Online Editorial Management

On-line Management of Scholarly Journals

Mahmoud Saghaei

Editorial Work Flow Management

On-line Management Topics

Technologies

Roles

Files

Sections

Reading Tools

Submissions

Management

Policies

Review Forms

Masthead

Emails

Stats & Reports

Journal Details

Look & Feel

Editorial Work Flow Management

Technologies

Web site standards

Semantic Web

semantics of information and services on the web is defined and placed alongside of data

Web (computer) understandable

Semantic Publishing

information published on the web is accompanied with metadata describing the published information

Editorial Work Flow Management

Basic P

rocesses

Editorial Work Flow Management

Roles

Journal Managers

Editors (and section editors)

Reviewers

Authors

Copy Editors

Layout Editors

Proof Readers

Readers

Editorial Work Flow Management

Journal Files

Private

Strict version management

Submission: Original, Review, Reviewers, Editor, Copy, Layout, Proof

Published, Supplementary

No unauthorized access to private files

Should not be web addressable

http://www.myjournal.net/files/2381/2381-4235.doc

Editorial Work Flow Management

Journal Sections (Types of Article)

Section Title

Section Policy

Will be peer reviewed?

Specific Review Form(s)

Require Abstract? (if yes, how many words? Structured?)

Will be included in indexing?

Everybody may submit as?

Everybody may Comment on?

Will appear in TOC?

Author name in TOC?

Will appear in About pages

Need section editor? (if yes who is SE?)

Order in sections

Editorial Work Flow Management

Reading Tools

Links to rich context of related materials on web

Searching based on the authors' keywords

Tools

About the author, How to cite item, Supplementary files, Notify a colleague, Email the author, Find References, Citations, History, Comments, Author's work, Related studies, etc.

Databases for each tools

GS, PM, PMC, BMP, CDC, OAIster

Editorial Work Flow Management

Submissions

Author Guidelines

Submission Checklist

Copyright Notice

Competing Interests

Authors Indexing

Editorial Work Flow Management

Management

Access

Journal Contents: Open, Subscription, Delayed Open, Need Registration

Site Access: Open, Registration

User Registration: If enabled which roles

Logging: All actions, Emails only

Publication Schedule

Content Identification

Editorial Work Flow Management

Policies

Focus and Scope

Peer Review

Review Guidelines

Review Process

Review Options

Privacy of Informations

Correspondence

Journal Archiving

Editorial Work Flow Management

Peer Review Options

Anonymity and Transparency

Interaction with Reviewers

Quality of Review

Open Peer Commentary

Editorial Work Flow Management

Anonymity and Transparency

Reviewers know the authors' identities

Always, Optional, Never

Who protect authors' identity

Author, Editorial Staff, Mixed

Authors know the reviewers' identities

Always, Optional, Never

Reviewers' name published alongside the accepted articles

Always, If reviewer agree, Never

Editorial Work Flow Management

Anonymity and Transparency

Edition of reviews

Always, if offending, if permitted, never

Reviews published alongside accepted articles

Always, if reviewer agree, never

Reviewers know each other

Immediately, those completed the review, never

Editorial Work Flow Management

Anonymity and Transparency

Reviewers know each others' review

Immediately after each review, after completion, if requested, never

Reviewers will be informed of editorial decision

Yes, those responded, if requested, never

Editorial Work Flow Management

Interaction with Reviewers

Authors contact the reviewers

Always, if reviewer agree, never

Author / reviewer correspondence may affect editorial decision

Yes, no

Who reviews the author revision

Editor

Reviewers

Mixed

Editorial Work Flow Management

Interaction with Reviewers

Authors are advised to submit to another journal(s)

Yes, but no mention of a particular journal

One or more journals recommended

Never

Passing the reviews to other journals

Yes, submitting to review DBs, within the publishing group, never

Editorial Work Flow Management

Quality of Reviews

Review guidelines

General hint, detailed instructions, nothing

Formal evaluation of reviews

All, samples, none

Who evaluate the reviews?

Editors, other reviewers, authors, other

Review aspects evaluated

Language, fairness, helpful to editor, to author, consensus with other reviews, timeliness

Editorial Work Flow Management

Quality of Reviews

Passing evaluation results to reviewers

Always, if interested, never

Review acknowledgement

Honorariumhttp://en.wikipedia.org/wiki/Honorarium

Regular publication of names

Publishing names with good evaluation

Free print copies, on-line access, web services

Good reviewers appointed to editorial board

Editorial Work Flow Management

Elements in Review Guideline

Methodology

Literature review

Impact

Originality

Comprehensiveness

Overall impression

Within the scope

Appropriateness for readers

Explicit recommendation as to reject / accept/ etc

Editorial Work Flow Management

Open Peer Commentary

Public comments

On manuscripts (for transparent submission systems), on articles , on both, none

Commentary open to

All readers, selected groups

Commenter identity

Identified, anonymous, optional

Editorial Work Flow Management

Open Peer Commentary

Authors' response

Obligatory, Possible

Moderation of commentaries

Always, only new user, after immediate release, no

Change of articles by authors

Yes, adding a new version alongside the old, never

Editorial Work Flow Management