office for historically underutilized businesses statewide uniform certification (swuc) program nc...

Office for Historically Underutilized Businesses

Statewide Uniform Certification (SWUC) Program Statewide Uniform Certification (SWUC) Program

NC League of MunicipalitiesNC League of Municipalities2011 Annual Conference: Good Government. Great Hometowns. 2011 Annual Conference: Good Government. Great Hometowns.

Presented by:Presented by:Bridget Wall-Lennon, DirectorBridget Wall-Lennon, Director

Sheryl Cromedy, Lead Certification SpecialistSheryl Cromedy, Lead Certification Specialist

Agenda Overview of Office for Historically

Underutilized Businesses (HUB Office)

Statewide Uniform Certification (SWUC) Program

Application and Certification Process

HUBSCO Reporting Requirements

Questions and Answers

Mission

To promote economic opportunities for historically underutilized businesses in

state government contracting and procurement that will foster growth and

profitability.

Program Core ServicesCertification Program

Training:HUBSCO, How to Do

Business

Construction Monitoring& Outreach

Program Compliance & Reporting

Outreach ProgramAdvocacy

Policy Development & Implementation

Statewide Uniform Certification (SWUC) Program

N.C.G.S.143-48.4 and 143-128.4 (Formerly Senate Bill 320)

Passed & Signed during the 2007 Legislative Session

Implemented in July 2009 Provided Secretary of Administration Authority to:

• Develop and administer a program for the certification of a HUB firms as defined in N.C.G.S. 143-128.4

• Create a single database of certified HUB firms• Adopt rules and procedures

SWUC Collaboration

Collaborative development to:Collaborative development to:• reduce redundancyreduce redundancy• best practices and processesbest practices and processes• increase overall efficiency of system increase overall efficiency of system

developmentdevelopment

Application andCertification Process

Who Should ApplyWho Should Apply Firms that are at least 51% owned,

operated and controlled By a minority, woman, disabled (person with

a disability), Disadvantaged (socially and economically individuals)

HUB Eligibility Criteria (N.C.G.S. 143-128.4 and 143-48.4)


HUB Certification CategoriesHUB Certification Categories Minority: Minority:

Black, Hispanic, Asian American, American Black, Hispanic, Asian American, American IndianIndian

FemaleFemale Disabled - Person with a DisabilityDisabled - Person with a Disability Disadvantaged-Socially and EconomicallyDisadvantaged-Socially and Economically


How toHow to Initiate HUB CertificationInitiate HUB Certification Go to HUB Office’s Website:

www.doa.nc.gov/hub Register in IPS/Vendor Link as Vendor Apply for HUB Certification

• Click “Certification”• Click “Request HUB Certification” • Click “Vendor Registration / HUB Certification”


On the Electronic Registration page – read terms and if satisfied, Click “Accept”

Complete all applicable information On the last page – Click “Registration

Complete”


Required DocumentsRequired Documents

Return to: www.doa.nc.gov/hub Click: “Statewide Uniform Certification (SWUC)”

Quick Links Box Go to: “Listing of Documents and Forms” Click: “Required Certification Documents (pdf)” Click: “SWUC Certification Application (pdf)”

Based on your business type, submit required documents.


When to Submit DocumentsWhen to Submit Documents Application and Required Documents must be

submitted within 30 days from completion of request for Certification

Electronic Reminder, if not received within 15 days

Withdrawals HUB Office may withdraw, if documents not received Vendors may also request withdrawal


Complete Package Sent To Complete Package Sent ToMailing Address:

North Carolina Department of Administration

Office for Historically Underutilized Businesses

1336 Mail Service Center

Raleigh, NC 27699-1336

Location Address: (hand delivery)

116 W. Jones Street, Suite 4109

Raleigh, NC 27603

SWUC Benefits Streamlined certification process of minority,

women, disabled, and disadvantaged owned businesses

Uniform standards and procedures for certification

Annual Status Update and four-year reapplication cycles

Single database to be used by all state departments, agencies, institutions, political subdivisions, and local municipalities

SWUC Benefits

Companies input and control their own information, which can be changed at any time.

