy for the project, as well as engineering review of the design and hydraulic modeling to support the Corps once they get back to work. Brief discussion followed. 10. Other Business None. 11. ADJOURNMENT The meeting adjourned at 9:24 a.m.

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PRWFPA BOARD OF DIRECTORS MEETING ATTENDANCE & VOTING RECORD

BOARD MEETING DATE: February 1, 2019

Attendance (X= Present; AB= Absent) Voting (Y= Yes; N=No; A=Abstain)

MEMBER PRWFPA REP

Attendance Item# 5 Election of

Officers

Item# 7 Consent

-- --

County of Monterey John Phillips X Y Y - -

County of San Benito Anthony Botelho AB - - - -

County of Santa Clara Mike Wasserman X Y Y - -

County of Santa Cruz Greg Caput X Y Y - -

Monterey County Water Resources Agency

Abby Taylor-Silva X Y Y - -

San Benito County Water District

Frank Bettencourt AB - - - -

Santa Clara Valley Water District

John Varela X Y Y - -

Zone 7 Flood Control Nancy Bilicich X Y Y - -

Associate Members (Non-Voting Members)

City of Gilroy (Associate Member)

Vacant -

City of Hollister (Associate Member)

Vacant -

City of Morgan Hill (Associate Member)

Vacant -

(* = Board Members that arrived late, therefore, did not vote on the item. Please refer the minutes)

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118DiabloRanchCourtDanville,CA94506925.766.5294

March 18, 2019 Ms. Maura Twomey, Executive Director Pajaro River Watershed FPA Post Office Box 2453 Seaside, CA 93955-2453 Dear Maura:

Attached is an invoice from Gutierrez Consultants for professional services provided from February 1, 2019 through February 28, 2019. The services were provided in accordance with the Soap Lake Floodplain Preservation Project Contract. The invoice is for a total amount of $2,952.08 and the balance remaining is $38,001.02. Sincerely, Lidia Gutierrez Principal

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Bill To:Pajaro River Watershed FPAPO Box 2453Seaside, CA 93955-2453

Invoice

Item Description Quantity Rate AmountFPA Subtask1.9 PartnerFacilit

Prepare for and attend February 1, 2019 FPA Boardof Directors meeting in Hollister; participate in HighSpeed Rail call; prepare for and participate inFebruary 11, 2019 Pajaro River Watershed IRWMmeeting; review and edit SWG meeting agenda,coordination regarding IRWM project form andIRWM Plan; review materials for DC trip (Botelho);prepare for and participate in SWG meeting (call)

12.5 228.00 2,850.00

ODCs Mileage: February 1, 2019 FPA Board of Directorsmeeting

176 0.58 102.08

Date03/18/19

Gutierrez Consultants118 Diablo Ranch CourtDanville, CA 94506

Invoice No.1338

Project

Total

Service Period2/1/19-2/28/19

$2,952.08

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MEMORANDUM

TO: PRWFPA Board of Directors

FROM: Maura F. Twomey, Executive Coordinator

RECOMMENDED BY: Errol Osteraa, Director of Finance &

Administration

SUBJECT: PRWFPA Banking and Signature Authorizations

MEETING DATE: April 5, 2019

RECOMMENDATION:

Staff recommends that the Board approve the attached letter to Rabobank

updating check signing authority for PRWFPA’s bank accounts as detailed

below.

BACKGROUND/DISCUSSION:

PRWFPA requires two signatures on all bank drafts. PRWFPA has not

changed its signature authorization since April 2016. Due to changes in the

PRWFPA Board of Directors, the following individuals should be given access

to the PRWFPA bank accounts superseding all previous appointments:

PRWFPA – XXXXXX9936 (Checking) – Check Signing Authority

Greg Caput; John Phillips; John Varela; Anthony Botelho; Nancy Bilicich; Maura F. Twomey and Bhupendra Patel.

