North Carolina: ALL Schools’ Meetings, June 2008

Good Morning….James E. (Jim) Little

ALL Schools’ Meetings, North CarolinaMonday, June 23, 2008: NC State UniversityThursday, June 26, 2008: Forsyth Tech CC

WELCOME, one and all…Thank you (s) to…

NCSU: Debra WallerFTCC: Martha Todd, Kevin Lineberry & Ricky HodgesDVA: Jodi BalderNCACVA: TJ & Heather

Agenda…NC SAA: Who and What, with UpdatesThe Application: What and HowThe Approval: huh??Specific Topic for NC:Your Time: questions and dialog with you…

Opener….

Embarrassed, I am…

Who: a) NC b) SAA, not DVAWhat: Approve programs of education Enforce State

requirements/regulations

o Kathy Nicholson, Program Assistant

o Albert Stanleyo Bill Doeyo Joe Wescott, Program Specialistso John Pritchett, part-time PS

o Jim Little, Executive Director

Program Specialists’ Assignmentso All: Public, Community Colleges, Private schools

o Albert: Trade, Business, Hospitals & Massageo Bill: Bible & Nursingo Joe: On-Military-Bases, Truck, Beauty & Barbero Jim: Flight, High Schools, L&C, all NEW

Annual Activities: How big is big…; what do we do all year!

o 245 separate schools (with Facility Codes) plus 30 Branch locations to visit

o 265 Supervisory visits (approx 85 per P / S / year)o 180 Applications for renewalo 210 Catalogso 0-10 responses to Compliance Surveys***o 5-15 application for NEW Schools / Programs

CATALOG Activities: Good news & a lot of work to do…!

o NC SAA has three (3) catalogs on the shelves, to do…*** o 29 schools must submit applications, NLT July 31…o 58 additional, NLT August 31o 87 schools before the beginning of Fall 2008

Break…. So you hate your job….

APPLICATION Activities: Congratulations!!! Happy NSY… 87 of you owe NC SAA an Application by

the end of August 2008 (**Forsyth Tech CC, 1 atta-person!)

o 20 due MAYo 9 due in 30 Juneo 58 due 31 Aug

HOW do you know if you are one of the 87 ?

o Email from your Program Specialist… has or will

o Look at the last date on calendar in Approvalo Look at item #2 in Visit Report: due date is

there

WHAT is required ? What do I do?

o Submit Application w/ signature o List ALL programs (marked-up copy of Approval…)

o Submit two (2) Catalogs w/ certificationo NON-Accredited: pages with policies

o 30 minutes……

WHAT else ? Other things to consider…

o Policies & procedures: addenda or supplementso Branch application, if approved/appropriate/needed o NEW or Other Program: outline and course

descriptions and policies / procedures (con. ed. type..)o Calendars: odd or not publishedo DVA Form 22-8794, Certifying Official changeso NON-Accredited: Administrator / Instructor Info Forms

The Approval…

o WHAT is it?o What does it do?o What does it look like?o How do I read it?o What do I do with it?o What is an Addendum to the Approval?

o WHAT is it?o Document that conveys State / DVA approval for

educational programso What does it do? It provides or lists…

o General information about your schoolo Programs and hours that are approved (or EXCLUDED…)o Calendars and Tuition and Feeso Unique programs or policies (Remedial / Branches,

others…)o **Requirements specific to your institution

o What does it look like?

o PDF on slide closing…

o How do I read it?

o General Informationo Programs and Hourso Unique and Excluded…o Requirements Specific to this Approval….

o What do I do with it? Hummm…

o Read it and review contentso File it WITH VA/SAA records (a place you will remember!!!)

o Use it for record-keeping, certification, compliance…

o DO NOT…o “Chunk” it away; destroy it, throw it into

trash!!

o What is an ADDENDUM? (to the Approval)

o A unique NC SAA Form that contains o the General Information section from the Approval

AND o a specific change to the Approval

o Addendum: What does it do?

o Corrects or Changes some portion of an Approval (…that is final)

o Examples: o Change of a Calendar date, after publishedo Change of policy in Requirements sectiono Delete a program or change the hours approved for a program

o Addendum: How does it work? How do I use it?

o Addenda are generally conveyed as email attachments, with instructions

o An Addendum changes the Approval; supersedes the original information in the Approval

o Print a copy of the Addendumo Add it to the Approvalo Comply with the Addendum change, not the Approval

Break…Show the PDF of an Approval

Items of Special Interest…

o Prior Credito “NO” Signatureso High School Transcriptso Conditional Admissiono Admission and Record-Keepingo The 1995, “now what do I do…”

Prior Credito Must be evaluated and recorded (by

law…)o Prior to enrollment OR within 2-terms

o Must be “program” specific o (what does that mean?)

o Non-Accredited STILL report it to DVA…

”NO” Signatures (to DVA…)

o DVA Central Office directive: “..signatures are no longer required on applications (1990 / 5490)and 1995s…”

o No further guidance…

o So… What do you do?o Help students where you can: ask and tell about on-line

applicationo Complete / have student complete, a 1995o Retain 1995 in the student’s record (with or without

signature…)

High School Transcripts: Are High School transcripts required?

o Depends on your school and on your Approval…o When HS transcripts document “part” of the admission

process, YES!o Schools that teach degree / IHL programs generally require HS

transcripts for new (freshmen) admissions (State standard for Public & Comty. Colleges…)

o Private and Proprietary schools are “generally” required to meet State standards

o NCD / Diploma / Certificate programs generally require “proof of high school completion” OR “ability to benefit”…

Conditional Admission: Am I approved?

o Depends on your Catalog and on your Approval…o May be approved under the following…

o School has written policy (that is clear and contains definitive “termination”)

o School officially request approval, with clarificationo Private and Proprietary schools “generally” required additional

written policies / procedures

o Check (READ) your approval; call your Program Specialist

Admission and Record-Keeping:

o “..for students who have met admission requirements approved by NC SAA…”

o Application NOT required (…help your students…)o 1995o High School Transcripts… prior discussiono Letter (something) to document acceptanceo Transcripts, othero Prior Credit report, with program shortened

The 1995: Forgotten and mis-understood..

o Must have a copy for school’s record, w/ or w/o signature

o Requires “Prior Credit” reviewo How do you do that review; how do you

document it…

Your time, your questions….

Thank you’ll for coming…….

NC State Approving Agency