oerrm/era impac ii/commons overview

OERRMNational Institutes of Health1August 2005

OERRM/eRA

IMPAC II/Commons

Overview

August 17 – 19, 2005


OERRM

eRA which was part of the Division of Extramural Information Systems (DEIS) along with the Office of Reports and Analysis has joined to form the Office of Electronic Research and Report Management (OERRM). This Office is lead by it’s new director Dr. Israel Lederhendler.


eRA Web Siteh

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ra.n

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IMPAC II Component of eRA

Project Scope:• Each Year:

o 46,000 competing applicationso 2,800 review meetingso 80 National Advisory Council meetingso 50,000 competing and non-competing awardso 2,600 grantee institutions worldwideo 100,000 applicantso $17 billion in awards

• Each Dayo Average of 2,300 users login


The Commons Component of eRA

The Commons component of eRA is a virtual meeting place where NIH extramural grantee organizations, individual grantees, and the public can receive and transmit information pertaining to the administration of biomedical and behavioral research

Commons is the externally facing component of eRA; IMPAC II is the internally facing component• 2365 Registered Organizations

• 34827 Registered Persons

• 27972 Registered PI’s


Commons Modules*

Application/Award Status Electronic Streamlined Non-Competing Award Process

(eSNAP) Computer Retrieval of Information

on Scientific Projects (CRISP) Institutional Profile Institutional Registration and Accounts Administration Interagency Edison (iEdison) Professional Profile Financial Status Reporting (FSR) Internet Assisted Review (IAR) Just-in-time Submission (JIT) No Cost Extension (NCE)


Commons Component of eRA

NIH introduced the Commons idea of a single point of entry for grants-related transactions

NIH very committed to working closely with the grants.gov project

NIH has successfully received approximately 60 applications in pilot electronically, through the CGAP project


eRA Project Goals

Submission of grant funding synopses to the government-wide repository for grant funding opportunities (FedBizOps)

Receipt of competitive grant applications via the grants.gov web interface• December 2005 SBIR receipt date to be the first live

test of grant applications submitted through grants.gov and loaded directly into the eRA database


ECBICO Pogram Referral

GMO, GS,Pgm Dir.,Auto-asgn

module

Referral Module forPgm. Dir.

& PCC

Review

Reassign. /Referral

Review &Internet-AssistedReview

Grant Updatemodule for

data &codes

Committee Mgmt.

Create Comm. ChartersAppoint Comm.MembersFACA/non FACA reports

Vouchers

ApplicationIntake

Referralto

IRG/IC

901 Changesand

Grant DataMaintenance

Receipt and Referral Electronic/Paper

Receipt ofApplications

Competing Non-Competing

Extensions

I C

GM - Award

GM Admin. for data &

code update

GM Awardbudget

& encumb.

CouncilOps

IC Operations & Program


data & codes

ProgramApproval

Trainee Activities

TraineeAppoint-ments

TraineePayback

IMPACII Grant Workflow

ICSTORe

Reporting, Analysis, and Evaluation

QuickviewGrantFolder

IRDB/Powerview

CRISPWeb QT QVR


ApplicationIntake

Referralto

IRG/IC

901 Changesand







Receipt, Referral & Assignment (R&R)

Used for receipt, processing and assignment of competing grant applications for all NIH Institutes and Centers and selected components of HHS

Used by Center for Scientific Review (CSR) at NIH and by TIMS at CDC

FDA and AHRQ are the two newest users


Review

Reassign. /Referral



data &codes

ApplicationIntake

Referralto

IRG/IC

901 Changesand







Review (REV)

Grant scanning Electronic preparation and distribution of

Summary Statements Analysis of prospective reviewers Assignment of reviewers to specific review

meetings Grantee Institution conflict-of-interest

checking Internet Assisted Review Module

• Reviewers can submit critiques and preliminary scores online


Review Main Menu


Review List of Applications


Grant Folder

*Available in most eRA Modules


eApplication


Summary Statement


Assign Reviewers


Conflict of Interest

•Conflict of Interest checks the Institution of the applicant against the last 3 years of employment of the reviewer


Meeting Roster

•Attaches to the end of each summary statement.


Internet Assisted Review (IAR)Control Center


IAR List of Applications


Review

Reassign. /Referral



data &codes

Committee Mgmt.

Create Comm. ChartersAppoint Comm.Members

FACA req.repotsVouchers

ApplicationIntake

Referralto

IRG/IC

901 Changesand







Committee Management (CM)

Used to create new committees and track details of existing and standing committees

Facilitates nomination and appointment process for appointee/members

Prepares committee nomination slate packages for approval

Sets up review meetings, meeting rosters, and meeting agenda details

Generates the Federal Register Notice




module


& PCC

Review

Reassign. /Referral



data &codes

Committee Mgmt.



