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NORTHEAST FRONTIER RAILWAY

WORK STUDY REPORT ON

REVIEW OF STAFF STRENGTH OF GENERAL STORES DEPOT, NJP

UNDER DY CMM/NJP N.F. RAILWAY

GUIDED BY:

SHRI RAJ KUMAR MANGLA, SDGM.

SHRI L. R. WARY, EO.

BRANCH OFFICER: SHRI BARISON BANDYOPADHAYA DY. CMM/NJP

ASSOCIATED OFFICER: SHRI A.K. NIRALA, AMM/NJP

DIVISIONAL INSPECTOR: SHRI PARTHA CHOUDHURY, DMS//NJP

CONDUCTED BY:

SHRI J. MITRA, WSI.

SHRI S.N.GHOSH, WSI.

STUDY NO. WSNF/04/2017-18

CASE NO. Z/375/10/18-04

CENTRAL PLANNING ORGANISATION

N. F. RAILWAY/MALIGAON

GUWAHATI - 781011.

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EXECUTIVE SUMMARY

SUBJECT: REVIEW OF STAFF STRENGTH OF GENERAL STORES

DEPOT UNDER DY CMM/NJP, N.F. RAILWAY

STUDY NO: WSNF/04/17-18 CASE NO: Z/375/10/18-04

AUTHORITY: SDGM of N.F.Railway.

CONCERN DEPOT: GENERAL STORES DEPOT/NJP,

DEPARTMENT: STORES

TERMS OF REFERENCE: To assess the requirements of Staff Strength of General

Stores Depot Under DY CMM/NJP

NO. OF RECOMMENDATION: One

Total Proposed surrender of NJP General Store Depot under DY.CMM/NJP

identified as 55 Nos. (34 + 12 + 9) & details of post are given below:

(i) After critical examination of the workload and activities total 34 Nos.post are

surplus (Viz. 07 Nos Posts in OS/G category,05 Nos. Sr Clerk, 08 Nos. Jr

Clerk, 01 No. OS/P, 02 Nos post in Sr Duftry, 01 no. post in Duty Jamader,

03 Nos Post in Tindal, 04 Nos. Watchman, 01 No. Packer & 02 Nos Post in

S/Cleaner under DY. CMM/NJP of NJP Administrative Office & Depot

(BU 0516-732) which may be surrendered and the BOS may be corrected

accordingly.

(ii) After critical examination of the workload and activities total 12 Nos.post are

surplus ( Viz. 01 No Posts in OS/G category, 01 Nos. Jr Clerk, 02 Nos.. post

in Duty Jamader, 01 No Post in Tindal, 03 Nos. Watchman, 01 Nos Post in

S/Cleaner & 03 Nos.post of Helper ) under DY. CMM/NJP of CDM/TDH

Unit (BU 0516-732) which may be surrendered and the BOS may be corrected

accordingly

(iii) After critical examination of the workload and activities total 09 Nos.post are

surplus ( Viz. 01 No Post Sr Technician category, 02 Nos.. post in Technician

Gr-I, 01 No Post in Technician Gr-II & 05 Nos.post of Helper (CCF) under

DY. CMM/NJP of Cloth Cutting Factory (BU 0516-737) which may be

surrendered and the BOS may be corrected accordingly

PROJECTED MAN POWER SAVINGS: 55 Nos.

PROJECTED FINANCIAL SAVING: Rs. 2.49 Crores per annum.(as per VI CPC)

Rs. 1.59 Crores per annum.(as per VIICPC)

MONTH AND YEAR OF CIRCULATION: March’ 2018

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I N D E X

Chapter Contents Page No.

I

Introduction

4

II

Summary of work load

5-17

III

Critical analysis of staff requirements.

17-24

IV

Proposed staff & surplus posts (category &

scale wise).

25

V

Recommendation. 27

VI

Financial implication.

27-28

VII

Ready reckoner 28

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CHAPTER – I

1.0 INTRODUCTION:

General Store Depot,NJP is under direct control of Dy CMM/NJP. This depot is situated

near NJP Railway station. NJP General Stores depot is the Feeding depot of RPF/NJP,

Domohani, Bora, RPSF/4 Batn./NJP, P-Way/KIR, APDJ Div, S & T /NJP, APDJ, FKM,

NCB, Tele/NJP,APDJ, Bridge/NJP,APDJ,NCB, ROH Depot/C & W/NJP, CDO/Mech/APDJ

,CRS/NJP, KNE, AUB, JPG, SGUT, APDJ, Electric Power House/TL&AC Depot,

Reservation Offices & other Offices of some Portion of KIR Divn. & Entire APDJ

Division including all Branches of DRM Building/APDJ. The main activities of Wards/

sections are receipt of materials, delivery, issue of issue notes, depot transfer issue notes,

preparation of annual stock requirement, making entries in ledger folios, receipt of

materials/ procurement/purchase etc.

1.1 RATIONALE FOR CONDUCTING THIS STUDY:

Man power is the most costly and precious resource over Indian Railway and right

sizing is the need of the hour.

Focusing attention on core activities by reducing/elimination of non- core activities.

Improving the efficiency (output/input) either by improving the output (numerator) or

by decreasing the input (denominator).

Up-gradation/introduction of automation/innovations

Availability of better process/technology.

Reducing/removing redundancy in work.

1.2 AUTHORITY:

SDGM of N.F.Railway.

1.3 TERMS OF REFERENCE: Review of Staff Strength of stores department Under Dy CMM/NJP

1.4 METHODOLOGY:

a) Collection of data relating to workload.

b) Discussion with AMM/NJP & Subordinates and obtaining their views.

c) Assess the workload for various wards of store depot.

d) Assess the staff requirements for the above workload.

e) Collection & evaluation of data in respect of receipt & Issue transactions of different

wards & sections.

f) Examination of facts & figure keeping in view the present work load vis – a – vis Man power available .

g) View and suggestions.

h) Arriving at the optimum requirement of Man power for the present workload.

