office powerpoint manual

8/19/2019 Office PowerPoint Manual

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© Malaspina University-College, 2007

WORKING WITH MICROSOFT®

POWERPOINT®

AT

MALASPINA UNIVERSITY-COLLEGE

HANDBOOK FOR OFFICE 2007

CREATED BY

MALASPINA TEACHING LEARNING CENTRE


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Malaspina Teaching & Learning Centre

CONTENTS

Opening Microsoft® PowerPoint® 2007................................................................................................................ 5

The User Interface ................................................................................................................................................. 5

The New Interface ............................................................................................................................................. 5

The Ribbon ........................................................................................................................................................ 6

How to Use the Ribbon ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. 6

Finding More Features ............ ............. ............. ............. ............. ............. ............. ............. ............. ............. .. 7

Customizing the Quick Access Toolbar:...................................................................................................... 7

Hover-Over Formatting (Live Preview) ............................................................................................................... 8

Using Options ........................................................................................................................................................ 8

Popular .............................................................................................................................................................. 8

Proofing ............................................................................................................................................................. 8

Save .................................................................................................................................................................. 9

Advanced .......................................................................................................................................................... 9

Customize ......................................................................................................................................................... 9

Add-Ins .............................................................................................................................................................. 9

Trust Center ...................................................................................................................................................... 9

Resources ......................................................................................................................................................... 9

Slides and Layouts ............................................................................................................................................. 10

Inserting a New Slide ..................................................................................................................................... 10

Inserting a New Slide with Specific Formatting .............................................................................................. 10

Changing the Format of an Existing Slide....................................................................................................... 10

The Default Layout ......................................................................................................................................... 11

Inserting Content ........................................................................................................................................ 11

Changing Content ....................................................................................................................................... 11

Slide Designs and Design Themes ..................................................................................................................... 12

Applying Design Themes ................................................................................................................................ 12

Finding More Design Themes Online.............................................................................................................. 12


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Colour Schemes ............................................................................................................................................. 13

Customizing the Background ......................................................................................................................... 13

Background Styles ...................................................................................................................................... 13

Hide Background Graphics ......................................................................................................................... 13

Font Presets ................................................................................................................................................... 14

Animation ........................................................................................................................................................... 14

Slide Animation .............................................................................................................................................. 14

Customizing Slide Animation .......................................................................................................................... 15

Slide Transition Animation Speed ............................................................................................................... 15

Slide Advance ............................................................................................................................................. 15

Transition Sounds ....................................................................................................................................... 15

Object Animation ............................................................................................................................................ 16

Animation Presets ....................................................................................................................................... 16

Custom Animations ..................................................................................................................................... 16

Slide Show Set-Up .............................................................................................................................................. 17

Set Up Dialog Box ........................................................................................................................................... 17

Record Narration ............................................................................................................................................ 17

Timings ........................................................................................................................................................... 18

Using Presenter View ..................................................................................................................................... 18

View Options ....................................................................................................................................................... 19

Normal View ................................................................................................................................................... 19

Using the Slide Preview and Slide Outline Features ................................................................................... 19

Slide Sorter View ............................................................................................................................................ 20

Status Bar ...................................................................................................................................................... 20

Modifying Slide Appearance Using Special Features.......................................................................................... 21

Convert to SmartArt ........................................................................................................................................ 21

Hyperlink to a Place in the PowerPoint........................................................................................................... 22

Adding Dynamic Date & Time Fields .............................................................................................................. 23


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Save As (Office Compatibility) ............. ............. ............. ............. ............. ............. ............. ............. ............. ........ 24

Saving Files in Earlier Formats ....................................................................................................................... 24

Saving Files in New Formats .......................................................................................................................... 24

Saving as PDF ................................................................................................................................................ 25

Publish................................................................................................................................................................ 25

Package for CD............................................................................................................................................... 25

Publish Slides ................................................................................................................................................. 26

Create Handouts in Word ............................................................................................................................... 26

Starting a Presentation....................................................................................................................................... 27

From the Slide Show Tab ............................................................................................................................... 27

From the Status Bar ....................................................................................................................................... 27

From the View Tab.......................................................................................................................................... 27


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OPENING MICROSOFT® POWERPOINT® 2007

To open Microsoft® PowerPoint® 2007, click on the icon on your desktop. If this is not available, use the

following steps:

Go to the START MENU

HOVER over ALL PROGRAMS When the programs appear, HOVER over MICROSOFT OFFICE

Select MICROSOFT OFFICE POWERPOINT 2007

THE USER INTERFACE

THE NEW INTERFACE

The new interface for Office 2007 is very different from previous versions because a new user interface is

used. This new ‘fluid user’ interface is called THE RIBBON.

