online appraisal system

8/8/2019 Online Appraisal System

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Online AppraisalOnline AppraisalSystemSystem


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A Project byxAbdul Mulla

x Dipti Bharwada

x Prachi Jadhav

x Vinit Singh

x Vaibhav Patki


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` Collect data at a centralized location i.e. Online

Appraisal Database

` Reduce Manual work

` Save paper and reduce printing cost` Will serve as an indicator to fill in the appraisal

form before the due date

` Ensuring timely completion of Appraisal Process


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` Effective MIS where the data cannot be

manipulated and each and every flow of data is

accurate` Regular updates to all concerned individuals via

SMS & Email on completion of appraisal forms


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` Top management to Finance about budgeting

` Finance to HR about allocation of budget

` HR to Moderators & Managers

` Managers & Team Leaders to employees(appraisal letters)


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Top

Management

HR Finance

Individual

Team

Managers


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Employee

Manager

HR

[For Grade I & II]

Moderator

[ For III & above]HR


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Managers

Moderator

HR


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` Soft copies of Appraisal forms are sent to all

employees

` Employees are asked to review their performance

for the year passed and fill in their comments andscore in the appraisal form

` After filling the form employee sends the updated

form to their respective managers


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Managers review employees score and adds

his/her comments and score in the form

Managers forward the form to Moderators

wherever required (Moderator the person wholeads the department)

Moderator reviews employees and managers

score and comments and adds his/her comments

and score in the form, this score is considered asthe final appraisal score


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` Then this form is forwarded to the HR department

` After completion of the entire companys appraisal

process, appraisal letters are handed over to the

employees` All mail conversations will have a copy marked to

the HR department


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` An email will be sent out to all the employees stating the

appraisals are due and the link will be available on the

HR module.

` The system will be pre-programmed to have a cut off

time for the updated forms to be submitted.

` It will keep on checking whether the form has beensubmitted & if not then will send reminders to the

employee as well as the manager.

` As soon as the employee submits the form a mail would

be sent to the concerned Manager, Moderator as well asthe HR team. Again there will be a time frame within

which the manager has to complete the employee's form

and same goes to the next level.


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DEMO


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` Database_Structure.xls


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` MIS.xls


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Existing Proposed

Time consuming Pretty fast

No frequent updates Stage wise updates

Lot of manual work involved Automated

Lot of Paperwork No paperwork

Data not readily available Readily available due to database

Confidentiality can be compromised Confidentiality is maintained

No reports possible due to non

availability of ready data

N number of reports can be

generated

No linkage between KRAs &

achievements

Linkage between KRAs &

achievements


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online appraisal system

Documents