notice of meeting gateway technical college regular

March 10, 2015

NOTICE OF MEETING

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Regular Meeting

Thursday, March 19, 2015 – 8:00 a.m. Racine Campus, Quad Rooms R102 and R104

1001 S. Main Street Racine, WI 53403

The Gateway Technical College District Board will hold its regular meeting on Thursday, March 19, 2015 at 8:00 a.m. at Racine Campus, 1001 S. Main Street, Quad Rooms R102 and R104, Racine, Wisconsin 53403. The agenda is included. Following the regular meeting, the Gateway Technical College District Board will meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session. Bryan D. Albrecht, Ed.D. President and Chief Executive Officer

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD

Regular Meeting – Thursday, March 19, 2015 – 8:00 a.m. Racine Campus, Quad Rooms

1001 South Main Street, Racine, WI 53403

Info./

Disc

Action

Roll Call AGENDA

Page

I. Call to Order A. Open Meeting Compliance

X II. Roll Call

X III. Approval of Agenda

X

IV.

Approval of Minutes A. February 19, 2015 – Regular Meeting

X V. Citizen Comments

X X X

VI.

Chairperson’s Report A. Board Goals Monitoring B. Dashboard Monitoring C. Legislative Update

X X X

VII.

President’s Report A. Announcements B. Introduction of New Star Ambassador C. Lolli Haas, RUSD

VIII. Operational Agenda

X

X

A. Action Agenda There are no Action Agenda items for March 2015

B. Consent Agenda 1. Finance

a) Financial Statement and Expenditures over $2,500 b) Cash and Investment Schedules

2. Personnel Report 3. Contracts for Instructional Delivery 4. Advisory Committee Activity Report 5. Approval of BID:

a) Bid #1472 - Horizon Center Auto Shop Floor Resurfacing

IX. Policy Governance Monitoring Reports

X

X

A. Ends Statement Monitoring 1. End Statement #1 – Gateway provides academic programs and services that meet the

current and future postsecondary technical education needs of our tri-community and assists in the preparation and transition of all learners. Disability Support Services (Z. Haywood)

B. Executive Limitations 1. FY 2015-16 Budgeting/Forecasting (J. Nygard)

X X. Board Member Community Reports

X

X

XI. Next Meeting Date and Adjourn A. Regular Meeting - Thursday, April 16, 2015, 8:00 am, Elkhorn Campus B. Adjourn – Following the regular meeting, the Gateway Technical College District Board will

meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session.


Regular Meeting Thursday, March 19, 2015 – 8:00 a.m.

Racine Campus, Quad Rooms 1001 S. Main Street, Racine, Wisconsin 53403

I. CALL TO ORDER A. Open Meeting Compliance

II. ROLL CALL

Ram Bhatia _____ William Duncan _____ Ronald J. Frederick _____

Susan Greenfield _____ Bethany Ormseth _____

Scott Pierce _____ Roger Zacharias _____ Pamela Zenner-Richards _____

Gary Olsen _____ Our Positive Core – Gateway Technical College District Board Our shared strengths as a Board that we draw upon to do our work: • Belief in the value of Gateway Technical College • Commitment to our community • Common sense of mission • Mutual respect • Sense of humor • Open-mindedness & willingness to question

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III. APPROVAL OF AGENDA

Items on the Consent Agenda for discussion

IV. APPROVAL OF MINUTES A. February 19, 2015

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GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Regular Meeting

February 19, 2015 The Gateway Technical College District Board met on Thursday, February 19, 2015 at the Kenosha Campus, Center for Bioscience and Information Technology, 3520 30th Avenue, Kenosha, WI. The meeting was called to order at 8:00 am by Gary Olsen, Chairperson.

I. Call to Order A. Open Meeting Compliance K. Bartlett confirmed the meeting was duly noticed in accordance with state statutes for open meeting

compliance.

II. Roll Call

Also in attendance were Zina Haywood, Kelly Bartlett, Mary Harpe, and 33 citizens/reporters.

III. Approval of Agenda A. It was moved by P. Zenner-Richards, seconded by W. Duncan and carried to approve the agenda.

IV. Approval of Minutes A. It was moved by R. Zacharias, seconded by R. Bhatia and carried to approve the minutes of the

January 22, 2015 Regular Meeting.