The first thing that you might notice is that some of the menus are no longer there. Most importantly, the FILE

MENU is missing. This is the most disconcerting issue for new users, but fear not! All of the features that you

usually found in the FILE MENU are now behind the ubiquitous OFFICE BUTTON (see mouse arrow on image

below). You will also find tools and customization capabilities here.

Clicking on the OFFICE BUTTON will reveal the following menu (with the exception of the Workflows button):


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THE RIBBON

The foundation of the new user interface is THE RIBBON. This REPLACES the old FILE MENUS, and provides

a visual button for the most common features in each program. The ribbon is the primary user interface for

Word, PowerPoint®, Access and Excel®.

HOW TO USE THE RIBBON

The first items to notice on the ribbon are the TABS. These are similar to the dividers that we previously use in

our binders. These tabs hold functions that are grouped by category. Below is a screen shot of the standard

ribbon tabs in PowerPoint:

In each program, the most common features are contained on the Home Tab. For PowerPoint, these features

include clipboard functions, font editing, paragraph editing, alignment, and some cell style formatting options.

There are two ways to use the ribbon.

1. USING YOUR MOUSE:

a.

Select the tab that you need

b. Select the item from the tab

2. PRESS THE ALT BUTTON ONCE TO TURN ON KEYBOARD SHORTCUTS:

a. Press the letter for the tab you want

b.

Press the letter for the feature that you want

Below is an example of using the mouse to

select the Insert Tab, followed by the Table tool

button:

Below is an example of the Alt keyboard

shortcuts:


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FINDING MORE FEATURES

The ribbon is designed to provide the features that are accessed most often by users according to research

from Microsoft®. We all know that there are things that we use that might not be popular with other users, so

how do we find these tools now that they are not on the ribbon?

Fear not, there are still ways to customize PowerPoint to your specificneeds. The QUICK ACCESS TOOLBAR provides you with these

options.

When using special features such as images, charts and tables,

the tools that you need will magically appear on a new set of tabs.

This eliminates the need to drill through toolbars that are not

applicable to what you are doing at the time. I call these

appearing and disappearing tabs MAGIC TABS. To the right is an

example of part of one of these magic tabs that appears when a

text box is selected, this tab does not appear when the text box isnot selected.

Finally, the old DIALOG BOXES are still

available in most circumstances. These

are accessed through the small button at

the bottom right of each group on the

ribbon.

CUSTOMIZING THE QUICK ACCESS TOOLBAR:

The QUICK ACCESS TOOLBAR is located

at the top left of the window by the Office

Button, and you can add your favourite

features for one-click access.

You can customize the Quick Access

Toolbar features using the small dropdown

arrow beside the toolbar and either

selecting the features that are available, or

be selecting MORE COMMANDS. Use this

to add your favourite features, and to

remove features unwanted features.


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HOVER-OVER FORMATTING (LIVE PREVIEW)

This may be one of the most effective time-management tools provided by the new Office Suite. Instead of

selecting a formatting option, then finding that it is not correct, and going through the formatting again, all you

have to do is hover over the feature with your mouse to preview the changes that will occur. If you want to turn

off the option to have hover-over formatting, then you will need to turn off the LIVE-PREVIEW option from the

POWERPOINT OPTIONS behind the OFFICE BUTTON.

USING OPTIONS

Every program that has the ribbon also has its own OPTIONS menu. This is where you will find everything you

need to customize your experience from changing to the Canadian dictionary to adding edit marks. To get to

the OPTIONS menu, CLICK the OFFICE BUTTON, and then the OPTIONS button at the bottom of the menu

box. The PowerPoint Options dialog box will open. The item that you are working in will appear orange on the

left-hand navigation bar of the dialog box.

POPULAR

This feature allows you to adjust the basic features of PowerPoint such as having theMINI TOOLBAR

availablefor editing text, or using LIVE PREVIEW.

PROOFING

This feature allows you to select your AUTOCORRECT PREFERENCES, as well as SPELLING AND GRAMMAR

PREFERENCES . Use this to choose such items as the number of spaces that you prefer after a period,

whether you want the editor to check spelling only, or both spelling and grammar.


