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W W W.WA L E S R A L LYG B . C O M

O P E R AT I O N S M A N U A L

1Operations Manual

Rally OfficeInternational Motor Sports LtdMotor Sports HouseRiverside ParkColnbrookSL3 0HG

Tel: 01753 765100Fax: 01753 765106Email: [email protected]: www.walesrallygb.com

Rally HeadquartersRally Headquarters will be operational from Monday 11 November - Sunday 17 November.Toyota Engine Manufacturing DivisionTenth AvenueDeeside Industrial EstateCH5 2TW

Tel: +44 (0)1244 309900

Contents1. Changes for 2013 22. Who’s Who on Wales Rally GB 23. Roles and Responsibilities 44. List of Manuals and Documentation 65. Radio Communications & Event Management 76. Stage Set-up 117. Running Reconnaissance 118. Running Special Stages 149. Non-Stage Locations – Regroups, Service Areas & Overnight Parc Fermé 1710. Timekeeping 2011. Course Cars 2812. Safety Planning 2913. Media Safety & Identification 3314. Spectator Safety Advice 3415. Forms and Useful Documents 3516. Medical & Rescue Policy 4117. Code of Conduct for Officials & Marshals 42

3Operations ManualOperations Manual2

1. Changes for 20131.1 Wales Rally GB

• The Rally moves to North Wales with the Service Park located at the Deeside Industrial Estate, Flintshire.

• Rally HQ will be located at the Service Park in Deeside.• Reconnaissance will take place over 2 days starting on Tuesday morning.• The Forestry Commission in Wales has changed its name to Natural Resources Wales.• The qualifying stage will be located at a new venue in Llandegla Forest, near Horseshoe Pass.• The Rally will start at Conwy on Thursday evening with autograph sessions for Priority drivers

in Llandudno before this.• There will be 3 special stages run in darkness on Thursday evening. After this all stages will

be run in daylight.• On Saturday and Sunday there will be short special stages at Chirk Castle and Kinmel Park;

these are designed for spectators and at both locations all competitors will attempt the stages twice.

• The special stages at the Great Orme and Chirk Castle are on asphalt; all other stages will be on gravel.

• The Finish ceremony will take place in Llandudno on Sunday afternoon; crews will then be required to return to Deeside for Parc Fermé.

2. Who’s Who on Wales Rally GB2.1 Organisation Committee

Keith Ashley, Tania Baker, Andrew Coe, Fiona Court, Penny Deal, Alyn Edwards, Fred Gallagher, Jonathan Gill, Steve Gregg, Katie Holloway, Paul Jenkins, Andrew Kellitt, Charles Reynolds, Sue Sanders, Helen Waight.

2.2 Stewards of the Meeting Chairman Waltraud Wünsch Joaquin Verdegay Rod ParkinSecretary to the Stewards Yvonne Gilli

2.3 FIA DelegatesSafety Delegate Jacek BartosMedical Delegate Dr Jean DubyTechnical Delegate Jérôme ToquetAssistant Technical Delegates Cronge Norstedt & Jean-Charles RoyMedia Delegate Hayley GallagherSporting Delegate Michéle Mouton

2.4 Senior OfficialsClerk of the Course Fred GallagherDeputy Clerk of the Course Andrew Kellitt (Event Co-ordinator) Sue Sanders (Event Safety Co-ordinator)Assistant Clerks of the Course Keith Ashley (Regional Organiser - Central Wales) Iain Campbell Alyn Edwards (Regional Organiser - North Wales) Steve Gregg (Regional Organiser - Mid Wales)

Secretary of the Meeting Penny DealEntries Co-ordinator Katie HollowayChief Safety Officer Charley WebberChief Medical Officer Dr Phil RaynerDeputy Chief Medical Officer Dr Ed SharpAssistant Chief Medical Officer Dr Alaric HicksSpectator Safety Officer Andy SmithChief Scrutineer Rab McDonald Sporting Service Park Co-ordinator Tim HardingNational Press Officer Jonathan GillCompetitor Relations Officers Jonathan Lord & Gary MilliganPolice Liaison Officer Ray SmithCourse Cars Co-ordinator Phil JonesTraining Officer Ian JarrettStaffing Officer Neil CahillRadio Staffing Officer Bill WilmerRST Database Manager Dominic SaundersTiming Co-ordinator Sam MyersAssistant Timing Coordinator Rob MitchellVehicle Co-ordinator Alan CornsResults Officer Gary NichollsCommunications Co-ordinators Bernard Lee & Mike SummerfieldReconnaissance Manager Jason Murphy


3. Roles and Responsibilities

3.1 Clerk of the CourseFred Gallagher has overall charge of the event. He has overall responsibility for the safe running of the event through the deployment of experienced personnel. He will take all decisions relevant to the effective and safe running and control of the Rally.

3.2 Event CoordinatorAndrew Kellitt has overall responsibility for the sporting aspects of the route and ensuring the event complies with all FIA requirements. He will deputise for the Clerk of the Course in all matters. He has responsibility for providing advice when required throughout the event

3.3 Event Safety CoordinatorSue Sanders has overall responsibility for coordinating all safety matters on the event. She is responsible for the production of the safety plans and compliance with FIA requirements. She will deputise for the Clerk of the Course when necessary.

3.4 Chief Safety OfficerCharley Webber has overall control of event safety. He is responsible for production of the rescue plan and the re-sourcing of the rescue and recovery teams.

3.5 Chief Medical OfficerDr Phil Rayner is responsible for, and has control over, all the medical personnel on the event. His Deputy is Dr Ed Sharp who will travel with the FIA Medical Delegate and his assistant, Dr Alaric Hicks, will primarily be based at Newtown Remote Service Zone.

3.6 Event Incident OfficerAndrew Large is responsible for collating all incident reports and ensuring that they are provided to the FIA Stewards and the Event Safety Coordinator. If necessary he will visit the site of an incident to complete the incident reporting process.

3.7 Spectator Safety OfficerAndy Smith is involved in the preparation of spectator safety areas and works with the Event Safety Coordinator to ensure the set-up of the stages is in accordance with the spectator plan.

3.8 Regional OrganisersThey are responsible for large areas on the event including stages, service areas, road sections, car parks, etc. They liaise with all public services and local residents to ensure the Rally can take place with the support of the local community.

3.9 Radio ControllersRadio Controllers will work in Rally Headquarters (HQ) with the Clerk of the Course and Regional Organisers and will act as the liaison between the travelling/regional based personnel and the HQ staff.

3.10 Stage Commanders & DeputiesThe Stage Commander is responsible for the effective preparation; set-up and running of a Special Stage. He will be assisted mainly by the Deputy Stage Commander, Stage Safety Officer and any necessary Intermediate Safety Officer(s).

3.11 Stage/Service Safety OfficersThe Stage (and Service) Safety Officers are responsible for setting up and inspecting the stage (or service area) and certifying its conformance with the agreed safety plans .

3.12 Incident OfficersThe Stage Incident Officers will be positioned with safety vehicles at the interim locations throughout the stage; they are the eyes and ears of the Stage Commander. They are responsible for communicating with the Stage Commander and Rally Control throughout any incident. They must remain with the A system radio at all times.

3.13 In-Stage MarshalsSector marshal will be responsible for one specific area only. This responsibility will cover both route and spectator safety.Marshals will be positioned at the known viewing areas in sufficient numbers to ensure the spectators comply with the safety guidance information.Radio marshals will be licensed operators. They will be situated at all stage radio points and other intermediate points in order to create a unique radio communications network for each stage. They will work with the marshals to ensure compliance with safety plans and principles.Timing Marshals will be located at Time Controls and will be responsible for both the timing elements of their role as well as ensuring the safety of event personnel and spectators who may be in the vicinity of their location.


3.14 Training Officer & Training TeamThis team provide support to the Regional Organisers by delivering locally based training events. They also provide national training events as required.

4. List of Manuals and Documentation4.1 Safety Plan

The Safety Plan contains all the significant Spectator locations identified on the event and provides individual diagrams for planning, preparing and managing these areas. Additionally, it includes information related to the allocation of medical and rescue cover on the event, contingency plans in the event of a stage stoppage or evacuation, vehicle tracking, air ambulance, radio call signs and Course Car Schedules.

4.2 Incident Management Plan (IMP)The IMP provides detailed information on the roles & responsibilities of all marshals and officials on the event, the way the event is organised, the risk assessments and management actions, crowd management arrangements, medical cover, the communications systems and processes. Additionally, it includes Emergency Management Procedures, roles & responsibilities as well as the Major Incident Procedure. This is the document we all refer to if there is a problem or issue on the event.

4.3 Reconnaissance Safety PlanThis document provides the information necessary for the Reconnaissance Manager, Stage Commanders and other Senior Personnel to manage and control the venues used as well as providing the rules which the competitors must comply with. It provides Risk Assessments and Safety Maps for each of the stages used on the event. Additionally, it shows return routes and other restrictions on competitors’ movements during the recce.

4.4 Operations Manual (this document)This booklet is designed to provide Senior Stage Personnel with as many answers as possible to the likely questions that may be asked. It is also designed to provide checklists and diagrams for the set up teams to work to. This should be the key document that stage and venue personnel refer to in order to find the majority of answers to questions.

4.5 Marshals InstructionsThese are issued to all marshals to provide information related to their role on the event including any relevant safety information and advice.

4.6 Media Safety PlanThe Media Safety Plan is issued to all accredited media on the event to provide them with guidance on suggested locations as well as providing safety advice.

4.7 Event Regulations and BulletinsThese contain all the regulatory and programme information relating to the Rally. Bulletins may also be issued which will supplement the Regulations. These can all be found on the event website (www.walesrallygb.com).

4.8 FIA WRC Sporting RegulationsThese contain the broad Regulations and protocol information applicable to every FIA World Rally Championship Round, available from the FIA website.

4.9 Rally Guide 1 & 2Contains useful background information on the Rally (available on www.walesrallygb.com).

4.10 Venue Specific Safety PlansThese are created for specific Landowners in order that they have their own safety information relevant to their venue.