V. Citizen Comments A. No citizen comments were submitted.

VI. Committee of the Whole A. Student Activities

• Zina introduced the following staff and students to talk about Student Activities: Trina Muscarella, Lindsey Mizak, Kari Aiello, Brandy Hickey, Madeline Carrera and Simmi Bharvani.

• Student Life: Leadership Opportunities, Involvement, Campus Activities, Student Clubs & Organizations, Entertainment

• Approximately 75% of our clubs are program related. There are 39 active clubs: 10 BIT Division, 6 Health Division, 4 Service Devision, 9 MET Division, 10 Non-Program Related.

• Students Involved in Clubs: 740 Club Members in 2014-15, 458 Club Members in 2011-12, 62% Increase in Club Members. 39 Clubs in 2014-15, 33 Clubs in 2011-12. Approximately an 18% Increase in the Total Number of Clubs.

Ram Bhatia Present William Duncan Present Ronald J. Frederick Present Susan Greenfield Present Bethany Ormseth Present Scott Pierce Present Roger Zacharias Present Pamela Zenner-Richards Present Gary Olsen Present

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• 2014-15 Field Trips & Conferences: 17 Field Trips, 25 Conferences, 22 Locations, 26 Different Events, 798 students. Spring semester is always heavy with conferences; anticipate approximately 25 additional event funding requests.

• 2014-15 Student Travel Locations: 14 Wisconsin Locations: Appleton, Cleveland, Denmark, Fond du Lac, Green Bay, Lake Geneva, Madison, Milwaukee, Pewaukee, Racine, Waukesha, Wausau, Whitewater, Wisconsin Dells. 4 Illinois Locations: Chicago, Glencoe, Schaumburg, St. Charles. 4 Out of State Locations: Lake Buena Vista, Florida, Indianapolis, Indiana, San Antonia, Texas, New York.

• 2014-15 Students Have Attended: Adult Student Leadership Conference, American Institute of Floral Designers National Symposium, American Institute of Graphic Arts - Future Bold Event, Architectural Digest Home Show, Black Point Estate, Business Professionals of America State Spring Leadership Conference, Chicago Auto Show, Chicago Botanic Gardens, Chicago Dental Society - A Midwinter Celebration, Chicago Segway Tour, Collegiate DECA South Regionals, Career Technical Student Organizations Fall Leadership Conference, Dress for Success, Fall COMMON Conference, Floral Plant Growers Conference, GE Medical Manufacturing Facility Tour, Get Smarter Talent Development, iLandscape Convention, International Radiography Conference, Merchandise Mart, Milwaukee School of Engineering Campus & Radio Station Tour, Student Veterans of America Conference, WACTE Conference, Wisconsin EMS Association's Working Together Conference, Wisconsin League of Nursing Annual Fall Conference, Wisconsin Student Government Legislative Seminar, Wisconsin Student Nurses Association Convention.

• Student Life Activities: Gateway Days, Advisor Orientation, Club Officer Training, Ticket Sales, Star Ambassador, Wisconsin Student Government.

• New Initiatives: Student Life Blackboard Shell, Personal Betterment Journey (PBJ Series), Hispanic Heritage, Fitness Classes, International Education Week, Advisor Luncheons, Spirit Week, Diversity 365, Casino Night.

• Collegiate DECA: Preparing students for careers by integrating skills learned in the classroom into real world experiences.

• About Gateway Technical College DECA: Our students major in a variety of academic programs with a strong focus on business related fields. Collegiate DECA conferences and other activities give students unique access to internships, scholarships, competition, and professional networking.

• Collegiate DECA challenges students to be: Professionally Responsible, Academically Prepared, Community Oriented, Experienced Leaders.

• This year’s Civic Consciousness project: We are in pursuit to earn the DECA Diamond Award! • Wounded Warrior Project: Paper Bricks, Bracelets, Pins $5.00 Each. Help us support the cause! All

monies raised goes to Wounded Warrior Project. • Our Service Tribute Wall: Bricks will be displayed on Kenosha DECA wall through Summer 2015 and

then be moved to Veteran’s lounge on Kenosha Campus. • DECA upcoming comptetition: Thursday, March 5th – Sunday, March 8th, Madison, Concourse Hotel.

