nova newsletter · 2 | may 2014 nova newsletter metro toronto convention centre toronto, ontario,...
TRANSCRIPT
Northern Virginia Chapter
NoVa Newsletter MAY 2014
Business Partners 3
RIP to Microsoft XP in April 2014 7
Member Spotlight 15 Ryan Colby
Heroes v Villains 8
In Memoriam Jaime Rowley 9
Paper Retention Still Matters 10
Williamsburg Retreat 13
NAMIWalks Northern 14 Virginia 2014
Workspace Trends Reflect Todayrsquos 12 Needs
This is my last message to you as the President of the ALA Northern Virginia Chapter
During my tenure I have had the plea-sure and honor as President to attend many Conferences including the Chapter Leadership Institute (CLI) the State Wide Retreat the National Conference the IP Retreat and many educational meetings offered by our Chapter to meet many people that have wonderful ideas and suggestions For anyone willing to serve on our board you should plan on attend-ing as many as you can ALA is a great resource for our Chapter and your firm
You will acquire new skills and keep cur-rent on trends such as Diversity Initiatives Labor Law Updates cutting-edge man-agement leadership products and services to the global legal community while meet-ing an amazing group of people devoted to our industry
My experience over the years is in large part due to my relationships with other administrators networking with various members as well as the wonderful staff at National ALA Another great resource that we all share would be the educational sessions we have This not only allows us to gain new perspectives on old ideas
but an opportunity to network with our peers There have been countless times when I have reached out to my ALA peers for advice on how specific situations have been handled and I have found great value in that information
I also believe this is just the beginning of the changes and opportunities for those willing to serve locally and nationally ALA and the Northern Virginia Chapter need your highly engaged talent so I am encouraging everyone to step forward and volunteer a little bit of your time to your Chapter and your peers We have a few positions opened (Vice President Busi-ness Partner Committee Chair Person Educational Program Co-Chair Mem-bership Co-Chair) and they are all very rewarding as you will get to have fun with a very dedicated and helpful group of people
We are thankful for our Business Part-ners and their willingness to share their resources I appreciate the opportunity to serve and am truly thankful to those that throughout the years have given their un-conditional guidance and support I could not have done it without you
Lyne Lollichon
Presidentrsquos Message
INSIDE THIS ISSUE
2 | MAY 2014 NOVA NEWSLETTER
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Whatrsquos NewFlexible Schedule With education run-ning concurrent with Hive sessions and exhibit hours you can spend more time with activities that matter most to you
CLM Clout As a CLM enjoy exclusive benefits such as breakfast Tuesday with keynote speakers Mark Kelly and Gabby Giffords and a private CLM Lounge
Managing Partner Sessions Learn from real-world scenarios in client develop-ment and firm management
IDEA and Association Awards Join the inaugural event honoring the best and the brightest in innovation develop-ment engagement and advancement
New in The Legal Marketplace (former-ly Exhibit Hall) Connect with experts at the Hub learn the latest tech at the Hive and refresh your mind body and portable devices in the Recharge lounge
The Legal Office of the Future Inno-vation Lab Take a guided tour of your 2035 office An amazing one-time event presented by ALA in partnership with Gensler
What will the legal office look like in 2035 How will it function Experi-
ence and evaluate what is on the horizon See ground breaking
technology and trends FIRST with ALA and Gensler
The Grand Finale VIP Treat-ment A special night of dinner
a fabulous concert and after-glow party Stay tuned
for further details
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
The one place to get it allA mosaic is a mix of diverse elements forming a unique whole In one time and place you can meet the people gain the education and see the products that will move you ndash and your firm-forward
Schedule At-A-GlanceMonday May 19bull Leadership Meetingsbull Idea Exchangesbull Business Matters Sessionsbull Certificate programs in
collaboration with Legal Marketing Association (LMA)
bull The 2013 National Legal Sector Benchmark Survey Results from Cushman amp Wakefield
bull Introduction to social media Hive
bull The Legal Office of the Future a discussion led by Gensler
bull LeadershipNewcomersrsquo Connection
bull Welcome Reception(By invitation only some beginning on Sunday)
Tuesday May 20bull Keynote Address Gabrielle
Giffords and Mark Kellybull The Legal Marketplace
(Exhibit Hall) Openbull Educational Sessionsbull ALArsquos brand new IDEA
and Association Awards presentation
Wednesday May 21bull Educational Sessionsbull Business Matters Sessionsbull Association Luncheonbull The Legal Marketplace
(Exhibit Hall) Openbull Networking Reception
in the Legal Marketplace
Thursday May 22bull Educational Sessionsbull Business Matters Sessionsbull David W Brezina Memorial
General Sessionbull The Legal Marketplace
(Exhibit Hall) Openbull Grand Finale Event
The VIP Treatment
An Education amp Networking Mosaic
NOVA NEWSLETTER MAY 2014 | 3