4.11 Event ProgrammePrimarily designed to provide general information about the event.

5. Radio Communications & Event ManagementOn each stage there are three systems of communication.

5.1 The Role and Function of the ‘A’ System Radio The role of the ‘A’ System radio is the management of the event through direct communication from Rally Control to the key locations and personnel on the Rally route. The ‘A’ System utilises duplex frequencies and is intended for direct communication between Rally HQ and officials in the field. ‘A’ System radios will be at the Stage Starts, in the Medical Intervention Vehicles (MIVs) and at the Finish on each special stage. Additionally, ‘A’ System radios will be located at the Regional Base, with ‘C’ System controllers, in all Course and Sweeper cars, the Timing Crew Vans, Service Areas and other key locations / personnel as well as with the Event Safety Coordinator and Deputy. Whilst the ‘A’ System network may be utilised during the setting up process, once Rally Control takes over, all communications must go through Rally Control. Operators may ask Rally Control for Talk Through - this may or may not be granted.

5.2 The Role and Function of the ‘B’ System Radio These radio locations are specifically utilised to track the passage of the competitive cars. Any missing vehicle is then identified and “called through” to Radio Control.

5.3 The Role and Function of the ‘C’ System Radio The Primary role of the ‘C’ System is the operational running of the stage during set-up and reconnaissance. It will be used for spectator management, safety situations and dealing with accidents and incidents on a practical level. The ‘C’ System runs on the usual MSA Safety frequency. ‘C’ System radios will be located throughout the stage as determined by the requirements of each stage.As part of the ‘C’ System operation, mandatory radio cars are located approximately every 5km throughout the stage (these points are identified in competitors’ road books, event safety plans and by signage on site). At these locations the radio marshals will be issued with a specific tabard and yellow flag. The yellow flag is to be displayed (if requested by the Stage Commander following instruction from the Clerk of the Course) to all competing cars. This is to advise them that there has been an incident ahead of them and that they must immediately slow down and follow the instructions of marshals as required. Additional stage specific operation communications will also take place via this ‘C’ System in order to deal with local issues and prevent unnecessary incidents escalating.

5.4 Troubleshooting

Problem Solution

Failure of ‘A’ System

Use ‘C’ System for local communication and relay to Rally Control by telephone. Depending upon the nature of the failure it may be possible for the Regional Base or Repeater crew to provide local control on the ‘A’ System. Mobile phones may be used at Stage Starts and Finishes and should be used to provide a back-up communication link to Rally Control.

Failure of ‘C’ System

Use the ‘A’ System for key location communications while Engineers attempt to rectify any fault.


5.5 Event ManagementRally ControlWill be operated throughout the event and the Clerk of the Course, or his Deputy plus your Regional Organiser will be available at all times via the ‘A’ System radio to assist you with your decision making and to advise you of any information that is relevant to the running of your stage. Rally Control and the Clerk of the Course carry the ultimate responsibility for stopping, cancelling and closing stages. Rally Control has at its immediate disposal details of the whereabouts of all safety and competing cars on the Rally. In the event of any accident it is likely that Rally Control will be able to provide you with information about the accident, i.e. the location and whether the emergency button in a car has been set off indicating that they require assistance. The Deputy Regional Organiser and police representative will be available at your Regional Base.

5.6 Event Communication Structure

Rally Control

Clerk of the CourseDeputy Clerk of the Course

Assistant Clerk of the CourseChief Medical OfficerChief Safety Officer

A System Radio

Course Car Team

A System RadioC System Radio

Stage Start

Stage CommanderDeputy Stage Commander

A, B & C System Radio

Stage Route

C System Radio Controller

In stage C System Radio MarshalsB System Radio Marshals

Mid Stage

Stage Incident Officer

A & C System Radio

Stage Finish

Stage Safety Officer

A, B & C System Radio

Service Areas, Regroups and Refuel

Chief Official

A System Radio

Rescue, Recovery & MIV

A & C System Radio

Rescue, Recovery and MIV

A & C System Radio

Regional Base

A & C System Radio plus landline communication

5.7 Event Time Schedule - Route 1.4

SS Distance (Km) FCD Stage Commander/ Senior Official

Thursday 14 November 2013

QS Llandegla 3.11 10.45 Neil Cross

SS 1 Gwydyr 6.95 19:05 Ian Evans

SS 2 Penmachno 10.51 19:38 Malcolm Hague

SS 3 Clocaenog 7.52 20:42 Jon Binns

Service A Deeside (22:01) Tim Harding

Friday 15 November 2013

Service B Deeside 06:30 Tim Harding

SS 4 Hafren 1 32.14 09:37 Ian Jarrett

SS 5 Sweet Lamb 1 4.26 10:20 Mike Kennett

SS 6 Myherin 1 32.13 10:37 Dyfan Davies

RSZ C Newtown 12:28 Chris Tomley

SS 7 Hafren 2 32.14 13:43 Ian Jarrett

SS 8 Sweet Lamb 2 4.26 14:26 Mike Kennett

SS 9 Myherin 2 32.13 14:43 Dyfan Davies

Flexi Service D Deeside (17:38) Tim Harding

Saturday 16 November 2013

Service E Deeside 06:00 Tim Harding

SS 10 Gartheiniog 1 14.58 08:29 Steve Henstock

SS 11 Dyfi 1 21.90 08:58 Mario Mangano

SS 12 Gartheiniog 2 14.58 10:33 Steve Henstock

SS 13 Dyfi 2 21.90 11:02 Mario Mangano

SS 14 Dyfnant 1 21.34 12:45 Gary Mitchell

SS 15 Chirk Castle 1 2.06 14:22 Mark Dickenson

SS 16 Chirk Castle 2 2.06 14:34 Mark Dickenson

Flexi Service F Deeside (15:45) Tim Harding

Sunday 17 November 2013

Service G Deeside 06:30 Tim Harding

SS 17 Dyfnant 2 21.34 08:56 Gary Mitchell

SS 18 Penllyn 14.12 09:56 Phil Rees

SS 19 Clocaenog 2 7.52 11:06 Jon Binns

SS 20 Kinmel Park 1 2.18 12:03 David Baugh

SS 21 Kinmel Park 2 2.18 12:11 David Baugh

SS 22 Great Orme 4.58 13:01 Mike Bastiana

Parc Fermé Deeside (15:11) Tim Harding


5.8 Convoy Diagram including National Event 6. Stage Set-upSet up the Time Control, Start, Flying Finish and Stop Control layouts as per the diagrams shown in the Timekeeping Section. An arrow should be placed at the public road to indicate the stage entrance for competitors; this entrance should be taped and marshalled until FCD if necessary.The Special Stage Start is Post number 1. The Flying Finish and Stop line are the last two post numbers.

6.1 Junctions Place a single advance arrow at 100 metres before the junction together with the relevant post number and two arrows as gate arrows, i.e. as per MSA Blue Book.

6.2 Hazard signs Place 100 metres before a hazard on the post number stake as per Stage Set Up Instructions.

6.3 No Entry boards These should be used along with box junctions / brushwood to clearly indicate roads that are not part of the stage route. Box junctions are prohibited areas which should be appropriately taped and signed. No Entry boards should be placed facing the competitor and, if appropriate, a No Entry to Spectators board can be placed at the spectator end of the box junction.

6.4 Route designation tape Red and white tape should only be used to define the route for competitors and for areas which are prohibited to spectators and only where indicated in the Stage Setup diagrams. Black and yellow Tape is for marking out Spectator Areas only.

6.5 Radio point Signs A Yellow Radio Point Sign should be erected 100 metres prior to the radio location with a Blue Radio Point Sign being erected on the actual junction.

6.6 Rescue point Signs A Yellow Rescue Point Sign should be erected 100 metres prior to the Rescue location with a Blue Rescue Point Sign being erected on the actual junction. These should not be on the same stake as the arrows or radio boards.

6.7 Warning Notices Warning Notices giving the public advice should be displayed at ALL spectator or vehicular accesses leading to the special stage. Signs should be positioned so that spectators pass at least 3 between an official entrance and a designated viewing point.

6.8 Spectator Areas These will be designated in the Spectator Safety Plan for the stage and must be set up exactly as described in the plan. Only yellow and black tape should be used to define these areas. In areas of the heaviest spectator pressure crowd control barriers or yellow/ black and yellow mesh fencing with yellow rope will also be used to define the spectator areas.

7. Running ReconnaissanceIn addition to the competitors’ reconnaissance there is an Engineers’ Recce which follows this schedule. Only WRC manufacturers and tyre companies can take part meaning a maximum of 5 vehicles will be involved and they travel through the stages in a convoy with officials cars at the front and rear.


7.1 Wales Rally GB 2013 – Team Engineers’ Recce Schedule

Monday 11th November Entry time

Gartheiniog 08:00

Dyfi 08:30

Hafren 10:00

Sweet Lamb 11:00

Myherin 11:20

Dyfnant 14:00

Tuesday 12th November

Penllyn 08:00

Gwydyr 09:30

Penmachno 10:00

Clocaenog 11:10

Contact Phil Jones (Course Car Coordinator) +44 7825 177487 for further information.

7.2 Competitor ReconnaissanceCompetitor Reconnaissance is a viewing of the route prior to the actual event taking place; it is not a competitive activity. The vehicles used are not competition vehicles and the manner of driving could be compared to normal use on the public highway. A separate Reconnaissance Safety Plan will be provided once entries are closed (mid-October).Reconnaissance will follow the schedule published in the Event Regulations (also shown on following page). You should need only minimal manpower to cover both access and exit points as well as specified points shown in the Reconnaissance Safety Plan (your Stage Commander has a copy). The Special Stage Start, Flying Finish and Stop Line should be clearly and accurately marked with an appropriate control board. All chicanes, jumps and any artificial means of guiding the cars (for reducing speeds, to stop cutting or for spectator safety) must be set out EXACTLY as on the day of the event and with all the same materials. Radio Boards (Blue) must be erected at the location of the road book radio points to allow the competitors to note these locations in their pace notes. In order to indicate the prescribed route through the stage it should be arrowed with one direction arrow at the advance location for each junction (with the relevant post number shown). No Entry boards can be used to assist route definition. You will be required to post Reconnaissance Warning Notices at any Visitor Car Parks, Footpaths and Public Entrances to the stage advising that the Forest is closed to other activities. All main access roads must be blocked. (Further information is available in the Risk Assessment section of the Incident Management Plan as well as the Reconnaissance Safety Plan). Each reconnaissance vehicle will have an identification plate and the crew will carry a card indicating their eligibility to take part. This card must be signed each time the crew starts a stage. Competitors are only allowed two runs through each stage. Please keep a record of each car through your stage. This record should be returned to the Reconnaissance Manager, Jason Murphy.

