OPERATIONS STEERING COMMITTEEOPERATIONS STEERING COMMITTEEConstituency Operations TeamConstituency Operations Team

Kick-Off MeetingKick-Off Meeting

February 28, 2009February 28, 2009Interim Chair: Olga CavalliInterim Chair: Olga Cavalli

Constituency Operations TeamConstituency Operations TeamInitial Work Team MembersInitial Work Team Members Interim Chair:Interim Chair: Olga Cavalli - Nominating Committee Appointee Olga Cavalli - Nominating Committee Appointee Chuck Gomes - gTLD Registries ConstituencyChuck Gomes - gTLD Registries Constituency Tony Harris - Internet Service Providers ConstituencyTony Harris - Internet Service Providers Constituency Zahid Jamil - Commercial and Business Users ConstituencyZahid Jamil - Commercial and Business Users Constituency S.S. Kshatriya - Individual (India)S.S. Kshatriya - Individual (India) Victoria McEvedy - Intellectual Property Interests ConstituencyVictoria McEvedy - Intellectual Property Interests Constituency Hector Ariel Manof - Intellectual Property Interests ConstituencyHector Ariel Manof - Intellectual Property Interests Constituency Krista Papac - Registrar c.Krista Papac - Registrar c. Dr. Shahram Soboutipour - Individual (Iran)Dr. Shahram Soboutipour - Individual (Iran) Michael Young - gTLD Registries ConstituencyMichael Young - gTLD Registries Constituency

Constituency Operations TeamConstituency Operations TeamKick-Off Meeting Draft AgendaKick-Off Meeting Draft Agenda1.1. Call to order and introductionsCall to order and introductions

2.2. Review agendaReview agenda

3.3. Review and discussion of Constituency Operations Work Team Review and discussion of Constituency Operations Work Team charter (delineation of current problems, desired outcomes, charter (delineation of current problems, desired outcomes, deliverables, and timelines)deliverables, and timelines)

4.4. Timeline for interim Constituency Operations Work Team chair and Timeline for interim Constituency Operations Work Team chair and procedures for selecting permanent chair; vice-chairprocedures for selecting permanent chair; vice-chair

5.5. Procedures for finalizing Constituency Operations Work Team Procedures for finalizing Constituency Operations Work Team charter, including proposed timelinecharter, including proposed timeline

6.6. Agree to regular teleconference meeting timesAgree to regular teleconference meeting times

7.7. All other businessAll other business

Constituency Operations TeamConstituency Operations TeamWork Team Draft Charter GoalsWork Team Draft Charter Goals Develop proposals for Council consideration based on the Board’s Develop proposals for Council consideration based on the Board’s

endorsement of recommendations: endorsement of recommendations: Improved inclusiveness, openness, and transparencyImproved inclusiveness, openness, and transparency

Effectiveness and efficiency of the GNSO constituency and stakeholder group Effectiveness and efficiency of the GNSO constituency and stakeholder group operations and their interactions with other GNSO structures (i.e., the operations and their interactions with other GNSO structures (i.e., the Council) will include:Council) will include:

Developing a global outreach program to broaden participation in current Developing a global outreach program to broaden participation in current constituenciesconstituencies

Enhancing existing constituencies by developing recommendations on the Enhancing existing constituencies by developing recommendations on the following:following:

Each constituency should have a clearly communicated set of Each constituency should have a clearly communicated set of participation rules and operating principles that are based on participation rules and operating principles that are based on common principles developed by the GNSO. common principles developed by the GNSO.

Develop a “tool kit” of basic administrative, operational and technical Develop a “tool kit” of basic administrative, operational and technical services available to all constituencies.services available to all constituencies.

All constituencies operate in open, transparent mannerAll constituencies operate in open, transparent manner

Processes are standardized, accessible, and democraticProcesses are standardized, accessible, and democratic

Participation is global and supports multiple languagesParticipation is global and supports multiple languages

Centralized directory: up-to-date and publicly accessible

Staff Support “Toolkit”: outreach, services, admin, et alStaff Support “Toolkit”: outreach, services, admin, et al.