2014 Northern Virginia ALA Business Partners
PLATINUM SPONSOR
Planet Depos405 East Gude Drive Suite 209Rockville MD 20850Contact JJ Rochefort (jjrochefortplanetdeposcom)Phone 888-433-3767703-307-7372Web httpwwwplanetdeposcomIndustry Court ReportingVideographyVideo Conferencing
GOLD SPONSOR
BASE Solutions8230 Leesburg Pike Suite 610Tysons Corner VA 22180Contact Atul Bhagat(atulbasesolutionsllccom)Phone 571-210-4270Web httpwwwbasesolutionsllccomIndustry IT Managed Services
SILVER SPONSOR
SunTrust BankSunTrust Investment Services IncMail Code VA ACW-51028330 Boone Boulevard 8th FloorVienna VA 22182Contact Marilyn Daniel (MarilynDanielsuntrustcom)Phone 703-442-1501Web httpwwwsuntrustcomIndustry Banking
4 | MAY 2014 NOVA NEWSLETTER
2014 Northern Virginia ALA Business Partners
BRONZE SPONSORS
Jamison Insurance Group 888 17th Street NW Suite 212Washington DC 20006Contact Dennis M Duff (dduffjamisongroupcom)Phone 202-775-0077Web wwwjamisongroupcomIndustry Insurance
Sensei Enterprises Inc 3975 University Drive Suite 225Fairfax VA 22030 Contact Sharon Nelson (snelsonsenseientcom)Phone 703-359-0700Web wwwsenseientcom Industry IT Support for Law Firms
Legal Placements Inc 7700 Leesburg Pike Suite 210Falls Church VA 22043 Contact Lori DiCesare (lorilegalplacementscom)Phone 703-917-1829Web wwwlegalplacementscom Industry Staffing Agency
JK Moving Services 44077 Mercure CircleStering VA 20166Contact Jon Theiss (JonTheissjkmovingcom)Phone 703-574-6735Web wwwjkmovingcomarchives Industry Archiving Services
EBC Carpet Services Inc4385 Nicole DriveLanham MD 20706Contact Gordon Taylor (gordytebcusacom)Web wwwebcusacomPhone 301-252-5273Industry Specialized Flooring amp Textile Cleaning
ACCESS Information Management9101 Owens DriveManassas Park VA 20111 Contact Steven Woodward (swoodwardaccesscorpcom)Phone 703-368-8180 Web wwwinformationprotectedcom Industry Records and Information Management
Legal E-Employment Partners1577 Spring Hill Road Suite 270Vienna VA 22182Contact Jeanette Derby PresidentAmber Goettlich Administrative Coordinator (jderbymylegalecom)(ambermylegalecom)Web wwwmylegalecom Phone 202-316-1500Industry Legal Staffing
CSC Leasing Company6806 Paragon Place Suite 170Richmond VA 23230Contact Rawleigh Taylor (RTaylorcscleasingcom)Web wwwcscleasingcomPhone 703-632-8412Industry Leasing
NOVA NEWSLETTER MAY 2014 | 5
2014 Northern Virginia ALA Business Partners
Konica Minolta Business Solutions7901 Jones Branch Drive 8th FloorMcLean VA 22102Contact Michael Shavatt (mshavattkmbskonicaminoltaus)Web wwwkmbskonicaminoltausPhone 703-637-1514Industry Business SolutionsCopier
FRIENDSHIP SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
TRAK Legal 8200 Greensboro Drive Suite 275McLean VA 22102Contact Kelly Falconi (KellyFalconitraklegalcom)Phone 703-917-8770Website wwwtrakcompaniescomIndustry Legal Support and RecordsLibrary Staffing Solutions
Washington Express LLC 12240 Indian Creek Court 100Beltsville MD 20705 Contact Courtney Leonard (Courtneyleonardwashingtonexpresscom)Phone 301-210-0899 ex 265 Web wwwwashingtonexpresscom Industry Courier Service VisaPassport Service
Davis Carter Scott Ltd 1676 International Drive 500 McLean VA 22102 Contact Marcia Calhoun (mcalhoundcsdesigncom)Phone 703-556-9275Web wwwdcsdesigncom Industry Interior Architecture
Elite Document Solutions10301 Democracy Lane Suite 120Fairfax VA 22030Contact Keith Burke (Keithelitedocsllccom)Web wwwelitedocsllccomPhone 703-273-1334 Industry Litigation Support
MEET A MEMBER SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
2 | MAY 2014 NOVA NEWSLETTER
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014
EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
2014 ANNUALCONFERENCE amp EXPOSITION
PREVIEW
alanetorgannual
Whatrsquos NewFlexible Schedule With education run-ning concurrent with Hive sessions and exhibit hours you can spend more time with activities that matter most to you
CLM Clout As a CLM enjoy exclusive benefits such as breakfast Tuesday with keynote speakers Mark Kelly and Gabby Giffords and a private CLM Lounge
Managing Partner Sessions Learn from real-world scenarios in client develop-ment and firm management
IDEA and Association Awards Join the inaugural event honoring the best and the brightest in innovation develop-ment engagement and advancement
New in The Legal Marketplace (former-ly Exhibit Hall) Connect with experts at the Hub learn the latest tech at the Hive and refresh your mind body and portable devices in the Recharge lounge
The Legal Office of the Future Inno-vation Lab Take a guided tour of your 2035 office An amazing one-time event presented by ALA in partnership with Gensler
What will the legal office look like in 2035 How will it function Experi-
ence and evaluate what is on the horizon See ground breaking
technology and trends FIRST with ALA and Gensler
The Grand Finale VIP Treat-ment A special night of dinner
a fabulous concert and after-glow party Stay tuned
for further details
Metro Toronto Convention CentreToronto Ontario Canada
CONFERENCE DATESMonday May 19 ndash Thursday May 22 2014EXPOSITION DATESTuesday May 20 ndash Thursday May 22 2014
The one place to get it allA mosaic is a mix of diverse elements forming a unique whole In one time and place you can meet the people gain the education and see the products that will move you ndash and your firm-forward
Schedule At-A-GlanceMonday May 19bull Leadership Meetingsbull Idea Exchangesbull Business Matters Sessionsbull Certificate programs in
