Palm Springs Unified School DistrictFacilities Study Session

November 5, 2013

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FACILITIES PLANNING AGENDAOE-13

I. Review April 2013 Study SessionII. Current Projects Review III. Bond Funds and ProjectsIV. Palm Springs High Auditorium Renovation

OptionsV. Redevelopment Funds and ProjectsVI. Discussion and Recommendation

Review April 2013Study Session

Direction provided during April Study Session: Begin Asset Management - Surplus Property process with four district-

owned properties Raymond Cree Middle School chillers plant and HVAC replacement Refunding and sale of new bond series Palm Springs High auditorium renovation Energy Performance projectsNew projects formally approved at the May 28, 2013 board meeting

II. CURRENT PROJECTS REVIEW

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Current Projects Nellie Coffman modernization

Current ProjectsPalm Springs High

Performing Arts Building

Current Projects Bella Vista Elementary

Current Projects Bella Vista Elementary

Typical Classroom

Kinder play equipment

Current Projects PSHS Concession/Field House

Current ProjectsChiller plant & cooling tower replacement

Current Projects Raymond Cree Middle

Chiller plant & cooling tower replacement

Current ProjectsWenzlaff Alternative Education Center

Current ProjectsWenzlaff Alternative Education Center

Installation of solar parking canopies at the Desert Hot High, Painted Hills Middle and the Service Center. Next schools are Cabot Yerxa and Bubbling Wells Schools

Painted Hills Middle SchoolDistrict Service Center

Desert Hot Springs High student parking lot

Current Projects “Green” Projects

Current Projects – “Green”

Lighting and Heating & Air Conditioning Replacement at 10 schools Agua Caliente Elementary

Cielo Vista CharterJulius Corsini ElementaryDella Lindley Elementary

Desert Springs MiddleLandau Elementary

Nellie Coffman MiddleRancho Mirage Elementary

Sunny Sands ElementaryVista Del Monte Elementary

Solar PPA Schools:Cathedral City HS – on linePalm Springs HS – on line

Rancho Mirage HS – on lineJames Workman MS – on line

Painted Hills MS – work ongoingDesert Hot Springs HS – work on goingDistrict Service Center – work on going

Bubbling Wells Elem – January 2014Cabot Yerxa Elem – January 2014

Bella Vista Elem – June 2014

Addition of solar panels at Nellie

Coffman and Raymond Cree Middle

Schools – contracts coming soon!

III. BOND FUND AND PROJECTSOE-13

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Bond Authorization History

The District Has Had Four Successful GO Bond Elections

Date of Election TypeApproval

RateAuthorized

Amount

Total Bonds Issued as of 12/31/2012

Remaining Authorizatio

n

November 1992Measure P

Two Thirds 72.7% $70,000,000 $70,000,000 $0

November 2000Measure J

Two Thirds 72.9% $72,500,000 $72,500,000 $0

November 2004Measure T

Prop 39 72.7% $122,000,000 $122,000,000 $0

February 2008Measure E

Prop 39 61.8% $516,000,000 $129,539,035 $386,460,965

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Bond Status

Board of Education authorized the refinancing of the existing series of bonds and the sale of a new series of bonds at the April 30, 2013 Facilities Board Study session

Current Status:• Refinancing Par amount of $20,425,00 was completed and closed July 31,

2013

• Sale of new bond series in the amount of $70,000,000 received approval at 10/22/13 Board of Education meeting. New series to be known as Series C

• Rating Agencies of Standard and Poors gives PSUSD an outstanding rating of AA minus

• Sale of Series C opens to competitive bid November 5, 2013

• Bid closes on November 21, 2013

• Funds will be deposited with Riverside County Office of Education

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Bond Authorization Summary

Measure E Bond Summary

Measure E $516,000,000

SeriesAuthorized

AmountTotal Bonds

IssuedRemaining

Authorization

November 2010 A $24,690,000 $24,690,000 $0

November 2010 B $110,000,000 $134,690,000 $0

November 2013 C $70,000,000 $204,690,000 $311,310,000

Bond Projects Funding UpdateProject Prior Year Actual 2012/13 2013/14 2014/15 2015/16 Total

