open-source and no-cost tools for collaboration
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May 27, 2009 | Todd Ross Nienkerk
Open-source and no-cost tools for collaborationDrupalCamp Helsinki 2009
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For more info, see the FOSS page on Wikipedia
Why “no-cost”?“Free” is a debated word in the open-source community. For the purposes of this presentation, “no-cost” means “you don’t have to pay for it.”
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Suites and integrated packagesGoogle Apps, Zimbra, and the Atlassian suite
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Google Apps‣ URL: google.com/apps
‣ Proprietary
‣ No-cost
‣ Paid plans are available, though not usually necessary for most uses
‣ Includes tools for email, groupware, collaboration, document sharing, and instant messaging
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Zimbra
‣ URL: zimbra.com
‣ Open-source
‣ No-cost
‣ Hosting plans are offered by Zimbra and third-party companies like 01.com
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‣ Includes tools for email, groupware, collaboration, and document sharing
‣ Documents cannot be edited simultaneously
‣ Purchased by Yahoo!
Zimbra
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Atlassian
‣ URL: atlassian.com
‣ Open source
‣ No-cost for open-source firms and projects
‣ You must apply for an open-source license
‣ Application: atlassian.com/software/views/opensource-license-request.jsp
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‣ Not a comprehensive groupware suite
‣ Does not handle email or calendaring
‣ Handles issues tracking, project management, documentation/wiki, version control, code review, and continuous integration
‣ Issue tracking (JIRA) and documentation/wiki (Confluence) apps are perhaps most useful
Atlassian
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Chat, conferencing, and telephony
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Chat: Openfire
‣ URL: igniterealtime.org/projects/openfire
‣ XMPP/Jabber provider
‣ IM gateways: AIM, Yahoo!, MSN, ICQ, etc.
‣ Supports group chats (chat rooms) and “broadcasting” to multiple users
‣ Secure and logged chatting
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Chat: Skype and IRC
‣ Skype
‣ Text and voice chat, including international calling
‣ Secure
‣ IRC
‣ Not secure or logged
‣ Logging requires a channel bot
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Telephony: Asterisk
‣ URL: asterisk.org
‣ (Site runs on Drupal!)
‣ PBX, VoIP, and telephony application
‣ To take full advantage of Asterisk, you may need to purchase a Digium appliance and VoIP phones
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Other helpful apps and services
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Delicious
‣ URL: delicious.com
‣ Bookmark and link sharing
‣ Create link feeds for your website
‣ Send links to other users using the “for:username” tag
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Remember the Milk
‣ URL: rememberthemilk.com
‣ Tasks and reminder sharing
‣ Create company- or project-wide to-do lists and reminders
‣ Some syncing features require a Pro account
‣ US$25/year
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Doodle
‣ URL: doodle.com
‣ Schedule meetings quickly and with minimal hassle
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Etherpad
‣ URL: etherpad.com
‣ Document collaboration and sharing
‣ Changes are visible instantly
‣ Not secure
‣ Paid version offers secured editing
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Four Kitchens’ collaboration stackHow we collaborate both internally and with clients
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Atlassian tools
‣ JIRA
‣ issue tracking and project management
‣ Confluence
‣ documentation and document sharing
‣ Crowd
‣ single sign-on for all Atlassian products
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Document sharing
‣ Confluence
‣ text documents such as proposals and how-to guides
‣ Google Apps
‣ spreadsheets and presentation outlines
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Zimbra groupware
‣ Handles email, calendaring, and a shared address book
‣ Hosting provided by 01.com
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Telephony, chat, and conferencing‣ Asterisk PBX
‣ Installed on Digium’s Asterisk Appliance
‣ Openfire
‣ Jabber, Gchat, AIM, MSN, Yahoo!
‣ Skype
‣ Text and international conferencing
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Minimizing maintenance
‣ Running one’s own software requires significant effort
‣ Stable web host
‣ Software upgrades, patches, and maintenance
‣ Paying for software support or hosting is sometimes more cost-effective than doing it yourself
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What we maintain
‣ Atlassian suite: JIRA, Confluence, and Crowd
‣ Issue tracking, project management, documentation, document sharing, and single-sign on
‣ Openfire
‣ XMPP/Jabber chat and AIM, MSN, and Yahoo! gateways
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What we don’t maintain
‣ Zimbra
‣ Email, calendaring, and shared address book
‣ Google Apps
‣ Asterisk — sort of
‣ Hardware is installed on-site
‣ We also have a support plan through Digium
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Credits‣ Four Kitchens is not affiliated with
any of the products or services discussed in this presentation
‣ All trademarked products or services are excluded from this presentation’s Creative Commons license
‣ This presentation was created and delivered by Todd Ross Nienkerk, co-founder of Four Kitchens
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All content in this presentation, except where noted otherwise, is Creative Commons Attribution-ShareAlike 3.0 licensed and copyright 2009 Four Kitchen Studios, LLC.