collaboration with Legal Marketing Association (LMA)
bull The 2013 National Legal Sector Benchmark Survey Results from Cushman amp Wakefield
bull Introduction to social media Hive
bull The Legal Office of the Future a discussion led by Gensler
bull LeadershipNewcomersrsquo Connection
bull Welcome Reception(By invitation only some beginning on Sunday)
Tuesday May 20bull Keynote Address Gabrielle
Giffords and Mark Kellybull The Legal Marketplace
(Exhibit Hall) Openbull Educational Sessionsbull ALArsquos brand new IDEA
and Association Awards presentation
Wednesday May 21bull Educational Sessionsbull Business Matters Sessionsbull Association Luncheonbull The Legal Marketplace
(Exhibit Hall) Openbull Networking Reception
in the Legal Marketplace
Thursday May 22bull Educational Sessionsbull Business Matters Sessionsbull David W Brezina Memorial
General Sessionbull The Legal Marketplace
(Exhibit Hall) Openbull Grand Finale Event
The VIP Treatment
An Education amp Networking Mosaic
NOVA NEWSLETTER MAY 2014 | 3
2014 Northern Virginia ALA Business Partners
PLATINUM SPONSOR
Planet Depos405 East Gude Drive Suite 209Rockville MD 20850Contact JJ Rochefort (jjrochefortplanetdeposcom)Phone 888-433-3767703-307-7372Web httpwwwplanetdeposcomIndustry Court ReportingVideographyVideo Conferencing
GOLD SPONSOR
BASE Solutions8230 Leesburg Pike Suite 610Tysons Corner VA 22180Contact Atul Bhagat(atulbasesolutionsllccom)Phone 571-210-4270Web httpwwwbasesolutionsllccomIndustry IT Managed Services
SILVER SPONSOR
SunTrust BankSunTrust Investment Services IncMail Code VA ACW-51028330 Boone Boulevard 8th FloorVienna VA 22182Contact Marilyn Daniel (MarilynDanielsuntrustcom)Phone 703-442-1501Web httpwwwsuntrustcomIndustry Banking
4 | MAY 2014 NOVA NEWSLETTER
2014 Northern Virginia ALA Business Partners
BRONZE SPONSORS
Jamison Insurance Group 888 17th Street NW Suite 212Washington DC 20006Contact Dennis M Duff (dduffjamisongroupcom)Phone 202-775-0077Web wwwjamisongroupcomIndustry Insurance
Sensei Enterprises Inc 3975 University Drive Suite 225Fairfax VA 22030 Contact Sharon Nelson (snelsonsenseientcom)Phone 703-359-0700Web wwwsenseientcom Industry IT Support for Law Firms
Legal Placements Inc 7700 Leesburg Pike Suite 210Falls Church VA 22043 Contact Lori DiCesare (lorilegalplacementscom)Phone 703-917-1829Web wwwlegalplacementscom Industry Staffing Agency
JK Moving Services 44077 Mercure CircleStering VA 20166Contact Jon Theiss (JonTheissjkmovingcom)Phone 703-574-6735Web wwwjkmovingcomarchives Industry Archiving Services
EBC Carpet Services Inc4385 Nicole DriveLanham MD 20706Contact Gordon Taylor (gordytebcusacom)Web wwwebcusacomPhone 301-252-5273Industry Specialized Flooring amp Textile Cleaning
ACCESS Information Management9101 Owens DriveManassas Park VA 20111 Contact Steven Woodward (swoodwardaccesscorpcom)Phone 703-368-8180 Web wwwinformationprotectedcom Industry Records and Information Management
Legal E-Employment Partners1577 Spring Hill Road Suite 270Vienna VA 22182Contact Jeanette Derby PresidentAmber Goettlich Administrative Coordinator (jderbymylegalecom)(ambermylegalecom)Web wwwmylegalecom Phone 202-316-1500Industry Legal Staffing
CSC Leasing Company6806 Paragon Place Suite 170Richmond VA 23230Contact Rawleigh Taylor (RTaylorcscleasingcom)Web wwwcscleasingcomPhone 703-632-8412Industry Leasing
NOVA NEWSLETTER MAY 2014 | 5
2014 Northern Virginia ALA Business Partners
Konica Minolta Business Solutions7901 Jones Branch Drive 8th FloorMcLean VA 22102Contact Michael Shavatt (mshavattkmbskonicaminoltaus)Web wwwkmbskonicaminoltausPhone 703-637-1514Industry Business SolutionsCopier
FRIENDSHIP SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
TRAK Legal 8200 Greensboro Drive Suite 275McLean VA 22102Contact Kelly Falconi (KellyFalconitraklegalcom)Phone 703-917-8770Website wwwtrakcompaniescomIndustry Legal Support and RecordsLibrary Staffing Solutions
Washington Express LLC 12240 Indian Creek Court 100Beltsville MD 20705 Contact Courtney Leonard (Courtneyleonardwashingtonexpresscom)Phone 301-210-0899 ex 265 Web wwwwashingtonexpresscom Industry Courier Service VisaPassport Service
Davis Carter Scott Ltd 1676 International Drive 500 McLean VA 22102 Contact Marcia Calhoun (mcalhoundcsdesigncom)Phone 703-556-9275Web wwwdcsdesigncom Industry Interior Architecture
Elite Document Solutions10301 Democracy Lane Suite 120Fairfax VA 22030Contact Keith Burke (Keithelitedocsllccom)Web wwwelitedocsllccomPhone 703-273-1334 Industry Litigation Support
MEET A MEMBER SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 3
2014 Northern Virginia ALA Business Partners
PLATINUM SPONSOR
Planet Depos405 East Gude Drive Suite 209Rockville MD 20850Contact JJ Rochefort (jjrochefortplanetdeposcom)Phone 888-433-3767703-307-7372Web httpwwwplanetdeposcomIndustry Court ReportingVideographyVideo Conferencing
GOLD SPONSOR
BASE Solutions8230 Leesburg Pike Suite 610Tysons Corner VA 22180Contact Atul Bhagat(atulbasesolutionsllccom)Phone 571-210-4270Web httpwwwbasesolutionsllccomIndustry IT Managed Services
SILVER SPONSOR
SunTrust BankSunTrust Investment Services IncMail Code VA ACW-51028330 Boone Boulevard 8th FloorVienna VA 22182Contact Marilyn Daniel (MarilynDanielsuntrustcom)Phone 703-442-1501Web httpwwwsuntrustcomIndustry Banking
4 | MAY 2014 NOVA NEWSLETTER
2014 Northern Virginia ALA Business Partners
BRONZE SPONSORS