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SAVE

This section should allow you to choose the default file format that PowerPoint will use for saving files, and

autorecover options. At the moment the default is set to save as PowerPoint 97-2003. This cannot be

overridden. If you would like to use the full featured version, go to the section about Saving As. Once the full

roll-out of Office 2007 is complete at Malaspina, this feature will be activated.

ADVANCED

This section allows you to customize aspects of PowerPoint in detail. There are options from advanced editing

selections, to customizing the features that are available when in presentation mode. These are the options

that would previously have been found in the options menu of the tools button.

CUSTOMIZE

This allows you to CUSTOMIZE the appearance

of the QUICK ACCESS TOOLBAR . Use this

feature to select or deselect buttons for use ineach program.

SELECT THE COMMAND that you want to have

appear in your Quick Access Toolbar, and then

SELECT THE ADD BUTTON (as seen in the

image to the right). When you have selected all

of the features that you need, SELECT OK .

ADD-INS

Add-ins for PowerPoint are managed by ITS, and should not be adjusted by the user.

TRUST CENTER

This allows the user to adjust the level of security that is being used by Office. It is best to leave this feature

set to its default settings. If you have any questions about the security, or wish to alter your settings, please

contact ITS.

RESOURCES

This allows you to access online resources from Microsoft including online help and how-to information as well

as to contact Microsoft.


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SLIDES AND LAYOUTS

When PowerPoint is opened, a default title page slide is provided. This contains a placeholder for a title and a

subtitle. In order to continue with the creation of a presentation, you will need to insert new slides and format

the slides in the correct layout. This is done from the HOME TAB.

INSERTING A NEW SLIDE

To insert a new slide, SELECT the HOME TAB, and CLICK on the NEW

SLIDE button of the SLIDES GROUP. This will create a new slide that is

based on the default format of a TITLE AND CONTENT slide.

INSERTING A NEW SLIDE WITH SPECIFIC FORMATTING

To insert a slide with different formatting from the default, SELECT

the HOME TAB, and CLICK the NEW SLIDE DROP-DOWN below

the new slide button.

SELECT the TYPE OF SLIDE that is needed from the list that is

provided, or use the menu at the bottom of the dialog box to

duplicate slides in use.

CHANGING THE FORMAT OF AN EXISTING SLIDE

To change the format of an existing slide, SELECT the HOME

TAB

, and then CLICK on theLAYOUT DROP-DOWN

button.

SELECT the appropriate LAYOUT from the dialog box that

appears.

The existing format will remain highlighted in orange, until a

selection is made, and the format that the mouse is resting on

will appear orange. This allows you to identify visually both the

original and the new selection.


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THE DEFAULT LAYOUT

The default layout for content slides is a slide with a single title

and content object box.

INSERTING CONTENT

Adding content to a slide is simplified

by the multi-option content box. To

add text, simply click in the blank

space and start typing. To insert other

content, select the corresponding icon

in the centre of the content box (see

image to right).

Notice that the icons are semi-

transparent until the mouse hovers

over them.

CHANGING CONTENT

To change the type of content, first REMOVE the content item that is no

longer needed, and replace with a blank content item, by RIGHT-CLICKING

on the OUTER EDGE of the content place holder (see diagram to right).

SELECT CUT to remove the content item. This will be replaced by a blank

content item.


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SLIDE DESIGNS AND DESIGN THEMES

Slide designs provide high quality. Office design themes replace the templates that were available in earlier

versions of Office. These themes are available in Word, Excel and PowerPoint. This allows the user to create

presentations that match the style and colour of charts and printed materials.

APPLYING DESIGN THEMES

To apply a design theme to a presentation,

SELECT the DESIGN TAB, and then HOVER

over the THEME PREVIEWS .

Live Preview is available with all of the Design

Themes, so this will provide a preview of the

theme that you are hovering over.

When you have found a theme that you would

like to use, CLICK THE THEME and it will be

applied to your presentation.

The Design Theme will also affect the

colouring of all charts and diagrams. These

will be adjusted to the colour scheme that is

associated with the Theme.

FINDING MORE DESIGN THEMES ONLINE

Microsoft hosts several design themes online, and

these are updated by users. To find the latest themes

available, SELECT the DROP-DOWN NEXT TO THE

THEMES to open the FULL DIALOG BOX , and then

SELECT MORE THEMES ON MICROSOFT OFFICE

ONLINE . This will take you to the website where you

can download themes that you want to use.


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COLOUR SCHEMES

Colour schemes create a unified look and feel

for a presentation. The colour scheme will

affect all elements including background

colours, font colours, and the colours of charts

and diagrams. To change the colour scheme of

your presentation, SELECT the COLORS

BUTTON from the THEMES GROUP of the

DESIGN TAB.

