INDIAN INSTITUTE OF TECHNOLOGY KANPURDean of Students Affairs Office

5th November 2014

NOTICE

All undergraduate (B.Tech./M.Sc.(Intg.), M.Sc.(2yrs.) and the Preparatory Course) students may note that they are required to vacate their rooms in the hostel during Winter Vacation (Nov 27 to Dec 25, 2014). This applies to all UG/Preparatory students irrespective of the Halls of Residence they are presently residing in.

Under very special circumstances, only those UG students who obtain prior permission through forms available in Hall offices and the Dean of Students Affairs may be allowed to stay back.

Permission once granted cannot be cancelled even if the student does not stay back after getting permission.

Students participating in the Counseling Service activities, Gymkhana office bearers and HEC members are also required to obtain prior permission to stay back during the winters.

Any undergraduate/Preparatory Course student found staying back without permission during the winter Vacation will be charged @ Rs.20/- + Rs. 5/- per day as Supplementary Energy Charges in addition to a fine of Rs.1000/-.

Students allowed by the Dean, Students Affairs to stay back during the winter vacation may be required to move temporarily to a room/hall different from that presently allotted.

The students are required to submit the request of stay permission on prescribed Form in DOSA Office latest by November 20, 2014 This date will not be extended under any circumstances.

(A R Harish)Copy to:1. Director2. Dy.Director3 All Deans4. All Wardens, with the request to give proper publicity of this notice through HEC meeting etc. 5. All Heads of Departments 6. Notice Board of all Halls of Residence.7. Chairman, Council of Wardens

It has been observed that students take stay permission for more than one purpose. Students are advised to take permission for only one purpose if duration is same.

INDIAN INSTITUTE OF TECHNOLOGY KANPURDean of Students Affairs Office

REQUEST FOR PERMISSION TO STAY IN THE HALL DURING WINTER VACATION 2014

Hall of Residence No. ______

Name _________________________ Roll No.__________ Room No._____________

Period of intended stay: From _________________ To ________________________

Reasons for staying back { } Gymkhana Office-bearer { } HEC member

{ } Other (give details)______________________________________________________________________

______________________________________________________________________

Signature of the student E-mail: Mobile:

Students staying back for project must submit a copy of the scheduled project duly approved by a faculty member.

Recommendation: { } Gymkhana Office-Bearers: No recommendation required{ } HEC members: Warden-in-Charge must Counter Sign the form.{ } Others: The concerned faculty member must certify that he/she will be available for most part of the period for which the student is requesting to stay back and he/she agrees to supervise the student for the project. ______________________________________________________________________

______________________________________________________________________

Signature_____________________ Name________________________ Department___________________

______________________________________________________________________

Mr./Ms ________________________ may be allowed to stay in Hall of Residence No._____ on payment of Rs*.20/-+Rs.5/- (*Supplementary Energy Charges) per day for the period from_____________________ to ________________

Dean, Students AffairsFOR HALL OFFICE USE

Room NO._______ Block No.______ allotted to him for the period from ____________

to ___________ Warden-in-Charge