Jamison Insurance Group 888 17th Street NW Suite 212Washington DC 20006Contact Dennis M Duff (dduffjamisongroupcom)Phone 202-775-0077Web wwwjamisongroupcomIndustry Insurance
Sensei Enterprises Inc 3975 University Drive Suite 225Fairfax VA 22030 Contact Sharon Nelson (snelsonsenseientcom)Phone 703-359-0700Web wwwsenseientcom Industry IT Support for Law Firms
Legal Placements Inc 7700 Leesburg Pike Suite 210Falls Church VA 22043 Contact Lori DiCesare (lorilegalplacementscom)Phone 703-917-1829Web wwwlegalplacementscom Industry Staffing Agency
JK Moving Services 44077 Mercure CircleStering VA 20166Contact Jon Theiss (JonTheissjkmovingcom)Phone 703-574-6735Web wwwjkmovingcomarchives Industry Archiving Services
EBC Carpet Services Inc4385 Nicole DriveLanham MD 20706Contact Gordon Taylor (gordytebcusacom)Web wwwebcusacomPhone 301-252-5273Industry Specialized Flooring amp Textile Cleaning
ACCESS Information Management9101 Owens DriveManassas Park VA 20111 Contact Steven Woodward (swoodwardaccesscorpcom)Phone 703-368-8180 Web wwwinformationprotectedcom Industry Records and Information Management
Legal E-Employment Partners1577 Spring Hill Road Suite 270Vienna VA 22182Contact Jeanette Derby PresidentAmber Goettlich Administrative Coordinator (jderbymylegalecom)(ambermylegalecom)Web wwwmylegalecom Phone 202-316-1500Industry Legal Staffing
CSC Leasing Company6806 Paragon Place Suite 170Richmond VA 23230Contact Rawleigh Taylor (RTaylorcscleasingcom)Web wwwcscleasingcomPhone 703-632-8412Industry Leasing
NOVA NEWSLETTER MAY 2014 | 5
2014 Northern Virginia ALA Business Partners
Konica Minolta Business Solutions7901 Jones Branch Drive 8th FloorMcLean VA 22102Contact Michael Shavatt (mshavattkmbskonicaminoltaus)Web wwwkmbskonicaminoltausPhone 703-637-1514Industry Business SolutionsCopier
FRIENDSHIP SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
TRAK Legal 8200 Greensboro Drive Suite 275McLean VA 22102Contact Kelly Falconi (KellyFalconitraklegalcom)Phone 703-917-8770Website wwwtrakcompaniescomIndustry Legal Support and RecordsLibrary Staffing Solutions
Washington Express LLC 12240 Indian Creek Court 100Beltsville MD 20705 Contact Courtney Leonard (Courtneyleonardwashingtonexpresscom)Phone 301-210-0899 ex 265 Web wwwwashingtonexpresscom Industry Courier Service VisaPassport Service
Davis Carter Scott Ltd 1676 International Drive 500 McLean VA 22102 Contact Marcia Calhoun (mcalhoundcsdesigncom)Phone 703-556-9275Web wwwdcsdesigncom Industry Interior Architecture
Elite Document Solutions10301 Democracy Lane Suite 120Fairfax VA 22030Contact Keith Burke (Keithelitedocsllccom)Web wwwelitedocsllccomPhone 703-273-1334 Industry Litigation Support
MEET A MEMBER SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
4 | MAY 2014 NOVA NEWSLETTER
2014 Northern Virginia ALA Business Partners
BRONZE SPONSORS
Jamison Insurance Group 888 17th Street NW Suite 212Washington DC 20006Contact Dennis M Duff (dduffjamisongroupcom)Phone 202-775-0077Web wwwjamisongroupcomIndustry Insurance
Sensei Enterprises Inc 3975 University Drive Suite 225Fairfax VA 22030 Contact Sharon Nelson (snelsonsenseientcom)Phone 703-359-0700Web wwwsenseientcom Industry IT Support for Law Firms
Legal Placements Inc 7700 Leesburg Pike Suite 210Falls Church VA 22043 Contact Lori DiCesare (lorilegalplacementscom)Phone 703-917-1829Web wwwlegalplacementscom Industry Staffing Agency
JK Moving Services 44077 Mercure CircleStering VA 20166Contact Jon Theiss (JonTheissjkmovingcom)Phone 703-574-6735Web wwwjkmovingcomarchives Industry Archiving Services
EBC Carpet Services Inc4385 Nicole DriveLanham MD 20706Contact Gordon Taylor (gordytebcusacom)Web wwwebcusacomPhone 301-252-5273Industry Specialized Flooring amp Textile Cleaning
ACCESS Information Management9101 Owens DriveManassas Park VA 20111 Contact Steven Woodward (swoodwardaccesscorpcom)Phone 703-368-8180 Web wwwinformationprotectedcom Industry Records and Information Management
Legal E-Employment Partners1577 Spring Hill Road Suite 270Vienna VA 22182Contact Jeanette Derby PresidentAmber Goettlich Administrative Coordinator (jderbymylegalecom)(ambermylegalecom)Web wwwmylegalecom Phone 202-316-1500Industry Legal Staffing
CSC Leasing Company6806 Paragon Place Suite 170Richmond VA 23230Contact Rawleigh Taylor (RTaylorcscleasingcom)Web wwwcscleasingcomPhone 703-632-8412Industry Leasing
NOVA NEWSLETTER MAY 2014 | 5
2014 Northern Virginia ALA Business Partners
Konica Minolta Business Solutions7901 Jones Branch Drive 8th FloorMcLean VA 22102Contact Michael Shavatt (mshavattkmbskonicaminoltaus)Web wwwkmbskonicaminoltausPhone 703-637-1514Industry Business SolutionsCopier
FRIENDSHIP SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
TRAK Legal 8200 Greensboro Drive Suite 275McLean VA 22102Contact Kelly Falconi (KellyFalconitraklegalcom)Phone 703-917-8770Website wwwtrakcompaniescomIndustry Legal Support and RecordsLibrary Staffing Solutions
Washington Express LLC 12240 Indian Creek Court 100Beltsville MD 20705 Contact Courtney Leonard (Courtneyleonardwashingtonexpresscom)Phone 301-210-0899 ex 265 Web wwwwashingtonexpresscom Industry Courier Service VisaPassport Service
Davis Carter Scott Ltd 1676 International Drive 500 McLean VA 22102 Contact Marcia Calhoun (mcalhoundcsdesigncom)Phone 703-556-9275Web wwwdcsdesigncom Industry Interior Architecture
Elite Document Solutions10301 Democracy Lane Suite 120Fairfax VA 22030Contact Keith Burke (Keithelitedocsllccom)Web wwwelitedocsllccomPhone 703-273-1334 Industry Litigation Support