HUB firms receive next day e-mail notification of procurement opportunities that are posted on the IPS website.

Search engine enables anyone to locate your company and associated goods, commodities, and construction services.

HUB firm’s information is available to all state agencies and the public. (Free Business Publicity )

What are the Reporting Requirements

Statutes and House Bill for Reporting Contracts

Senate Bill 914, Session Law 2001 - 496, December 6, 2001 • G.S. 143-128.2 – Goals• G.S. 143-128.3 – Administration• G.S. 143-131 – Informal bidding, effective date: January 1,

2002• G.S. 143-129 – Formal bidding, effective date: January 1, 2002

House Bill 73, Session Law 2007-446 • Threshold changes, effective date: August 23, 2007

Construction Project Thresholds

Formal Construction Projects >= $500,000

Informal Construction Projects >= $30,000 < $500,000

Informal Projects (G.S. 143-131)

No requirement to formally advertise bids.

Lowest responsible, responsive bidder with contract

Require to maintain a record of minority contractors solicited and of all recruitment efforts

Performance and Payment bonds for each contract over $50,000; that is a part of a project cost over $300,000.

Construction or repair projects costing over $300,000 must use only Single Prime, Separate Prime, Dual bidding, construction manager at risk, or alternative methods.

G. S. 143-128.2 sets out Goals for local governments to encourage HUB Participation

Formal Projects (G.S. 143-129)Requirements

Minority Business Participation Goal (G.S. 143-128.2)

State percentage goal

Local Government percentage goal

Good Faith Efforts

Good Faith Efforts

A public entity shall develop a Minority Business Participation Outreach Plan

Public entities, General Contractors and First-tier subcontractors shall adhere to the statutory good faith efforts

Public Entity Non-Compliance with G.S. 143-128.2 shall necessitate the development of a plan of compliance that addresses any deficiencies identified

Failure to implement a corrective plan could lead to a review by the HUB Office and the Attorney General’s Office before the public entity can bid another contract

Who is required to report?

ALL PUBLIC ENTITIES (Including)

State Agencies

Universities

Community Colleges

All Local Government Entities

MunicipalitiesCountiesLocal School UnitsSpecial Districtsand Other special purpose local governments

What to report?

With respect to each building project:

Verifiable Percentage Goal Type of Project Minority business utilization by category Trade Total dollar value of contracts Total dollar amount of project (construction

and design Applicable good faith effort guidelines or rules

What is the HUBSCO Construction Reporting System?

Web based application

Formal and informal construction projects

Procedures for HUBSCO Access Visit our website at http://www.doa.state.nc.us/hub/

Print out and complete HUBSCO Access Form http://www.doa.state.nc.us/hub/hubscofm.doc

Fax the completed Access Form to Mathew Idiculla at 919-807-2335.

Access will be granted to the training site with a user ID and a password.

Procedures for HUBSCO Access

Mail original Access form including all signatures and you will be granted access to the live production site.

HUB Office AddressState of North Carolina

Department of AdministrationOffice for Historically Underutilized Businesses

1336 Mail Service CenterRaleigh, NC 27699-133

Municipalities – HUBSCO ReportsOctober 24, 2011

95 Municipalities – Registered to HUBSCO System

50 Municipalities – Reported Construction Projects Include 33 Cities , 14 Towns and 3 Villages 1054 Construction Projects Reported 456 (43%) of all Construction Projects Reported by City of Winston-Salem

2010 -11 Minority Business Participation 14.85% Total Construction Contract $78,072,892 Total Minority Participation $11,595,970

We Are Here to Assist YOU!

Bridget Wall-Lennon, Director

Management & Office Administration

Patricia Jones, Office Manager

Traci Fleming, Office Assistant

Compliance Section

Mathew Idiculla, Compliance Specialist

Jerry Ryan, Statistician

Outreach & Certification Section

Sheryl Cromedy, Lead Certification Specialist

Cassandra Herndon, Certification/Outreach

Lena Robertson-Ridley, Outreach Coordinator

Grover Burthey, Construction Coordinator

Web: www.doa.nc.gov/hub email: [email protected]

(919) 807-2330 Phone (919) 807-2335 Fax