7.3 Reconnaissance Schedule - Version 1.0

Tuesday 12th November

Opens Closes Stage Kilometres

Priority 1 & 2 Priority 3 All Drivers SS To Next Total

07:30 08:15 08:55 Dyfnant 21.30 26.00

10:30 Dyfnant 21.30 42.00

09:20 10:05 10:45 Gartheiniog 18.60 1.00

09:40 10:25 11:05 Dyfi 21.50 12.50

13:30 Gartheiniog 18.60 1.00

13:30 Dyfi 21.50 33.00

11:30 12:15 12:55 Hafren 32.14 2.92

12:00 12:45 13:25 Sweet Lamb 4.01 6.50

12:15 13:00 13:40 Myherin 32.00 29.00

15:45 Hafren 32.14 2.92

16:15 Sweet Lamb 4.01 6.50

16:30 Myherin 32.00

259.10 163.34 422.44

Wednesday 13th November

07:30 08:00 08:30 Llandegla 3.20 8.00

09:00 Llandegla 3.20 24.00

08:05 08:50 09:30 Chirk Castle 1.50 4.00

11:30 Chirk Castle 1.50 55.00

09:10 09:55 10:35 Penllyn 13:50 6.00

12:45 Penllyn 13.50 38.00

10:20 11:05 11:45 Clocaenog 7.52 4.50

13:55 Clocaenog 7.52 38.00

11:15 12:00 12:40 Penmachno 10.51 4.00

14:50 Penmachno 10.51 17.00

11:55 12:40 13:20 Gwydyr 6.30 4.00

15:30 Gwydyr 6.30 31.00

12:45 13:30 14:10 Great Orme 4.70 4.00

16:20 Great Orme 4.70 34.00

13:30 14:15 14:55 Kinmel Park 2.20 1.00

16:50 Kinmel Park 2.20

98.86 272.50 3711.36


8. Running Special Stages8.1 Management

The Stage Commander is responsible for the preparation, set-up and running of a Special Stage. He will be assisted by the Deputy Stage Commander, Stage Safety Officer and any necessary Mid-point Incident Officer(s). These personnel will have full knowledge of the stage safety plans, the arrangements made for spectator safety and the overall event safety policy.

8.2 Key Personnel • Stage Commander, Deputy Stage Commander • Stage Safety Officer (and Stage Incident Officers if stage over 15 kilometres) • 4 Senior Control Officers (1 for TC, 1 for Start, 1 for FF & 1 for Stop) • Timekeepers for TC, Start, FF & Stop • Sector Officials / Marshals in Charge

8.3 Pre-Event Planning Plan for the requirements of: • Competitors • Spectator Access & Safety • Media • Marshals • Police, Fire, Ambulance and At Spectator Locations - Venue specific safety measures

8.4 StaffingStaffing requirements will be decided in consultation with your Stage Team, the Regional Organiser and the Event Safety Coordinator. Split the stage route into manageable sectors and decide on the number of Sector Officials. Sectors may cover a number of marshalling locations. There should be a Marshal in Charge appointed for every post and / or spectator location. Particular attention should be given to the manning requirements of key spectator locations designated on each stage. Stage Commanders should determine the number and type of marshalling roles required on their stage. This information should underpin the recruitment process with suitably qualified and experienced marshals recruited for each role. These could include Timing Marshals, Spectator Marshals, Media Marshals and Route Marshals. Stage Commanders will use the data management system (RST) to register and allocate marshals to post. Once you have determined your staffing requirements, these should be communicated to the Event Staffing Officer in order that approximate numbers are made available to RST. This information will be uploaded to enable you to allocate your marshals once they have been registered and approved.

8.5 Information The Stage commanders should provide maps (from Safety Plan) showing an enlarged layout of each Sector / Post showing junctions, exact location of arrows, tape, brushwood, box junctions, blocking, warning and no entry signs, direction of competing cars, expected approach of Spectators and any out of bounds to spectator areas. Add any additional information to these plans to help the Sector Official. For all spectator locations the Spectator Safety Plans will include detailed layout plans and colour photos indicating how the area is to be set up. It is imperative that all the requirements set out in this plan are implemented by the Stage Team in the setting up process and then maintained by the relevant marshals during the Rally. Please use the space available on these pages to add extra notes for your key marshals.The Marshals in Charge of any spectator location must be supplied with a copy of the relevant extract from the Spectator Safety Plan.

8.6 Free Practice and Qualifying Stage The Qualifying Stage should operate as a normal Special Stage and be run in accordance with the information contained in this manual. The FIA Safety Delegate and/or the Event Safety Coordinator will wish to visit this Stage and may travel through at any time during Free Practice and before Qualifying following the Course Car Schedule as provided in the Event Safety Plan.

8.7 Roles Of Senior Stage Officials Stage Commander The Stage Commander is in overall charge of all aspects to do with the running of the Special Stage; they will be located at the Stage Start and will liaise with Rally Control to manage the Stage as part of the overall event management. They must be familiar with all aspects of the Event Safety Plan (including Spectator Safety Plans) and the Incident Management Plan. They should ensure that their ‘A’ System radio is manned at all times.

The Deputy Stage Commander In the build up to the Rally the Deputy Stage Commander should ensure that they are aware of all aspects relating to the event and assist the Stage Commander in distributing all the relevant briefing material or instructions to all stage personnel. During the event the Deputy Stage Commander should ensure that:• The marshals operating on the stage have been deployed appropriately; • He/she is available to liaise with the Safety Cars and other Senior Officials who visit the

stage if the Stage Commander is not immediately available.When the Rally is underway the Deputy Stage Commander should remain at the Stage Start in constant communication with the Stage Commander and Rally Control.In the event of an incident the Deputy Stage Commander will accompany the Safety Services to the scene of the incident in the role of Stage Incident Officer (if prior to any midpoint safety location), where they will oversee the co-ordination of the response to the incident. They will act as the eyes and ears of Rally Control and the Stage Commander. They should ensure that their ‘A’ System radio is manned at all times.

The Stage Safety Officer Prior to the Rally the Stage Safety Officer should ensure that they are aware of all aspects relating to the event, in particular, the contents of the Event Safety Plan including the Spectator Safety Plans. The Stage Safety Officer is responsible for ensuring that the stage has been set up in accordance with the Event Safety Plan, including the Spectator Safety Plans as well as the Incident Management Plan. The Stage Safety Officer should, if possible, brief all Sector Officials and Marshals in Charge who have been assigned to the designated spectator locations. During the event the Stage Safety Officer should ensure that: • The marshals operating on the stage have been deployed appropriately. • All the Safety Services designated for the stage in the Safety Plan are correctly located and

ready for use if needed. • He/she accompanies the Spectator Safety Car through the stage to confirm that it has

been set up in accordance with the Event Safety Manual and the Spectator Safety Plans. In particular, on this pass through the stage, the Stage Safety Officer should keep a detailed written log of spectator activity for future event planning (and make this information available to the Regional Organiser).

• After reaching the stage finish the Stage Safety Officer should remain at the Finish and liaise with all the Course Cars to confirm conditions in the stage and the level of spectator activity.

• The Stage Safety Officer should keep in constant communication with the Stage Commander and Rally Control.

• When the Rally is underway the Stage Safety Officer should undertake a watching brief, assisting the Stage Commander as necessary. It will be a key element of his/her role to ensure that spectators are kept away from the hazardous finish area and that the media who need to operate in this area are kept safe.

• They should ensure that their ‘A’ System radio is manned at all times.


The Stage Incident Officers During the event the Stage Incident Officer (based at intermediate safety points) should ensure that:• All the Emergency Services designated for the Intermediate location are correctly located

and ready for use if needed. • In the event of an incident after the Intermediate point the Stage Incident Officer will

accompany the Emergency Services to the scene of the incident, where they will oversee the co-ordination of the response to the incident. They will also act as the eyes and ears of Rally Control and the Stage Commander.

• They will complete all paperwork contained in the Incident Management Pack and take photographs of the incident and scene. These reports and pictures are to be returned to Rally Control with the Sweeper Car or within 12 hours of the incident occurring.

• They should ensure that their ‘A’ System radio is manned at all times. Sector Officials / Marshals in Charge The purpose of the sector official is to control all aspects of the Sector / Post / Spectator location under their charge. The size and nature of the Sector will have been established by the Stage Commander and will depend on the type of stage, the junction density and so on. A Sector Official may cover a large area, however a Marshal in Charge or a Senior Marshal must be appointed for every post and/or spectator location. On very large spectator locations it may be necessary to appoint a number of Marshals in Charge to look after various portions of the crowd. They are in charge of all Marshals assigned to their Sector or Area, including briefing and deploying. They are the Senior Official at the scene of all incidents until the arrival of the Deputy Stage Commander or intermediate Incident Officer. In respect of any incidents/accidents which require outside assistance, advise the Stage Commander on the degree of seriousness and type of outside assistance (personnel / vehicles) required. Temporarily take charge of scene until a more Senior Official arrives. A key task is to take action to ensure the safety of both spectators and marshals within the locality, whilst ensuring their own personal safety. In the event of any incident the Marshal in Charge will ensure that a marshal is deployed down the stage to warn marshals and spectators of the approach of a competing car by whistle. The Marshal in Charge should ensure that not all marshals leave their post to deal with the incident and sufficient marshals should remain on post to ensure that the spectators remain in the viewing areas. The risk of further accidents is greatly increased if spectators are allowed to move freely onto the road. It is important to ensure that all marshals stand in safe locations and not in prohibited areas. Marshals should lead by example as set out in the Code of Conduct and the Marshal in Charge should ensure that all the elements of that Code are implemented in the area under their charge. The Post of Sector Official or Marshal in Charge should be regarded as a senior appointment and only suitably experienced personnel should be given the role by Stage Commanders. Those appointed to look after spectator locations should have experience of dealing with spectators and must be fully briefed by Stage Commanders or the Stage Safety Officer on the spectator management measures being put into effect in his/her area. Sector Officials and Marshals in Charge must be given a copy of the relevant Spectator Safety Plan extract and must acquaint themselves with the resources available for their assistance; for example the Course Cars. The Sector Official / Marshal in Charge should be aware of the schedule, functions and responsibilities of the Course Cars, their communication capabilities and ways in which their cars can help him deal with problems (e.g. persuading spectators where to stand).

