overview of report · tourism in the barwon south west trails action plan update - great south west...

Second Quarter Report 2018-2019

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OVERVIEW OF REPORT

SECOND QUARTER COUNCIL PLAN REPORT 2018–2019


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OVERVIEW OF REPORT

The icons in the below table are used throughout this report as a key to represent the progression stages of each task, project or objective identified by the Glenelg Shire Council.

GUIDE TO ICONS USED IN THIS REPORT

Achieved The Achieved icon will be used when a project/plan has been successfully completed.

Delayed The Delayed icon will be present in this report when a project/plan has been identified as postponed, not on track or redefined.

In preparation The In Preparation icon will be used in this report when a project/plan is in its planning stage and the details are being prepared.

On track The On Track icon will be used when a project/plan is progressing, and is likely to achieve what is required within the time identified in the scheduling plan.

Ahead of Schedule The Ahead of Schedule icon will be used when a project/plan is likely to be completed earlier than planned.

OVERVIEW OF REPORT


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CAPITAL WORKS UPDATE

The below table provides an update on major projects and plans as identified in the Council Plan 2017-2021.

PROJECTS UPDATE STATUS

AUSTRALIAN KELPIE CENTRE

This project involves the construction of a new facility including an interpretive display and Visitor Information Centre.

• The construction of the Australian Kelpie Centre was completed in May 2018 and was opened to the public during the Kelpie Festival 2018.

• Maintenance monitoring ongoing for 2018/2019 period. Planned submission for next round LG Pro awards. IT interactive design that wasn't included in original scope quoted and due to be installed in the coming weeks and charged to the project while remaining well under budget.

PORTLAND LIBRARY REDEVELOPMENT

This project involves a redevelopment of the existing library in Portland to provide a more functional and modern space.

The redeveloped Portland Library was completed and unveiled to the public on 4 August 2018.

All final defect components finalised except for remaining joinery works for the history room. Final variations processed to contractors on 3 November 2018.

PLANS UPDATE STATUS

RECREATION PLAN

The Active Your Way Glenelg Sport and Active Recreation Plan 2018-28 will guide Councils planning and investment in recreation programs, services and infrastructure over the next 10 years.

Active Your Way Glenelg Recreation Plan consultation has occurred in November with a wide range of community and agency stakeholders.


OTHER PLANS


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The below table provides an update of the status of Council’s priority plans, as identified in the 2017-2021 Council Plan.

PLANS UPDATE STATUS

FORESHORE MASTERPLAN

This plan involves the creation of a masterplan identifying future redevelopment of the Portland foreshore.

• The Portland Foreshore Masterplan was discussed at the Ordinary Council Meeting on 27 February 2018, and it was resolved to commence the first stage of the plan.

OPEN SPACE STRATEGY

This plan involves identifying future open space needs of the Shire.

• Open Space Strategy presented at November Councillor Workshop and December Council Meeting for endorsement for public consultation in Jan/Feb 2019.

COMMUNITY PLAN

This plan involves consultation with the communities within the shire to develop a clear vision and direction for their future.

Budget for this initiative is yet to be committed, and options will be considering during the development of the 2019/2020 Budget.

GLENELG SHIRE TRACKS AND TRAILS STRATEGY

This plan involves identifying a direction for development and promotion of tracks and trails within the shire.

Tracks and Trails Strategy tender evaluated by council officers and contract documents being prepared.


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PRIORITY PROJECTS

Council is committed to seek funding for the following projects over the next four years, as identified in the Council Plan.