Colour Schemes have Live-Preview, so hovering

over the scheme will allow you to preview the

effect.

CUSTOMIZING THE BACKGROUND

BACKGROUND STYLES

Some themes come with sets of

background styles. These may

include changes in the lighting

and/or colours of the background.To view these options, SELECT the

BACKGROUND STYLES BUTTON

from the BACKGROUND GROUP of

the DESIGN TAB.

HIDE BACKGROUND GRAPHICS

Some themes contain background

graphics that are independent of theprimary background. In this case, it is

possible to remove these graphics by

SELECTING the HIDE BACKGROUND

GRAPHICS CHECKBOX from the

BACKGROUND GROUP of the

DESIGN TAB.


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FONT PRESETS

The team at Microsoft has created

some designer font schemes that

ensure a professional and unified

appearance for documents and

presentations.

To change the font scheme, SELECT

the FONT DROP-DOWN BUTTON

from the THEMES GROUP of the

DESIGN TAB.

Font design combinations are Live-

Preview enabled, so hovering over a

font set will allow you to preview the

effect.

ANIMATION

Animations that were available in PowerPoint 2003 are still available for use in PowerPoint 2007. The

animation presets have been migrated to the Ribbon, and this has been coupled with an integrated full-size

preview of an animation.

SLIDE ANIMATION

Slide animations create a transition from one slide to the next. There are a number of ready-made slide

transitions available in PowerPoint. To use these preset transitions, SELECT the SLIDES that you will apply the

transition to, and then SELECT the DESIRED TRANSITION from the TRANSITION TO THIS SLIDE GROUP of

the ANIMATIONS TAB. Hovering over a transition option will provide a preview of the effect.


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CUSTOMIZING SLIDE ANIMATION

SLIDE TRANSITION ANIMATION SPEED

To set the slide transition speed, CLICK the TRANSITION

SPEED FIELD DROP-DOWN from the TRANSITION TO

THIS SLIDE GROUP of the ANIMATIONS TAB, and then

SELECT SLOW, MEDIUM or FAST.

SLIDE ADVANCE

USE the CHECK BOXES from the ADVANCE SLIDE GROUP

of the ANIMATIONS TAB to select whether slides will

advance with a mouse click, or automatically after a specific

amount of time.

TRANSITION SOUNDS

If sounds are needed when slides are transitioning,

SELECT the TRANSITION SOUND DROP-DOWN

menu from the TRANSITION TO THIS SLIDE

GROUP of the ANIMATIONS TAB.

HOVERING over the sound title will allow you to

PREVIEW THE SOUND .


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OBJECT ANIMATION

Object animation is simplified by the simple ANIMATIONS GROUP on the ANIMATIONS TAB.

ANIMATION PRESETS

To animate an object, SELECT THE OBJECT, and then

CLICK the DROPDOWN MENU to the right of the

ANIMATE: FIELD.

From the resulting drop-down menu, SELECT the

ANIMATION TYPE AND METHOD of animating. In the

example to the right, the selection WIPE / ALL AT

ONCE is highlighted.

In order to have bullets arrive one at a time, SELECT the BY

1ST LEVEL PARAGRAPHS OPTION.

CUSTOM ANIMATIONS

To use an animation that is not available on thequick preset menu, you will need to create a custom

animation. To do this, you will need to CLICK the

CUSTOM ANIMATION BUTTON on the

ANIMATIONS GROUP of the ANIMATIONS TAB.

This will open the CUSTOM ANIMATION TASK PANE .

The Custom Animation Task Pane is identical to the

PowerPoint 2003 version.


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SLIDE SHOW SET-UP

SET UP DIALOG BOX

Many of the basic functions of a slide show can be set up

directly from the ribbon, however there are more advancedoptions available in the Set Up Show Dialog box. To open

the dialog box, SELECT the SLIDE SHOW TAB, and then

SELECT the SET UP SLIDE SHOW BUTTON.

RECORD NARRATION

To record a Narration, SELECT the RECORD

NARRATION BUTTON from the SET UP GROUP of

the SLIDE SHOW TAB.


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TIMINGS

To rehearse timings SELECT the SLIDE SHOW

TAB, and then CLICK on the REHEARSE TIMINGS

BUTTON in the SET UP GROUP .

The presentation will be opened in full-screen mode, and the

timing of each slide will be recorded. A small recording dialog

box will open in the top left-hand side of the screen. You can

use this to pause and restart the timing recording.

