NPFOccupational

Health & Safety Representative (OHSR)

OHS

Accountability

HS4_20.11.13

• OHS Team

• SLER Responsibilities

• Criteria Election/Appointment

• Your responsibilities

• Things you should know

Agenda

2

OHS Team

• National Occupational Health and Safety Policy Committee (NOHSPC)

• Senior Local Employer Representative (SLER)

• Managers and employees

• Yourself as OHSR

3

National Occupational Health and Safety Policy Committee

(NOHSPC)• Principal forum for joint labour-management

consultation

• Review policy and health and safety programs

• Review strategic, longer term and emerging OHS issues having a national impact

• Make recommendations to the CEO on OHS issues and their implications on operations and employees

4

OHSR MUST RECOGNIZESLER Responsibilities

5

• Appoint OHSC members or an OHSR

• Ensure compliance with OHS training

• Respond to OHS complaints/concerns

• Conduct workplace inspection

• Investigate accidents or illnesses

• Share copies of hazard reports

• Manage changes in workplace

• Maintain an OHS bulletin board

• Keep OHS records

• Liaison with Base General Safety Officer

• Bring unresolved issue to your chain of command

ELECTION / APPOINTMENT OHSR

6

• Union elect the employee

• If no union, the employees without managerial duties elect among themselves an employee

• SLER appoints the elected employee to assume the duties of OHSR

OHSR

• Two years, renewable

• Not be personally liable for anything done or omitted to be done in good faith

7

Your Responsibilities as OHSR• Report directly to SLER

• Inspect workplace monthly, preferably with SLER

• Participate with SLER with investigation of accidents/illnesses

• Respond to complaint from employees only if unresolved by immediate supervisors

• Make recommendations for improvements to SLER

• Participate with Hazard Prevention Program

• Review ESDC Annual Employer Report (Lab1009b)

• Retain OHS files, as per next slide

8

Developing a Recommendation to SLER

Discuss issue That Requires Action

Can the local employer make a decision?

No YesWhat is the fix?Move on to another issue

Develop Recommendation to LSER

Basic Issue(e.g. Fix it)

Complex Issue

Describe OHS IssueWhat, Why, Who, Where, When

Describe OHS Issue What, Why, Who, When Are there specific H&S Legislation or applicable standards?

Explain Recommended Option What steps are required? How well will this option fix the problem? How long will it take? How much will it cost? Who will be affected (type/ # employees)? Why did OHSC/OHSR decide to recommend this option?

Provide Recommendation and Suggested Timeline (for each step if necessary)

Provide Recommendation and Suggested Timeline

9

Titles SLER OHSC OHSR HR Office Retention Period

Minutes Meetings   Yes     2 yrs 

ESDC OHSC Activities Schedule 10

  Yes   10 yrs 

ESDC Annual Employer HOIR Lab1009b

  Yes Yes 10 yrs

ESDC Hazardous Occurrence Incidence Report

Lab1070bYes       10 yrs

Ergonomic Assessment Yes        While employed

Accident Investigation Yes Yes     10 yrs

Inspection Report   Yes Yes    2 yrs

Personal Protective Equipment

Yes      2 yrs after cease to

be used

First Aid Register Yes      2 yrs beginning on

date of an entryRecord Completed H&S Trg Yes     Yes While employed 

Refusal to Work Yes     Yes  While employed 

Violence in Workplace Yes     Yes While employed 

Notes: OHSC Secretary maintains files on behalf of the Committee HR Office registers completed OHS Trg in HRIS Data Base

Record Keeping

10

REMEMBER SLER is responsible to LIAISE WITH BGSOs

• SLER addresses structural issues

• Accident investigation and Inspection

• First Aid, CPR & Fire Warden training

11

• Improve working conditions

• Ensure continued productivity

• Reduce the risks of accident/illness

• Advise SLER of necessary measures in case of dangerous situations

12

A SUCCESSFUL OHSR SHOULD

• To whom you report issues

• Where to find compliance training in the OHS Toolbox

• Where to find support tools (OHS Toolbox)

OHS Things You

Should Know as the OHSR

13

14

Conclusion

14

You’ve been introduced to the responsibilities

As an

NPF OHS Representative