Thank you Board Members for your continuing support of DECA! • Student Involvement – Service Learning and Civic Engagement: Opportunities for Involvement, Class

Involvement: Summer 2014: 5 courses; Fall 2014: 26 Courses; Spring 2015: 30 scheduled; Elective: Service to Learn Locally/Globally. Club Involvement: Offered as club activities, opportunities emailed to club advisors, students can seek for and collaborate on their own projects.

• Growth of Service Learning by Semester/Year: - 2010-2011: 522 - 2011-2012: 3838 - 2012-2013: 5119 - 2013-2014: 7398 - 2014-2015: 3391 (before Spring totals)

• Cost Savings to Community: compiled using the Independent Sector’s calculation on the value of a volunteer hour in WI in 2013 ($21.78). Total to date (including est. from 2014-2015): $441,409.82.

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- 2010-2011: $11,369.16 - 2011-2012: $83,591.64 - 2012-2013: $111,491.82 - 2013-2014: $161,117.55 - 2014-2015: (summer and fall only) $73,839.65

• What Sets Us Apart: - Database – piloting a new database, access via website or mobile app, student driven. - Faculty Training – Have formally trained over 80 faculty in the Service Learning Course Design

Workshop. Have 70 openings for Database training this spring. - Student Involvement – Clubs Activity, Students actively seeking opportunities, International

Service Learning opportunities • Future Plans: Service Learning Locally – Elective offered this summer and fall. Three Service

Learning large event per year: Martin Luther King Jr. Day, Earth Day, and Make a Difference Day. Club Opportunities. International Service Learning – Expanding Belize to 10 programs, Costa Rica/Nicaragua in 2016 – Healthcare, Dental. Peru – open to all students.

VII. Chairperson’s Report

A. Board Goals Monitoring • Effective Meetings – Summary of Responses:

- Another good meeting. Meeting went very well again. Good meeting. President’s Report announcing new partnerships and Foundation scholarships was excellent. Similarly, NISOD award winner’s presentations were great. Flip-classroom by Sonya and Fire department talk by John were enlightening. Ends Statement monitoring reports were well presented. Board participation was great. Overall good agenda and good meeting. The presentations by the two instructors were very impressive and informative. It’s very encouraging to find out about such talented instructor’s work. The update on the faculty evaluation process was reassuring. Everything went well.

• Business and Community Involvement - Gary Olsen informed Gateway about a community interest program, “8 Days, Human Trafficking

in Our Communities”, presenting at SC Johnson Golden Rondelle Theater on Saturday, February 28, 2015.

• District Boards Association Involvement - Bill Duncan attended the 2015 Community College National Legislative Summit.

• College Involvement - Scott Pierce and Beth Ormseth have provided guidance on the proposed Technical College

Charter High School legislation. B. Dashboard Monitoring

• Report is similar to last month. Zina reported there has been lots of activity to increase enrollment. Gateway is working on summer enrollment also. Zina also stated that Gateway has recently refocused the scope of new student specialist in high schools and on campus.

VIII. President’s Report

A. Announcements – • Journey Members in Attendance: Jess Petre, Mandy Allred, Jose Rodriguez, Jose Torres, Pam

Schuster, and Astrid Santiago. • Zina Haywood reported in place of Bryan Albrecht. Zina asked Jayne Herring to speak on Digital

Marketing. Jayne reported that Gateway started a digital campaign. Gateway put google ad words, click ads, and display ads on web pages linking prospects to Gateway. The remarketing campaign is where we see the numbers increase. The ads follow you on the internet for a time period. Gateway is seeing numbers increase on the remarketing campaign. The click through matters most and is in the

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DRAFT

900-1000 range. Prospective students are linked to a form to apply online. This information goes directly to our recruiter software. Kristin Gunia and other staff members set up a contact plan based on information received and recruiter results which will continue on for an 18 month period.

• Zina shared the state viewbook with the Trustees. This viewbook highlights the system as a whole and touches on student engagement.

• Zina Haywood and Stephanie Sklba have been working on an enrollment task force. They are working on the next top 10 projects which include; a bilingual open house, transition workshops, national signing day, and they are determine which programs to target on a broad range level.

• Zina announced that she was elected to be the President of Wisconsin Women in Higher Education Leadership Association serving a two year term.

• Zina presented Ram Bhatia with his White Belt Certificate. Ram is the first of the Trustees to complete the White Belt certification for Gateway’s Lean Six Sigma.

