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Olympus Dictation Delivery Service
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Table of contents
1. Olympus Dictation Delivery Service Overview ........................................................ 3 2. Olympus Dictation Portal ....................................................................................... 4
Order Licenses ....................................................................................................... 4 Configuring Olympus Dictation App........................................................................ 6 Adding Email Addresses ....................................................................................... 7 Adding an FTP Profile ........................................................................................... 8 Creating Worktypes.............................................................................................. 9 Assigning a License to a User ............................................................................. 10
3. Olympus Dictation App......................................................................................... 12 Initial Settings for Olympus Dictation for iPhone ................................................. 12 Initial Settings for Olympus Dictation for Android................................................ 13 FlashAir Card ....................................................................................................... 16 User Specific Settings .......................................................................................... 18
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1. Olympus Dictation Delivery Service Overview The Olympus Dictation Delivery Service consists of two components, the Olympus Dictation
Portal (ODP) and the Olympus Dictation App for Smartphone. The ODP is a web based
management application that allows users to manage their account, licenses and configuration
settings. The Olympus Dictation App is the component that resides on the Smartphone, this
allows users to create dictations and send them via their preferred method (Email/FTP). This
guide will go through adding and configuring users in the ODP and also using the Olympus
Dictation App.
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2. Olympus Dictation Portal
Order Licenses
Users can order licenses and configure settings via the Olympus Dictation Portal. Trial licenses
can be provided by the supplier, prior to the user purchasing full licenses. Before the trial
period is up, users can purchase full licenses via the portal so they can then migrate their
settings from the trial licenses to the standard licenses.
Licenses can be ordered by clicking the Order button in the ODP.
Then click Agree to the license agreement.
Enter the number of licenses to order and click OK.
Click OK to confirm.
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Once again, click OK to the following message.
The reseller will receive a notification and should then be able to issue the Standard licenses to
the customer account.
Click Yes to the following prompt to migrate settings from the Trial licenses to the Standard
licenses.
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Configuring Olympus Dictation App
When using the licensed version of the app, users must be setup via the ODP before using the
app. If there are multiple users, the IT administrator can centrally configure apps installed in
multiple smartphones. Once they have connected to the ODP, this will transfer their settings
across to the app, ensuring their dictations are sent to the correct destination with the correct
details.
It may be worth adding an Address Book, FTP profile and Worktypes. This can be done, by
logging into the ODP with a Customer account and going to Settings. These details can also be
added while setting up the individual users.
From here, the Language can be changed, an Email Address Book, FTP Profiles and Worktype
Lists can be added.
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Adding Email Addresses
Click Address book to add email addresses for contacts. CSV files can also be imported to
quickly add multiple users. You can download the Sample CSV file by clicking the “Download
template file” button and use the file as a template to create your own CSV file.
Click New Contact
Or Import (.csv file)
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Adding an FTP Profile
As with the Address book, details for an FTP profile can be manually added or a .csv file can be
imported. You can download the Sample CSV file by clicking the “Download template file”
button and use the file as a template to create your own CSV file.
The information that is required to set up an FTP profile is the login credentials, FTP server
Address, etc.
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Creating Worktypes
Multiple Worktype Lists can be created with different worktypes depending on the users.
Click the Add button, a new window will appear prompting for a Worktype List name
Click the Add button once again, this will bring up another window prompting to add the
worktypes.
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Assigning a License to a User
Click on the Licenses tab.
To assign a license to a user, simply select a license and click Edit.
Another window will then come up. Here, the following settings can be configured:
• Delivery method - Email/FTP
• File format – DSS/DS2
• Encryption – 256-bit/128-bit
• Author Ids
• Worktypes
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User Information
The specific user's email address must be
entered here, as they will require it when
activating the Olympus Dictation App. An
error message will be sent to the email
address when ODDS failed to send the
dictation.
Delivery Method
The delivery method can be specified
here. The recipient details will also need
to be entered here. Depending on the
delivery method, click E-mail Settings or
FTP Settings.
Recording Format
The recording format can be changed.
Encryption
The Encryption setting can be changed
and disabled.
If encryption is enabled, a Password
must be specified.
Author ID and Worktypes Author ID can be entered in this field
Select a pre-configured Worktype List, or
click Add to create a new Worktype List.