Bella Vista Elementary 6,351,073$ 20,330,751$ 15,202,400$ 41,884,224$ Cathedral City HS Snack Bar 2,126,504$ 86,689$ 62,415$ 2,275,608$ Cabot Yerxa 41,413,065$ 124,934$ 41,537,999$ *DHSHS Dugouts 165,000$ 1,835,000$ 2,000,000$ District Wide HVAC Replacement 1,255,000$ 4,710,000$ 635,000$ 6,600,000$ DW Phones (VOIP) 97,731$ 112,304$ 800,000$ 1,000,000$ 1,489,965$ 3,500,000$ *Ed Wenzlaff Repurposing 155,000$ 1,311,170$ 7,533,830$ 9,000,000$ Nellie Coffman Modernization 1,418,814$ 3,388,048$ 512,686$ -$ 5,319,548$ Nellie Coffman Seismic 1,281,715$ 22,665$ 1,304,380$

PHMS 54,544,960$ 147,810$ 54,692,770$ Playground Phase II 51,821$ 224,413$ 4,958,766$ 1,015,000$ 6,250,000$ Playground Phase III* 35,000$ 611,500$ 2,353,500$ 3,000,000$ PSHS Performing Arts 512,541$ 4,980,780$ 1,381,095$ 6,874,416$ *PSHS Auditorium 100,000$ 1,000,000$ 6,900,000$ 8,000,000$ *PSHS Concession/Field House 100,000$ 3,400,000$ 3,500,000$ RMHS 104,966,390$ 30,666,011$ 13,949,042$ 1,500,000$ 1,000,000$ 152,081,443$ Service Center 32,559,752$ 532,303$ 33,092,055$ Bond Costs 50,404$ 50,404$

Total 243,940,552$ 59,629,378$ 46,696,436$ 20,671,516$ 10,024,965$ 380,962,847$

FUNDING SOURCESPrior year ending fund balance 33,975,800$ 42,620,408$ 65,983,972$ 45,312,456$ State Construction Funds 68,123,986$ Series C Bond Funds 70,000,000$ Interest 150,000$ 60,000$

Available funds 102,249,786$ 112,680,408$ 65,983,972$ 45,312,456$ Project Costs (from above) 59,629,378$ 46,696,436$ 20,671,516$ 10,024,965$

Estimated Balance 42,620,408$ 65,983,972$ 45,312,456$ 35,287,491$ Funds available for* Estimate only - Contract has not been awarded new projects 2014/15

Bond Program UpdateMeasure E Bond Projects

Description Status

New Service Yard (New District Service Center) Complete

Erosion Control – Bubbling Wells and DHS HS Complete

District-wide Playgrounds Improvements Phase 1 Complete

CCHS, DHSHS,MSJ, NNC Shade Shelters Complete

NNC Exterior Upgrades Complete

Raymond Cree Façade Partially Complete

Rancho Mirage High School Complete

Band and Choir Upgrades at PSHS Complete

District-wide Playground Improvements Phase 2 80 % Complete

District-Wide Phone System and Bandwidth On-going work

NNC Building 100 and HVAC Modernization & New Construction Complete

Bond Program UpdateMeasure E Bond Projects

Description Status

District-wide Playground Improvements Phase 3a RVES, LES, TBPES Bidding

District-wide Playground Improvements Phase 3b – Cahuilla ES Plans at DSA

New Continuation School in DHS (Wenzlaff Alt. School) Plans at DSA

DHS HS Varsity Baseball and Softball Dug Outs & Stadium Expansion Plans at DSA

PSHS Auditorium Renovation In Design

Raymond Cree Middle School chiller plant and cooling tower replacement In Design

Ramon Academy Modernization No Action

District-wide Fire and Security Alarm Upgrades No ActionCielo Vista Portable Replacement No Action

Desert Springs Middle School Modernization No Action

Agua Caliente Front Office and Classroom Renovation No Action

Nellie Coffman Kitchen Renovation No Action

Bond Program UpdateMeasure E Bond Projects

Description Status

Elementary #19 in Rancho Mirage – Land Purchased (north of RMHS) No Action

New School in Palm Desert – Land Purchased (Gateway & Dolce) No Action

District-wide Portable Replacement No Action

Enrollment Center (I-10 South) No Action

Enrollment Center (I-10- North) No Action

Band and Choir Upgrades at CCHS No Action

Hardware, Irrigation Control, EMS, Safety Screen, HVAC Upgrades at all schools Partial work