OUTCOME INDICATORS

FUNDING STATUS UPDATE

Portland Foreshore Masterplan Implementation

60% ON TRACK

PROJECT COMMENCED Round 3 Building Better Regions Fund (BBRF) application submitted and awaiting result. Strong application with additional letters of support from community and politicians, for interconnecting paths and park facilities. Changing Places contract awarded at October Ordinary Council Meeting. Construction to commence February 2019 and All Abilities Play space set for construction from April 2019.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Cape Bridgewater Masterplan

40% ON TRACK

PROJECT COMMENCED Geotechnical and initial coastal processes assessment competed. Design for stage 1 of 3 to be completed by mid-February 2019, which is on target to place design into Victorian Coastal Council Awards in March 2019. Action plan for further consultation and case building for next rounds of funding in the new year to further enhance chances to obtain grants.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Portland Central Business District upgrade

10% ON TRACK

PROJECT COMMENCED Project has been discussed with funding bodies.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Hanlon Park Lighting

80% ON TRACK

PROJECT COMMENCED Council has received $288,000 of funding through Sport and Recreation Victoria. Project to be managed by the Project Planning and Facilities Unit. Design specifications have been completed to seek quotes. Project Control Group set up for roles for project completion and seeking quotes for construction.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Portland Civic Precinct Masterplan Implementation

20% ON TRACK

PROJECT COMMENCED Portland Civic Precinct Masterplan is being refined. The plan is not yet in a position to apply for funding.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Marine Masterplan Implementation

60% ON TRACK

PROJECT COMMENCED Funding application prepared for Boating Safety & Facilities Program grant opportunity for February 2019 for Fuel Facility. Updated business case with reviewed pricing for Trawler Wharf extension forwarded to Transport for Victoria and Regional Development Victoria for their consideration.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

PRIORITY PROJECTS


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PROGRESS UPDATE

THEME 1 – GROWING GLENELG

GROWING GLENELG UPDATE STATUS

Develop an investment prospectus for areas to address industry and agriculture to diversify our economy

Final draft to be completed prior to March 2019.

Meet with government and industry representatives to promote investment and government funding in the shire

Canberra Ministerial Visit 26 and 27 November 2018 by Mayor and CEO.

Identify a space for start-ups to use within the shire and work with emerging businesses

Ongoing discussion regarding start up space options. Scheduled to be resolved in Quarter 1 2019 and prior to budget draft.

Provide support to business groups in Portland, Heywood and Casterton

Planning commenced for Business Awards 2019; Committee for Portland Board meetings held on 2 October and 13 December 2018.

Develop a value proposition for population attraction and retention

Nearing completion - to be finalised before 30 June 2019.

Number of national advertising campaigns and relevant forums

Meeting held with Great Ocean Road Regional Tourism (GORRT) in October where discussions took place on current campaign and future marketing plans for the region.

Update visitor information material for Budj Bim

Officers progressing discussions with Gunditj Mirring representatives.

Actively participate in the Aboriginal Advisory Committee to implement Stage 1 of the Budj Bim Development Plan

Regular attendance on RDV Steering Committee for the implementation of Stage 1 of the Budj Bim Development Plan.

Continue Council’s attendance at all Great Ocean Road Regional Tourism (GORRT) board meetings

Feedback sought for Growing Adventure Tourism in the Barwon South West Trails Action Plan Update - Great South West Walk.

PROGRESS UPDATE


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PROGRESS UPDATE

Develop other townships within the shire under the destination brand as developed by GORRT

Officers & residents are progressing towards putting together a working group to advise & implement plan.

Meeting to be conducted with Great Ocean Road Regional Tourism (GORRT) representatives Monday 21st January.

Develop three marketing initiatives per year to promote Growing Glenelg

Growing Glenelg Spring Magazine was released in August 2018.

Growing Glenelg Summer edition released November 2018.

Meet with cruise ship operators annually to promote Portland as a cruise ship destination

Australian Cruise Ship Industry Conference was attended by Council Officers in September. A report was presented to council during a workshop held 9 October 2018.

Continue to support Beyond the Bell program initiatives

Officer attended the Beyond the Bell Local Action Group meeting held in November 2018. Information provided about School Readiness Funding. Additional information provided to the Local Action Group via e-mail (16 November 2018) regarding Maternal & Child Health, 3.5 year Key Age Stage visit and the sector shortage of Maternal & Child Health Nurses.