Control Officers • To oversee the running of the relevant Control operation in line with the procedures set out

in the relevant sections of this manual.• To provide support and guidance to those operating the controls. • To be prepared to discuss issues with the Stage Commander as required.

8.8 Closing the Stage This will be done through consultation between Rally Control, Sweeper Car and the Stage Commander. Final confirmation of closure will be by Rally Control. To speed up the stage closing procedure please have the following ready for the Sweeper Car: • All Control Record Cards,• Total number of competitors who entered the stage,• Total number of competitors who completed the stage,• Number of competitors remaining in the stage and their locations,• Any signed Damage Declarations / Time Cards from competitors who have retired,• Any report forms relating to incidents on the stage,• Please also hand back the Incident Management Packs, First Aid Kits and all Signing On

Sheets/Cards from the Stage Start. The stage is only closed when the Sweeper Car reaches the Stop Line. After the final running of your stage the Sweeper Car will be followed through the stage by the MIV and the Rally Rescue ambulance to allow medical cover to be provided to the stage unhindered by marshals standing down. Timing equipment will be collected by the Timing Equipment Car which will also follow the Sweeper Car. Please make sure that marshals do not leave their posts/locations until all the vehicles have passed them.

9. Non-Stage Locations – Regroups, Service Areas & Overnight Parc Fermé

9.1 Regroup A Regroup allows the Rally to regain its published time schedule and allows the gaps between cars to be closed up. They can also be utilised to allow the field to be re-ordered.

In Control The competitor checks in to the In Control and their arrival time is entered on the last part of the Time Card. This card is retained at the In Control. The competitor is then issued with a new Time Card and their due time at the Out Control will be entered in the due time box by the marshal. The crew then proceed into the Parc Fermé area. The cars are parked and the crews may remain in the vehicles. (Where the re-group is more than 15 minutess the crews are required to leave their vehicles). Subsequent cars are then issued with due times at the Out Control at 2 minute or 1 minute intervals as required from the time of the first car. The control record is used to calculate these times. When issuing the due out time, ensure that competitors are given sufficient time to traverse the distance between the In and Out Controls. An interview area for the Media should be located prior to the Yellow Board and be barriered off. Access to this area is limited to Media pass holders and certain other pass holders.

Out Control The competitor presents his time card to the timing marshal who enters the time and returns the time card at the time of departure.

Layout A Regroup consists of 2 Time Controls located at the entry and exit points to a Parc Fermé area. Barriers for the Parc Fermé will have already been delivered and erected. The Control boards consist of a yellow clock board followed by a red clock board at the In Control; the next board is a red clock board at the Out Control followed by a beige end of control zone board.


Troubleshooting

Problem Solution

Crew will not accept time SCO to deal with and report to Rally Control.*

Car enters control twice Give time for first entry and a written report to Rally Control.*

Vehicle cannot move under its own power Report to Rally Control.*

Which crews have a two minute gap? Windscreen sticker identifies these as does the Section start list. Note there may also be a gap before and after the Production WRC competitors. Rally Control will notify you of this.

Crew insist on impossible time Give time on clock and make full report to Rally Control.*

One crew member not present Do not give time until two present.

Two crews arrive on same minute Give both the same In Control time, but separate Out Control times. If necessary seek clarification from Rally Control.

Crew wish to repair or refuel car Not generally permitted, the only exceptions relate to repairs required by Scrutineers on the grounds of safety or the change of a front or rear windscreen using outside assistance. In both instances the work must be supervised by a marshal, must be timed exactly and a full report must be made immediately to the Clerk of the Course.

* NB REFERS TO REPORT FORM ON REVERSE OF CONTROL RECORD CARD.

9.2 Service Park - DeesideA dedicated location where servicing can be carried out on competitors’ cars by the Service Crews. All service areas are timed. Results distribution will take place at all Service Parks.

Layout The Service Park will have time controls at the entrance and exit. Note the reduced control distances.Field Medical Facilities will be established at the main Service Area. A Media Zone will be created prior to the Yellow TC IN board and this will need to be marshalled to ensure that only the Media and team personnel with the correct pass have access. A barriered queuing zone before the In Control of approximately 30m in length should also be set up. Vehicle routes (minimum of 3m wide) and separate pedestrian walkways will be set up. Areas will be specifically designated for spectators to view the vehicles during Service. These areas may be accessed via crossing points which should be manned at all times. Spectators must NOT be allowed in the vehicle routes and should remain in the pedestrian areas.

Speed limit Under the Regulations there is a speed limit in service parks of 30kph (20mph approximately). The speed limit is reduced to 5kph in the Refuelling Zones. Any competitor driving in excess of these speeds should be the subject of a written report to the Clerk of the Course.

Refuelling The refuelling of any rally car is not permitted inside the Service Park, except in the following instance: When necessary, as part of service (i.e. when changing a fuel pump or tank), emptying and refilling is permitted provided that: 1. The work is carried out under the supervision of a marshal. 2. No other work is carried out on the car during the emptying and/or refilling. 3. A suitable safety perimeter is established around the car.

4. Two fire marshals or team personnel are present with extinguishers suitable for use on flammable liquids.

5. Only sufficient fuel is added to reach the next Refuelling Zone. A Refuelling Zone will be set up at the exit from the Service Park, after the Out Control. It is required that this area be surrounded by a double row of crowd control barrier with a gap of at least one metre between each line of barrier.

All Priority drivers must use FIA fuel and the refuelling service located in the Refuelling Zone. Most other competitors will use this service. NB: Non-Priority drivers are allowed to refuel at commercial filling stations where these are marked in the Road Book. A Refuel Zone will be available on each day. The only personnel permitted in the Refuelling Zone are: • The crew of the competing car who may remain in the car but with their seat belts undone. • Operators of the refuelling rig or team refuellers (2 per car) • Safety personnel and two marshals controlling the entrance and exit. • To assist with the refuelling procedure of their car, two team members of each crew are

permitted in the Zone. If the car refuses to start after refuelling it must be pushed clear of the Refuelling Zone, with the assistance of the marshals if necessary; also, up to 2 team members may be used to help push the car. The start of the Refuelling Zone will be indicated by the appropriate blue sign, with the end of the Zone indicated by a blue crossed-through sign. Radios or mobile phones must not be used or located within 100 metres of a Refuelling Zone.

Tyre Marking There will be Tyre Marking and Tyre Checking Zones indicated by the appropriate signs located at the beginning and end of each area. Scrutineers will operate within this area to carry out tyre marking or checking as necessary.

Flexi-Service The opportunity for teams to use the Flexi-Service arrangements will only be applicable at the 45 minute service at the end of Sections 1, 3 and 5 at Deeside. Flexi-Service is intended to provide an opportunity for a two-car team to service its cars at different times by the second car waiting effectively in limbo in the Parc Fermé until the first car in the team has been serviced and returned to the Parc Fermé. Detailed information on how it operates is set out in the WRC Sporting Regulations. Due to its complexity a specific briefing will be given to the relevant marshals operating the appropriate Service Time Controls.

Remote Service (Newtown) 1. At a Remote Service Zone (RSZ), the crew and up to 4 of the same team personnel may work

on their car. 2. Whilst in a RSZ, except for the use of jacks, chassis stands, ramps, wheel nut spanners,

torque wrench, hand tools and plain water, the team may use only equipment or parts and tools carried on board the competing car. Tools may be battery operated, including any necessary lighting. Ground sheets must be used. Plain water may be added to the car systems for which a filling device may be used.

3. A RSZ will not exceed 15 minutes duration for any one car. Troubleshooting

Problem Solution

Time Control Procedure See Above.

Competing car breaks speed limit in Service Area or Refuelling Zone

Report to Clerk of the Course immediately via Service Park Manager.

9.3 Overnight Parc Fermé In Control Operates as a Time Control, collects time cards from competitors and issues end of day results to competitors.


Out Control Operates as a Time Control, issues new time cards to competitors and other paperwork as required. Will be supplied with a list of re-start times.

The Parc Fermé A totally secure area after the In Control. This should be manned by marshals (no more than 6 in normal circumstances), who will arrange parking/departure of competitors. Access to Parc Fermé is restricted to: • Competitors – On arrival and parking their car, competitors must immediately leave the area.

On departure at the start of a day competitors may enter Parc Fermé 10 minutes before their due departure time.

• Senior Officials only if carrying out a specific function (Ref. WRC Sporting Regulations Article 42.2.1).

• Officials - only those running the Parc Fermé are permitted. • Scrutineers - if involved in the technical inspection of specific vehicles. • TV personnel, with specific permission of the Clerk of the Course, to change tapes from in

car cameras. • Only Senior Officials/Officials/Scrutineers who have a silver Parc Fermé sticker on their ID

badge may gain access to Parc Fermé. Working on Cars This is not permitted except in the following circumstances: 1. If a vehicle is considered not to be safe to continue by the Scrutineers, the FIA Technical

Delegate may give permission for work to be carried out. 2. With the approval of the Clerk of the Course a crew may change a damaged windscreen using

outside help (if required) under the supervision of an authorised marshal. Please note that car covers may not be used within the Parc Fermé. Scrutineers and Competitor Relations Officers Both will attend all Parc Fermé points. An area is set aside for the Scrutineers at the entrance to Parc Fermé to enable them to carry out any checking of competing cars. The Competitor Relations Officers (CROs) will require an area at the drivers’ entry and exit of Parc Fermé. The Rally Police Liaison Officer may also operate in this area.

Troubleshooting

Problem Solution

Time Control Procedure See Above.

Vehicle unable to move under its own power at Parc Fermé entrance or exit

Refer to Art 42.3 of WRC Sporting Regulations and contact Rally Control. Only the officials on duty and/or the crew can push a car to the exit of Parc Fermé.

Crew wish to repair or refuel car Not generally permitted. The only exceptions relate to repairs required by scrutineers on the grounds of safety; or the change of a front or rear windscreen using outside assistance. In both instances the work must be supervised by a marshal, must be timed exactly and a full report must be made immediately to the Clerk of the Course.

10. Timekeeping 10.1 Understanding the Relevance of Timing Points on International Rallies

Timing on an International Event runs from a TC or the Special Stage Start through to the next TC, either the TC before the next stage start or the Service area. These are classified as either Road Section Starts or Ends. It should be noted that Stage finishes (the stop line) serve only to record time over the special stage and do not form part of the route timing procedure. Furthermore, when following an alternative route (or running through a stage non-competitively) competitors need not visit or stop at a stage stop control.

