organizational intelligence
DESCRIPTION
Organizational Intelligence. How to Get Done What Really Needs to Get Done!. Presented by Randy Mayes. I worked for a menial's hire, Only to learn, dismayed, That any wage I had asked of Life, Life would have willingly paid. -Anonymous Poet,. Executive Coaching. - PowerPoint PPT PresentationTRANSCRIPT
Organizational Intelligence
How to Get Done What Really Needs to Get Done!
Presented by Randy Mayes
I worked for a menial's hire,
Only to learn, dismayed,
That any wage I had asked of Life,
Life would have willingly paid.
-Anonymous Poet,
Executive Coaching
Executive Coaching is an ongoing process that helps you clarify what is most important to you and then helps you put together, and stay focused on, a plan of action built around your own natural talents, interests, and abilities.
Retaining What We LearnNational Training Institute, Bethel Maine
Lecture 5%
Read 10%
Audio visual 20%
Demonstrate 30%
Discuss 50%
Practice Doing 75%
Teach Others 90%
Ground Rules
This is your program.
There are no wrong answers.
You have permission to make mistakes.
Work toward progress, not perfection.
Today’s Agenda
Create a starting point for more progress
Talk about why focus and prioritization are so important
Discuss ways of handling life’s complexity
Apply the concepts to our daily lives.
Work Smarter Not Just Harder!
Creating Personal Intelligence
I.__Prioritize__________________________
Complexity-Too Many Good Options-
Noise
noise P Pronunciation Key (noiz) n. Sound or a sound that is loud, unpleasant,
unexpected, or undesired. Sound or a sound of any kind: The only noise
was the wind in the pines. A loud outcry or commotion: the noise of the mob; a lot of noise over
the new law. Physics. A disturbance, especially a random and persistent
disturbance, that obscures or reduces the clarity of a signal. Computer Science. Irrelevant or meaningless data. Informal.
A complaint or protest. Rumor; talk. Noises--Remarks or actions intended to convey
a specific impression or to attract attention: “The U.S. is making appropriately friendly noises to the new Socialist Government” (Flora Lewis).
THE TIME MANAGEMENT MATRIX
I
ACTIVITIES:
Crises
Pressing problems
Deadline-driven projects
II
ACTIVITIES:
Prevention, growth
Relationship building
Recognizing new opportunities
Planning, recreation
III
ACTIVITIES:
Interruptions, some calls
Some mail, some reports
Some meetings
Pressing matters
Popular activities
IV
ACTIVITIES:
Trivia, busy work
Some mail
Some phone calls
Time wasters
Pleasant activities
Not
Imp
ort
an
tIm
port
an
t
Urgent Not Urgent
Adapted from 7 Habits of Highly Effective People by Stephen R. Covey
The Survey Says….
How many hour are there (literally) in a day?
(this is not a trick question)
Money Talks!
Leverage
What Is Most Important To You?
List what is most important to you:
1.______________________________________
2.______________________________________
3.______________________________________
4.______________________________________
10.______________________________________
Right on Target
II.__Eliminate__________________________
Dealing With Your Stuff
“Stuff—anything you have allowed into your psychological or physical world that doesn’t belong where it is, but for which you haven’t yet determined a desired outcome and next action.”
Adopted from Getting Things Done by David Allen
Dealing with Complexity
1. Limit your exposure
2. Process what you allow into your world
3. In most cases, good enough is good enough
Limit Your Exposure
What things do you need to cut out of your life so that you can have more time for what is really important to you?
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Right on Target
III.__Systematize__________________________
Define Where You Want to Go
How Many of You Actively Set Goals?
Informally
In Writing
Reasons People Don’t Set Goals
They Don’t Know Where They Want to Go
They Are Afraid of Failure
HITTING THE TARGET
HITTING THE TARGET
HITTING THE TARGET
HITTING THE TARGET
You can’thit a targetyou can’tsee !
Dynamic Productivity Model
ExecutePerformance
Do
Monitor
Feedback
PlanSet GoalsNext Step
Adjust
Feedback
4
3
2
1
A B C D
Feedback
Cold
Warm
Hot
Goal Setting Theory:
Create Focus
Aids Perseverance
Helps in Problem Solving
Measure Progress
SMART Goals That Work
Specific Meaningful Agreement Reach Tell
The Well Balanced Life
Family and Home
Financial and Career
Mental and Educational
Physical and Health
Social and Cultural
Spiritual and Ethical
Goal Setting-Staying focused on your desired outcomes-
Weekly Monthly Quarterly Yearly 3 year Long-term
Freeing up RAM
Clarify the desired outcome
Determine the next action
Create effective reminders
Adopted from Getting Things Done by David Allen
List the 3 most important things you need to get done next week
List 3:
1) ____________________________________
2) ____________________________________
3) ____________________________________
List the 3 most important things you need to get done next week
What is your next action step?
1) ____________________________________
2) ____________________________________
3) ____________________________________
“Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure. It is our light, not our darkness that most frightens us. We ask ourselves, ‘Who am I to be brilliant, gorgeous, talented, and fabulous?’ Actually who are you not to be? You are a child of God. Your playing small doesn’t serve the world. There is nothing enlightened about shrinking so that other people won’t feel insecure around you. We are born to make manifest the Glory of God within us. It is not just in some of us, it’s in everyone. And as we let our own light shine, we unconsciously give other people permission to do the same. As we are liberated from our own fear, our presence automatically liberates others.”
Marianne Williamson, from the book A Return to Love(quoted by Nelson Mandela in 1994 inaugural speech)
Summarizing Thoughts
Use systems to free-up your mind
Be present in the present
Simple is better