• Gateway’s next project in Elkhorn is the Manufacturing Center. Gateway received a $50,000 donation from Precision Plus. The budget for this project is $1M for the construction portion, this does not include equipment.

B. Update on Elkhorn Manufacturing • Bill Whyte reported on the South Building Manufacturing Expansion in Elkhorn. This is the latest

project and will be an addition to the South Building. Manufacturing Programs include: Automated Manufacturing Systems Technology (AMST), Computer Numerical Control (CNC), Electrical Engineering, Mechatronics, Tool & Die, and Welding. Some of the lab space and equipment will be shared between programs. Gateway has an agreement with some of the local manufactures that will be donating money towards this expansion. Gateway has also applied for a grant for these programs and should learn more in March.

C. National Signing Day • The National Signing Day event took place at iMET during the February 2015 Board meeting. Those

in attendance at the Board meeting were able to watch a couple minutes of the signing event live starting at 10:00 am. The National CTE Letter of Intent Signing Day seeks to elevate and celebrate skills training by recognizing next year’s skills students on par with signing day for collegiate athletes.

• Gateway is part of this national effort to promote CTE and recruit students in to our college. Go Red Hawks!

IX. Operational Agenda

A. Action Agenda 1. FY 2014-15 Budget Revision #3

The Administration is recommending a transfer of reserve balance totaling $580,000 from the Special Revenue – Operational Fund to the Capital Fund. Following discussion it was moved by R. Zacharias, seconded by P. Zenner-Richards and carried by roll call vote to approve FY 2014-15 Budget Revision #3. Aye: 9 Nay: 0 Abstaining: 0

B. Consent Agenda It was moved by R. Zacharias, seconded W. Duncan and carried that the following items in the consent agenda be approved:

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1. Finance

a) Financial Statement and Expenditures over $2,500: Approved the financial statement and expenditures as of January 31, 2015.

b) Cash and Investment Schedules: Approved the monthly cash reconciliation, investment schedule and investment report.

2. Personnel Report: Approved the personnel report of two (2) new hires; three (3) promotions; one (1) retirement; two (2) resignations; one (1) termination; no employment approvals-casual, non-instructional; and no employment approvals-adjunct faculty.

3. Grants Awards: Approved the Grants Awards – February 2015 4. Contracts for Instructional Delivery: Approved the contracts for instructional delivery report for

January 2015 5. Advisory Committee Activity Report: Approved the advisory committee 2014-2015 meeting

schedule and new members as of February 1, 2015 6. Approval of BIDS: Approved the following BIDs:

a) Bid #1463 – Chiller Project, Racine Campus b) Bid #1464 – Lake Building Student Life Center Air Handler Replacement, Racine Campus c) Bid #1465 – Racine Building Roof, Masonry and Flashing d) Bid #1469 – Veterinary Science Building Renovation, Elkhorn Campus

X. Policy Governance Monitoring Reports A. Ends Statement Monitoring

1. End Statement #4 – Gateway models integrity, social responsibility, and continuous improvement

in its internal and external processes and relationships. Student Success, Transfer Agreements, K-12 (J. Thibodeau) • Interpretation: Transfer agreements represent both processes and relationships with our

educational partners. Quality of agreements demonstrates integrity and social responsibility. Growth of transfer demonstrates continuous improvement.

• Current State of Transfer Agreements: - High Schools - Transcripted Credit: 21 high schools, 45 courses, 183 sections, 1700 students

in fall 2015. Advanced Standing: 17 schools, 144 courses. Senior Applications: 337 complete from 46 schools, highest number per county: Union Grove 32, Wilmot 30, Badger 16.

- Post-Secondary – More than 40 institutions of higher education. Largest partnerships: Cardinal Stritch 18, UW Parkside 16, MSOE 12, UW Stout 11. Strongest transfer programs: Nursing 13, Criminal Justice 9, Early Childhood 8, Marketing 7.

• Quality of Agreements: Faculty level collaboration to create. Transcripted credit; Gateway curriculum used in high schools, Teachers meet certification requirement, Gateway instructor liaison assigned. Periodic review; three-year cycle on most agreements, transcripted credit reviewed annually.