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org Member Agencies:

County of Monterey

County of San Benito

County of Santa Clara

County of Santa Cruz

Monterey County Water

Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District

Santa Cruz County Zone

7 Flood Control District

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FINANCIAL IMPACT

There is no financial impact from this action. It should be noted that any

checks issued on this account will be authorized and approved by the

PRWFPA Board before any action is taken by the aforementioned authorized

users.

ATTACHMENT:

1. Bank Authorization Letter

APPROVED BY:

____________________________________

Maura F. Twomey, Executive Coordinator

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April 5, 2019

Brigette Marie Brown, Branch Manager Rabobank 1658 Fremont Blvd., Seaside, CA 93955 Dear Ms. Brown: This letter updates the authorized check signers for the account(s) maintained by this organization as listed below. PRWFPA – XXXXXX9936 (Checking) To be added: Anthony Botelho and Nancy Bilicich In addition, the following individuals will remain on the list of authorized signers: Greg Caput, John Phillips, John Varela, Maura F. Twomey, and Bhupendra Patel New signature letters for both the board members and staff are attached.

Sincerely, Maura F. Twomey Executive Coordinator


County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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aflores

Typewritten Text

Attachment 1

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`

MEMORANDUM


FROM: Maura F. Twomey, Executive Coordinator

RECOMMENDED BY: Errol Osteraa, Director of Finance and

Administration

SUBJECT: Financial Update Report


RECOMMENDATION:

It is recommended that the Board of Directors accept the financial update

report.

BACKGROUND/DISCUSSION:

Regional Analysis & Planning Services, Inc. (RAPS) provides contract

staffing services to the Pajaro River Watershed Flood Prevention Authority

(PRWFPA). The contract includes administrative and financial services for

the Board as well as the Staff Working Group (SWG). The monthly financial

reporting, budget preparation and audit assistance fall within RAPS, Inc.

duties. The Board packet includes the year-to-date financial reports through

February 28, 2019 as well as a budget-to-actual comparison for fiscal year

(FY) 2018-2019. Amounts in the financial update report are unaudited.

The Balance Sheet reflects a cash balance of $679,792.58. There were no

accounts receivables outstanding as of February 28, 2019.

The current liabilities balance is $11,398.55. PRWFPA has sufficient current

assets on hand to pay all known current obligations.


County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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During the period of July 1, 2018 through February 28, 2019, PRWFPA

incurred routine operational expenditures for contractual services. The

services provided are summarized as follows:

RAPS, Inc.: Staff Working Group (SWG) agenda preparation and

meeting attendance.

Gutierrez Consultants: Work associated the Open Space Authority

(OSA) lease agreement, the Gonzales sale, high speed rail, attended

meetings in Washington DC and SWG meeting preparation and

attendance.

Atchison, Barisone & Condotti: Ongoing legal services consisting of

OSA lease agreement review, comment and revision and review of

the Gonzales sale.

Expenses for the period of July 1, 2018 through February 28, 2019 totaled

$56,591.47, which included professional services, and other expenses.

PRWFPA’s Profit and Loss Statement reflects an excess of revenue over

expense of $9,624.54 for the period July 1, 2018 through February 28, 2019.

The following table highlights key Budget to Actual financial data:

Budget to Actual Financial Highlights

For Period July 1, 2018 Through February 28, 2019

Professional Services are under budget primarily due to the timing of work

provided by contractual obligation.

Expense

Budget July - February 2019

ActualJuly - February 2019 Difference

Professional Services 108,467.00$ 52,546.36$ 55,920.64$

Insurance 1,067.00$ 1,080.00$ (13.00)$

Supplies 4,467.00$ 581.57$ 3,885.43$

Travel 7,000.00$ 2,383.54$ 4,616.46$

Total 121,000.00$ 56,591.47$ 64,409.53$

Revenue

State/Local Revenue * 43,533.00$ 66,216.01$ 22,683.01$

* State/Local Revenue does not include $116,200.00 which will be used from reserves

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The budget reflects a linear programming of funds while actual work and

related expenses are contingent on variety of factors. As a result, there will

be fluctuations from budget-to-actual during the fiscal year.

