Management, Deployment & Implications for your IT Department and Business Users

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About Me – 2nd SharePoint Saturday! SharePoint & Collaboration

Its my passion and it is also my job Current – IT Manager

Sr. Mngr Emerging Tech & SharePoint

CPG Industry Previous – Consultant,

Entrepreneur SharePoint Consultant for many years Co-founder of SharePointHosting.com Deployed 100+ hosted SharePoint

farms and 7 multi-tenant farms Been on SharePoint since 2002

Isaiah

Get in touch ?Email: isaiah.campbell@gmail.com

http://www.flickr.com/photos/marirn/6131270109/

Quick Show of Hands

Transformation

Goals for This Session Insert some humor where possible Ask questions please Share my experience deploying OneDrive for Business

Your experience will probably be different Approaches for building key functionality

What do you need in an enterprise that Microsoft does not provide?

Showing a few examples to help visualize what we’re talking about Client side example

Final thoughts

Today’s Agenda Review our mind map OneDrive Roadmap Breathing New Life into My Sites Life Cycle Compliance Management & Reporting Putting Together Your Strategy

Where can we go?

small change Improve e-mail

collaboration by making attachment sharing smarter Use a link to SharePoint Use version control Use Check out / Check in Send updates via e-mail

notifying document complete

BIG CHANGE Replace e-mail

collaboration with discussions and newsfeeds Upload the file Share the link in your

discussion or news feed @mention the folks you’re

collaborating with Talk about it, make the

decision without an e-mail directlyWeb based discussionE-mail based discussion

OneDrive– Where’s the Big Change?

Your C:\ in the Cloud sync’d to

PC

Replacement for your C:\ Drive

The Same View on

your Phone

Mobile CollaborationBrowser

CollaborationPC Access w/o

VPN

Time to Re-invent and Re-introduce the My Site Great story if you’re already on 365!!!

No-brainer…go educate your users and do some change management work Build a few light-weight management tools

Migration story if you’re on premise?! You must be on 2013 SP1+ if you want don’t want to write something

custom to surface the suite bar navigation Move / lift and shift users content or day forward with no migration? Did you customize…will you redevelop in the app model? $30/year/user for 25GB storage = cheaper than running on prem unless

you’ve already SQL externalized storage UPS in 365 vs on-prem – quite limited in 365 SSO with ADFS / DirSync = much better story than without SSO and sync

Fine print you’ll need to write something custom to provision your users w/o this.

Roadmap – next 12 months

Mac / OSX Mavericks Sync Client

Modern Attachments

Instant Search

SharePoint 2013 SP 1OneDrive & Yammer Cloud

Integration

365

On

-Pre

m

Android App

Groundbreaking Paradigm: Content Finds You

So where’s this content from…

Lots of places…but especially OneDrive!

Are you excited about My Sites again?

This makes the “hybrid” SharePoint cloud more feasible SP1 enhancements add OneDrive into the Suite Bar in an on-

prem environment Where do you stand on Yammer?

Unless SharePoint+Yammer truly merge SharePoint social beats Yammer

Why you ask? Comment / Collaborate WHERE your content is versus having to click out Working in one place has much more value than Yammer provides today.. Yammer feed Jquery vs SharePoint Jquery = buggy, slow page load…fail

Life Cycle

Provisioning DirSync + SSO

All AD objects sync’d to 365 1x per day Available for licensing; can do automated via PowerShell Once licensed with E1, etc – or OneDrive only license user

can Click to Provision Site created on 1st access; SSO through ADFS – great

experience DirSync Only

All of above EXCEPT user maintains two identities (two users names, two passwords)

No Sync (stand alone – no AD) You’re running everything in the cloud…and managing users

manually

Life Cycle Cnt’d

De-provisioning DirSync + SSO

User deleted – object in 365 deleted on next sync Content vaporized

User disabled and unlicensed My Site scheduled for deletion; manager set as owner of site; stays

around for ~90 days DirSync Only

Same as above No-Sync (stand alone – no AD)

Manual de-provisioning Content vaporized when user is deleted, unlicensed or re-licensed with

use rights which do not include OneDrive

Life Cycle – Implications for the Enterprise

Line Manager Becomes defacto owner of the users My Site –

has limited period of time to dump any content out – how are you going to educate folks?

Or…should IT facilitate this vs push to the user’s manager?

Legal Hold / Compliance If the user is on legal hold you should not un-

license them until they are off hold…

Compliance Newsfeed moderation

Non-existent Type of content you permit in the cloud

Will vary by organization and locale Records Management

Yes you should do it; consider all content to be a general business record and provide users the ability to tag it as another classification. It will be “in-place” for now.

Create a “classification” column and load your record series into it via a term set deployed in your Content Type Hub

Consider the new archive site type when available (1TB per site collection) to do centralized records management (leaving a link or nothing at all)

Compliance - Cnt’d eDiscovery

Create your eDiscovery site collection and learn how to use it Work with your legal team to help them understand how to use

the Early Case Assessment tools in SharePoint Know the limitations: verisons, etc.

Legal Hold Once you’ve mastered eDiscovery leverage the “in-place” hold

capabilities Collection

If you’ll need .net frame 4.5 in order to use the download tool for your collected material from SharePoint

Compliance Cnt’d Two more notes Note on eDiscovery

Remember you’ll have sync’d OneDrive volumes on each of your users devices

Work with your colleagues to help them develop a philosophy that the authoritative copy is in OneDrive in the cloud – this will make your collection strategy a lot more actionable Less PC’s to image…index, collect from, etc.

Note on Group Policy Office 2013 by default includes OneDrive consumer as a named

option… very consuming Get your GPO guys to cook up an policy that disables it – 1

registry change

Management & Reporting Administration

Adding additional site collection admins Use a non-federated onmicrosoft.com account as your service account for

managing My Sites Managing storage?

Allowing App Store? Multiple libraries (beyond Documents?) Getting storage use metrics Support nexus: client sync errors – we’re plagued by them

Stop services, clear out logs, clear out local cache…re-sync Sharing…

Internal, External with PAL…or Link-based sharing?

Putting it all together…Case Study New methods for external sharing are being introduced…

Link-based sharing Must have way to “manage” – Microsoft does not provide

Types of events to consider Employee termination ? Google indexes content ?

Link-based sharing functionality is really valuable… But hard to co-exist with security requirements

We now can report on, disable, and remind users the proper use of the functionality

Putting it all together… Case Study

Tool Architecture

25

SharePoint Online

IIS Server

Command Line Tool

Reports & Log

Power

Shell

Scanner and Remover UI Hosted on SharePoint

Screenshot – Client Side ExampleSharePoint People Picker: Select Multiple users by

nameor Copy&Paste

Scan Selected

Users

Scan All Users in tenant

Click on the link to view the doc

Disable the selected links

Select All links

Log Console

JSOM Scanner

Sharing Reminders – Empower End Users 1st time we discover user has used link-based sharing

E-mail reminding them about company policies (NDA, CDA, etc) Every 2 weeks thereafter

HTML e-mail going right to a web part of their My Site They can disable sharing in bulk

Q&A Questions?

Tool Will be CodePlex or GIT in the next month Using JSOM to get links; most likely CEWP linking to JS file Using OOTB ASPX page with query string to disable them Considering making it a thick client…doubtful we’ll app store it. Any other features you guys want?!