10.2 Running Order There are 4 categories; Priority 1 & 2 drivers which include the WRC Manufacturer Teams will run first, followed by Priority 3 drivers then the Non-Priority drivers. The P1 & P2 drivers on the start list and on the re-start lists will have an interval between their start times of at least 2 minutes. All other cars will start with an interval of at least 1 minute. The cars eligible to start at 2 minute intervals will be identified by a coloured 2 minute sticker and shown on the start / re-start times. On each day the National Rally competitors will follow the International Event with Course Cars scheduled to separate the two events. NB: The Stewards may grant 2 minute start intervals to other cars on the grounds of safety. These cars will also be identified by a 2 minute sticker and be shown on the start / restart times. Bingo Sheets showing start lists for each day and indicating those with a two minute interval will be distributed by the Course Cars on the first run of each stage. Please remember to ask for them.

10.3 Re-Start After Retirement (Rally 2)Any crew which retires may restart the Rally from the start of the first section the following day. However the crew will be penalised with a 5 minute penalty, added to the fastest time of the driver’s priority group for each missed stage, including the stage on which the crew originally retired. For non-priority crews this 5 minute penalty will be added to the fastest time achieved in their class by a non-priority driver. Should retirement occur after the last special stage of a day, the crew will be deemed to have missed that last special stage.

10.4 Control Operation Specific instructions are included within the packs for each Control location indicating what boxes are required to be filled in on the time card. Sweeper Cars will collect all relevant paperwork from you as they pass through your control. The Sweeper Cars will also collect all Signing On Cards, Control Record Cards and Reports.

Troubleshooting

Problem Solution

Crew do not follow control procedure Give times but provide a written report for Rally Control.*

Car enters control twice Give time for first entry and provide a written report to Rally Control.*

Car has puncture NO extra time can be granted, the car must start the stage in the correct order.

Vehicle cannot move under its own power Report to Rally Control.*

Which crews have a two minute gap? Windscreen sticker identifies these as does the section start list.

The stage is interrupted Continue to nominate provisional start times. As soon as stage restarts adjust subsequent provisional start times to allow for delay.

Crew insist on impossible time Give time on clock and make full report to Rally Control.*

One crew member not present Do not give time until two present.

Crew will not accept time SCO to deal with and report to Rally Control.*

Two crews arrive on same minute Give both the same arrival time, but separate provisional start times, see Art. 33.3.2 of WRC Sporting Regulations for full instructions. If necessary seek clarification from Rally Control via the ‘A’ System Radio at the Stage Start.


Problem Solution

Crew wish to repair or refuel car Not permitted; nominate provisional start time and make report on Control Record Card.

* NB: REFERS TO REPORT FORM ON REVERSE OF CONTROL RECORD CARD.

10.5 Time Controls Preceding Special Stages Crews may enter the control area by passing the yellow board during their target check-in minute, or the minute preceding it.

The entry of the time on the time card can only be carried out if the 2 crew members and the car are in the control zone. The check in time is the exact moment a crew member hands the time card to the Card Handler. Ref: WRC Sporting Regulations Article 33.2.3This time is recorded in the TC box below the Target Time on the time card. This same time is recorded on the Control Record Card along with the car number. The provisional start time for the special stage is entered in the PROVISIONAL START box on the time card. The provisional start time is calculated by adding 3 minutes to the arrival time. If two competitors book into the Time Control on the same minute, their actual starting order for the stage is not determined by their booking in order at the Time Control. In these circumstances you must look back at their relative running order at the previous Time Control (i.e. Service Out, Regroup Out or TC preceding the last stage as appropriate). In the very unlikely event that they both booked into that previous TC on the same minute you must then look back at the next previous TC and so on until you can ascertain which crew was running ahead of the other. Further advice on this matter can be obtained from Rally Control if necessary. The time card is handed back to the competitor, who then moves up to the start line. Voice communication is required between the Flying Finish and Stop Line, consequently, these two time controls may need to be on the same side of the road if a cabled system is being used.

10.6 Action to be Taken in the Event that a Stage is Cancelled & an Alternative Route Implemented Rally Control will confirm that the alternative route is to be implemented. Advice on the information to be given to competitors, any changes to target timing and the way the route is to be defined, will be agreed with Rally Control before implementation.

Procedure for an alternative Route (using pre-published route contained on the pink pages at the rear of the Road Book): Stage TC:Book in competitors following normal control procedures, complete the time card as normal. Then fill in the departure time from the Time Control on time card. Release competitors at two minute or one minute intervals depending upon their seeding status for that day.

Stage Stop Control: Record passing of cars through the location by observing their competition number. This is to ensure cars have passed through the alternative route and left the location. Competitors do not need to stop and do not require a time.

Procedure for an Alternative Route (where TC is relocated and cars do not enter stage):Relocate TC to new location with enough people to deal with the TC procedures. Take the timing clocks from the TC to use for timekeeping. Set up the TC at the location specified in the alternative route section of the Road Book. Carry out normal TC recording procedures for time at the TC and nominated Stage start time. Any competitors waiting or queuing between the new TC location and the actual stage start should be sent (in nominated start order) to the new TC location. These competitors must be dealt with before cars queuing at the new TC location are released. All paperwork must be returned to Rally HQ with the Sweeper Car as normal. Please be aware of the following points when discussing the alternative route with Rally Control:

• Which alternative route is to be used; one published in the road book or one implemented to fit the circumstance?

• Where will it take the competitors; the next timing point in the road book or some other route to another specified timing point?

Information to competitors: • Where are you sending them? • What is the route and how will it be marked? • How much time are they allowed? Information to your Timing Crews: • Timing procedure – how do you handle this? • What time card boxes to fill in and when?

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10.7 Special Stage Starts The first car cannot start the stage without the specific approval of Rally Control. Before giving this approval the Clerk of the Course will consult with the FIA Safety Delegate, the Event Safety Coordinator and relevant Course Cars. This is to ensure that all safety measures are in place. The first car may be allowed to start before all Course Cars are clear of the Special Stage Start. As the competitor arrives from the Stage Time Control the time card is taken to the timing marshal’s area. The ACTUAL stage start time is added to the time card. The competitor must arrive at the stage start line prepared to start the stage with helmets on and seat belts fastened. The front of the car will be aligned between the start control boards. The time card displaying the stage start time will be returned to the competitor. The actual start time will be recorded on the control record card together with the Competitor’s number. The competitor will follow the automatic start sequence to start the stage. The Primary Timing Equipment will be used, which incorporates Automated Car Number Recognition (Internationals only), Start Lights and a Jump Start Beam. As the car passes through the start gate, the manual trigger must be used to record the start time on the TAG Heuer clock. A Start Flag will only be used as a starting signal if the back-up Timing System is used.

Troubleshooting

Problem Solution

Car presented at Start line with engine not running

Report on Control Record Card and report to Rally Control by telephone.*

Automatic Starting equipment fails Lights Fail

Revert to the manual start procedure with the Secondary Back Up System and flag. Each competitor will be advised verbally at 30, 15 and 10 seconds before the actual start time. At 10 seconds the start flag should be placed in front of (but not on) the screen on the driver’s side. The last five seconds should be counted down and the flag lifted at GO Report to Rally Control via ‘A’ System or phone.

Automatic Car Number Recognition fails

Enter the car numbers manually into the Tag Heuer

Jumped Start Record on Control Record Card* including the number of seconds gained as shown on the readout. Report to Rally Control by ‘A’ System Radio or phone.

Car fails to leave Start line under own power; car fails to leave start within 20 seconds of Go signal

Push-Start assistance not permitted but car must be pushed clear to allow next competitor to start. Record failure to start within 20 seconds on Control Record Card* and advise the Clerk of the Course immediately by ‘A’ System Radio.

Competitor refuses start Advise the Clerk of the Course immediately by telephone or by ‘A’ System Radio.

* NB REFERS TO REPORT FORM ON REVERSE OF CONTROL RECORD CARD.

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10.8 Special Stage Flying Finish and Stop As the front of the car breaks the flying finish beam the Primary Timing System will activate, triggering a time and a vehicle number (Vehicle Number for International only). At the same time, the timing marshals must press the button to record the time on the Secondary Back -up manual TAG Heuer clock. The finish time will be that shown on the Primary System except in the case of its total failure. The finish time and car number will be communicated to the Stop Line team via a cable link or voice communication provided by the Timing Crew or Stage Team The car number and its finish time will be entered on the Flying Finish control record card. At the Stop Line the time card handler will take the time card from the competitor and deliver it to the time recording marshals (working undercover). These marshals will enter the time from the Primary Timing System, in the FINISH TIME box on the time card. The car number and finish time will also be recorded on the Stop Line control record card as well as the start time in case of need for back up results use (taken from the time card). The Primary Timing System will automatically pass the results information to Rally HQ. The time card will be returned to the competitor. The competitor’s stage time should be calculated and written on the display board in the control area.

Troubleshooting

Problem Solution

Primary Timing System Fails From this point on use the Secondary Back Up Timing System manually recorded times for all competitors (Do Not switch back to automatic timing). Continue with same control record card*; mark clearly when change occurred. Provide a full report for inclusion with control record cards when collected by the Sweeper Car. In case of a timing beam being taken out or moved, do not try to fix during a live stage and wait for an SIT Technician.

Automatic Car Number Recognition fails

Enter the car numbers manually in to the Tag Heuer

SIT Radios or Landline communication between flying finish and stop line fails.

Use hand held radios as back up.

All Flying finish / stop line communication fails completely

Flying finish continues to record times. Stop-line records competing car numbers in order of reaching the stop line. Records are matched up when stage is closed.

Competitor stopping between FF and Stop Line

Report to Rally Control via ‘A’ System Radio.

* NB REFERS TO REPORT FORM ON REVERSE OF CONTROL RECORD CARD. At the stop line please ensure the competitor’s front and rear number plates are cleaned so that they are road legal.

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11. Course Cars11.1 Purpose

To ensure the correct layout, readiness and safety of Special Stages, Controls and other locations before the arrival of the first competing car, and to assist Officials at each location as required. In accordance with the FIA General Prescriptions, Course Cars are also responsible for supporting marshals in the Special Stages with any queries. To run on the same route as competing cars carrying and using time cards in order to ensure full familiarity by all control officials with the operation of timing and time cards. All Course Cars will report by radio as they start and finish each stage. The cars will have ‘A’ System radios and a mobile phone. Whilst the FIA Safety Delegate’s Vehicle is not a Course Car, it does contain Senior Officials of the Rally who can and will stop to assist marshals where spectator problems exist.