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3. Olympus Dictation App
Initial Settings for Olympus Dictation for iPhone
Now that the setup for a user is complete, the user can then follow these steps to install and
connect their Olympus Dictation App. The app can be downloaded from the App Store or
Google Play by searching “Olympus Dictation”. Then follow these instructions to obtain the
settings from the ODP.
Press the Settings button Tap the Send field Select to Server and press
Settings to go back
Enter the Server URL, the
Smartphone Login information
and email address. This
information can be obtained
from the IT administrator.
Press Check Server
Connection, if all the
information has been entered
correctly, the success
message will appear.
Tap the Server Options field
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Initial Settings for Olympus Dictation for Android
Press the Menu button on
the device to access the
Settings button
Tap the Send field Select to Server and press
Settings to go back
Tap the Server Options field
Enter the Server URL, the
Smartphone Login information
and email address. This
information can be obtained
from the IT administrator.
Press Check Server
Connection, if all the
information has been entered
correctly, the success
message will appear.
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Basic Features
In this section of the
Recording screen, the
filename can be changed,
a Worktype can be
selected and the dictation
can be marked as “High Priority”
The main controls for the
recording are in the central
section of the Recording
screen.
The Olympus Dictation App
supports Insert/Overwrite
recording.
Users can navigate to the
“List of Recordings”. The
Properties of the current
dictation can also be
edited.
Dictations can be sent via Email/FTP
Dictations can be
deleted directly from
the Recording screen
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The folders can be navigated
by pressing either Pending,
Outbox or Sent.
The FlashAir card
can be accessed
by pressing this button
This is a list of Pending
dictations, which can be
further edited from here,
sent via Email/FTP, or
deleted.
Edit the properties
of the dictation by pressing this button.
Access the Settings
menu by pressing this
button.
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FlashAir Card
The FlashAir card is an SD memory card with a wireless LAN functionality designed by Toshiba
Corporation. It allows users to connect to it wirelessly and access any files on it. This card can
be used in place of a regular SD card in a DS-7000/35001.The Olympus Dictation App will
utilize this by allowing users to connect to the card to retrieve dictations from their
Professional voice recorder. They can then use the app to send these dictations. 1 The voice recorder must be running firmware version 1.02 or higher
Follow these steps to access a FlashAir card:
• Set Use FlashAir to ON in the Settings menu.
• Press the F3 button on the DS-7000/3500 to
enable the wireless radio.
• Connect to the FlashAir network via the Settings
menu on the smartphone. The default SSID is
flashair_********, in this guide the SSID has
been set to Olympus.
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From within the App, press
the FlashAir button
Confirm the FlashAir
connection by pressing Done
Browse the Device folders to
locate the dictation Select the dictation(s) and
press Send
Once the dictations have been downloaded from the FlashAir card, on
iOS, users must disconnect from the FlashAir network via the main
Settings to send the dictations.
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User Specific Settings
There are some settings that can not be set via the ODP, as they are user specific. The user
can adjust these by going to the Settings menu. These settings are some of the Recording
settings and the General Settings.
As the Olympus Dictation App records in the DSS/DS2 file format, these dictations are
compatible with the Olympus Dictation Management System. These can be imported directly
into the Transcription Module.
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OLYMPUS IMAGING CORP. 2951 Ishikawa-machi, Hachioji-shi, Tokyo 192-8507, Japan.
Tel. +81 (0)42-642-6162
http://www.olympus.com
OLYMPUS IMAGING AMERICA INC. 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A.
Tel. 1-888-553-4448
http://www.olympusamerica.com
OLYMPUS EUROPA SE & CO. KG Premises: Consumer Product Division
Wendenstrasse 14-18, 20097 Hamburg, Germany.
Tel. :+49 40-23 77 3-0 / Fax +49 40-23 07 61
Goods delivery: Modul H, Willi-Bleicher Str. 36, 52353 Duren, Germany.
Letters: Postfach 10 49 08, 20034 Hamburg, Germany.
http://www.olympus-europa.com
OLYMPUS IMAGING AUSTRALIA PTY LTD. 82 Waterloo Rd, North Ryde NSW 2113, Australia
TEL: (61) 2-9886-3992
http://www.olympus.com.au