oncourse student drag and drop scheduling management system...

Simplify timetabling with drag and drop scheduling tools, see notifications for conflicting bookings and manage the availability of tutors and rooms. In the online portal, tutors can confirm their availability and let you know of changes to their schedule. They can also mark rolls, view results, access class files, update contact details and check their times, dates and venue maps for all their classes.

Making sure students and tutors know where and when they have classes is crucial. With timetable feeds into Outlook or their mobile phone, everyone can see at a glance what’s on when.

onCourse Quick Enrol™ will be your new favourite tool to easily enrol a student in one class or process a complex booking for a dozen students in several classes, paid by their employer. onCourse will take care of enrolments, product purchases, invoices, and payments all in one user friendly interface. And everyone who needs to know receives an automatic email notification or invoice once you’ve locked in the booking.

Sort and group your data in a way that makes sense to you. We give you the power of tagging, a hierarchical and rule based system that lets you change your website navigation on the fly, capture contacts in your sales workflow and make clever queries across your database. Who has taken a class in the last six months where the subject matter dealt with workplace safety? Find your target audience, email them with a compelling enrolment offer and track their response, all thanks to tags.

Courses, classes and contacts.Set your schedules

and manage your training

onCourse Student Management System

(SMS)

ish.com.au Phone 02 9550 5001 email [email protected]

Complete control or convenience• Download for OS X, Windows or Linux, or• Hosted in the cloud by ish

We want you to use onCourse because it’s the best tool in the business, not because we’ve locked you in. Download onCourse and tie it into your own database cluster with complete control over your data.

Want something simpler? We can take care of all the techie stuff for you and host onCourse in our tier 3 datacentre. With an internet connection and a click of a button you’re up and running.

Student Management System

• Unlimited enrolments and unlimited contacts

• Graphical timetabling• Resource booking conflicts• RSS timetable feeds • Student and tutor portals• Online attendance marking• Quick enrolment and

payment process• Customisable reporting and

exports• Gift vouchers and sales

bundles• Dashboard overview• Document management• LMS integration

Customer Relationship Management

• Integrated SMS, email and post marketing campaigns

• Statement of Attainment• Record status flagging• Relationships between

contacts • Powerful searching options• Record tagging• Promotional codes and

discounts• Memberships• Product sales• Mailing lists and waiting

list tools• CorporatePass

RTO Compliance

• AVETMISS reporting in all states

• Transcript & Qualifications issuing

• USI compliant• Standards mapping• Built-in training.gov.au data,

updated daily• Traineeship management• CRICOS management• Training plans• Student and staff

communication trail• Document management• Access control• NVR & AQTF

Finance

• General ledger• Live credit card processing• Cancellation wizard with

payment refunds• Fees paid in advance• Liability management• Integrated invoicing and

debtor management• Real time class budgeting• MYOB integration• Custom finance package

integration• Integrated online sales• Payroll time in attendance• Built-in print reports and excel

exports

Website CMS

• Course content automatically updated from SMS

• Completely customisable html templates

• Mobile and tablet site design• Social media tools• SEO optimised URLs and

content• Powerful Apache Solr search

engine• Real time enrolment

availability and counts• Student and tutor portals• Google maps and directions• Australian tier 3 data centre

hosted and monitored 24/7• WYSIWYG content editing

Website eCommerce

• Integrated online enrolments• Advanced shopping cart for

multiple enrolments and students

• Existing students quickly enrol without needing a password

• Real-time credit card processing

• CorporatePass approved invoicing for employers

• Google analytics and goal tracking

• Membership, vouchers and product purchases

• Enrolment confirmation and tax invoice emails

• Custom fields and reporting

ish onCourseNewtown, Sydney

Phone 02 9550 5001email [email protected]

Unlimited demowww.ish.com.au/demo

All our pricing is public on our website.

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onCourse provides a shiny user interface around the human unfriendly data files that make up AVTEMISS 6.1 & 7. Get the power and flexibility to make the data collection fit your business model, instead of you changing to fit it. You don’t need to remember arcane codes because onCourse gives you clear, easy to understand options.

With daily training.gov.au data feeds, your courses can only be linked to valid qualification, unit and skill set data.

onCourse caters for every type of short course, traineeship and VET FEE HELP program.

With AVETMISS exports for every state in Australia, you can report one enrolment, a whole class, or your entire year.

Built-in certificate issuing is made simple with a range of print templates and transcripts you can customise for your organisation.

We provide all students, trainers and assessors access to a mobile and web portal for timely and accurate records of their participation and progress. And every email, SMS or postal letter to your students or staff is recorded so a communication trail is easily established.

Document management allows you to store files such as assessment records, signed documents and verified trainer qualifications, essential during those NVR or AQTF audits.

We already save you hours of data entry by collecting AVETMISS data with the online enrolment process. With our implementation of the online Unique Student Identifier (USI), our automated student self-service mobile phone, tablet and web app for the data collection process will reduce the administrative burden on your staff.

Rock solid reporting and compliance

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onCourse makes online sales simple with a range of payment options for enrolling students. With a complete shopping cart students can enrol in multiple classes in a single transaction, enrol a friend or with your approval send the invoice to their employer.

There are many eCommerce solutions out there, but only onCourse ties in directly with your student management system, captures AVETMISS data and understands the nuances of selling education.