11.2 FunctionTiming Equipment CarThe Vehicle Timing Equipment will be delivered to all Special Stages and Remote TC’s on the event by a delivery car at a time listed in the Event Safety Plan. This time will take account of the anticipated time it will take to set up all the relevant equipment. An SIT technician car will follow after the equipment delivery to commission the equipment.

Spectator Safety CarTo check all aspects of the layout of a stage, presence of officials at their posts and the safety of spectators. Must be accompanied by the Stage Safety Officer for first run whilst carrying out this check and will leave the Stage Start approximately 1 hour 15 minutes ahead of the first competitor. Additionally they will check that spectator viewing areas are correctly set up. This vehicle will ensure the provisions of the Event Safety Plan and Spectator Safety Plan have been implemented through the setting up process and the marshalling practice.

Course Car ‘000’Spectator Management and the accuracy of the timing equipment by the Chief Timekeeper and also secondary check of arrowing and general layout. They will leave the Stage Start a minimum of 40 minutes ahead of the first competitor. This vehicle will ensure that the spectators are located in safe areas or areas of least risk and that the marshalling practices continue to implement the Spectator Safety Plan.

Course Car ‘00’To provide a further check of spectator safety. Will leave the Stage Start approximately 20 minutes ahead of the first competitor. This vehicle will also ensure that the spectators continue to be located in areas of least risk and that they are not in prohibited areas and that the marshalling practices continue to implement the Spectator Safety Plan. The crew of this Course Car will provide the Clerk of the Course with their opinion on whether the stage can be run safely. This information will be considered alongside the view of the FIA Safety Delegate before stages are approved to run.

Course Car ‘0’Final operational check and fast road closer function. Will start the stage around 10 - 15 minutes ahead of the first competitor.

The FIA Safety Delegate & Event Safety CoordinatorWill run between ‘000’ and ‘00’ and will be checking the stage for all aspects of safety. The FIA Safety Delegate, in consultation with the Event Safety Coordinator, will give the formal approval for the stage to run.

Sweeper CarsWill work under direction of Rally Control in assisting prompt closing of controls.Will collect all Signing On Cards, Control Record Cards and Reports. After the final running of the

stage they will also collect the Incident Management Packs and First Aid Kits. They will traverse the full route of each Stage. Short cutting is not permitted. The vehicle will have ‘A’ System radios and a mobile phone. (There will be 2 Sweeper Cars doing alternate stages and they may be assisted by a Sweeper Admin Car to return cards/paperwork to Rally HQ).The Vehicle Timing & Tracking Equipment will be collected by the Equipment Delivery Vehicle.

11.3 The National Rally The National Rally will run on Friday, Saturday and Sunday. There will be a National Course Opening and a National Course Closing Car to ensure that the stage is still acceptable to run with spectators in suitable locations and no vehicles potentially blocking the track. See convoy diagram earlier in this manual for details.

12. Safety Planning12.1 Event Medical & Rescue (including Section 17)

PurposeThese are collectively the Medical Intervention Vehicles (MIVs), Doctors, Rescue/Fire Ambulances and Recovery Vehicles. They are required on all Special Stages in the number and location as detailed in the Event Medical & Rescue Policy (Ref. Section 17). An Air Ambulance is dedicated to the event and is in direct communication with Rally Control.

EquipmentAll Recovery, Rescue/Fire Ambulances are equipped as specified by the MSA. All MIVs will contain the equipment as specified by the Chief Safety Officer and the Chief Medical Officer in line with FIA requirements.MIVs will be appropriately identified and will carry green flashing lights and a warning siren.Rescue/Fire Ambulances will be appropriately identified and will carry blue flashing lights and a warning siren.Recovery Vehicles will be appropriately identified and carry orange flashing lights.

CommunicationsMIVs have ‘A’ and ‘C’ System radios. The primary system of communication during an emergency will be on the ‘A’ System radio network. The responsibility for providing a communications link from an incident to Rally Control lies primarily with the Deputy Stage Commander or Stage Incident Officers. They may delegate this function to another marshal.Any medical or other sensitive information should not be passed to Rally Control via the ‘A’ System if possible. It is preferable for this information to be passed via mobile phone. Mobile phones will also be used as a back-up should the ‘A’ System fail and to achieve this all emergency services crews are required to notify the Chief Safety Officer of their mobile phone numbers.

TimesIn position 3 hours before first car is due, this time may vary depending on local access arrangements.Off duty when stood down by Rally Control and the Sweeper Car Crew.Attending an IncidentAlways done under the instruction of the Stage Commander and Rally Control. Ref. Section 17. All Safety Services vehicles will be accompanied to the incident by the Deputy Stage Commander or Stage Incident Officer as appropriate. The order of deployment will be as follows:1. Medical Intervention Vehicle crewed by a doctor and a paramedic2. Rescue/Fire Ambulance (MSA Licensed)3. Doctor or Paramedic working with the Rescue/Fire Ambulance4. Deputy Stage Commander or Interim Safety Officer5. Recovery Vehicle


Additionally located at intermediate points (approximately every 7km) there will be a combination of either an MIV with a Doctor and Paramedic OR a Rescue/Fire Ambulance with a Paramedic. Recovery Vehicles will be positioned at the mid points within the stage.All Rescue and Medical services on a Special Stage are under the direct instructions of the Stage Commander and must not move their vehicle onto the Special Stage unless instructed by the Stage Commander. The Stage Commander will follow instructions from the Clerk of the Course, either directly or through the Radio System.

Helicopter Operating Procedure A helicopter Air Ambulance will be available. This unit will be despatched by Rally Control to any incident where serious injury is a possibility. The aircraft carries a paramedic and doctor. It is quite possible that it will appear overhead if there is an incident on your stage. If required the aircraft will either: • Land near the scene of the incident clear of the stage; or • Fly down the stage to the nearest safe landing area; or• ONLY if the stage is clearly blocked and cleared by Rally Control, land on the stage within

sight of the incident.Helicopters are potentially very dangerous but there are a few simple procedures to help you manage the situation safely:• DO NOT APPROACH THE AIRCRAFT unless specifically instructed to do so by a member of the

aircraft crew.• Keep yourself and ALL other people at least 100 yards from the aircraft.• NEVER ALLOW ANYONE TO APPROACH THE REAR OF THE AIRCRAFT - the tail rotor which, if

turning, cannot be seen - KILLS.• Loading of the casualty will be carried out by the crew of the aircraft - if they need assistance

from the rescue crew or marshals they will tell you.• AT ALL TIMES THE AIRCRAFT CREW ARE IN CHARGE OF THE SITUATION.• During landing and take-off the aircraft generates considerable wind - be prepared to secure

any loose items of clothing, hats, paperwork etc.Queries to the Chief Safety Officer in Rally Control via ‘A’ System Radio or by ‘C’ System Radio to Stage CommanderNote – These instructions will be supplemented by a specific briefing given by the Chief Medical Officer and Chief Safety Officer for all Safety Services personnel operating on the Rally. If you have an incident which you cannot resolve locally please phone these people in the following order:1. Your Sector Official/Marshal in charge Available when you sign on2. The Deputy Stage Commander Available when you sign on3. Stage Incident Officer Available when you sign on4. Your Regional Base Available when you sign on5. Rally HQ 01244 3099006. Event Incident Officer 07860 513 292 (Andrew Large)7. Event Safety Coordinator 07774 476 647 (Sue Sanders)8. Spectator Safety Officer 07971 817 028 (Andy Smith)

12.2 Incident HandlingRally HQThe Clerk of the Course, Chief Medical Officer and Chief Safety Officer will liaise and communicate with all relevant personnel to determine the best course of action. They will then communicate this to the Stage Commander. Rally HQ will consider medical, sporting, timing and commercial implications in their decision making and will liaise with the emergency services as required.Instructions to the Stage Commander may include:• Requests for information• Hold the stage• Deploy the emergency services• Issue TC and SS times• Implement the alternative route (from the road book)

• Stop the stage• Re-start the stageStage StartThe Stage Commander must keep in constant touch with Rally Control throughout. It is not necessary for him to attend the scene of an incident unless it is agreed by Rally Control, the Deputy SC or Stage Incident Officer will undertake this duty. Rally Control may decide to utilise the Air Ambulance, this decision will not affect the procedures outlined in this policy. Under the direction of Rally Control the Stage Commander may:1. Prevent further competitors entering the stage. 2. Despatch the MIV and Rescue/Fire Ambulance from either the Start or the appropriate

Intermediate point to the incident.3. If the incident is after the Intermediate point, despatch the MIV and Rescue/Fire Ambulance

from the Stage Start to the Intermediate point location to remain there unless otherwise instructed.

4. Start thinking ahead to arrangements for rendezvous with the Civil Emergency Services should their assistance be required. This will include keeping all competitors queuing at the stage arrival on one side of the road to allow additional Emergency Services to access the stage if required. A representative of the police authority will be situated at the relevant Regional Base during the running of the event. They will act as liaison between the emergency services. All emergency services have received a copy of the Incident Management Plan.

5. Ensure the Time Control continue to issue TC and Provisional SS times6. In the event that the decision has been made to cancel the running of the stage, prepare to

instruct the Start Time Control to issue the alternative route information and to issue times as usual at the Time Control and for the Special Stage.

7. Remind the competitors that the alternative route is Non-Competitive.8. Inform Sector Officials or Marshals in Charge to advise the Spectators that the stage has been

cancelled. – (Section 12.3 – Evacuation Procedure). Yellow FlagsYellow Flags must only be prominently displayed (held out steady, NOT waved).If an incident occurs which requires the use of yellow flags and the Clerk of Course has authorised their use via the ‘C’ System radio the following actions shall then be taken:• No flag other than the yellow flag may be deployed in a Special Stage.• The yellow flag must not be shown to any competitor at any time other than when the Clerk

of the Course gives the instruction via the radio controller.• Upon receiving the instruction to deploy a Yellow Flag the designated Yellow Flag marshal

(wearing a radio marshal’s tabard) must stand with the Yellow Flag in an appropriate location adjacent to the special stage.

• The designated marshals should consider personal safety when choosing the best location to stand.

• The Yellow Flag should be held stationary, ideally at arm’s length, so as to be clearly seen by any passing vehicle.