District-wide Reconfigure Site Layouts, Parking, etc. No Action

Land Purchase – Elementary #20, 21, 22 No Action

Land Purchase – Middle School #6 No Action

Land Purchase – High School #5 No Action

IV. PALM SPRINGS HIGH AUDITORIUM RENOVATION

OPTIONS

Ruhnau Ruhnau Clarke Roger Clarke Presenting

PSHS AUDITORIUM 11-5-13.pdf

V. REDEVELOPMENT FUNDS AND PROJECTS

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Redevelopment Funds and Projects

• Historically, redevelopment funds have been used for cash flow purposes until projects are identified and approved:– Monthly payroll and vendor requirements– State and Federal deferrals– Continuing budget shortfalls

• Projects are funded from available redevelopment funds and are approved by the Board of Education individually

• Board of Education identified 2 years (2013 & 2014) of redevelopment fund projects at 12/12/12 Facilities Study Session

• No new redevelopment funds available until December 2014

Redevelopment ProjectsRedevelopment Project List Status

Cathedral City Elementary Playfield Drainage ($1.5M) 95% Complete

Solar and Wind Projects (PPA Solar Projects) no cost Under Construction

*Phase II a Energy Conservation Projects - HVAC ground unit replacement at SSES, LES, BWES, TBPES & JCES

Complete

*Phase II b Energy Conservation Projects – Lighting and HVAC at 10 schools

On-going

*PSHS Snack Bar Renovation ($3.5 M) request to move to Bond Funds

In Design

Desert Hot Springs Black Box Theatre Upgrades ($2.5) Plans in DSA

District Service Center Phase II Design Development (500T) In Design

Electronic Devices for Students and Staff ($1M) In Process

* Projects eligible to use Measure E Bond Funds

Redevelopment Projects

Current Redevelopment Projects Status

Palm Springs High School – Painting ($300T) Complete

Cathedral City HS Dinah Shore Drive Fencing ($350T) No Action

*DSA AB 300 Seismic Retrofit ($3M) No Action

Vista Del Monte Cell Tower ($800T) In negotiation

Desert Hot Springs Health and Wellness Center ($1M) (Permission to remove from list)

No Action

District office alarm upgrade and repair Complete

Phase 1 Energy Conservation Complete

Farrell Site - Community Liaison Team Room Complete

* Projects eligible to use Measure E Bond Funds

VI. DISCUSSION AND RECOMMENDATIONS

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Discussion and RecommendationsLegal counsel letter confirmed thePSHS auditorium, concession and field house project as acceptable touse Measure E bond funds. At the April 2013 study session, the Board approved to move both projectsto bond funds but staff left out the name of the project in 5/28/13 board item.Staff is reaffirming permission for PSHS concession/ field house project for use of bond funds and will include in the next approval of projects board item

Discussion and Recommendations • Move PSHS concession/field house project funding from redevelopment funds

to bond funds

• Remove Desert Hot Springs Health and Wellness Center ($1M) from Redevelopment Project list

• Continue design of Palm Springs High School auditorium using Enhancement Level 2 criteria

• Use developer fees to start ‘design only’ for a new K – 8 school on the 20 acres north of Rancho Mirage High to alleviate overcrowding of Sunny Sands Elementary and James Workman Middle schools. Staff will return to the Board for approval prior to bidding for construction of school and present funding plan

• Agua Caliente Elementary Office & Classroom Renovation as identified in Measure E bond language

Summary Recommendations

• Move PSHS concession/field house project funding from redevelopment funds to bond funds

• Continue design of Palm Springs High School auditorium using Enhancement Level 2 criteria - estimated $10 million

• Start design only for a new K – 8 school on the 20 acres north of Rancho Mirage High - $1 to 2 million from fund 25 developer fees

• Contract for architect services to review Agua Caliente Elementary

Office & Classroom Renovation. Bring renovation options and estimated costs to Board for review at 2014 spring facilities study session - $1 million

Summary RecommendationNext Steps

Provide direction to move forward with staff recommendations as presented and board directed additions/changes

– Bring project recommendations to Board for formal approval at a future Board Meeting