• Growth and Improvement - High School: 20 new TC courses for 2015-16; RUSD academies, IT Academy grant – 5 schools. Process Improvements: HS teachers sit-in a Gateway class and meet with faculty, Marketing materials to promote their college-level courses, Faculty-led curriculum update workshops for high school teachers, postcards at the end of the semester saying, “Congratulations, you have earned Gateway credit.”, career pathway/career academy model. Post-Secondary: Five new IT agreements with UW Parkside; Computer Support Specialist, Network Specialist, Network Security Analyst, Software Developer, Web Developer. New Ottawa University agreement with discounted tuition rate. Negotiating new agreement with Carthage College.

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Following discussion, it was moved by P. Zenner-Richards, seconded by R. Bhatia and carried that this report is evidence that the college is making progress on Ends Statement #4.

B. Executive Limitations

1. 3.4 Budget/Forecasting (J. Nygard) • No changes to the Parameters and Calendar presented at the November 20, 2014 Board

meeting and reported at the January Board meeting. Original submissions for FY2015-16 were received on January 30 and revisions and prioritizations of these submissions are ongoing. A high level summary will be presented at the March Board meeting.

• Continue to follow and assess news regarding the FY2015-17 Executive State budget. Budget proposal calls for a freeze on high demand tuition for Technical Colleges. Budget proposal also adds a tenth performance measure and increases the percentage from 30% to 100%. Tax Levy buy down remains intact. Blueprint for Prosperity grants are eliminated.

Following discussion, it was moved by R. Zacharias, seconded by P. Zenner-Richards and carried to approve 3.4 – Budget/Forecasting.

XI. Board Member Community Reports

Ram Bhatia attended culinarys Night of Fine Dining at Breakwater Dining Room with his wife and was impressed as always. Ram said this was one of the best meals that anyone could prepare. The presentation skills and interaction skills were also very nicely done.

Bill Duncan, Gary Olsen, and Bill Whyte met with Mike Reader at Precision Plus regarding Manufacturing in Walworth County.

XII. Next Meeting Date and Adjourn A. Regular Meeting – Thursday, March 19, 2015, 8:00 am, Racine Campus B. At approximately 10:17 a.m. it was moved by R. Zacharias, seconded by R. Frederick and carried that

the meeting was adjourned. Submitted by, Ronald J. Frederick Secretary

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V. CITIZEN COMMENTS A. The Gateway Technical College District Board has established a

limit of thirty minutes for citizen comments. Individuals will be limited to three to five minutes for their comments depending on the number of individuals who wish to address the Board. Citizens wishing to address the Board are to sign up prior to the meeting on the forms provided at the entrance to the meeting room.

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VI. CHAIRPERSON’S REPORT

A. Board Goals Monitoring B. Dashboard Monitoring C. Legislative Update

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Roll Call _____

Action Information __X__ Discussion _____

CHAIRPERSON’S REPORT Board Goals Monitoring

Governance Process: Policy 1.2 – Governing Philosophy Board Liaison: Gary Olsen

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Roll Call _____


CHAIRPERSON’S REPORT Dashboard Monitoring


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Roll Call _____


CHAIRPERSON’S REPORT Legislative Update


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VII. PRESIDENT’S REPORT A. Announcements B. Introduction of New Star Ambassador C. Lolli Haas, RUSD

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Roll Call _____


PRESIDENT’S REPORT Announcements

Policy/Ends Statement: Policy 2.1

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Roll Call _____


PRESIDENT’S REPORT Introduction of New Star Ambassador


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Roll Call _____


PRESIDENT’S REPORT Lolli Haas, RUSD


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VIII. OPERATIONAL AGENDA A. Action Agenda

There are no Action Agenda items for March 2015

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VIII. OPERATIONAL AGENDA B. Consent Agenda

1. Finance a) Financial Statement and Expenditures over $2,500 b) Cash and Investment Schedules

2. Personnel Report 3. Contracts for Instructional Delivery 4. Advisory Committee Activity Report 5. Approval of BID:

a) Bid #1472 – Horizon Center Auto Shop Floor Resurfacing

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GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call Action X Information Discussion

FINANCIAL STATEMENT AND EXPENDITURES OVER $2,500 Summary of Item: Summary of revenue and expenditures as of 2/28/15

Ends Statements and/or Executive Limitations

Section 3 - Executive Limitations Policy 3.5 Financial Condition

Staff Liaison: Bane Thomey

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03/06/15GATEWAY TECHNICAL COLLEGE