Create partnerships with education providers and establish a direction to support and encourage higher education and upskilling in our community

Children's Services representative is on steering committee and attends and participates in training and network meets, supports organising professional development opportunities across the shire.

Support linkages to training and development opportunities in innovation, entrepreneurship and technology to local businesses and education providers

$5k sponsorship for Biochar Conference in 2019 to be held partially at Portland.

Meet with higher education services providers at least annually

Council officers met TAFE students and discussed pathways and opportunities at Council. Arrangements are in place to do a presentation to students on an annual basis.

Develop informal learning programs and activities across the shire

Glenelg Libraries continues to offer programs, sessions and workshops across the shire including specialist talks, tech sessions, 3D printing and workshops and 1:1 tech support.


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PROGRESS UPDATE

Continue to offer traineeships, work placements and scholarships

Recruitment of future trainees commenced in December 2018, to commence early 2019. Current traineeships conclude in January 2019.

Support community engagement through volunteering/work placement opportunities for youth through various volunteering organisations and Council events

Youth Action Crew provided youth activities in partnership with Casterton Memorial Hospital at the Casterton Show. FReeZA crew planned and coordinated a successful Breakfest event. Youth Action Crew are planning activities for Hooked on Portland. Planning is underway for the Live4Life program and Western Bulldogs Leadership program for 2019.


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PROGRESS UPDATE

THEME 2 – CONNECTING GLENELG

CONNECTING GLENELG UPDATE STATUS

Continue to pursue funding opportunities for road repair and upgrade

Visit by the CEO and Executive Team from Freight Victoria on 14 November 2018. Regional Roads Victoria agency has commenced.

Lead the Green Triangle Freight Action Plan Steering Committee – meet at least four times per year for continued advocacy

Quarter One – Meeting held 23 August 2018 in Casterton.

Quarter Two – Meeting held 22 November 2018 in Casterton.

Finalise the Glenelg Shire Tracks and Trails Strategy

Tracks and Trails Strategy tender has been evaluated by council officers and contract documents are being prepared.

Finalise the Open Space Strategy Open Space Strategy presented at November Councillor Workshop and December Ordinary Council Meeting for endorsement for public consultation in January/February 2019.

Redevelop Council’s public libraries through funding opportunities

In progress. Report to March 2019 Ordinary Council Meeting.

Continue to seek funding for all abilities access to recreational and commercial services

Election commitment for $1 million for Portland Foreshore upgrade.

Add to or create new free public Wi-Fi infrastructure

Internet of Things initial roll out commenced. A number of user and IT related initiatives employed.

Increase the utilisation of our Smart Cities membership

To be considered for 2019/20 budget.

Pursue Smart Cities funding opportunities

Smart Cities Framework developed to identify priority funding areas. Ongoing funding submission.


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PROGRESS UPDATE

Meet with NBN company representatives to discuss services gaps within the Shire

Ongoing.

Improve digital/e-commerce uptake

Bentley’s consultants working with staff to design and implement digital processes.

Implementation plan to be completed by May 2019.

Maintain an above average perception of safety within the community

Project Management Framework finalised and beginning rollout late January.

Safety principle included in the framework through defined risk management plans during design stages, utilisation of universal design principles for safety and disability access and engagement of OH&S representative’s onsite and within Project Control Group meetings for safety perception to community and stakeholders.

Safety compliance links included in project management framework toolkit.

Seek grant/funding opportunities to enhance public safety

Ongoing.

Continue Connect Glenelg website

Connect Glenelg webpage is continuingly maintained.

Continue to promote the community events calendar

Summer 2018/19 Events Calendar updated & distributed.


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PROGRESS UPDATE

THEME 3 – LIVEABLE GLENELG

LIVEABLE GLENELG UPDATE STATUS

Community satisfaction survey results indicate above-average satisfaction with the quality of parks and open space

Hard copy inspection sheets have been developed for the Parks and Gardens Team and other trained staff to conduct visual playground inspections.