USING PRESENTER VIEW

Presenter View allows you to have a different interface on your computer than is appearing on the slide show

screen.

To use Presenter View, SELECT the CHECK

BOX

beside USE PRESENTER VIEW

on the

MONITORS GROUP of the SLIDE SHOW

TAB

.

This feature allows you to use extra features such as using a

pen tool to draw on the screen, highlight text. This view also

provides timings and a notes view as well as a slide selection

option.


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VIEW OPTIONS

NORMAL VIEW

The normal view for PowerPoint includes a large

image of the slide in the centre of the window,

with a panel for notes below the image of the

slide.

On the left-hand side of the window of is SLIDE

PREVIEW SLIDE OUTLINE TASK PANE.

USING THE SLIDE PREVIEW A ND SLIDE OUTLINE FEATURES

The Task Pane on the left-hand side of the normal view provides

two tabs.

TheSLIDES TAB

provides a preview that makes it possible to

monitor where in the presentation a slide is located, any changesthat are being made as a result of changes to colour schemes and

design themes that are made, and allows the user to move slides

to different locations within the presentation.

The OUTLINE TAB allows the user to view the text that is addedto each slide. A benefit to this is that often it is possible to see

most if not all content at once. This makes it easier to review the

presentation to ensure all content is included, and that it is in a

logical order.


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SLIDE SORTER VIEW

The slide sorter view provides a preview of all

slides in a presentation.

This allows you to check that all slides have

the appropriate look and feel, and allows you

to adjust the order of slides.

To do this, CLICK and DRAG a slide to the

desired location.

STATUS BAR

The STATUS BAR is now a DYNAMIC aspect to the Office Suite. In PowerPoint, this feature allows you to

review the Design Theme, check spelling, change the editing language, change the view, zoom and fit to

screen. SEE IMAGE BELOW FOR DETAILS ABOUT THE STATUS BAR .


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MODIFYING SLIDE APPEARANCE USING SPECIAL FEATURES

CONVERT TO SMARTART

This great new feature allows you to spruce up a slide that has simple

text. Look at the sample to the right. Notice that the slide is quite plain,and that the text is quite small. Now this text can be converted to

SmartArt to create a dynamic and attractive slide that visually represents

information.

To convert the text to SmartArt, SELECT the SMALL GREEN BUTTON in the

PARAGRAPH GROUP of the HOME TAB.

A small DIALOG BOX will open that allows you to SELECT a TYPE OF

SMARTART to be applied. Live-Preview is active, so hovering over the

options allows you to preview the options.

Some SmartArt provides for images to be added. To add an image,

CLICK on the IMAGE PLACEHOLDER. This will open the DIALOG

BOX that allows you to select a picture from a file.

SmartArt can also be adjusted to a variety of appearances. In the

example to the left, the colours are set by the design theme colourscheme. These can be changed, as can the look of the images by

SELECTING the DESIGN TAB of the SMARTART TOOLS. Notice how

the appearance of the SmartArt has altered in the image below.


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HYPERLINK TO A PLACE IN THE POWERPOINT

When using a PowerPoint presentation for the

creation of a portfolio or a website, it is often useful

to have links to other slides so that the user can

easily navigate through your content. To do this, you

will create a hyperlink to a place in the document

rather than to an external source.

SELECT the TEXT that will become the hyperlink,

and then SELECT the INSET TAB.

CLICK the HYPERLINK BUTTON, and the INSERT

HYPERLINK DIALOG BOX will open.

SELECT the PLACE IN THIS DOCUMENT option from the LINK

TO menu, and then select the slide to be linked.

A PREVIEW of the linked slide will appear to the

right of your selection so that you can ENSURETHAT YOU HAVE THE CORRECT SLIDE.

CLICK OK , and the hyperlink will be created.


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ADDING DYNAMIC DATE & TIME FIELDS

A great feature that is available is to add a dynamic date to the presentation. This date will be updated each

time the presentation is opened.

To insert a Dynamic Date, SELECT the

INSERT TAB, and then CLICK the DATE

TIME BUTTON in the TEXT GROUP.

The HEADER AND FOOTER DIALOG BOX will

open.

SELECT the DATE AND TIME CHECK BOX, and

then SELECT the RADIO BUTTON for UPDATE

AUTOMATICALLY . From the drop-down menu,

SELECT the FORMAT OF THE DATE , and then

SELECT either APPLY TO ALL to have the date

inserted onto all slides, or APPLY to have the

date inserted to the selected slide.