• Once deployed, the Yellow Flags should continue to be displayed until an instruction from the Clerk of the Course to withdraw the flags has been received by the Yellow Flag Marshal.

Throughout this process the designated flag marshal should ensure that his or her own safety is maintained.Should a marshal observe a competitor who has been shown a Yellow Flag not comply with the regulations and not reduce speed, then a written report recording the facts should be completed and handed to the Sweeper Car (this will then be handed to the Clerk of the Course).

Yellow Flags Following the Completion of an IncidentOnce the incident has been dealt with, the Clerk of Course will advise the Stage Commander to stand down the radio/yellow tabard marshal from their flag duties and return to normal duties.

At the sceneAt the scene of the incident the Rescue/Fire Ambulance will, on arrival, perform the following:• park their vehicles in the ‘fend off’ position


• attend the casualties• ensure the warning triangle is outRemoval of Casualties will take place through the Special Stage Exit or through a suitable emergency exit, the location of which has been agreed in advance and incorporated in the Stage Safety Plan (shown as RV on the stage map), as long as the direction of travel is that of the Rally route. In the case of a serious accident Rally Control will utilise all facilities at its disposal to effectively deal with the accident. This response will depend upon the particular circumstances of the accident and may use both the full resources of the Rally and the Civil Emergency Services.

12.3 Evacuation ProcedureIn emergency situations spectators will look to Officials and Marshals for guidance and assistance. Reading this section may save your life and the lives of others.

Evacuation Procedure – Marshals• In the event of an emergency requiring the area to be cleared of all people; remain calm,

work as a team and ensure that spectators are directed to the most suitable exit point. Where possible the senior marshal should remain with the spectators while the other marshals should position themselves along the exit route to act as guides, pointing and directing spectators to the next marshal along. This should occur until all spectators have been cleared from the area. All marshals should then leave the area.

• If your location requires evacuation procedures to be implemented the Radio Marshal will be briefed on what the situation is and how Rally Control wishes it to be managed. He/she will work with the Sector Official to relay appropriate messages to the spectators and other officials at that location. This will apply to stages and service areas.

Evacuation Procedure – Spectators – The Advice Given to Them• In the event of an emergency please return (when possible) to your vehicle always following

the instructions of the marshals. These marshals will be positioned to help identify the most suitable exit route.

• Please remain calm, walk carefully ensuring you do not fall or trip over any uneven ground. In most Emergency Situations the deployed resources available to the emergency services will be sufficient to ensure effective resolution. However, it is recognised that circumstances may be such that a Major Incident will have to be declared. If there is a need to advise Sector Officials of the nature of an incident a specific announcement will be made via the nearest radio car.

12.4 Stage CancellationIf a stage has to be cancelled for any reason whatsoever, the following spectator safety guidance should be followed:• Marshals should remain on post and give clear instructions regarding departure routes along

with any other helpful and relevant information.• The stage may continue on its original route or it may be re-routed using a pre-planned

alternative route.• Yellow flag procedures are covered earlier in this document.• A Course Car will traverse the stage at a steady pace giving additional information where

possible.• The route should remain one way with a recommended maximum speed of 25mph.• The stage closure and exits should be managed over the ‘C’ System.• Car Park personnel should be advised by the Regional Organiser and ensure that all exit

routes are free from blockages and are clearly defined.• Marshals should only give known information – avoid speculation.• The Stage Commander, with the support of Rally Control, is responsible for the safe departure

of all spectators and marshals.• Rally Control should have suggested answers to any likely questions spectators may ask.• These answers should be made available to Stage Commanders for distribution to all senior

officials (via a Course Car and/or over their PA system).

13. Media Safety & IdentificationThe Media accredited for Wales Rally GB play an important role in the promotion of the event. Every journalist and photographer must be permitted to perform their duties in the best possible conditions and ALL marshals are requested to do all they can to assist the Media in carrying out their role both safely and effectively.The Media are not exempt from having to respect general safety rules. This should not interfere with their ability to work effectively but if a choice has to be made between them working in areas as they wish and being exposed to an unacceptable level of risk, safety must always take precedence.As far as safety-related matters are concerned, the media will be divided into two groups: 1. Non-tabard Media -Journalists, Radio Reporters. They will have media passes issued by the

event organiser and can work in all areas that spectators may access. 2. Tabard Media – WRC Promoter, Host TV, Other TV and Photographers (and support crew,

e.g. carrying equipment etc.) They will have Media passes, with a number and the name of the publication (together with the name of the bearer in certain cases), issued by the organisers or the FIA but not both. (Organisers’ media passes will not be issued to journalists, photographers or other representatives of the media who hold permanent FIA passes.)

Only media representatives wearing these tabards will be permitted in non-spectator areas. This does not include prohibited areas. When worn in conjunction with a permanent media pass this tabard allows the wearer access to the photo areas. Any media person wearing a tabard must ensure it is clearly visible at all times and is not covered by any other garment. The tabard is allocated on a strictly personal basis and is non-transferable. Failure to comply with this will result in the immediate withdrawal of the tabard (this will be done by either the FIA Media Delegate or the Event Media Officer).Media tabards are issued exclusively by the FIA. If, in the opinion of a Marshal, a member of the Media is in a place of danger then try to negotiate with them to move to a safer location. If they will not move it is recommended that the Marshal seeks the co-operation of any Course Car to assist them further. Please note that the Spectator Safety plans for the Rally do indicate special TV and photographer locations outside of the normal Spectator areas which the media may wish to use. Media may not stand in prohibited areas (for example box junctions).If this instruction is again ignored, the official in charge will immediately submit a report to the Clerk of the Course and Stewards. This report should include the date, location, time and the number on the tabard. Please give this report to the Sweeper Car when they come through the stage. If possible advise the stage start that you have a report (without giving any details) so that the Sweeper Car will know to look for you when they reach your junction. A copy of this report must be sent to the FIA Media Delegate. All Marshals should try to avoid any confrontational situation with the Media.In order to facilitate the work of the Media, the organisers are asked to provide parking spaces for at least twelve cars at specific locations chosen by the FIA Media Delegate. These locations will


generally be near to Stage Finishes. The Media should be given full co-operation at Stage Start and Finishes to carry out their duties provided that they are not interfering with the operational needs of the control.Media marshals will be appointed to all media locations to ensure that the important role of the media is facilitated whilst all aspects of the Media Safety Plan are respected.

14. Spectator Safety AdviceThe following are some general spectator safety advice points issued by the Event Coordinator to Spectators on this year’s Rally: • Please ensure you walk behind the tree line or on the pathways created.• Do NOT walk on the competitive stage.• Motorsport can be dangerous and despite us taking all reasonable precautions, unavoidable

accidents can happen. In respect of these, you are present at your own risk.• No dogs allowed on the event – disabled assistance dogs excepted.• Children and infants should ALWAYS be accompanied by an adequate amount of adults who

remain responsible for their behaviour.• Please be aware that the weather at the time of the event can be wet and extremely cold

especially for the early morning and late afternoon stages. Please make sure you dress accordingly.

• The marshals are there to help you and ensure the event runs safely – please listen to their instructions and advice.

• Marshals and officials have the right to work without being abused or threatened.• Abusive, threatening or violent behaviour towards officials (who are all volunteers) will not

be tolerated and spectators will be evicted from the event.• Take all litter home with you or place it in the skips or black bags provided.• Do not light fires or barbecues – they can cause major fires with serious consequences.• Do not bring fireworks to the event.• Please follow the countryside code at all times when you are in the forests.• Consider your own safety and that of others.• Please do not bring alcohol.• Below is the general guidance issued by the MSA to Rally Spectators:

More detailed Spectator Safety information is contained within the Spectator Safety Plan which will be supplied to senior stage personnel. Relevant extracts will be supplied to every Sector Official or Marshal in Charge of every post/location on the Rally.

Rally cars move quickly and may: Run wide on corners Leave the road Throw up stones Do what you LEAST expect Enjoy rallying..... but TAKE CARE!

15. Forms and Useful Documents15.1 Radio Operators Checksheet

SS No. ______ SS Name: ____________________ Post No. ____ Op. Call Sign ___________

Car No. Car No. Car No. Car No. Car No. Car No.

1 11 21 31 41 51

2 12 22 32 42 52

3 13 23 33 43 53

4 14 24 34 44 54

5 15 25 35 45 55

6 16 26 36 46 56

7 17 27 37 47 57

8 18 28 38 48 58

9 19 29 39 49 59

10 20 30 40 50 60

CROSS OFF CAR NUMBER ON CHART BELOW1 10 19 28 37 46 55 64 73 82 91

2 11 20 29 38 47 56 65 74 83 92

3 12 21 30 39 48 57 66 75 84 93

4 13 22 31 40 49 58 67 76 85 94

5 14 23 32 41 50 59 68 77 86 95

6 15 24 33 42 51 60 69 78 87 96

7 16 25 34 43 52 61 70 79 88 97

8 17 26 35 44 53 62 71 80 89 98

9 18 27 36 45 54 63 72 81 90 99

OFFICIALS & COURSE CARS Time CARS OFF / STOPPED IN STAGEFIA Medical Delegate : Car No. Post No. Reason

Stewards :

FIA Sporting Delegate :

Spectator Safety Car :

000 :

FIA Safety Delegate :

00 :

0 :

First Car No. :

Sweeper Car :

Total In: Last 5 Cars

Total Out: Last 5 Cars

If applicable, Yellow Flag deployed at : to the following cars:

IMS version 1.0 03-10-2013

WALES RALLY GBRADIO OPERATOR CHECKSHEET


15.2 Time Card Example 15.3 Control Record Report Form

CONTROL RECORD REPORT FORM

Control Number ............................................Name of Official & Function .....................................................

Date and Time ..............................................Contact Number - next 24 hours .............................................

Any infringement of the Regulations must be immediately notified to Rally Control by eitherA System Radio or Telephone and the details entered below

To be returned with the Sweeper Car to Rally HQ

Item Description

1 Not following the Time Control check in procedure

2 Engine not running at stage start line

3 False Start

4 Stopping between Flying Finish and Stop Line

5 Crew refuses to start Special Stage at the time and in the position allocated to it

6 Car not able to start from the start line within 20 seconds of the signal to do so

7 Repairs or refuelling in a Parc Fermé

8 Other matters

Car No Item Comments


15.4 Stage Incident Report Form

One form to be completed by the Stage Commander, Deputy Stage Commander or Stage Safety Officer for each separate incident on your stage whenever the stage is interrupted and/or stopped and/or medical assistance is used.