ApplicationIntake

Referralto

IRG/IC

901 Changesand





Extensions

I C

CouncilOps



data & codes

ProgramApproval



IC Operations (ICO)

Contains functionality used by multiple business areas throughout NIH

Assigns Program Class Code (PCC) and Program Official (PO) to grant applications

Used by PO to manage grant portfolio Updates “intent-to-pay” e-SNAP view and sign off capability Add and manage subprojects for an

application or award


ICO/Sub Projects


Sub Project Budgets


Program Module

Getting information quickly on a grant’s status when a P.I. calls, using the SEARCH feature

Quickly accessing a PO’s assigned grants and related documents, using MY PORTFOLIO

Monitoring a PO’s portfolio workload at each stage of the grant cycle, including Pre-Submission, Pending SRG, Pre-Council, Post Council, Pending Type 5s, and Post Award stages.

Providing Program Approval for pre-award and Progress Reports requirements while in MY PORTFOLIO

Accessing reports and exporting lists to Excel from each portfolio page

Link to other eRA modules, e.g., Commons, ECB, QVR, QuickView, etc.




module


& PCC

Peer Review

IRG ChiefReassign. /

Referral



data &codes

Committee Mgmt.



ApplicationIntake

Referralto

IRG/IC

901 Changesand





GM - Award


code update

GM Awardbudget

& encumb.

CouncilOps



data & codes

ProgramApproval

Trainee Activities


TraineePayback



Grants Management (GM)

Supports NIH Grants Management Offices Functionality Includes:

• Budget data entry and spreadsheet importation

• Principal Investigator (PI) data entry and update

• Rule-based edit checks

• Generation and storage of Notice of Grant Awards (NGAs)

• Maintenance of system Auto-Assignment rules for an IC or CIO

• Redesigned GM module due to be deployed to production in a pilot capacity later this year


Assignment Rules for Grants Management Specialist


Grants Closeout System (GCS)

System provides• Identification of grants eligible for closeout

• Generation of email to Business Official and Principal Investigator (PI) requesting missing closeout items

• Ability to view PI’s involvement in other grants

• Tracking and reporting on items required for closeout


FSR

Internal system used by NIH Office of Financial Management

Allows either data entry from paper submission or correction to electronic submission by Institution

Eventual inclusion of non-NIH OpDivs based on unique requirements of each OpDiv




module


& PCC

Review

Reassign. /Referral



data &codes

Committee Mgmt.



ApplicationIntake

Referralto

IRG/IC

901 Changesand


Receipt and Referral

ICSTORe

Reporting, Analysis, and Evaluation

QuickviewGrantFolder

IRDB/Powerview

CRISPWeb QT

Electronic/Paper



Extensions

I C

GM - Award


code update

GM Awardbudget

& encumb.

CouncilOps



data & codes

ProgramApproval

Trainee Activities


TraineePayback



Reporting Tools & Databases

Query/View/Report (QVR) QuickView (QV) IC Search, Track, Order, and Reporting of

Documents (ICSTORe) WebQT IMPAC II Reporting DataBase (IRDB)

• Provides source data for all IC extension systems


Reporting & Analysis

OLTP used for operational time critical reporting IRDB (IMPAC II Reporting database) is designed for querying

and reporting as a decision support system (no transactions, read only)• Non-time critical reporting• Database design is denormalized

o not over-encumbered with table joinso prejoined PowerView for easy access

• Data built by nightly load of most data elements from OLTP

• Contains historical data (1972)• By spreading workload between OLTP and IRDB

databases, overall processing performance is improved• Supports analytical reporting (cross functional analysis)• Provides easy access through any tools including Crystal

Reports


CRISP

CRISP is a searchable database of federally funded biomedical research projects conducted at universities, hospitals, and other research institutions

30,000 queries per week Users, including the public, query the CRISP

interface to search for scientific concepts, emerging trends and techniques, or to identify specific projects and/or investigators


eRA Commons

Status of pending applications and awarded grants electronically available to grantees

Information includes:• Summary Statements in PDF

• Complete Federal Staff Contact Information


eRA Exchange: Functional Overview

•Researchers•Fellows•Trainees•Research

Administrators•Reviewers•Public

Web Services

eRA eXchange

We

b S

erv

ice

s

Grants.gov

Service Providers

We

b S

erv

ice

s

OPDIV

IC Systems

NIH Business Systems

OPDIV Users

Applicants

NIH eRA databases

eRA

Intern

alS

ystems

eRA

CO

MM

ON

SW

eb A

pp

lication

sNotification

Service

eRA Enterprise System

NIH IC Users

NIH eRA Users

XML

XML

XML


Live Demonstrations

QVR: http://qvr.cit.nih.gov

COMMONS Demonstration Site:

https://commonsdemo.era.nih.gov/commons-demo/