MEET A MEMBER SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 5
2014 Northern Virginia ALA Business Partners
Konica Minolta Business Solutions7901 Jones Branch Drive 8th FloorMcLean VA 22102Contact Michael Shavatt (mshavattkmbskonicaminoltaus)Web wwwkmbskonicaminoltausPhone 703-637-1514Industry Business SolutionsCopier
FRIENDSHIP SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
TRAK Legal 8200 Greensboro Drive Suite 275McLean VA 22102Contact Kelly Falconi (KellyFalconitraklegalcom)Phone 703-917-8770Website wwwtrakcompaniescomIndustry Legal Support and RecordsLibrary Staffing Solutions
Washington Express LLC 12240 Indian Creek Court 100Beltsville MD 20705 Contact Courtney Leonard (Courtneyleonardwashingtonexpresscom)Phone 301-210-0899 ex 265 Web wwwwashingtonexpresscom Industry Courier Service VisaPassport Service
Davis Carter Scott Ltd 1676 International Drive 500 McLean VA 22102 Contact Marcia Calhoun (mcalhoundcsdesigncom)Phone 703-556-9275Web wwwdcsdesigncom Industry Interior Architecture
Elite Document Solutions10301 Democracy Lane Suite 120Fairfax VA 22030Contact Keith Burke (Keithelitedocsllccom)Web wwwelitedocsllccomPhone 703-273-1334 Industry Litigation Support
MEET A MEMBER SPONSORS
Total Document Solutions Inc 19440 Golf Vista Plaza Suite 220 Leesburg VA 20176 Contact Jennifer J Graham (grahamjtotaldocumentscom)Phone 703-771-6307 X302Web wwwtotaldocumentscom Industry Records Management
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
6 | MAY 2014 NOVA NEWSLETTER
COURT REPORTING VIDEOGRAPHY VIDEOCONFERENCING AND INTERPRETATION SERVICES
A COMPREHENSIVE PORTFOLIO OF SERVICES
bull SchedulingbullCalendarbull TranscriptsbullExhibitsbullVideo Access and
Collaboration
ADDITIONAL SERVICES
bullCase Management
bullConference Rooms
bullConference Call Center 247
bullEmergency Support 247
bullVideo Editing Duplication
Conversion
bullPre-Trial and Trial Consulting
bullCourtroom Playback
bullTranscription
bullRealtime to iPadsbullPaperless Exhibits bull Text Streaming
bull Synchronized Transcript-to-VideobullVideo Streamingbull Interactive Media Displaybull Site Inspections
bull Traditional or MobilebullWorldwide LocationsbullAdd Realtime Streambull Share Exhibits Electronically
bull Interpretersbull TranslationsbullOn-the-ground Liaisons
VIDEOGRAPHY VIDEOCONFERENCING
INTERPRETATION
COURT REPORTING
ONLINE
(US) 888-433-3767 | schedulingplanetdeposcom | wwwplanetdeposcom
LOCAL OFFICESANNAPOLIS bull BALTIMORE bull GREENBELT bull ROCKVILLE bull WASHINGTON DC bull TYSONS CORNER
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 7
RIP TO MICROSOFT XP
By Sharon D Nelson Esq and John W Simek copy 2014 Sensei Enterprises Inc
Unless yoursquove been hibernating you know that sup-port for Windows XP SP3 ended on April 8 2014 This means that Microsoft will not be providing any
security updates after that date Should you care and quickly run out and purchase an upgraded operating sys-tem Many critics are claiming that Microsoft is stopping support in order to increase sales of the more current operating system software Others are predicting that the sky will fall as hackers are just waiting to release their latest malware right after April 8th We believe that there will be attempts to compromise Windows XP systems but it is hard to believe that there will be a massive attack on April 9th Sometime in the future yes Immediately probably not
Why all this hoopla over replacing Windows XP Many systems are currently running XP and you probably donrsquot even realize it The majority of airport scheduling sys-tems run XP to drive the monitors displaying departure times gate assignments etc for the thousands of flights that occur every day Imagine the impact if airport flight displays suddenly go dark A bigger risk exists in the banking industry Most ATMs run XP as the operating system A compromise of an ATM could cause a huge amount of financial damage especially if the exploit was spread across the entire ATM network
Why should you care as a lawyer Well therersquos an ethical duty for lawyers to protect the confidentiality of their clientsrsquo information Without the continuing security updates your computer system could be compromised by the bad guys putting your clientrsquos data at risk As a
result some bars may determine that you are subject to disciplinary action for failure to reasonably protect client data if you continue to use Windows XP after April 8th
Failure to comply with a lawyerrsquos ethical duties isnrsquot the only potential gotcha Many law firms use their comput-ers to process credit card payments from their clients If the computer is running Windows XP there is a possi-bility that it will be infected with malware after the XP end-of-life date The malware could intercept the credit card payment information This means you have to deal with possible fines for violating the requirements of PCI DSS (Payment Card Industry Data Security Standards) state data breach laws and a public relations disaster if you have a data breach In short it wouldnrsquot be a very good day It will be even worse if you use QuickBooks on the same compromised machine That would put all of your financial data at risk including any trust account in-formation Your first bounced check would be an unwel-come clue that a hacker had just siphoned money out of your bank account following a successful attack on your XP-based computer