ATTACHMENTS:

1. Balance Sheet as of February 28, 2019

2. Profit and Loss Statement: July 1, 2018 through February 28, 2019

3. Accounts Payable Aging Detail as of February 28, 2019

4. Check Register: January 1, 2019 through February 28, 2019

APPROVED BY:

____________________________________


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Unaudited Pajaro River Watershed Flood Prevention Authority

Balance Sheet As of February 28, 2019

February 28, 2019

ASSETS

Current Assets

Cash and Cash Equivalents

Cash in Bank Checking 546,409.87

LAIF Account 133,382.71

Total Cash and Cash Equivalents 679,792.58$

Accounts Receivable

Accounts Receivable -

Total Accounts Receivable -$

TOTAL ASSETS 679,792.58$

LIABILITIES & FUND BALANCE

Liabilities

Current Liabilities

Accounts Payable 11,398.55

Total Current Liabilities 11,398.55$

11,398.55$

Fund Balance - Unrestricted

Fund Balance - Beginning of Fiscal Year 658,769.49

Net Income/(Loss) 9,624.54

Total Fund Balance - Unrestricted 668,394.03$

TOTAL LIABILITIES & FUND BALANCE 679,792.58$

Total Liabilities

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Typewritten Text

Attachment 1


Profit & Loss July 1, 2018 - February 28, 2019

July 1, 2018 - February 28, 2019

Income

Interest 2,216.01

Member Dues 64,000.00

Total Income 66,216.01$

Expense

Audit Expense 5,200.00

Gutierrez Consultants 29,804.78

Regional Analysis & Planning Services, Inc. (RAPS) 14,472.00

Insurance 1,080.00

Legal Services 3,069.58

Other Expense

Web Hosting Costs 533.3Travel 189.34Washington DC Trip 2194.2Meetings/Supplies 48.27

Total Other Expense 2,965.11

Total Expense 56,591.47$

Net Income/(Loss) 9,624.54$

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Typewritten Text

Attachment 2


A/P Aging Detail As of February 28, 2019

Date Num Name Due Date Open Balance

01/31/2019 1019 Regional Analysis & Planning Services 04/01/2019 3,572.00

02/28/2019 1021 Regional Analysis & Planning Services 04/29/2019 2,956.00

01/31/2019 1332 Gutierrez Consultants 05/01/2019 1,140.00

02/28/2019 1338 Gutierrez Consultants 05/29/2019 2,952.08

02/01/2019 020119-AF AMBAG 02/01/2019 37.82

02/01/2019 020119-EH AMBAG 02/01/2019 27.03

02/01/2019 020119-EO AMBAG 02/01/2019 34.28

02/01/2019 020119 B AMBAG 02/01/2019 28.74

02/01/2019 020119 C AMBAG 02/11/2019 19.53

02/19/2019 021919-AF AMBAG 02/19/2019 36.37

01/31/2019 33179 Atchison Barisone & Condotti 02/28/2019 286.14

01/10/2019 1426085165 AMBAG 01/10/2019 73.62

01/10/2019 1426624014 AMBAG 01/20/2019 209.99

12/14/2018 GC_INV-1427148 AMBAG 12/12/2018 24.95

TOTAL 11,398.55$

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MEMORANDUM


FROM: Mark Strudley, Santa Cruz County Flood Control

and Water Conservation District

SUBJECT: California Department of Water Resources Flood

Emergency Response Grant for Rainfall

Monitoring Equipment


RECOMMENDATION:

It is recommended that the Board of Directors approve a payment of $20,000

to the Santa Cruz County Flood Control and Water Conservation District to

support the purchase of enhanced rainfall monitoring equipment.