Seek funding for aspects of the Civic Precinct Masterplan

Portland Civic Precinct Masterplan is currently being refined and not yet in a position to seek funding.

Seek funding to improve and rejuvenate streetscapes

Ongoing review of funding application.

Create an ongoing online forum for community feedback

Listening Post enquiries are continuing to come and through with co-ordinated responses back to residents. https://yoursay.glenelg.vic.gov.au/listening-post

Conduct at least one listening post event per quarter

Listening post held at the Portland Upwelling Festival on 3 November 2018.

Residents report an above-average wellbeing score

Year 2 Actions from the Health & Wellbeing Plan have been presented Council in November 2018.

Assist the community to promote events

Achieved through promotion in events calendar, website & GSC social media platforms.

Redevelop the user group agreement with health service providers

Review undertaken. Year 2 Health and Wellbeing Action Plan developed and endorsed by Council in December 2018.

Develop a Municipal Health & Wellbeing Plan

Glenelg Shire Health and Wellbeing Plan 2017-21 developed and adopted by Council at its meeting held on 24 October 2017.

https://yoursay.glenelg.vic.gov.au/listening-post


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PROGRESS UPDATE

Continue to implement measures to reduce Council’s energy usage (carbon emission)

Thermal loop boilers upgraded to an environmentally friendly option. Condensing boilers for the short term, applying to Sustainability Victoria for upgrades of lighting in the Portland Municipal Office, door sealing and gutter sealing, and new spot lighting for the Portland Arts Centre. The Information Technology unit are looking at obtaining quotes for environmentally friendly printers.

Council’s policies, procedures, documents and operations account for the possible impacts of climate change

Climate change is considered within procedures during their review. New system being used to manage policies and procedures, which is still in trial phase.

Continue to implement measures to reduce Council’s water usage

Arrangements underway for the investigation into water usage at Henty Park.

Council to implement environmentally friendly energy solutions

Condensing boilers installed on network to cover short term and provide reliability while alternate sources are investigated.

Actively reduce weed species Works being undertaken throughout the Shire as part of programmed maintenance.


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PROGRESS UPDATE

THEME 4 – CREATIVE GLENELG

CREATIVE GLENELG UPDATE STATUS

Maintain Council’s involvement in exciting community, cultural and creative events across the shire

A number of audience engagement activities presented to enhance program experience e.g. library talk and pre show 'Chatroom" related to shows of PAC.

Work towards the development of a space to display Council’s Cultural Collection

Investigations into a display space remain ongoing.

Commit resources to enhance the Partnership Agreements

Aboriginal Partnership Plan was presented to the November Councillor Workshop with amendments being presented to the Glenelg Mara Quarin Aboriginal Advisory Committee on 4 December 2018.

Promote the community events calendar and support diverse arts and cultural programming

ArtsGlenelg 2019 Season program was developed and scheduled to be launched on Friday 8 February 2019. Broad marketing campaign to be undertaken by the end of January 2019.

Offer opportunities for people to participate and attend cultural, arts and literary activities

ArtsGlenelg 2019 Season Program to be launched in February with 19 performances for diverse audiences, 7 exhibitions at PAC and 7 displays of cultural collection at various venues around the shire.

Seek funding for creative public art and place-making initiatives

External and internal advocacy ongoing.

Work with the community to develop an events calendar

Summer 2018/19 Events Calendar updated & distributed.

Simplified and streamlined customer experience

Customer Relationship Management (CRM) options are on hold pending future direction of Business Transformation and IT system design.

Promote Council’s One Stop Shop service

The One Stop Shop website & forms were updated to be more user friendly.


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PROGRESS UPDATE

Promote an “ideas” forum in townships

Ongoing.

Deliver opportunities for people to experience new technologies and innovative solutions

Ongoing.

Promote our Smart Cities membership

Ongoing.