Some have pointed to the fact that Microsoft will contin-ue to provide updates for their Security Essentials prod-uct running on XP after April 8th That doesnrsquot give us a lot of confidence that you should continue to use XP For
IN APRIL 2014
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
8 | MAY 2014 NOVA NEWSLETTER
those that donrsquot know Security Essentials is Microsoftrsquos version of virus protection software While continued support will help prevent future infections it still doesnrsquot solve the core problem of future unpatched security vulnerabilities of the operating sys-tem In addition application developers will drop any support of their products running on XP The application may run just fine on XP post the out-of-support date but good luck in getting any technical support from the vendor As upgrades to their applica-tions are developed they will cease testing on the XP operating system This further increases your attack vector since not only will the operating system be susceptible to compromise but non-supported (and therefore non-tested) applications will be at risk of attack
So what are you waiting for Run donrsquot walk and replace that malware-magnet XP machine Unfortunately there is no direct upgrade option from XP to one of the modern operating systems Yoursquoll have to transfer your data manually possibly upgrade hardware and potentially upgrade some of your application software too No matter what ditch that XP computer and keep those security updates coming n
The authors are the President and Vice President of Sensei Enterprises Inc a legal technology information security and digital forensics firm based in Fairfax VA 703-359-0700 (phone) wwwsenseientcom
Not only will the operating
system be susceptible to compromise
but non-supported
applications will be at risk of
attack
ALA Northern Virginia is proud to have sponsored the Heroes v Villains Run for Justice 5k bene-fitting the Fairfax Law Foundation on April 6
2014 The Fairfax Law Foundation raises and distrib-utes funds in order to educate the publicrsquos understand-ing the justice system and to provide greater access to the justice system through community outreach and pro bono programs
ALA Northern Virginia members distributed power bars provided by Business Partner Planet Depos to runners as they finished the race The sponsorship was in memory of Jaime Rowley ALA Member who passed away after she was hit by a car while running one of her favorite activities RunForJaime n
HEROES v VILLAINS
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 9
Jaime Rowley 1983-2014IN
MEMORIAM
On the morning of March 12 2014 Jaime Rowley an avid runner ventured out for her morning run Tragically Jaime was hit by a car and did not survive
her injuries
Jaime joined the Legal Administrator profession less than two years ago when she became the Office Manager at Berenzweig Leonard LLP She then joined ALA North-ern Virginia and quickly became an active member even serving as co-chair of the Education Committee
The Chapter members who were lucky enough to have known Jaime came to appreciate her enthu-siasm her constant willingness to help and her contagious smile Jaime will be missed not only as a colleague and a Board Member but also as a sweet friend to many
Jaime is survived by her two daughters Torie and Megan A friend of Jaimersquos started an educa-tional fund for their benefit To contribute to the fund and to view a message from Jaimersquos family please visit wwwjaimerowleycom n
A memorial of running shoes tied to a light pole at the intersection where Jaime Rowley was hit and killed by a motorist March 12
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
10 | MAY 2014 NOVA NEWSLETTER
PAPER RETENTION STILL MATTERS
By Steven WoodwardAccess InformationProtectedcom
With the advances in technology that make it easier than ever to work in a digital platform
it would be easy to think that paper is an endangered species The ability to share documents through email or the cloud for example immediately cuts down on the need for paper
According to a recent article from Storage and Destruction Business Magazine while the digital age has more businesses taking steps toward a paperless office there are many documents that need to be retained Government regulations like the Sarbanes-Oxley Act and the Health Insurance Portability and Account-ability Act (HIPAA) have affected record retention policies
For legal reasons these pieces of leg-islation make it nearly impossible for companies to completely eliminate the use of paper There are various deadlines for how long certain doc-uments need to be held on to The
Centers for Medicare and Medicaid for example require all Medicare managed care program providers to retain records for ten years
ldquoIn light of these regulations it is not uncommon for companies in affected industries to stockpile hundreds of boxes with thousands of documents in storage units file cabinets or spare officesrdquo the piece reads ldquoSuch archiving methods present a fair share of issues ndash from
Despite Advances in Technology
While laws and regulations are a strong enough reason to make
sure you hold on to every required document it is hardly the only
reason to do so
slowing productivity to compromis-ing document security ndash yet busi-nesses continue to use themrdquo
