one common voice one plan

One Common VoiceOne Plan

March 31, 2010

Office of Educational Improvement and Innovation and Office of Field Services

Training Regions

Trainings organized by MAISA regions

2

http://www.flickr.com/photos/hectoralejandro/3441414853/

Goal of Session

3

Promote the understanding of the goal development process and the LEA

Planning Cycle Application as supported by quality

reporting through the online system at advanc-ed.org

How is School Improvement like a Merry Go Round?

4

How long have you worked with federal programs?

5

School Improvement Resource Site

Resources, information and documents:

http://oaisdschoolimprovement.wikispaces.com

On the left, click on “DIP/LEA PC”6

Pathway to Approval

BudgetItem$$$$

Research-Based

Strategy

Goal & MeasurableObjective

“Need”(Gap)

ComprehensiveNeeds

Assessment

Activities & Fiscal

Resources

ProgramEvaluation:

Effective Strategy

8

DoImplement Plan

Monitor PlanEvaluate Plan

PlanDevelop Action Plan

StudentAchievement

GatherGetting Ready

Collect District DataBuild District Profile

StudyAnalyze Data

Set Goals Set Measurable Objectives

Research Best Practice

Michigan Cycle for Continuous Improvement

9

Continuous Improvement Model

• Getting Ready• Collect Data • Build Profile

• Data Profile• Process Profile Analyze Data • Data Analysis• Process Analysis• Summary Report

• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

A comprehensive needs assessment

Improvement Plan

Gather

Study

Plan

Do

10

MDE - AdvancED

http://www.advanc-ed.org/mde/

School improvement Tasks

Training and Support

Communication

Frequently Asked Questions

Contact MDE - NCA

Give Us Your Feedback

New Language in Online System

11

Former language New language

Comprehensive Needs Assessment CNA

School Process Rubrics (90)

SPR (90)

EdYES! Report Education Yes! Subset (40)EdYES! (40)

District Comprehensive Needs Assessment

District Process Rubrics DPR

School Level Online Requirements

12

MDE Schools NCA Schools

School Process Rubrics 90 SPR(90)

Or

Education YES! Subset 40

Standards Assessment Report

(SAR)

Or

Self Assessment (SA)

School Improvement Plan Schoolwide or Targeted Assistance Components

School Process Profile

District Level Online Requirements

13

MDE Districts NCA Districts

District Process Rubrics (DPR)

Standards Assessment* Report (SAR)

District Improvement Plan

LEA Planning Cycle Application

District Process Profile

*Currently every five years; NCA/MDE considering developing an annual district level SA

Current School Requirements

Time line Who

SPR (90) or Education YES! Subset (40)

or

NCA SAR or SA

March 12, 2010 All MDE schools

or

All NCA schools

School Improvement Plan(including Title I Schoolwide or Targeted components)

Due September 1 All schools in any district receiving Title I funds

School Timelines

14

NEW!

Upcoming District Requirements

Time line Who

DPR Due: April 1, 2010 All MDE districts

NCA District AccreditationSAR

6 months to 6 weeks prior to QAR visit

or April 1, 2010 whichever comes first

All NCA districts with district accreditation

(not individual building accreditation)

District Improvement Plan Due: June 30, 2010 All districts

LEA Planning Cycle Application (LEAPC)

Due: June 30, 2010All districts that complete a Consolidated Application

District Timelines

15

NEW!

NEW!

NEW!

16

ESEA & PA 25OEII

Ed YES! ExternalNCA

DistrictImprovement

Process

Coherent Plan for Improvement

• Common vision• Common language

Continuous Improvement

OSE-EISOFS

Common Vision

17

DoImplement Plan



StudentAchievement

GatherGetting Ready


StudyAnalyze Data



Michigan Cycle for Continuous Improvement

18

MDE Plan

ISD/RESA Plan

District Plan

School Plan

Classroom

A vertically aligned system for..

Alignment

19

http://www.flickr.com/photos/dave_mcmt/281995496/ http://www.flickr.com/photos/dave_mcmt/280013272/ http://www.flickr.com/photos/travelinlibrarian/2497572953/

School A

School C

School B

District Office

CooperationCollaboration

Communication

Checking In/Turn and Talk

• From 1 to 5, how would you rate the alignment and support between your buildings and district office?–1 meaning little alignment and support

–5 meaning extensive alignment and support

What evidence would support your rating?20

Setting the Context

2121

It’s easier when we all

pull TOGETHER

http://www.flickr.com/photos/steveweaver/2915792034/

22

DoImplement Plan



StudentAchievement

GatherGetting Ready


StudyAnalyze Data



MDE Cycle for Continuous Improvement

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Continuous District Improvement

• Getting Ready• Collect Data • Build Profile

• District Data Profile• District Process Profile Analyze Data • District Data Analysis• District Process Analysis• Summary Report

• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

A comprehensive needs assessment

District Improvement

Plan

Gather

Study

Plan

Do

24

Data Profile and Analysis

Process Profile and Analysis

Summary Report

Goals

StrengthsChallenges

A Comprehensive Needs Assessment

25

District Data Profile and Analysis

District Data ProfileAchievement Demographic

ProcessPerception

Collect & analyze this data set

What types of data are/are notreadily available in your district?