2014-15 SUMMARY OF REVENUE & EXPENDITURES AS OF 2/28/15

COMBINED FUNDS 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT

BUDGET BUDGET TO DATE INCURRED

REVENUE: LOCAL GOVERNMENT 28,981,083$ 28,981,083$ 29,026,833$ 100.16% STATE AIDS 42,913,039 42,913,039 40,072,269 93.38% STATUTORY PROGRAM FEES 17,034,937 17,034,937 15,418,833 90.51% MATERIAL FEES 797,467 797,467 741,815 93.02% OTHER STUDENT FEES 3,199,974 3,199,974 2,619,365 81.86% INSTITUTIONAL 9,630,000 9,630,000 7,580,107 78.71% FEDERAL 40,588,000 40,588,000 28,107,754 69.25% OTHER RESOURCES 13,465,000 14,045,000 15,305,464 108.97%

TOTAL REVENUE & OTHER RESOURCES 156,609,500$ 157,189,500$ 138,872,440$ 88.35%

EXPENDITURES BY FUNCTION: INSTRUCTIONAL 61,487,136$ 61,330,136$ 36,454,465$ 59.44% INSTRUCTIONAL RESOURCES 1,271,370 1,271,370 834,094 65.61% STUDENT SERVICES 56,142,749 57,079,749 41,959,015 73.51% GENERAL INSTITUTIONAL 11,200,783 11,254,783 6,842,205 60.79% PHYSICAL PLANT 25,662,962 25,608,962 11,745,043 45.86% AUXILIARY SERVICES 600,000 600,000 363,217 60.54% PUBLIC SERVICES 395,000 395,000 322,047 81.53%

TOTAL EXPENDITURES 156,760,000$ 157,540,000$ 98,520,086$ 62.54%

EXPENDITURES BY FUNDS: GENERAL $79,245,000 $79,445,000 $47,754,560 60.11% SPECIAL REVENUE - OPERATIONAL 9,221,000 9,221,000 4,963,050 53.82% SPECIAL REVENUE - NON AIDABLE 44,504,000 44,504,000 34,641,449 77.84% CAPITAL PROJECTS 13,390,000 13,970,000 9,953,364 71.25% DEBT SERVICE 9,800,000 9,800,000 844,446 8.62% ENTERPRISE 600,000 600,000 363,217 60.54%


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GENERAL FUND 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 17,250,083$ 17,250,083$ 17,243,451$ 99.96% STATE AIDS 37,989,039 37,989,039 37,562,584 98.88% STATUTORY PROGRAM FEES 17,034,937 17,034,937 15,418,833 90.51% MATERIAL FEES 797,467 797,467 741,815 93.02% OTHER STUDENT FEES 2,052,974 2,052,974 1,615,069 78.67% FEDERAL REVENUE 30,000 30,000 85 0.28% INSTITUTIONAL 3,820,000 3,820,000 1,800,076 47.12% OTHER RESOURCES - - -


EXPENDITURES BY FUNCTION:

INSTRUCTIONAL 51,853,136$ 51,225,136$ 30,946,695$ 60.41% INSTRUCTIONAL RESOURCES 1,248,370 1,248,370 821,329 65.79% STUDENT SERVICES 10,249,749 11,077,749 6,538,953 59.03% GENERAL INSTITUTIONAL 7,892,283 7,946,283 4,983,798 62.72% PHYSICAL PLANT 8,001,462 7,947,462 4,463,785 56.17%


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SPECIAL REVENUE -OPERATIONAL FUND 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 2,086,000$ 2,086,000$ 2,138,382$ 102.51% STATE AIDS 2,284,000 2,284,000 468,607 20.52% FEDERAL 4,389,000 4,389,000 311,948 7.11% INSTITUTIONAL 462,000 462,000 1,904,911 412.32%


EXPENDITURES BY FUNCTION: INSTRUCTIONAL 5,940,000$ 5,831,000$ 3,052,927$ 52.36% STUDENT SERVICES 2,070,000 2,179,000 1,266,394 58.12% GENERAL INSTITUTIONAL 844,000 844,000 400,696 47.48% PHYSICAL PLANT 32,000 32,000 24,236 PUBLIC SERVICES 335,000 335,000 218,797 65.31%


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SPECIAL REVENUE-NON AIDABLE FUND 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT


REVENUE:

STATE AIDS 2,570,000$ 2,570,000$ 2,041,078$ 79.42% OTHER STUDENT FEES 887,000 887,000 810,966 91.43% INSTITUTIONAL 4,948,000 4,948,000 3,585,023 72.45% FEDERAL 36,099,000 36,099,000 27,795,721 77.00%


EXPENDITURES BY FUNCTION:

STUDENT SERVICES 43,753,000$ 43,753,000$ 34,087,747$ 77.91% GENERAL INSTITUTIONAL 751,000 751,000 553,702 73.73%


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03/06/15

GATEWAY TECHNICAL COLLEGE2014-15 SUMMARY OF REVENUE & EXPENDITURES AS OF 2/28/15

CAPITAL PROJECTS FUND 2014-5 2014-5 2014-5APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT -$ -$ -$ STATE AIDS 70,000 70,000 - 0.00% FEDERAL 70,000 70,000 - 0.00% INSTITUTIONAL 100,000 100,000 65,859 65.86% OTHER RESOURCES 13,150,000 13,730,000 13,580,000 98.91%


EXPENDITURES BY FUNCTION: INSTRUCTIONAL 3,694,000$ 4,274,000$ 2,454,843$ 57.44% INSTRUCTIONAL - RESOURCES 23,000 23,000 12,765 55.50% STUDENT SERVICES 70,000 70,000 65,921 94.17% GENERAL INSTITUTIONAL 1,713,500 1,713,500 904,009 52.76% PHYSICAL PLANT 7,829,500 7,829,500 6,412,576 81.90% PUBLIC SERVICE 60,000 60,000 103,250 172.08%


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03/06/15

DEBT SERVICE FUND 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 9,600,000$ 9,600,000$ 9,600,000$ 100.00% INSTITUTIONAL 5,000 5,000 1,067 21.34% OTHER RESOURCES 315,000$ 315,000 1,725,464 547.77%


EXPENDITURES BY FUNCTION: PHYSICAL PLANT 9,800,000$ 9,800,000$ 844,446$ 8.62%

TOTAL EXPENDITURES 9,800,000$ 9,800,000$ 844,446$ 8.62%


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03/06/15


ENTERPRISE FUND 2014-15 2014-15 2014-15APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 45,000$ 45,000$ 45,000$ 100.00% OTHER STUDENT FEES 260,000 260,000 193,330 74.36% INSTITUTIONAL 295,000 295,000 223,171 75.65% FEDERAL - - -TOTAL REVENUE & OTHER RESOURCES 600,000$ 600,000$ 461,501$ 76.92%

EXPENDITURES BY FUNCTION: AUXILIARY SERVICES 600,000$ 600,000$ 363,217$ 60.54%

TOTAL EXPENDITURES 600,000$ 600,000$ 363,217$ 60.54%

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GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call Action X Information Discussion

CASH AND INVESTMENT SCHEDULES Summary of Item: Monthly cash and investment schedules Ends Statements and/or Executive Limitations:

Section 3 - Executive Limitations Policy 3.5 Financial Condition

Staff Liaison: Bane Thomey

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Cash Balance December 31, 2014 19,914,871.53$

PLUS:

Cash Receipts 13,473,095.45

33,387,966.98$ LESS:

Disbursement:Payroll 3,350,219.85 Accounts Payable 4,823,816.28 8,174,036.13

Cash Balance January 31, 2015 25,213,930.85$

DISPOSITION OF FUNDS

Cash in Bank 735,837.84

Cash In Transit 18,195.03

Investments 24,455,747.98

Cash-on-hand 4,150.00

TOTAL: Janaury 31, 2015 25,213,930.85$

GATEWAY TECHNICAL COLLEGE

MONTHLY CASH RECONCILIATION

FOR THE MONTH ENDING January 31, 2015

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32

INVESTMENT SCHEDULE

January 31, 2015

NAME DATE DATE OF INTEREST PRESENTOF BANK/INST INVESTED MATURITY AMOUNT RATE STATUS

LOCAL GOV'T POOL Various Open 8,447,465$ 0.09 OPEN

WELLS FARGO Various Open 16,008,283$ 0.15 OPEN

TOTAL 24,455,748$

March 19, 2015

33


Roll Call _____ Action X Information _____ Discussion _____

PERSONNEL REPORT

Summary of Item: Monthly Personnel Activity Report Employment Approvals: New Hire(s) Retirement(s) Resignation(s) Deceased Ends Statements and/or Executive Limitations: Section 3: Executive Limitations Policy 3.3 - Compensation & Benefits Staff Liaison: William Whyte 03/19/15

