outlook 2010 tips n trick workforce capability unit
DESCRIPTION
Outlook 2010 Tips n Trick Workforce Capability Unit. Open Outlook. Option 1 Start; All Programs. Option 2 - Quickest Start; type into search bar. What’s New in Outlook2010. More streamlined interface Conversations Quick Steps – custom actions such as setting up a Meeting Reply or Task - PowerPoint PPT PresentationTRANSCRIPT
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Outlook 2010 Tips n TrickWorkforce Capability Unit
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Open Outlook
• Option 1– Start; All
Programs
• Option 2 - Quickest– Start; type into search
bar
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What’s New in Outlook2010
• More streamlined interface• Conversations• Quick Steps – custom actions such as setting
up a Meeting Reply or Task• Meeting requests – shows a snapshot of your
calendar for that timeframe.
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Conversations• View; Show as Conversations– All Folders
• Monitors response to the latest message
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Quick Steps
• Home ribbon; Quick Steps; Create New• Name it and choose the action• Creates a Task from existing content
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Meeting Request
• When receiving a meeting request, Outlook shows you a snapshot of your calendar.
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Customise Mail Options
• File; Options• Mail - Signatures
• Can have different signatures for New messages, or Replies/forwards
• Different signatures for diff roles
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Make Signatures Work for you• New; Name it; type
in details; Save
• When in message, click on Signature button to select different option
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Customise Mail Options
• Mail– Replies and Forwards –
tick box
• Other – untick top box
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Calendar Options• File; Options; Calendar; Time Zone• Show a second Time Zone – UK featured here
• Label Both; OK – go to Calendar to view
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Spelling
• File; Options; Mail; Editor Options• Untick Top Box
• Tick the two spelling options
• NB, when you send an email, check to see that spell check has not stalled waiting for you to approve
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Add Delegate• Allow others to view parts of your Email• File; Info; Account Settings; Delegate Access• Andrea Catterall has “read” permission to my calendar.
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Out of Office Replies
• File; Info; Account Settings; Automatic Replies (Out of Office)
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Advanced Option
• Start Outlook in Calendar view
• Empty Deleted Items folder – untick this box if you want to remove deleted items manually.
• This is ticked by default.
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Quick Access Toolbar
• File; Options; Quick Access Toolbar– Select Save All Attachments– Add– OK
• This option is now available
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Hyperlinks in Emails• In your message type in the
words – “Quick Guides”• Open eLearning Toolkit (link
from WSI Intranet), copy the URL
• Back to mail message – it will be on your Task Bar
• Highlight the words “Quick Guides”
• Insert; Hyperlink (Ctrl+K)• Paste link into Address Bar; OK• Test, by Ctrl+Click
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Calendar Appointments
• Switch to Calendar View• Menu Option, New Appt
• Invite Attendees• Add the person sitting
on your right hand side• Send
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Updating Calendar Appts
• Add a new invitee• Send Update to …
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Drag and Drop into Calendar
• An email can be turned into a Calendar appt by drag and drop.
• Always picks current date, you edit here.
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New Task
• Tasks, New Task• Add details• Note you can
assign the task to others.
• Task delegate has to accept or decline
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Delete Attachments
• Open Email• Right click on attachment• Remove attachment• Save and Close
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Sort Options
• Sender• Date• Attachment• Subject• Etc.• Great to use for deleting
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Folders
• Right Click Inbox• New Folder• Name it• Drag and Drop
messages in• Can have sub-folders
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Data File Management
• File; Info; Account Settings; Account Settings• Data Files; Add• Name the File; Choose the location; Close• Folder will now display at the bottom of your
Outlook– Drag and drop messages into it.
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eLearning Toolkit
• WSI Intranet Home page• Quick Links– eLearning Toolkit– Quick Guides– Outlook• It’s all there
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Questions anyone?