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OUTLOOKOUTLOOK

Getting to Know Your CalendarGetting to Know Your Calendar

In Outlook, when you enter an item in your Calendar, you'll choose one of three types of entry.

Appointment    An appointment is an activity that involves only you.

Meeting    A meeting is similar to an appointment. The difference

is that you invite other people to it.

All Day Event    This event is an activity that lasts all day long but doesn't block out time in your Calendar. With an

event, you can still have other items appear in your schedule for that day.

Getting to Know Your CalendarGetting to Know Your Calendar&&

Creating New AppointmentsCreating New Appointments

Ways to create an appointmentWays to create an appointment

What’s Going on Behind the What’s Going on Behind the ScenesScenes

A meeting sent to an A meeting sent to an attendeeattendee

The infobar gets updatesThe infobar gets updates A tentative calendar entry A tentative calendar entry

for the meeting is addedfor the meeting is added

When Others are Involved, When Others are Involved, it’s a Meetingit’s a Meeting

This portion will cover scheduling This portion will cover scheduling of meetingsof meetings

Start the Meeting RequestStart the Meeting Request

As the meeting organizer, you As the meeting organizer, you set up the meeting and you set up the meeting and you control it in the Calendar. control it in the Calendar. Your first step is to create the Your first step is to create the meeting request which you meeting request which you will do from the Calendar.will do from the Calendar.

Start the Meeting RequestStart the Meeting Request cont.cont.

For now, all you need to know is For now, all you need to know is that every request should that every request should include three basic details:include three basic details:

The people who will attend the The people who will attend the meetingmeeting

The time and duration of the meetingThe time and duration of the meeting A place to meetA place to meet

How to set RemindersHow to set Reminders

How to Publish DeadlinesHow to Publish Deadlines

This is accomplished through This is accomplished through the Task button on your Outlook the Task button on your Outlook modulemodule

Create TasksCreate Tasks

Assign Task in OutlookAssign Task in Outlook

Do exactly the same as before Do exactly the same as before except click on the assign task except click on the assign task button and it will automatically button and it will automatically bring up an email field for you to bring up an email field for you to fill in.fill in.

To Assign a New Task   

On the File menu, point to New, and then click Task Request

Track tasks that you have Track tasks that you have assignedassigned

There are three ways to track the There are three ways to track the tasks that you have assigned to tasks that you have assigned to other peopleother people

View the list of people who receive View the list of people who receive updated copies of an assigned updated copies of an assigned task  task