26

Demographic Data

Achievement/Outcome Data

Process Data Perception Data

•Enrollment•Subgroups of students•Staff•Attendance (Students and Staff)•Mobility•Graduation and Dropout•Conference Attendance•Education status•Student subgroups•Parent Involvement•Teaching Staff•Course enrollment patterns•Discipline referrals•Suspension rates•Alcohol‐tobacco‐drugs violations•Participation extra‐curriculars•Physical, mental, social and health

•Local assessments: District Common Assessments, Classroom Assessments, Report Cards•State assessments: MME, ACT, MEAP, MIAccess, MEAP Access, ELPA• Nationalassessments: ACT Plan, ACT Explore, ACT WorkKeys, NWEA, ITBS, CAT, MET NAEP, PSAT•GPA•Dropout rates•College acceptance

•Policies and procedures (e.g. grading, homework, attendance, discipline)•Academic and behavior expectations•Parent participation – PT conferences, PTO/PTA, volunteers•Suspension dataSchool Process Profile Rubrics(40 or 90) or SA/SAR (NCA)•Event occurred: Who, what, when, where, why, how•Programs/services: What you did for Whom: Eg. All 8th graders received ViolencePrevention

•Survey data (student, parent, staff, community)•Opinions•Clarified what others think•People act based on what they believe•How do they see you/us?

27


* These reports are recommended, but not required and they are not all encompassing.

28


District Process Profile and Analysis

Summary Report

Goals

StrengthsChallenges


29

MDE Districts

District Process Rubrics (DPR)


Identifies strengths and challenges in system processes and protocols of practice.

NCA Districts

Standards Assessment Report (SAR)

30

MDE district level 19 performance indicators

District process profile

31

NCA Districts will complete SAR template


32

District Process Rubrics & SAR Template

Download the District

Process Rubrics or SAR

Word Template for help

preparing your report

offline. You must complete

the District Process Rubrics

or the SAR online.

33

District Process Profile Online

34

Login to your account

advanc-ed.org/mde

35

District Process Profile Online

When you have completed all of the indicators and have the green checks to verify that, you need to get a green check next to your Goals. Given that you have not yet completed your DIP and have no goals to choose from, you must Create a Goal. Once you click on that, choose a Goal from the drop down menu, name the goal and go to the bottom of the page and save. Go out of that area of the site, back to the beginning, click on “Continue” and you should see the green check. Next year, this part of the DPR will be prepopulated with the goals you entered into Goals Management.

District Roles

36

Are you required to multi-task?

Checking In

• Given that your range of responsibilities extend beyond the DPR, District Data Profile, and DIP, what support are you going to need to accomplish this work?

Turn and Talk

38

Data Profile and Analysis

Process Profile and Analysis

Summary Report

Goals

StrengthsChallenges


One Common Voice – One Plan

Stage 1- Gather

Step 1 - Getting Ready• Ability and Willingness

• Vision

• Mission

• Beliefs (optional)

• Decision Making Process

• Stakeholders

39

advanc-ed.org/mde

1. Review your institution information

2. Complete your Vision, Mission, Beliefs

3. Enter the list of Stakeholders

4. Review the Statement of Non- Discrimination and provide associated contact information

41

42

It’s All About Goals

School Improvement Plan

LEA Planning Cycle Application

District Improvement Plan

School Process Rubrics (90)Education Yes! Subset (40)

District Process Rubrics

G O A L S MANAGEMENT

43

http://www.advanc-ed.org/mde/school_improvement_tasks/?m2m

Goals Management Template

You may want to

download the Goals

Management

Template for help

preparing your goals

offline. You must

enter your goals in

the online Goals

Management

system.

Goal Details (9 parts)

Measureable Objective

Strategy

Activity

Fiscal Resources

Goals Management Template

www.advanc-ed.org/mdewww.advanc-ed.org/mde

Goal Details

45

• Goal (9 parts)

– Goal Source: Continuous Improvement– Content Area– Goal Name– Student Goal Statement– Gap Statement (“Need” part 1)– Cause for Gap– Measures or Data Sources used to Identify

Gap (“Need” part 2)– Criteria for Success and Measures for

Monitoring Progress and Success of Goal– Name of Person Responsible

Goal Source: Continuous Improvement

Content Area: Reading

Goal Name: Reading Proficiency

Goal Statement: All students will be proficient in reading.

Goal Details: Content Area & Goal

student focused

stated broadly

based on

data analysis

46

Goals Management for Goal

47

• Goal– Goal Source – Content Area– Goal Name– Goal Statement– Gap Statement (“Need” part 1)– Cause for Gap– Measures or Data Sources used to Identify


Monitoring Progress and Success of Goal– Person Responsible for Goal

When considering the percent of students proficient, there is a

21% difference between students without disabilities and students with disabilities as measured by the MEAP reading assessment

and a 27% difference as measured by the MME math

assessment.