More reasons than just the government to retain documentsWhile laws and regulations are a strong enough reason to make sure you hold on to every required doc-ument it is hardly the only reason to do so In some cases it is just the smartest business decision Recently passed tax deadlines highlight that well
A blog post from Rocket Lawyer ex-amines a number of different tax documents and describes how long businesses should hold on to those records
ldquoThe length of time yoursquoll need to keep records depends on the action or expense each document recordsrdquo writes Matthew Kaufman the author
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 11
of the post ldquoFor legal purposes you may need to hold on to some records permanently but typically for business taxes you only need to keep records supporting income or deductions on a return until the period of limitations for that return is uprdquo
The article goes on to list a num-ber of different situations and the limitation periods that coincide with them These include owing addition-al taxes to not filing a return to all employment records that should be kept anywhere from three years to indefinitely
He also points out several business records that need to be stored perma-nently This includes audit reports contracts legal correspondence and state and federal income returns
So you are required to retain years of documents now whatBeing required to hold on to boxes of documents may seem like no big deal But imagine you have been in business for several years or decades and have a basement full of docu-ments What do you do when the boxes start to overtake the needed work space
This is where a quality records and information management services provider with off-site secure record storage facilities can become a valu-able resource By partnering with a professional document management and storage company businesses can free up space in the office But there is much more to it than that as businesses are able to gain a dra-matically increased level of security increased organization and have any document available quickly without their own staff spending valuable time searching for it
Access provides access to storage management and destruction of
By partnering with a professional document
management and storage company businesses can
free up space in the office
both paper and digitally based in-formation Nationwide and in Latin America n
Steven Woodward is Access ndash Northern Virginia Washington DC Account Executive and can be reached at swoodward accesscorpcom
Office365 Cloud Deployment Integration and Support Managed Services Network and IT Management Consulting Hosted PBX Phone System Deployment and Support
8230 Leesburg Pike Suite 610Tysons Corner VA 22182infobasesolutionsllccombasesolutionsllccom5712104270
Serving clients and staying on top of cases can be a balancing act Access files courtroom schedules and emails from all your devices with Office365
Always a win-win for your practice
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
12 | MAY 2014 NOVA NEWSLETTER
By Denise Bayless
Offices designed in 2014 must reflect the needs of todayrsquos employees and invoke collaboration flexibil-ity mobility and more Providing a workspace with
comfortable furnishings that are attractive and efficient not only supports the companyrsquos and the staff rsquos needs it also helps to attract and retain talent
CHANGING WORKSPACEA mobile and collaborative workforce works digitally anywhere workplaces are for meeting co-creating face to face and reconnecting to the organization and its culture These changes form new expectations of physical work-places Spaces are getting smaller and multi-use often becomes a necessity
COLLABORATIVE SPACE VS PRIVATE SPACECollaborative space is a hot topic these days Collabora-tive workspaces are open welcoming spaces that en-courage individuals to share and learn from each other Lounge areas invite collaboration Unassigned tables placed between work spaces also allow employees to meet and collaborate spontaneously
According to a three-year research project conducted by UCLA companies who modified their business processes to encourage collaboration and moved from private spaces to collaborative environments realized performance increas-es (speed and accuracy of work) averaging 440 percent
FLEXIBILITYTo achieve flexibility in the office environment work surfaces are designed to fulfill a number of needs It is not just a desk anymore Examples of flexibility in offices include gathering areas for spontaneous meetings a vari-
ety of seating and work surfaces designed to suit varying work styles and comfort levels Unassigned workstations are becoming commonplace for employees who telecom-mute and only occasionally come into the office
MOBILITYToday more than ever before the workforce is mobile and offices should be as well Most chairs have wheels but stools and standing height tables are also becoming pop-ular Todayrsquos employee is also increasingly aware of the health effects of prolonged sitting hence the focus on ergo-nomic chairs for employees at all levels and stand-up desks
A well-thought out mix of collaborative and private spaces plus flexible furnishings will give your staff the space and tools they need to be productive The total investment in furnishing the workplace is much greater than the purchase price especially in a changing work environment To help offset those costs many companies now consider furniture rental to reduce the long-term costs of asset ownership