A password free purchasing process means that students don’t have to remember obscure student identification details from their last enrolment. Where a student has enrolled previously they can move immediately to the payment process, automatically matched to their previous record.

Real-time credit card processing ensures that successful enrolments are only made when the money is in your account.

onCourse eCommerce doesn’t handle only enrolments; it also includes products, memberships and gift voucher sales allowing you to diversify your business and the way people can buy and share your products.

Vouchers are much more than a simple gift voucher. They can be used to sell training in flexible groups whether it be a sampler of arts courses or OH&S training for 20 co-workers.

CorporatePass gives approved users the ability to invoice their employer on enrolment. That way you can develop a close relationship with your corporate customers, but still allow their staff to select training timetables to suit themselves.

With onCourse memberships for individuals or employers, you can offer special prices to your select members or create a gym-

Real-time online enrolments

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membership style training programme. Memberships can be sold or given away, and expire whenever you choose.

Product relationships allow you to suggest the purchase of the class textbook with the enrolment, or promote your branded merchandise.

A range of flexible discounting and promotional code tools allow for students to access your special enrolment rates right up until the point of payment.

Integration deep into Google eCommerce universal analytics means you can analyse sales against your marketing campaigns with incredible detail.













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A rich, real time and responsive website

onCourse Web Content Management

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onCourse CMS is a fully integrated website sales and marketing platform.

Almost instantly after you approve a new product or course in your student management system, real time online enrolments are available. Your rich course descriptions with images, video and tutor profiles will entice your students to enrol 24 hours a day. And within seconds of web enrolment it is available in your onCourse SMS, in the tutor portal and on class rolls.

Your website is designed and built to your business brand. Choose from one of our ready made templates or customise your complete online experience. Responsive design is standard so your new website will work beautifully on desktop browsers, tablets and smart phones allowing for online enrolments anywhere.

Our extensive website expertise, integration with Google analytics and SEO friendly site structures help make sure your site will be ranking in organic search results in no time. Integrated javascript/css compression and validation, image compression and a web server cluster in an Australian data centre means your page is delivered reliably at lightning speed.

The onCourse CMS offers all the features you expect; editing pages, menus and reusable blocks. But more than just another CMS, its integration directly into the heart of your student management process means information is sychronised automatically at all times.

With portal access for all users created on enrolment, students can login at any time to confirm their course requirements, subscribe to their calendar, update their contact details and check on their progress.

onCourse CMS is equipped with a powerful search engine which understands dates, times, days of the week, suburbs, distances, postcodes and the difference between course titles and descriptions. It has been carefully tuned to give users a quick way to navigate your offerings and drill down into faceted searches.

Microformats throughout the html and a tagmanager datalayer ensure that Google can itself understand the underlying data behind your pages and direct search results effectively.













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With powerful data mining capabilities, onCourse can help you create micro-marketing campaigns crafted to your needs.

Find the right students in your database with flexible search options. Who works for an employer in an industry undergoing regulation change? Who lives within 15 minutes of your campus and might be willing to take up a last minute offer on a class starting tonight? And which students completed level one, but never continued onto level two?

Target those students with the integrated SMS and email feature, making it a snap to create a special offer, voucher or discount to fill those last few seats. Craft your pricing to target each market segment at a custom price point.

Convert those leads into sales through an integrated online ecommerce website and student portal, and offer them related courses and products to entice them into other courses. Combine this with onCourse’s powerful discount and promotional tools and you can reward your regular students as well as encouraging your reluctant buyers.

With waiting lists you can generate program interest to create demand driven scheduling. New classes can be scheduled and advertised on the fly. And mailing lists give you a channel to communicate regularly with your audience.

Capture each interaction with your business to build up a picture of your clients’ desires and purchasing patterns. With integrated Google analytics and goal tracking, you can create your campaign, communicate it to your clients and monitor its take-up and effectiveness.

Those empty seats are lost profit. onCourse can help you

convert them into sales.

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Money matters. You can run the best training in Australia, but it means little if you can’t sustain the business. You need to forecast your budgets, properly understand the cyclic nature of your income and amortise sales across your expense periods.

onCourse defers your income, journaling prepaid fees into income only as you deliver training. This gives you both a bird’s eye view of the whole organisation and detailed budgets showing the viability of each class. Project your maximum and expected positions, and track both running and sunk costs.

Every seat counts. Offer last minute discounts and loyalty based promotions to reward your returning customers and keep classes full. Your product is perishable and sophisticated discounting options can be helpful to maximise your return across the whole demand curve.

With Google eCommerce Analytics integration, know where your sales channels are successful and build your marketing campaigns around your students’ online activity. Infinitely customisable reports are available from all parts of onCourse.

With integrated online sales, invoicing and payments, chasing fee collections will be a thing of the past. Real time credit card payments and refunds, through a secure and encrypted SSL and PCI-DSS compliant portal, reduce your risk of human error or data security breach.

onCourse tracks payroll and time & attendance, generating pay sheets ready for signoff and PAYG processing in your regular accounting system.

And of course exporting transactional or summary data is easy, tying your data into Xero, MYOB or your accounting tool of choice.

Accrual accounting, budgeting, real time credit card processing,

PCI compliance and payroll.

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oncourse student drag and drop scheduling management system...

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