BACKGROUND:

On January 29, 2018, the Santa Cruz County Flood Control and Water

Conservation District (District) submitted a $1.18 million grant application to

the Department of Water Resources (DWR) for funding from the Statewide

Flood Emergency Response Grant for 100 percent of the funding needed to

purchase, install, and configure enhanced rainfall monitoring equipment.

DWR has proposed supporting 75% of the funding needed for this equipment

and service, therefore requiring a 25% local match. The District has accepted

this award, but to do so the District has been seeking regional partner

contributions to help meet the local match requirement.

Because of the regional benefit of enhanced rainfall monitoring equipment,

and particularly the advanced warning this data would provide to Counties to

the east and south of Santa Cruz County, on June 1, 2018 your Board

approved a match contribution of $20,000 to assist the District in accepting

P.O. Box 2453 Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org

Member Agencies:

County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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the grant award. The grant funding will be used for the purchase, installation, and

configuration of enhanced rainfall monitoring equipment. The equipment will be able

to monitor storm systems in very high resolution off the Pacific and over northern

San Mateo County, Santa Cruz County, western Santa Clara and San Benito Counties,

and northern Monterey County in real-time. This new service would offer a unique

resource for flood response as well as water supply and stormwater management. As

an affected agency and regional partner in identifying flood protection measures in

the watershed, the Pajaro River Watershed Flood Prevention Authority (FPA)

submitted a letter of support and commitment to participate in meetings and

workshops, as needed, to support the development and implementation of the rainfall

monitoring equipment (Attachment 1).

DISCUSSION:

On February 22, 2019, the District returned a signed copy of the grant agreement to

the Department of Water Resources. Once DWR signs the grant agreement and

returns the signed agreement to the District, work can begin to plan and implement

the installation of rainfall monitoring equipment. Equipment consists of a state-of-

the-art X-band weather monitoring radar that would operate from the top of the

Santa Cruz County administration building in the City of Santa Cruz. Initial tasks

include engineering and radio-frequency studies to ensure a proper installation that is

safe and effective. The District expects these studies to proceed through Summer

2019, with procurement and configuration of the monitoring equipment in Fall and

Winter 2019-2020. The project schedule describes equipment installation occurring

in Summer 2020, followed by calibration and operational testing. This last phase will

introduce initial capabilities to the FPA staff and other interested parties, culminating

in public release of web resources to view the data.

FINANCIAL IMPACT:

Approval of the match contribution at the June 1, 2018 Board meeting added a line

item expenditure of $20,000 in the Fiscal Year 2018-19 PRWFPA budget.

ATTACHMENT:

1. FPA Letter of Commitment

APPROVED BY:

____________________________________


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January 12, 2018

Mr. John Paasch, Chief Flood Operations Branch

Division of Flood Management Department of Water Resources

3310 El Camino Avenue, Suite 200

Sacramento, CA 95821

Re: Letter of Commitment for Statewide Flood Emergency Response Grant

Dear Mr. Paasch:

This letter is in reference to an application being prepared by the Santa Cruz

County Flood Control and Water Conservation District (District) for funding to

improve flood emergency response programs in the Central Coast region. The

District is requesting funding under the Statewide Flood Emergency Response

Grant for the purchase, installation, and configuration of enhanced rainfall

monitoring equipment. The equipment will be able to monitor storm systems in

very high resolution off the Pacific and over Santa Cruz County in real-time,

offering a unique resource for flood response as well as water supply and

stormwater management. The real-time data will be available to the public in a

format useful for practitioners as well as community members.