Consider

multiple data

sources

48

Gap Statement

Gap

When considering the percent of students proficient on district

quarterly reading assessments, there is a

17% difference at the elementary, 26% at the middle

school and 32% at the high school between students without

disabilities and students with disabilities.

Consider

multiple data

sources

49

Gap Statement (cont.)

Gap

Additional analysis of assessment data indicates that informational

reading is an area that is especially challenging for all students. An analysis of the

delivered curriculum indicates inconsistencies across the district

with regard to the opportunities students have to experience

informational text.

Use multiple

data sources

50

Cause for Gap

Challenging concepts/skills

Systems, Processes, &/or Practices

Goals Management for Goal

51

• Goal – Content Area– Goal Name– Goal Statement– Gap Statement (“Need” part 1)– Cause for Gap– Measures or Data Sources used to Identify


Monitoring Progress and Success of Goal– Person Responsible

Measure or Data Sources used to Identify the Gap

• Describe multiple measures/sources of data used by district/schools to identify this gap in student achievement:*Examples might include:

– MEAP/MME

– Nationally normed assessments

– District benchmark assessments

– Common Classroom Unit Assessments

– Student work samples

Criteria for Success and Measures for Monitoring Progress and Success of Goal

• What are the criteria for success and what data or multiple measures of assessment will be used to monitor progress and success on this goal?– All students will be proficient on math

MEAP and MME

– All students will be at proficiency or above on math common assessments

– Students’ RIT scores on MAP will be at grade level or above.

These criteria provide basis

for Measurable Objectives.

Person Responsible

Name of person who is responsible for

this goal: *new component-not included in LEAPC

NEW!

First Name

Last Name

Checking In

• What did you hear that made sense?

• What questions do you have?

Turn and Talk

Student goal

Gap and cause for gap

Measurable objective

Strategy

Activities

Fiscal resources

56

Goals management

It is critical to

determine how you

will monitor and

measure your

progress as you

begin to plan.

Important!

57

Measurable Objective

Specific clearly defined beyond global statements

Measureable tied to data which allows for objective evaluation

Attainable able to do but still challenging

Realistic tied to important outcomes

Timebound set within a specific timeframe

All elementary and middle school students will increase skills in the area of informational reading: the

percentage of non-disabled students proficient on the MEAP and district quarterly assessments will increase 9 percentage points and the percentage of students with

disabilities proficient on the MEAP and quarterly assessments will increase 20 percentage points by the

end of the 2011-2012 school year.

58

specific

measurable

time bound

attainable &realistic


All high school students will increase skills in the area of informational reading: the percentage of

non-disabled students proficient on the MME and district quarterly assessments will increase 9

percentage points and the percentage of students with disabilities proficient on the MME will increase 20 percentage points by the end of the 2011/12 school year for MME and the end of

the 2010/11 school year for quarterly assessments.

59

specific

measurable

time boundattainable &realistic


Student goal



Strategy

Activities

Fiscal resources

60

Goals Management

Criteria for Strategy StatementBegin each statement with “District staff will...” (and/or which specific group of teachers).Use an action verb of observable behavior which must be done.Write clear, concise statements that describe what you intend to accomplish. (Be specific.)Make sure each strategy addresses the issue and connects back to the measurable objective.Research and evidence based

61

Strategy

Strategy

District staff will implement effective, research- based strategies to increase student

performance in informational reading in their i.e. (extended day and summer school programs).

62

Strategy

LEA Planning Cycle fundable practice

NEW: Cite theRESEARCH

Student goal



Strategy

Activities

Fiscal resources

65

Goals Management

Criteria for ActivitiesDescribes an adult activity/action (what adults will do to assist students in meeting the measurable objective).

Linked to the strategy statement.

Includes specific steps that include: activity staff responsible timeline for implementation, resources needed funding source and amount monitoring plan and evidence of success.

66

Activities and

Fiscal Resources

are not included

in the LEA

Planning Cycle

Application

Activities and Fiscal Resources

District staff will implement effective, research- based strategies to increase performance in

informational reading in their i.e. (extended day, summer school programs, and professional

development).

What might be appropriate activities for this strategy?

67

Strategy

68

Suggested Summary Tool

69

MDE-AdvancED Online Tool

70

Goals management

71

Approval

A district must approve

goals/objectives/strategies

within Goals Management

in order for them to be

available for the LEA

Planning Cycle Application

Pathway to Approval

BudgetItem$$$$

Research-Based

Strategy

Goal & MeasurableObjective

“Need”(Gap)

ComprehensiveNeeds

Assessment

Activities & Fiscal

Resources

ProgramEvaluation:

Effective Strategy

Checking In

• What did you hear that made sense?

• What questions do you have?

Turn and Talk

Lunch Break

After lunch, LEA Planning Cycle

74

one common voice one plan

Documents

district process profile

improvement taskstraining

goal development process

mde advancedhttp

online system

questionscontact mde

firstall nca districts

nca sar