STAGE NUMBER: ____________ STAGE NAME: ____________________________________________

At what time were you notified of incident: ________________________________________________

How did you become aware of the incident?: _______________________________________________

Who was your contact at Rally Control on ‘A’ radio: _________________________________________

Who was your contact at Rally Control on the mobile: _______________________________________

Competition Numbers of car(s) involved: __________________________________________________

Nature of Incident:- (Cause {accident, breakdown}, location, etc.)

Actions taken:- (Stage stopped, rescue vehicles moved)

Results of incident:-

Were any stage rescue or medical facilities mobilised? Yes/No

Which? ____________________________

Was stage stopped? Yes/No

Time of start of last car from start before stoppage: ______ Hrs _____ Mins Car No __________

Give the comp. numbers of any crews who may have been affected by the incident:

___________________________________________________________________________________

Signed: __________________________________________ Date: __________________

Position: Stage Commander/Deputy/Stage Safety Officer Time: _________________

Contact point for the next 12 hrs: _________________________________________________________

Phone Number: ________________________________________________________________________

HAND THIS FORM SEPARATELY TO THE SWEEPER CAR CREW

15.5 Stage Commander’s Report FormOne form to be completed by the Stage Commander, Deputy Stage Commander or Stage Safety Officer for each separate incident on your stage whenever the stage is interrupted and/or stopped and/or medical assistance is used.

STAGE NUMBER: _________ STAGE NAME: ________________________________________

At what time were you notified of incident: ____________

How did you become aware of the incident? __________________________________________

Who was your contact at Rally Control on ‘A’ radio: ___________________________________

Who was your contact at Rally Control on the mobile: _________________________________

Competition Numbers of car(s) involved: _____________________________________________

Nature of Incident: (Cause {accident, breakdown}, location, etc.)

Actions taken: (Stage stopped, rescue vehicles moved)

Results of incident:

Were any stage rescue or medical facilities mobilised? Yes/No

Which? ___________________________

Was stage stopped? Yes/No

Time of start of last car from start before stoppage: _____Hrs ____ Mins Car No _________

Give the comp. numbers of any crews who may have been affected by the incident: ________

Signed: _________________________________________ Date: _________________________

Position: Stage Commander/Deputy/Stage Safety Officer Time of report: _________________

Contact point for the next 12 hrs: ___________________________________________________

Phone Number: __________________________________________________________________

HAND THIS FORM SEPARATELY TO THE SWEEPER CAR CREW


15.6 Stage Incident Time Log

Incident Time Log

Time Action Taken

Witness Statement:

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Name ____________________________________ Address ______________________________________

_______________________________________________________________________________________

Contact Tel No. ___________________________ Date ________________________________________

Signature ________________________________ Time ________________________________________

16. Medical & Rescue PolicyThe full medical and rescue plan is contained in the Incident Management Plan which is issued to all Stage Commanders and their Senior Personnel.THE STAGE COMMANDER SHALL NOT ACT ON HIS OWN INITIATIVE OVER THE RESPONSE TO AN INCIDENT ON THE STAGE. THE STAGE COMMANDER CAN MAKE RECOMMENDATIONS TO THE CLERK OF COURSE OR HIS DEPUTIES, BUT THE FINAL COURSE OF ACTION REMAINS WITH THE CLERK OF COURSE OR HIS DEPUTIES.The deployment of the Event Medical/Rescue Services will be instructed by the Clerk of the Course or his deputies via the Stage Commander. Vehicles must not move onto the Special Stage unless instructed by the Stage Commander either directly or through the ‘C’ System Radio. The Stage Commander will receive instructions directly from Rally Control and should always work in conjunction with the Clerk of the Course, his deputies or assistants. See Sections 5 & 12 for further details.

Special Stages up to and including 15 kilometres: Located at SS Start:• 1 MIV crewed by a doctor and a paramedic• 1 Rescue/Fire Ambulance (MSA Licensed)• 1 Deputy Stage Commander• 1 Recovery Vehicle (2nd Recovery Vehicle may be allocated to some long stages)Special Stages over 15 kilometres (9 miles):Additionally located at Intermediate points (approximately every 7km) there will be a combination of either an MIV with a doctor and paramedic OR a Rescue/Fire Ambulance with a paramedic.Recovery Vehicles will be positioned at the mid points within the stage.The Safety Plan is prepared based on the following diagram which shows how we will respond to the requirements of the 2013 WRC Regulations, Appendix 3 (Safety), Article 5.5.1.


17. Code of Conduct for Officials & Marshals Appearance• Ensure you wear suitable clothing to enable you to carry out your duties in comfort.

Depending on the weather, warm clothes and strong sensible footwear will be needed.• Always wear the tabard supplied by the organisers so that you can be clearly seen by

competitors, spectators, the media and other officials.Behaviour• Your actions are as important as your appearance.• Try to be as friendly as you can whilst remaining in control.• How you perform your duties will affect the competitors’ and spectators’ view of the event. • Officials are NOT expected to use cameras, consume alcohol or fool around whilst on duty.• Follow the Marshals Instructions that you have been provided with plus any additional

specific instructions provided by the Stage Commander or other Chief Official.• Make full use of the additional resources available to you, such as the Course Cars or Senior

Officials via the nearest radio point. Do not let yourself become overwhelmed by any situation.

• Try to keep calm at all times and keep your gestures low and non-threatening. Try to remember that any spectators who are unhappy are not angry with you personally but with the Rally.

• Remember, spectators may well take pictures or video footage of your actions so please behave professionally at all times.

Safety• Whilst the organisers have taken all precautions, your safety is primarily your responsibility. • You should remember that the safety elements of the Rally are requirements of the Health

and Safety Legislation and are required to allow the Rally to run.• You must NOT stand in a place of danger such as a prohibited area; always leave room for

your escape should a competing car leave the stage route.• If it is not suitable for a spectator is probably is not suitable for you either. The Course Cars

and FIA Safety Delegate may well ask you to move.• Follow all requirements set out in the Spectator Safety Plan in relation to your safety and

the safety of others.• Do not let spectators become established in prohibited areas, they will be impossible to

move after they have settled.• Nobody under the age of 16 can sign on in an official capacity.• Cadet marshals (if registered with the MSA) may sign on with their parent or guardian and

will be allocated a suitable location by the Stage Commander. The cadet marshal MUST wear the MSA Cadet Marshal tabard. Trainee marshals, if under the age of 18, will also need to sign on with their parent or guardian and will again be allocated a suitable location. All other trainee marshals will be allocated a position alongside an experienced marshal.

• Any road that may form an escape road between the Start and Stop Controls should be kept clear and unobstructed from spectators and marshals for a distance of at least 100m, bearing in mind the potential approaching speed of a competitor.

• If you are in a radio car, please park well to the side and well back to ensure a route is available past your vehicle.

• All marshals should ensure that spectators are directed towards viewing the Rally from the designated spectator areas. Any spectators found straying into other parts of the stage route should be managed by the marshals in line with the broad principles of where it is of least risk to let them stand.

• Beware of uneven or slippery surfaces (wear sensible shoes) and of flying stones.• Be careful when walking in the dusk or dark – take a torch.• Diplomacy• As officials you will be the point of contact with competitors, the public and representatives

of the World Governing Body for the sport.• Know what is expected of you, be firm as you carry it out and remember safety and efficiency

are your primary objectives. Do NOT place yourself in a place of danger or vulnerability/ potential confrontation when dealing with spectators, if you require help or assistance then you must seek that assistance.

• ALWAYS be polite and helpful, do NOT block the views of spectators by standing in large groups (no more than 2 or 3 marshals together).

• We would like our spectators (who may be marshals on other events) to feel that we are a friendly event and that we help wherever we can.

• It is useful to greet competitors and spectators as they arrive at your location and then carry out your designated task.

• You must not offer advice or interpret the regulations for competitors.• No physical assistance should be provided to competing cars except in the case of safety.Reporting for duty• As an official you will have an important designated function, which will mean you must

arrive in plenty of time to prepare and set up. Be prepared for a very long day.• If you are going to be late or will not be able to attend to carry out your task, ensure that

the person responsible for the allocation of your duties is made aware as soon as possible.• Please REMEMBER to complete and sign your signing on card and bring it with you.Family and Friends• Any family members or friends you bring with you will be classed as spectators and must view

the event from the public areas. This is to ensure their safety and your safety as if you are concentrating on watching family members you may not be paying full attention to what is going on around you. All children must only be located in spectator areas.

Parking of Officials Cars• All non-competing vehicles should be parked in a safe place at least 30m from the stage

road/track unless specific authority is otherwise given. In escape roads all noncompeting vehicles should be parked in a place of safety at least 100m away from the road used as the special stage. Always ensure there is sufficient space for other vehicles to get past if necessary.

• Non-competing cars required solely for purposes of operational efficiency, i.e. those housing equipment relevant to stage controls or providing marshals shelter at control locations must be parked safely and in locations designated by the Stage Commander as suitable, having regard to the needs of safety.

• Safety Radio Cars must be parked in a place of safety at all times and in the specific locations as indicated in the Safety Plan. In some locations it may be necessary for one occupant to be deployed outside the vehicle to monitor competing car numbers; this will be set out in the Safety Plan. Such personnel must then stand in a safe location; personal safety must not be compromised in the interests of operational needs.

Training• The organisers will take reasonable steps to ensure that all marshals are suitably briefed for

their duties by using MSA Registered Marshals wherever possible.• All marshals are expected to acquaint themselves with all relevant instructions and safety

information relevant to their role on the Rally.• Training events will take place during the run up to the event; either visit the website for

dates and locations or contact the Training Officer (contact details available on the website) to arrange a training evening for your own club.

Operations Manual44

REMEMBER:Do not be officious, be as friendly as possible.

Do not take any risks with your personal safety.Be friendly, listen, but be firm with spectators.

Be prepared and confident when undertaking your duties.If you need help or assistance then you must seek such assistance.

Keep your sense of humour & remember that rallying is fun.

Please remember to acquaint yourselves with the relevant instructionsfor your role on the rally – taking particular note of the changes introduced this year.

REMEMBER YOUR PERSONAL SAFETY AT ALL TIMESWear reflective clothing in the dark.

Carry a torch.Fires are not permitted in the forests.

Fireworks are not permitted on the rally.