office of science u.s. department of energy management of unneeded materials and chemicals (umc)...
TRANSCRIPT
Office of Science
U.S. Department of Energy
Management of
Unneeded Materials and Chemicals (UMC)
Arnold Edelman
Office of Science
May 2006
Office of Science
U.S. Department of Energy
What is the issue?Inspector General Audit Report (1999)
Department retains large quantities of UMC, 900,000 tons with potential value over $100 million
Inventory includes metals, chemicals, and equipment
Department’s approach fragmented, lack of policy, assignment of organizational responsibility, and systems and resources to manage inventory
Department needs to assign responsibility for disposition or reuse
Office of Science
U.S. Department of Energy
Unneeded Materials and Chemicals
Includes materials (with or without residual radioactivity), equipment, and chemicals that are unneeded to the mission and have no designated future use Radioactive Sources Scrap metals Laboratory chemicals
Impact to Operations Financial Safety Security Environmental
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
Office of Science
U.S. Department of Energy
DOE/NNSA Response
Strategy for the Management of UMC 12/22/05 Senior Program Officials and Materials Disposition Advocates 10 Point Strategy
Accountability and Organizational Responsibility for Complying with property management requirements Budgeting and Funding the disposition of inventories Use of best practices (reuse, recycle, sales) for timely
disposition. Disposition existing inventories by FY11 Use best practices for avoiding acquisition beyond mission
needs
Office of Science
U.S. Department of Energy
DOE/NNSA Response (cont.)
Site Specific Plans aggregate (acquisition) value >$50,000 (June)
Annual assessment of the management of UMC (balanced scorecard?)
Develop as needed appropriate contract performance measures
Reporting (June/ Annual in November) Coordination with Office of Procurement and Assistance
Management Utilization of existing management systems (EADS,
GSAxcess, Material Exchange Network.
Office of Science
U.S. Department of Energy
Due Dates
Schedule Summary:Schedule Summary:
December 2, 2005Provide POC to John Hubbard (ESE) or Alice William (NNSA): for Senior Program Official, Headquarters and Field Materials Disposition Advocates
May 11, 2006 CPR Request for Funding Requirements
June 30, 2006 Site Specific Plans to PSO/NNSA and Site Reports for sites without UMCs.
September 30, 2006 Inventories of UMCs in place and being maintained
November 15, 2006 and Annually thereafter
Progress Reports to S-3 or NA-1
September 30, 2011 Complete removal of all UMCs in inventory reported in 2006.
Office of Science
U.S. Department of Energy
Reporting Guidance for Sites with No UMC
How did site determine that they have no UMCs on site? Does the site have an inventory management system that
identifies materials that are potentially unused and/or unneeded?
Does the site/laboratory have a management system in place that addresses the timely disposition of materials and chemicals that have the potential to be unused and/or unneeded? Please describe or attached description of management system.
Does the site/laboratory have a chemical management system in place? Please describe or attached description of management system.
Office of Science
U.S. Department of Energy
Reporting Guidance for Sites with No UMC (cont.)
How does the site/laboratory manage project close out to ensure that resources are available to dispose of materials and chemicals that have the potential to become unused and/or unneeded?
Are their contract performance measures that deal with managing materials and chemicals to avoid the creation of unneeded materials and chemicals? Please provide a copy.
What purchasing and/or subcontracting mechanisms are in place to minimize the potential for unused and/or unneeded materials?
Are there any emerging issues that your site/laboratory envisions related to management and disposition of materials and chemicals that have the potential to become unneeded and/or unneeded?
Office of Science
U.S. Department of Energy
CPR Request due 5/11/06
FY 2008-2012 CPRFunding Requirements to Manage Unneeded Materials and
Chemicals(Name of Laboratory___________________)
(Office of __________________)
Program Name/Item
Estimated Costs (dollars in thousands)
FY 2008 FY 2009 FY 2010 FY 2011 Total
Current Operating
Plan
Potential Increment to
meet 2011 goal
Current Operating
Plan
Potential Increment to
meet 2011 goal
Current Operating
Plan
Potential Increment
to meet 2011 goal
Current Operating
Plan
Potential Increment
to meet 2011 goal
Current Operating
Plan
Potential Increment
to meet 2011 goal
Management and Disposition of UMC--Overall Plan Implementation not covered below
1. Inventory Development and Maintenance
2. Disposition of existing inventory (as of 9/30/06) of UMC
3. Disposition of UMC at project closeout (not existing as of 9/30/06)
Office of Science
U.S. Department of Energy
Site-Specific Plans 6/30/06
The Plans or “description” shall address the following: Approach to ensuring Compliance with DOE
Property Management Regulations 41 CFR Parts 101 and 109 and DOE O 580- Property Management
Development and maintenance of an inventory of UMCs. Inventories will be in place no later than September 30, 2006. Note: a separate inventory of UMCs is not necessary if UMCs can be identified as part of the overall inventory;
Development of a site specific schedule for the disposition of the current inventory of UMCs. Schedule to reflect intermediate goals as well as the overall
goal FY 2011.
Office of Science
U.S. Department of Energy
Site-Specific Plans 6/30/06 (cont.)
Where appropriate, sites shall identify and request funds for the disposition of these materials
Annual assessment and evaluation of unutilized materials and chemicals against program budget and activities for the upcoming budget year to identify UMCs; and
Utilization of existing management systems, to the extent practicable, to identify opportunities for reutilization, recycle, sales, and disposal of UMCs within DOE and other federal agencies.
Office of Science
U.S. Department of Energy
Annual Reporting To US 11/15
Submitted to the PSO or NNSA program responsible for the site. Initial report should include highlights of their actions
Reporting from Sites with UMCs less than $50,000
Reporting from Sites with UMCs greater than $50,000
Office of Science
U.S. Department of Energy < $50,000
For those sites not required to have a Plan, their report will include a description of their management approach and accomplishments
Office of Science
U.S. Department of Energy
>$50,000
For those sites required to have a plan, the report will include the following:
Annual update on the inventory of UMCs (amount and types of materials) Types and amounts of UMCs dispositioned in the previous fiscal years (FY).
FY 2000-2005, if data are available Description of program accomplishments Description of materials reused within the site or transferred to/from other DOE
or Federal agencies and identification of systems used to help in disposition of these UMCs
Results of annual DOE assessment related to implementation of the Strategy and Site Plans
An explanation of any variances against the annual UMCs disposition plan and performance metrics
Identification of any impediments and challenges to disposition and proposed actions to eliminate
Statement by DOE Official on UMCs being stored, including justification/ explanation for maintaining these UMCs on site
Office of Science
U.S. Department of Energy
Challenges and Issues
Programmatic Ownership and integration of activities across multiple organizations
Property, ES&H, Waste Management, Facilities, Program Managers
Integration of activities across multiple organizations. How will this be integrated at HQ and the Field?
Managing Clean Metals--Metals Moratorium: Release for recycling of clean metals from radiological areas
Managing contaminated metals Nuclear Materials Management: Sites dealing with unneeded
plutonium, radium, americium, and other materials
Office of Science
U.S. Department of Energy
Points of Contact:
ESE: John Hubbard/Arnie Edelman SC: Don Erbschloe/Arnie Edelman EM: Frank Marcinowski/Mike Torbert NE: /Don Barnes EE: Doug Goodman/Patrick Booher FE: Jeff Jarrett/Mark Matarrese RW: Ron Milner LM: Bob Baney
NNSA: Alice Williams/Bob Fleming Property Management:
ESE: Jerry Hanley NNSA: Ron Dugger