Learn more about the future of law office design in the OM feature article available in the April 2014 issue of Legal Management (slated for release April 11) n
Denise Bayless a 29-year commercial furniture industry veter-an is CORTrsquos Key Account Manager for Orange County Con-nect with Bayless at DeniseBaylesscortcom or 9499547617
WORKSPACE TRENDS REFLECT TODAYrsquoS NEEDS
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 13
The Sixth Annual Virginia Statewide Educational Conference amp Expo on March 21 and 22 2014 at the Kingsmill Resort in Williamsburg was a success
Many members of ALA Northern Virginia came togeth-er with other legal professionals from Hampton Roads Richmond and Western Virginia to network learn and most importantly to have fun
On Friday afternoon Jimmy Robinson of Ogletree Deakins presented ldquoYoursquore Not the Boss of Me Reg-ulating Employeesrsquo Off-Duty Conductrdquo during which he discussed employeesrsquo outside-the-office use of social media unhealthy behavior appearance and more and how much of that can be controlled by an employer Saturdayrsquos informative sessions included ldquoThe Future of IT in Law Firmsrdquo presented by Ben Schorr of Roland Schorr amp Tower Schorr discussed many technological changes that are on the horizon and how it will affect our law firms Finally Jason Bingham of Trane North America enthusiastically presented ldquoCultureship The ACBs of Business Leadershiprdquo so named for the book he authored a copy of which each member of the audience received Bingham explained how the culture of a firm can affect the firmrsquos longevity and success
In addition to educational sessions attendees had the chance to let loose with Friday nightrsquos DJ and dancing to network with many business partners at the expo and to win prizes at Saturdayrsquos luncheon As always this yearrsquos Statewide Retreat fun and informative Many thanks to Jennifer Kubal Stephanie Angelides and Ben Sotelo from our Chapter for helping make the retreat great by serving on the Retreat Committee n
WILLIAMSBURG RETREAT
SunTrust Bank Member FDIC copy 2014 SunTrust Banks Inc SunTrust is a federally registered service mark of SunTrust Banks Inc How can we help you shine is a service mark of SunTrust Banks Inc
Our dedicated team offers customized solutions to help you grow your firm
suntrustcomlaw
Held March 21 and 22 2014 at
the Kingsmill Resort
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
14 | MAY 2014 NOVA NEWSLETTER
NAMIWalks Northern Virginia 2014 Saturday September 20 2014 930 am
Tysons Corner Center on the Plaza 1961 Chain Bridge Road McLean VA 22102
Northern Virginia
Turning the Tide Together
The National Alliance on Mental Illness (NAMI) Northern Virginia provides education support and advocacy to individuals with mental illness their families and the community
Join us Register to walk today as an individual or team at
wwwnamiwalksorgNorthernVirginia
To become a Sponsor Team Captain Walker Volunteer or to
learn more about our walk please contact Jenlene Nowak
Walk Manager at walkmanagernamimovagmailcom
NAMI Northern Virginia PO Box 8693 Reston VA 20195
wwwNAMI-NorthernVirginiaorg
ALA Northern Virginia is proud to sponsor and participate in this yearrsquos NAMIWalk as part of our community challenge Stay tuned for more information
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)
NOVA NEWSLETTER MAY 2014 | 15
RYAN COLBYSon of ALA Member Tina Colby
BIO
Age 10 yrs (09182003)
Birthplace Alexandria VA
Section Mid-Atlantic
Height 4acute 8˝
Weight 70 lbs
Trains at Blue Chip Tennis Academy
Coach Tim Bainton
HIGHLIGHTS
NO
1Ranked Player Mid-Atlantic Section (Boyrsquos 10U) - 2013 2014
NO
28Ranked Player Mid-Atlantic Section (Boyrsquos 12U) - 2014
ACHIEVEMENTS2014n 1st Place - L1 National Open (Boyrsquos 10U Division)n 1st Place Singles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)n 1st Place Doubles - Sarver Presidentrsquos Cup (Boyrsquos 12U
Division)
2013n 1st Place - L1 National Open (Boyrsquos 10U Division)n 2nd Place Singles - 2013 Little Mo Internationals (Florida)n 1st Place Doubles - 2013 Little Mo Internationals (Florida)n 1st Place Mixed Doubles - 2013 Little Mo Internationals
(Florida)
MEMBER SPOTLIGHT
n Quarterfinalist Singles - 2013 Little Mo Internationals (New York)
n Quarterfinalist Doubles - 2013 Little Mo Internationals (New York)
n 2nd Place Singles - 2013 Little Mo Internationals (Colorado)
n Semifinalist Doubles - 2013 Little Mo Internationals (Colorado)
n 1st Place - 2013 Little Mo Mid-Atlantic Sectionals (Maryland)
n 2nd Place - 2013 Little Mo Regionals (Atlanta)n 1st Place - L1 National Open (Boyrsquos 10U Division)n Selected as 1 of 3 boys to represent the Mid-Atlantic at
the Capital Clash Intersectional Team Rally in College Park MD Compiled a 3 - 0 record leading his team to 1st Place
n Selected as 1 of 3 boys to The Stars of Tomorrow Challenge at the Citi Open in Washington DC Compiled a 3 - 0 record in leading his team to 1st Place
n Selected to USTA National Player Development Program for top ranked juniors
2012n 1st Place Singles Consolation - 2012 Little Mo
Internationals (Florida)n 1st Place Doubles - 2012 Little Mo Internationals
(Florida)n Semifinalist Mixed Doubles - 2012 Little Mo
Internationals (Florida)