The Pajaro River Watershed Flood Prevention Authority (FPA) appreciates the

opportunity to support and cooperate with the District’s critically needed Flood

Emergency project. The FPA was established by the California State Legislature

in 2000 to “identify, evaluate, fund and implement flood prevention and control

strategies in the Pajaro River Watershed on an intergovernmental basis.” The

Pajaro River watershed encompasses a 1,310 square mile region terminating in

the Monterey Bay. The FPA is made up of the four counties and flood

management agencies in the watershed, including:

County of Santa Clara Santa Clara Valley Water District

County of San Benito San Benito County Water District

County of Santa Cruz Santa Cruz County Zone 7 Flood Control District

County of Monterey Monterey County Water Resources Agency

The geographical nature of the watershed made it critical that a Joint Powers

Authority representing the entire watershed work together to develop a

sustainable flood protection strategy. The eight Directors of the FPA represent the

interests of their respective counties and flood districts but share the regional

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org

Member Agencies:

County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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aflores

Typewritten Text

Attachment 1

support of the grant application to secure funding for the District’s purchase,

installation, and configuration of enhanced rainfall monitoring equipment.

With this letter of commitment, the FPA affirms its support for the project and

commits to participating in meetings and workshops as requested, providing

available existing information from our agency, and producing and/or reviewing

deliverables to support the development and implementation of the project.

For this project, our contact information is as follows:

Maura Twomey

Executive Director

PO Box 2453

Seaside, CA 93955

831.883.3750

[email protected]

We look forward to working with the Santa Cruz County Flood Control and

Water Conservation District and the other local entities that will be cooperators

for this project.

Sincerely,

Maura F. Twomey

Executive Coordinator

cc: Santa Cruz County Flood Control and Water Conservation District

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FROM: Mark Strudley, Santa Cruz County Flood Control

and Water Conservation District, Zone 7

SUBJECT: Pajaro River Flood Risk Reduction Project Status

Report


RECOMMENDATION:

Accept and file status report on the Pajaro River Flood Risk Reduction

Project.

BACKGROUND:

As reported at the February 1, 2019 Board meeting, the Army Corps of

Engineers (Corps) Pajaro River Flood Risk Reduction Project (Project) is

moving through the final stages of the Feasibility phase. An integrated

General Reevaluation Report/Environmental Assessment (GRR/EA) and

signed Corps’ Director’s Report are expected to be completed by April 2019.

In parallel with the Corps project development, the Non-Federal Sponsors

continue to complete the local project development responsibilities. In

January 2019, the Santa Cruz County Flood Control and Water Conservation

District, Zone 7 authorized a contract with Peterson Brustad, Inc (PBI), to

perform Program Management (PM) consultant services in support of the

Project. Additionally, on September 18, 2018, Zone 7 authorized contracting

with Cardno to complete the CEQA Environmental Review process and

develop a Final Environmental Impact Report (EIR) for the project and award.

P.O. Box 2453 Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org

Member Agencies:

County of Monterey





Resources Agency

San Benito County

Water District

Santa Clara Valley

Water District



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Additionally, the Non-Federal Sponsors continue to work on gaining political and

financial support for the Project. In March 2019, Santa Cruz County Supervisor

Friend and Monterey County Supervisor Phillips sponsored a resolution for

consideration by the National Association of Counties. Zone 7 staff continues to work

closely with State Subventions staff to clarify the cost-share participation from the

Department of Water Resources.

DISCUSSION:

CEQA Compliance

The Cardno CEQA contract includes re-scoping the Project and public scoping

meetings, production of a Notice of Preparation, wetlands delineation, and production

of draft and final EIRs. Zone 7 is integrating the Cardno CEQA efforts with the PBI

program management scope. This coordination will ensure a successful public

outreach campaign as well as speedy completion of CEQA review by leveraging

technical work products developed by PBI. CEQA scoping is anticipated to begin in

May 2019.

Program Management

The PM project team kick-off meeting and field visit were held on February 27, 2019

to initiate the work plan to be performed by the PBI consultant team. Initial work

conducted by the consultant team includes data and document review, data

collection, review of Corps hydraulic modeling, and development of financial and

cash flow modeling to support the project. As stated above, PBI is also interfacing

with Cardno to support technical work required of the CEQA review process.