Constituency Ops Team: standards, rules & proceduresConstituency Ops Team: standards, rules & procedures

ICANN Board RecommendationsICANN Board RecommendationsEnhance ConstituenciesEnhance Constituencies

Constituency Operations TeamConstituency Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Enhance existing constituencies by developing Enhance existing constituencies by developing recommendations on constituency participation rules, recommendations on constituency participation rules, operating principles, and database of membersoperating principles, and database of members

Each constituency should have clearly communicated set of Each constituency should have clearly communicated set of participation rules and operating principles participation rules and operating principles

Operating principles should ensure constituencies function in a Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner representative, open, transparent & democratic manner

Develop and maintain a database of all constituency members Develop and maintain a database of all constituency members and others not formally a part of any constituency and others not formally a part of any constituency

Offer each constituency a “toolkit” of in-kind staff support Offer each constituency a “toolkit” of in-kind staff support and/or services and/or services

Constituency Operations TeamConstituency Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Develop a global outreach program to broaden Develop a global outreach program to broaden participation in current constituenciesparticipation in current constituencies

Reach all current members of the ICANN community and Reach all current members of the ICANN community and potential members, particularly non-English speakerspotential members, particularly non-English speakers

Develop global outreach programs aimed at increasing Develop global outreach programs aimed at increasing participationparticipation

Offer each constituency a “toolkit” of in-kind staff support Offer each constituency a “toolkit” of in-kind staff support and/or services and/or services

Hold kick-off meeting in Mexico City Feb 28-Mar 1

Review and discuss draft WT Charter

Identify internal skill sets and select team leaders

Establish procedures to finalize the WT Charter

Establish time and meeting/call frequency

Discuss scope, goals, and begin formulating tasks

Constituency Operations TeamConstituency Operations Team Initial Work Team ActivitiesInitial Work Team Activities

OSC Constituency Operations Team WikiOSC Constituency Operations Team Wikihttps://st.icann.org/icann-osc/index.cgi?constituency_operations_team

OSC Constituency Operations Team OSC Constituency Operations Team Sample Project ChecklistSample Project Checklist

OSC CONSTITUENCY OPERATIONS WORK TEAM SAMPLE PROJECTS CHECKLIST

Lead Key: WT = Work Team S = ICANN Staff Suggested Projects and Subtasks Lead Status Start Date Date Due Actions Enhance existing constituencies by developing recommendations on constituency participation rules, operating principles, and database of members

WT Pending

Each constituency should have clearly communicated set of participation rules and operating principles

WT Pending

Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner

WT Pending

Develop and maintain a database of all constituency members and others not formally a part of any constituency

WT Pending

Offer each constituency a “toolkit” of in-kind staff support and/or services WT Pending Develop a global outreach program to broaden participation in current constituencies

Pending

Reach all current members of the ICANN community and potential members, particularly non-English speakers

WT Pending

Develop global outreach programs aimed at increasing participation

WT Pending

Offer each constituency a “toolkit” of in-kind staff support and/or services

WT Pending

GSNO Contituency SurveyGSNO Contituency Surveyhttp://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28jan09-en.pdf

REFERENCES:REFERENCES:For Information about OSC Work Teams:For Information about OSC Work Teams:

Operations Steering Committee: Operations Steering Committee: https://st.icann.org/icann-osc/index.cgi

OSC Constituency Operations Team: OSC Constituency Operations Team: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team

OSC GNSO Operations Team: OSC GNSO Operations Team: https://st.icann.org/icann-osc/index.cgi?gnso_operations_team

OSC Communications Team: OSC Communications Team: https://st.icann.org/icann-osc/index.cgi?osc_communications_team

For Information About GNSO Improvements: For Information About GNSO Improvements: GNSO Improvements: GNSO Improvements: http://gnso.icann.org/en/improvements/ Background: Background: http://gnso.icann.org/en/improvements/background-en.htm Overview: http://gnso.icann.org/en/improvements/overview-en.htm Overview: http://gnso.icann.org/en/improvements/overview-en.htm Reviews:Reviews: http://gnso.icann.org/en/improvements/reviews-en.htm http://gnso.icann.org/en/improvements/reviews-en.htm Council Organization: http://gnso.icann.org/en/improvements/structure-en.htm Council Organization: http://gnso.icann.org/en/improvements/structure-en.htm New Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htm New Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htm Stakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htm Stakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm

Thank You!Thank You!Policy Staff ResourcesPolicy Staff Resources

Policy-staff@icann.org

Operations Steering Committee: Rob Hoggarth, Sr. Policy DirectorOperations Steering Committee: Rob Hoggarth, Sr. Policy DirectorGNSO Operations Team: Julie Hedlund, Policy ConsultantGNSO Operations Team: Julie Hedlund, Policy ConsultantConstituency Operations Team: Julie HedlundConstituency Operations Team: Julie HedlundCommunications Team: Ken Bour (Consultant)Communications Team: Ken Bour (Consultant)

Policy Process Steering Committee: Liz Gasster, Sr. Policy CounselorPolicy Process Steering Committee: Liz Gasster, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorWorking Group Team: Ken Bour (Consultant)Working Group Team: Ken Bour (Consultant)