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PROGRESS UPDATE

THEME 5 – LEADING GLENELG

LEADING GLENELG UPDATE STATUS

Community satisfaction with Council decisions continues to be above-average

Local Government Performance Reporting Framework (LGPRF) data released in September 2018, which revealed a 6.82% increase in customer satisfaction of council decisions. The next data set will not be released until Q1 2019/20.

Community satisfaction with lobbying on their behalf continues to be above average

Customer Satisfaction Survey results released in June 2018, which revealed a performance index of 59, which is 7 points ahead of other large rural councils, and 5 points ahead of state-wise average. Next survey scheduled for 2019.

Statutory planning permits assessment time frames continues to be less than the state average

According to the LGPRF data, 92.86% of councils planning decisions are made within the statutory assessment time. The next data set will not be released until Q1 2019/20.

Undertake a Planning Scheme review

Adopted by Council at its meeting 22 May 2018.

Maintain existing (Planning) service standards

A 52.46% decrease in the time taken to decide planning application in 2018, due to the increase in VicSmart applications. The next data set will not be released until Q1 2019/20.

Lobby for additional funding to support asset renewal

Ongoing advocacy.

Reduce expenditure level per property assessment from 2016 levels

Expenditure per property assessment has decreased by 13.13%. The next data set will not be released until Q1 2019/20.

Continue to maximise grant opportunities for the shire

Ongoing.


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PROGRESS UPDATE

Improve Council’s website to be more intuitive and useable for customers

Incorporated into Business Transformation Project.

Embed the Community Engagement Framework into Council procedures

The Community Engagement Framework is continued to be embedded into procedures as they are reviewed.

Endeavour to maintain the number of Council decisions made at meetings open to the public (2016 benchmark)

In 2017, 0.97% of decisions were made in camera. There was an increase in 2018, to 4.17% due to 8 reports being listed as ‘In Camera’. The next data set will not be released until Q1 2019/20.

Update Organisational Development policies to be in line with best practice

To be completed by 30 June 2019.


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WHAT’S HAPPENING IN THE SHIRE WHAT’S HAPPENING IN THE SHIRE

MERINO

Australia Day Event

26 Jan

HEYWOOD

Wood Wine & Roses Festival

23 Feb

PORTLAND

Hooked on Portland

26-27 Jan

Australia Day Ceremony

26 Jan

Relay for Life 15 – 16 Feb

CASTERTON

Australia Day Flag Raising Ceremony

26 Jan

For the Love of Music – 150th Anniversary of the band

16 – 17 Feb

NELSON

Road to River Festival

30 Mar

DARTMOOR

Dartmoor Rodeo

2 Feb

TYRENDARRA

Tyrendarra Agriculture Show

9 Feb


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PERFORMANCE

The Health & Wellbeing Performance Report was presented to Council at its meeting on 23 October 2018.

HEALTH & WELLBEING ACTION PLAN – YEAR 1 REPORTING

THEME 1: CONNECTING PEOPLE Total Actions: 22

Achieved/Partially: 20

Not Achieved: 2

CONNECTING PEOPLE TO PEOPLE: Of the six actions, four were achieved and two were partially achieved.

CONNECTING PEOPLE TO SERVICES & SUPPORT: Of the seven actions, six were achieved and one was ‘on-track’.

CONNECTING PEOPLE TO PLACES: Of the nine actions, four were achieved, three were partially achieved, and two were not achieved.

THEME 2: HEALTHY LIVING Total Actions: 14


Not Achieved: 0

PLANNING FOR THE FUTURE: Of the two actions, one was achieved, and one was partially achieved.

ACITVE LIVING: Of the two actions, one was achieved, and one was partially achieved.

HEALTHY LIVING: Of the seven actions, five were achieved, and two were partially achieved.

PREVENTING SUBSTANCE ABUSE: Of the three actions, two were achieved and one was partially achieved.