In the examples below, note the change in the date that has automatically occurred:


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SAVE AS (OFFICE COMPATIBILITY)

SAVING FILES IN EARLIER FORMATS

Initially Malaspina will have the default save set to the earlier format. This format has the file extension of .ppt,

while the new file extension is .pptx. Once the full rollout of Office 2007 is complete, the default will be set tothe new file format. In order to use a PowerPoint file on a computer with Office 2003 or earlier, it will be

necessary to save the file as the earlier format.

To save in the earlier format, CLICK the OFFICE

BUTTON and then HOVER OVER the SAVE AS

navigation button. This will open a sub-menu with the

most common saving options. To save the presentation

as the earlier version, SELECT POWERPOINT 97-2003

PRESENTATION .

SAVING FILES IN NEW FORMATS

Once the default format is returned to the 2007 .pptx

format, SELECTING SAVE will automatically save a

presentation in the newest format. This can also be

achieved by HOVERING OVER the SAVE AS navigation

button and selecting POWERPOINT PRESENTATION

from the submenu.

While the default is set to the older version, to save in the

newest format, it is necessary to CLICK SAVE AS, and

then SELECT the file format from the DROP-DOWN in the

SAVE AS DIALOG BOX.


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SAVING AS PDF

Microsoft Office now provides for the creation of PDF formats.

To do this, CLICK the OFFICE BUTTON, and then HOVER OVER

the SAVE AS navigation button. SELECT the PDF OR XPS option.

SELECT Publish from the SAVE AS DIALOG BOX , and your new

PDF will be created.

Note: If the PDF button is not available, then the add-in needs to

be downloaded from Microsoft and installed.

PUBLISH

PACKAGE FOR CD

This feature is useful when saving a presentation to a CD.

Any sound and or video clips that are used in a PowerPoint

are not embedded in the file. For this reason, saving the

presentation on its own sometimes causes broken links and

reduces the quality of a presentation.

By using the Package for CD option, all of the media files and

the presentation are saved to a folder. This folder can then

be burned to a disk (or saved to a flash drive).

To do this, CLICK the OFFICE BUTTON, and then HOVER OVER the PUBLISH navigation button. From the

submenu that appears, SELECT PACKAGE FOR CD.

A warning will appear

informing you that files will

be updated to be compatible

with earlier versions of

PowerPoint and with the

viewer, and the you will be provided with the Package for

CD dialog box that is the same as was available in earlier

versions of PowerPoint


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PUBLISH SLIDES

Publishing slides to a slide library allows you to use individual slides in

future presentations. To do this, CLICK the OFFICE BUTTON, and

then HOVER OVER the PUBLISH navigation button. SELECT the

optionPUBLISH SLIDES

.

From the PUBLISH SLIDES DIALOG BOX, SELECT the SLIDES to be

published BY CHECKING THE BOX next to the slide preview. Use the

Browse button to SELECT A LOCATION TO SAVE the slides. CLICK

PUBLISH to complete the process.

CREATE HANDOUTS IN WORD

PowerPoint will allow you to print notes pages and handouts,

however these are limited in that they will only contain the text from

the slide and the presenter notes. If you would like to generate a

handout that gives a greater amount of detail, it is best to do this in

Word. This feature allows you to do exactly that, using images of

each slide.

To create handouts in Word, CLICK the OFFICE BUTTON, and then

HOVER OVER PUBLISH. SELECT CREATE HANDOUTS IN

MICROSOFT OFFICE WORD.

From the resulting DIALOG BOX, SELECT the desired

LAYOUT, and then CLICK OK .


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STARTING A PRESENTATION

There are many different locations from which to start a presentation. Here are the three most common

methods of starting a show.

FROM THE SLIDE SHOW TAB

The SLIDE SHOW TAB provides the most options for starting

your presentation. The START SLIDE SHOW GROUP allows

you to start a presentation FROM THE BEGINNING , FROM

THE CURRENT SLIDE, or to START A CUSTOM SHOW (if

one has been setup).

FROM THE STATUS BAR

For quick access to starting a show, there is a

SLIDE SHOW BUTTON located on the status

bar. CLICK THIS BUTTON to start the showfrom the beginning.

FROM THE VIEW TAB

On the VIEW TAB, in the PRESENTATION

VIEWS GROUP, CLICK the SLIDE SHOW

BUTTON to start the presentation from the

beginning.

Microsoft® and PowerPoint® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

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