March 19, 2015

34

PERSONNEL REPORT MARCH 2015

EMPLOYMENT APPROVAL: NEW HIRE(S)

Brett Singleton, Instructor Aeronautics, MET; Kenosha; Annual Salary: $29,000 (this is a 50% position); effective February 23, 2015

RETIREMENT(S):

Geraldine L. Strifling, Instructor Mathematics, General Studies; Kenosha; effective May 8, 2015

RESIGNATION(S):

Misty Gray, Divisional Dean Associate, Learning Success; Elkhorn, effective March 12, 2015

Linda York, Instructor Academic Support, Student Development; Elkhorn; effective May 8, 2015

DECEASED:

Brenda Graff, Campus Program Associate, General Studies; Elkhorn; deceased February 19, 2015

March 19, 2015

35

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call _____ Action X Information _____ Discussion _____

CONTRACTS FOR INSTRUCTIONAL DELIVERY Summary of Items: 1. 38.14 Contract reports for February 2015

over $500 - lists all contracts for service of $500 or greater completed or in progress for the time period of February 2015. 2. 38.14 Contract reports for February 2015 under $500 - lists all contracts for service less than $500 completed or in progress for the time period of February 2015.

Ends Statements and/or Executive Limitations: Policy 4.4 College Strategic Directions/Ends Statements #1 and #3 Staff Liaison: Debbie Davidson

March 19, 2015

36

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March 19, 2015

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March 19, 2015

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March 19, 2015

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March 19, 2015

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March 19, 2015

51

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call ____ Action _x___ Information ____ Discussion ____

ADVISORY COMMITTEE ACTIVITY REPORT

Summary of Item: Approval of: New Members as of March 1, 2015 2014-15 Meeting Schedule as of March 1, 2015

Staff Liaison: John Thibodeau

March 19, 2015

52

GA

TEW

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IT ‐ Co

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IT ‐ Network Specialist

Kysely

Nick

Director of Instructio

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Wilm

ot Union

High Scho

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Keno

sha

IT ‐ Junior W

eb Develop

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IT ‐ Web

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glinger

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March 19, 2015

53

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March 19, 2015

54

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IX. POLICY GOVERNANCE MONITORING REPORTS

A. End Statement Monitoring 1. End Statement #1 – Gateway provides academic programs and services

that meet the current and future postsecondary technical education needs of our tri-community and assists in the preparation and transition of all learners. Disability Support Services (Z. Haywood)

March 19, 2015

61


Roll Call _____ Action X Information _____ Discussion _____

POLICY GOVERNANCE MONITORING REPORTS Ends Statement Monitoring

Ends Statement #1

Summary: Gateway provides academic programs and services that meet the current and future postsecondary technical education needs of our tri-community and assists in the preparation and transition of all learners.

Staff Liaison: Zina Haywood

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62

IX. POLICY GOVERNANCE MONITORING REPORTS B. Executive Limitations

1. 3.4 – FY 15-16 Budget/Forecasting (J. Nygard)

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Roll Call _____ Action __X__ Information _____

Discussion _____

MONITORING REPORT Executive Limitation 3.4 – FY 15-16 Budget/Forecasting

Summary of Item: The report will present information that will demonstrate progress in meeting executive limitation 3.4 below:

“Budgeting for any fiscal year or the remaining part of any

fiscal year shall follow Board Ends priorities, control College financial risk and accurately reflect projection of income and expenses.”

Ends Statements and/or Executive Limitations: Section 3 - Executive Limitations

Policy 3.4 – Budgeting/Forecasting Staff Liaison: Jason Nygard

Top784.docx 03/02/15

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X. BOARD MEMBER COMMUNITY REPORTS

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65

XI. NEXT MEETING DATE AND ADJOURN A. Regular Meeting – Thursday, April 16, 2015, 8:00 a.m., Elkhorn Campus B. Adjourn – Following the regular meeting, the Gateway Technical College

District Board will meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session.

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notice of meeting gateway technical college regular

Documents