ONLINE DATA STORAGE&

DOCUMENTS

Lesson 3

Lesson 3 – Online documents In this lesson we will be covering:

Online documents Compression and expansion of files Advantages of using online software – collaborative

working, sharing documents and automatic backup Control of documents (version control, levels of access

and file permissions including read only, read/write and full control)

Internet key terms

So what is meant by the following terms?

Upload Downlo

ad Algorit

hm

Uploading a file on the web like a video or text

A set of code to unlock a certain type of website or server

Downloading a file via the internet and saving onto the computer

Learning Objectives

Learning Objectives Identify a range of data storage organisations Demonstrate as a team awareness of

File compression Online document collaboration Online software vs Standalone i.e. Google Docs vs Office Access Control

Literacy Objective Structure and organise your writing

File Compression

What is file compression?

Compression means to reduce the size of a data file for example a document, spread sheet, image, sound file etc.It is a good idea to compress large files because they can take up a lot of storage space on your hard disk. They will also take a long time to send as an attachment by email.

Attempt to zip a folder

Try to zip a folder Simply select a folder > right click > send to > compressed zipped

folder

Click thatYou should have found

the compressed

folder is reduced in

size

What are file permissions?

Discuss and match the file permissions to the correct sentence.Now you have downloaded the presentation you should

now make the match

Some Operating systems allow control over who can view, modify or execute files.

Additional task/ reading

File permissions

Write/discuss what permissions each of these people should have.

All access to the server

Some access and the ability to monitor the student

Limited access

Google Docs in Plain English

http://www.youtube.com/watch?v=eRqUE6IHTEA

Your are going to be using Google Docs this lesson

I will demonstrate using Google Docs

Success Criteria – online softwareI will put you in pairs: One of you should create a Google Doc presentation Share this with the other member of the pair Add the following headings to your presentation:

File compression Online document collaboration Online software vs Standalone i.e. Google Docs vs Office Access Control

Split the four areas up between your partner (each partner will research and explain two areas)

Use chrome or internet explore

Create a set of 5 questions that you could ask the class to test their knowledge on this topic.

Plenary

Select 3 documents from your user area and compress these into a .zip file

Send the .zip file to your partner When you receive their .zip file view the contents and see

how these could be extracted Delete the zip files you created and downloaded

Exam Questions Edmodo

You are now going to begin a range of exam style questions using Edmodo. The maximum number of marks is 10.