october 13-19, 2010 cardholders and approving officials, back-up cardholders, back-up approving...
TRANSCRIPT
PeopleSoft ProCard Reconciliation Training
Financial Services
October 13-19, 2010 CardHolders and Approving Officials,
Back-Up CardHolders, Back-Up Approving Officials
ProCard Administrators:Jenifer Crist/Purchasing
707-664-3102 [email protected]
Tania Crane/Accounts Payable707-664-2451
Access Online US Bank Report for Approving Officials
ProCard Modification Overview Hands-On Testing Questions and Answers
Agenda
US Bank Reports for Approving Officialshttps://access.usbank.com/cpsApp1/index.jsp?src=homedropdown
Select Reporting
Select Financial Management
Select Transaction Detail
Date◦ Select Posting
Date Range Start Date = 7th
of the month End Date = 6th
of the following month
No other changes to these sections
Group Report By◦ Company=37960◦ Division
Break/Subtotal Level
Select Cardholder Name
Additional options – Page Breaks and Excel
Select Run Report
Monthly ProCard Report Goes Away (Excel) File Upload Every Monday Descriptions of Purchases Categories Default Chartfield Multiple Chartfield Distribution ProCard Statement Billing Cycle Close
ProCard Modification
File Upload Once a Month US Bank File
Description Cardholders
should provide a brief description in the description field.
Categories Equipment Tax Printing/Promo Computer Service Hospitality Other Disputed
Default Chartfield String Default
Automatically Applied if NOT Changed
Multiple Chartfields Distribution
To add Chartfields, select the + symbol and select View All
The Distribution Amounts must equal the Merchandise Amounts
ProCard Statement
Signatures for Grants, Trust, Special Projects
Email Notification from Accounts Payable 7 Business Days to Update Information in
PeopleSoft ProCard Statement and Receipts Due to
Accounts Payable 2 Business Days Later
Billing Cycle Close
Due to Peter Flores in CMS, Salazar Hall by October 22nd, 2010
PeopleSoft ProCard User Guide ProCard Handbook
Other Documents Provided
Questions and Answers