The PM work will begin immediately with the reconvening of the Pajaro Finance and

Governance Committee (Committee). In October 2016, Pajaro Finance and

Governance Committee activities were placed on hold pending the Corps’ completion

of the GRR/EA. At that time, the Corps’ timeline for completion had slipped by

nearly a year and it was unclear when that major milestone would be accomplished.

As a result, the Non-Federal Sponsors put on hold the Committee’s decision about a

regional governance structure to cost-share and implement the federal Project.

Although we still face significant challenges, we remain optimistic about

opportunities for project implementation following the scheduled completion of the

GRR/EA and signed Director’s Report. With that in mind, the Non-Federal Sponsors

are reconvening the Committee. At the first meeting, Committee members will be

provided an update on the project status and federal process, discuss next steps for

regional governance and local financing, and establish a schedule for future meetings.

Corps Coordination

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A finalized GRR/EA accompanied by a signed Director’s Report will be released by

April 2019. As previously reported, funding for the Project was not included in the

Corps’ FY 2019 Work Plan. Despite an absence of Project funds within the Corps,

staff has insisted on regular communication with San Francisco District Corps

leadership to discuss project status and investment prospects. As we move through

early calendar year 2019, the Corps will be proposing capabilities through the federal

budget approval process for the Project. If funds are awarded to the Project, it will

most likely originate from a Federal FY 2020 Work Plan request. A FY 2020 Work

Plan capability would not be awarded until at least November/December 2019,

following the 60-day capability request formulation period after the FY 2020 federal

Corps budget is approved. The lapse in Federal funding will delay the start of Pre-

Construction Engineering and Design.

National Association of Counties (NACo) Support

In early March, Santa Cruz County Supervisor Friend and Monterey County

Supervisor John Phillips sponsored a resolution brought before the Environment,

Energy, and Land Use (EELU) Steering Committee of the NACo. The resolution

invites NACo’s interest in amending their policy platform to include urging the Corps

and the Office of Management and Budget to use a more holistic approach in

determining the benefits of federal investments for protection of areas at risk for

flooding. A copy of the resolution, which was adopted by the EELU Steering

Committee and which will be brought before the NACo for consideration at the

NACo annual meeting in July 2019, is attached. A voice from NACo on this topic is

very important for the Project.

Subventions Authorization

Zone 7 staff continues to work closely with State Subventions staff to clarify the cost

share participation from the Department of Water Resources. Mapping analysis is

ongoing in support of our Non-Federal Cost Share Report which will substantiate

project benefits to three State transportation routes as well as State-designated

disadvantaged communities within the proposed project benefit area. Initial analysis

suggests the State will cost share at the maximum allowable level of participation.

Assembly member Mark Stone continues to assist the District in this endeavor, and a

proposed bill (AB 489) is circulating through committees that could secure a maximal

cost-share commitment from the State. Staff greatly appreciates Assembly member

Stone’s assistance in securing investment from the State in our project.

FISCAL DISCUSSION

The financial impact of the federal Pajaro River Flood Risk Reduction Project has a

long history of documentation and associated planning. All efforts described in this

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status update are aimed at obtaining Federal and State investment in the flood risk

reduction project. Any delays in the production of the Feasibility Report imply

additional costs to the local Sponsors in terms of staff time spent managing the

process. There is no financial impact to the Flood Prevention Authority.

