office 2016's dirty little secrets - or what you won't hear from microsoft
TRANSCRIPT
Office 2016’s Dirty Little SecretsOr….What You Won’t Hear from Microsoft
1
2
Office 2016 Delivers Great New Collaboration Capabilities!
Office Groups OneDrive for Business
integration
Office Groups
3
Office Groups are the next incarnation of Exchange distribution lists.
“Group conversations are stored in a single Exchange Online
mailbox, separate from individual users' mailboxes….”
Source: https://support.office.com/en-US/article/Start-a-group-conversation-in-Outlook-2016-4d77a740-d672-4168-9150-99f9b4b63ab6
OneDrive for Business
4
OneDrive for Business is a core part of Office 2016 collaboration
Office 2016 Lets You…
5
Share Content
View Profiles
Have Conversations
Subscribe to Events
Build Groups
Create Documents Upload Documents Attach Links to Emails
That’s AWESOME…So, What’s Missing?
6
7
Ad-hoc
Office 2016
is Great forScenarios
EnterpriseBut What
About Collaboratio
n?
8
There are Two Types of Collaboration
StructuredAd-hoc
Examples
9
AD-HOC Collaboration STRUCTURED Collaboration
Planning a Company Event
Designing a New Website Concept
Managing a New Product Launch
Designing a New Marketing Theme
Managing Records
Managing Clients or Cases
Managing Products
ManagingProjects
Characteristics
10
AD-HOC Collaboration vs. STRUCTURED Collaboration
Small and/or temporary projectsTeams defined by business initiatives
• Long-term projects• Lot of information
Internal and external team members Mostly internal team members + partners and contractors
No compliance, audit or governance requirements
Compliance, audit, or governance requirements
Emphasis is on self-organization and flexibility
Emphasis is on storing, sharing, and finding information
Needs
11
AD-HOC Collaboration vs. STRUCTURED Collaboration
Flexible group managementIncorporates many artifacts
(documents, emails, tasks, contacts, announcements, wikis, calendar events, etc.)
Quick set up/quickteardown of projects
To easily retrieve information from alarge pool of data workers need one
central repository where allinformation is stored and classified
Easy collaboration with group members
Easy collaboration with business colleagues
Anywhere, anytime access Anywhere, anytime access
Tools
12
AD-HOC Collaboration vs. STRUCTURED Collaboration
EmailOutlook/Exchange
EmailOutlook/Exchange
Group ProfilesExchange (Office 365 Groups)
Group ProfilesSharePoint
Yammer
DocumentsOneDrive for Business
DocumentsSharePoint Team Sites (Office 365,
on-premises), OneDrive for Business
ConversationsExchange (Office 365 Groups)
Skype for Business
Conversations and discussionsSkype for Business
YammerSharePoint Newsfeed
The Dirty Little Office 2016 Secret
13
Office 2016 has NOTHING new forENTERPRISE (‘STRUCTURED’)
COLLABORATION
14
The ‘Office 2016 Happy
Little Secret’ from harmon.ie
harmon.ie Delivers on Office 365 / SharePoint-basedStructured Collaboration
15
harmon.ie Enables Office 365/SharePoint Structured
Collaboration
USE METADATAto accurately classify
information (so you can find it later)
TREAT EMAILS AS DOCUMENTS OF
RECORDClassify and share
emails and documents in a single Office 365/SharePoint
MAKE YOUR COLLABORATION
TOOLS EASY TO USEby creating a single-
screen experience of all your Microsoft
collaboration tools on all your devices
SECURE OFFLINE MOBILE ACCESSto email, and to
SharePoint documents, discussions, tasks,
events, calendar, and contacts
harmon.ie enables your business users to:
16
Classifydocuments and emails using metadata so they can
be found later
17
ClassifyEmails as Documents of Record
Automatically assign email headers such as 'To,' 'From,' 'Subject,' and 'Received' to SharePoint metadata.
18
Make it EasySingle-Screen Collaboration Experience Across
Mobile, Browser & Desktop
19
Secure offline accessharmon.ie enables secure offline mobile access to documents, emails, tasks, calendars, announcements, contacts, and wikis.
20
Another Office 2016 Secret…you need both types of
collaboration
StructuredAd-hoc
to allow small groups to work independently
to fulfill business initiatives
21
RecommendationsTake advantage of new Office 2016 collaboration capabilities to provide flexibility to small teams / transient
projects.
Use:
Use harmon.ie to get the level of engagementnecessary to fulfill structured projects using SharePoint Online/SharePoint on-premises
Use:
For Structured CollaborationFor Ad-hoc Collaboration