THEME 3: ACCESS & INCLUSION Total Actions: 17


Not Achieved: 2

ACCESSIBILITY: Of the five actions, three were achieved, one was partially achieved, and one was not achieved.

GENDER EQUITY: Of the four actions, two were achieved, two were partially achieved.

ABORIGINAL IDENTITY: Of the four actions, two were achieved, two were partially achieved.

YOUTH: Of the six actions, four were achieved, one was partially achieved, and one was not achieved.

PERFORMANCE


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NARRAWONG LISTENING POST

OUTCOMES

The Narrawong listening post was held at the Narrawong Community Hall on Friday 17 August 2018. The following outcomes were made in response to concerns raised;

Pot holes filled in carpark at Narrawong Primary School;

Intersection sealed at new post office;

K5 virus to be released in warmer months for rabbit and pest control;

Narrawong to be omitted from roadside poisoning program;

Advocacy for safer roads in Glenelg Shire;

Kerbside waste collection under investigation; Building in East Street inspected by building surveyor; private property and imposes no risk;

The Narrawong Mechanics Hall is not a council asset and significant work would be required to improve the current access situation. Council suggests the Committee of Management seek funding for improved access. Council may be in a position to provide support to the works should adequate funding be secured.

Public Wi-Fi being installed at Narrawong Community Hall.

There were approximately 15 community members in attendance. Council received fantastic feedback on local issues within the town of Narrawong and surrounds.

Last time, we said…

WE WILL ADVOCATE WE WILL INVESTIGATE WE WILL PROMOTE

Council will advocate to VicRoads regarding highway poisoning, safety of intersection at Ring Road and Henty highway and discuss management of road verges.

Council will investigate the integrity of building on East Street; pot holes at Narrawong School, clearing of Surrey River drain; and potential kerbside waste collection.

Council will promote the need for day care opportunities; after school activities and pick up of children; and exercise classes operating from Community Hall.

NARRAWONG LISTENING POST

Glenelg Shire Council also held a Listening Post session at the Portland Upwelling Festival on 3 November 2018. This provided a great opportunity for the

community to engage in a one on one conversation with Councillors.


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CURRENTLY SEEKING FEEDBACK

Draft 2019 Glenelg Shire Open Space Strategy

Consultation period

Project update

23 January 19 to 13 February 19

The strategy is a 10 year framework designed to guide the future planning and functions of open spaces, while exploring new investment opportunities.

The strategy will enable identification of the most important projects which will deliver the best outcomes for the community and guide investment in open space, including parks, gardens, sports reserves and conservation reserves.

For more information visit:

https://yoursay.glenelg.vic.gov.au/glenelg-shire-open-space-strategy

Listening Post

Consultation period

Project update

Ongoing Councillors decided to set up an ongoing ‘Listening Post’ page to provide an online forum for feedback on current issues affecting the community.

The YourSay Listening Post page has been created to allow the community to have a conversation with councillors at any time of the day.

Councillors listened to those who provided feedback during the development of the Council Plan early in 2017 and developed this tool as a way to engage with people in the community on a regular basis.

For more information visit:

www.yoursay.glenelg.vic.gov.au/listening-post

CURRENTLY SEEKING FEEDBACK


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FINANCIAL PERFORMANCE



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GOVERNANCE UPDATES

IMPACT DATE

GOVERNANCE UPDATE

Yarraman Park Indoor Riding Arena Access Policy

This policy ensures that only user groups licenced by Council are permitted to use the Yarraman Park Indoor Riding Area.

Applications for a licence to use the indoor arena can be made at any time, and will be assessed by Council in accordance with this policy.

Copies will be made available on the Glenelg Shire Council website http://www.glenelg.vic.gov.au/Sports_Recreation or copies can be requested at Customer Service Centres.

Adopted by Council 27 November 2018

GOVERNANCE UPDATES

http://www.glenelg.vic.gov.au/Sports_Recreation

overview of report · tourism in the barwon south west trails action plan update - great south west...

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