ATTACHMENT:

1. National Association of Counties Resolution to Revise the Process to Assess

Benefits of Federally funded Water Infrastructure Projects

APPROVED BY:

____________________________________


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ENVIRONMENT, ENERGY AND LAND USE 1

2

Resolution to Revise the Process to Assess Benefits of Federally Funded Water Infrastructure 3

Projects 4

5

Issue: The process for conducting cost-benefit analyses for flood control projects does not properly 6

acknowledge the value of agricultural land or socio-economic factors. 7

8

Adopted Policy: The National Association of Counties (NACo) urges the U.S. Army Corps of Engineers 9

(Army Corps) and the White House’s Office of Management and Budget (OMB) to add a quantitative 10

indexed value to life-safety, agricultural land value and the impacts of crop flooding, protection of low 11

income communities and environmental benefits to determine the benefit of federal investments in flood 12

control projects. 13

14

Additionally, NACo urges Congress to authorize the Army Corps to implement the 2013 Principles, 15

Requirements and Guidelines to allow rural communities to fairly compete for federal funding by 16

considering non-population-based criteria for water projects. 17

18

Adopted | March 4, 2019 19

20

Resolution on Compensatory Mitigation In-Lieu Fee Programs 21

22

Issue: Ensuring that mitigation programs occur in the watershed or region where the impact occurred. 23

24

Adopted Policy: The National Association of Counties (NACo) urges the U.S. Army Corps of Engineers 25

to give preference to mitigation projects funded by in-lieu fees for compensatory mitigation in the local 26

watershed where the fee was collected in consultation with local officials. 27

28


30

Resolution Supporting the Development of New Coal Export Facilities 31

32

Issue: Natural resources are an economic driver in many communities and new export facilities would 33

deliver an economic boost. 34

35

Adopted Policy: The National Association of Counties (NACo) supports the development of new coal 36

export facilities in the United States, as long as it does not preempt state or local authority. 37

38


40

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Attachment 1

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2019 PRWFPA Schedule of Meetings

June 7, 2019: Gilroy City Hall

7351 Rosanna Street, Gilroy, CA 95020

Meeting Time: 9 am

September 6, 2019: Watsonville Council Chambers

275 Main Street, 4th Floor, (6th Flr. Parking),

Watsonville, CA 95077

Meeting Time: 9 am

November 1, 2019: Marina Library Community Room

190 Seaside Circle, Marina, CA 93933

Meeting Time: 9 am

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org Member Agencies: County of Monterey County of San Benito County of Santa Clara County of Santa Cruz Monterey County Water Resources Agency San Benito County Water District Santa Clara Valley Water District Santa Cruz County Zone 7 Flood Control District

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PRWFPA Acronym Guide

ABC Law Atchison Barisone & Condotti

AEP Annual Exceedance Probability

AFB Alternate Formulation Briefing

ASA-CW Assistant Secretary of the Army, Civil Works

cfs Cubic feet per second

CEQA California Environmental Quality Act

DWR Department of Water Resources

EIR Environmental Impact Report

EIS Environmental Impact Statement

EPA Environmental Protection Agency

ESA Environmental Science Associates

FCSA Federal Cost Sharing Agreement

FEIS Final Environmental Impact Statement

FRM Flood Risk Management

FRRP Flood Risk Reduction Project

FY Fiscal Year

FFY Federal Fiscal Year

GRR General Reevaluation Report

LPP Locally Preferred Plan

LRP Locally Requested Plan

MCWRA Monterey County Water Resources Agency

NED National Economic Development

NFS Non-Federal Sponsors

NEPA National Environmental Policy Act

OMB Office of Management & Budget

OSA Santa Clara County Open Space Authority

PED Preconstruction Engineering and Design

PDT Project Delivery Team

P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org

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PRWFPA Pajaro River Watershed Flood Prevention Authority

RAPS, Inc. Regional Analysis Planning Services, Inc.

RWQCB Regional Water Quality Control Board

SBCWD San Benito County Water District

SCVWD Santa Clara Valley Water District

SF San Francisco

SMART Planning Specific, Measurable, Attainable, Risk Informed, Timely Planning

SWG Staff Working Group

SWRCB State Water Resources Control Board

TNC The Nature Conservancy

TSP Tentatively Selected Plan

USACE U.S. Army Corps of Engineers

WRDA Water Resources Development Act

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pajaro river watershed flood prevention authority board of … · 2019. 4. 3. · recommendation:...

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