1.5 ACKNOWLEDGEMENT: Work study team is grateful to Sri Barison Bandyopadhaya, Dy CMM/NJP, Sri A.K.

Nirala, AMM/NJP, and Sri Partha Choudhury DMS/NJP for their kind guidance and co-

operation for conducting this study.

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CHAPTER-II

2.0 SUMMARY OF WORK LOAD

Stores department which is responsible for all the functions of material management of Indian

Railways is headed by Railway Board by Adviser Stores. At the Zonal Railway ,stores department is

headed by Controller of Stores who reports to Addl. General Manager. Since 1984-85, the

Administrative grade Officers have been provided in the division to strengthen their materials

Management function.

A very large number of items required by the Railways are still procured through the agency

of director general, supplies and Disposals. The items purchased can broadly be classified into two

categories, stock and non-stock items, which are consigned by the vendors directly to the final

consignees as and when required. All items whether stock or non stock are purchased through the

stores department.

The main activities of Wards/sections are receipt of materials, delivery, issue of issue

notes, depot transfer issue notes, preparation of annual stock requirement, making entries in

ledger folios, receipt of materials/procurement/purchase etc.

This depot works through various wards like Receipt and Issue wards mentioned below :

2.1 WORK LOAD AND STAFF STRENGTH OF NJP STORE DEPOT FOR THE YEAR-

2016-17

A - JURISDICTION OF NJP GENERAL STORES DEPOT.

(i) NJP to Kishanganj of KIR Division.

(ii) NJP to Haldibari of KIR Division.

(iii) NJP to Dangtal of APDJ Divn.

(iv) A Sector – KNE to Haldibari including Matigara to Pothia.

(v) B Sector – Jalpaiguri Road to New Alipurduar.

(vi) C Sector – Siliguri Jn. To Dangtal via APDJ.

(vii) Scrap jurisdiction – Entire KIR Divn. & Bengal Portion of APDJ Divn.

(viii) Stationary, Forms & Books items – Sector-A, B, C & Sukna to DJ.

B– NJP General Stores depot is the Feeding depot of following Depot/Electric Power

House/Elec.TL&AC Depot, Reservation Offices & other Offices of some Portion of KIR

Divn. & Entire APDJ Division including all Branches of DRM Building/APDJ: -

Supply of uniforms :All Divisions (KIR, APDJ, RNY, TSK, LMG & HQ/GHY.

Mechanical Offices:-

SSE/C&W/ROH Depot/NJP of Mechanical Deptt.

SSE Cum CDO/APDJ of Mechanical Deptt.

Electric Offices:-

SSE/Electric Power House/NJP,

SSE/Electric Power/KNE

SSE/Electric Power/NJP GENERAL

SSE/Electric Power/NMX

SSE/Electric Power/NCB

SSE/Electric Power/FKM

SSE/Electric Power/NBZ

SSE/Electric Power/APDJ

SSE/TL & AC Depot/NJP

SSE/TL & AC Depot/APDJ

SSE/TL&AC/NCB

SSE/TL & AC Depot/KNE

Reservation offices- (a) CRS/NJP (b) CRS/KNE (c) ARS/AUB (d) CRS/NJP GENERAL

(e) CRS/JPG (f) CRS/SCRB/SGUT (g) All CRSs of APDJ Divn.

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PWI Offices-

SSE/P.Way/North/NJP

SSE/P.Way/South/NJP,

SSE/P.Way/KNE,

SSE/P.Way/AUB, -KIR Division.

SSE/P.Way/NJP GENERAL,

SSE/P.Way/SGUT

SSE/P.Way/TKG

SSE/P.Way/MBZ

SSE/P.Way/NMX

SSE/PWay/FLK

SSE/P.Way/NOQ

SSE/P.Way/APDJ

SSE/P.Way/BNQ -APDJ Division.

SSE/P.Way/HSA

SSE/P.Way/FKM

SSE/P.Way/KAMG

SSE/P.W ay/COB

SSE/P.W ay/NCB

SSE/Works Offices-

SSE/Works/NJP,

SSE/Works/KNE

SSE/Works/SGUT

SSE/Works/NJP GENERAL -KIR Division.

SSE/Works/AUB

SSE/Works/TKG.

SSE/Works/APDJ.

SSE/Works/MBZ.

SSE/Works/NMX.

SSE/Works/NCB.

SSE/Works/FLK.

SSE/Works/KAMG. – APDJ Division

SSE/Works/NOQ.

SSE/Works/FKM.

SSE/Works/DTX.

S&T Deptt:-

SSE/S&T/NJP

SSE/S&T/NJP GENERAL

SSE/S&T/APDJ

SSE/S&T/FKM

SSE/S&T/NCB

SSE/Tele/NJP

SSE/Tele/APDJ.

RPF Office – (i) IPF/RPF/Coy/NJP.

(ii) Asstt. Comandant/RPSF/4 Bn./NJP

(iii) IPF/RPF/Domohani.

(ii) IPF/RPF/BORA

(iii) IPF/RPF/NJP GENERAL.

Bridge Deptt : (i) SSE/Bridge/NJP

(ii) SSE/Bridge/NJP GENERAL

(iii) SSE/Bridge/APDJ (iv) SSE/Bridge/NCB

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(i) ADRM/NJP’s Office. (ii) Area Manager/NJP’s Office, (iii) APO/NJP’s Office,

(iii) DFM/NJP’s Office including Store Accounts. (iv) ASTE/NJP’s Office.

Railway Hospital/Health Unit:-

(i) CMS/NJP, (ii) CMS/APDJ, (iii) ACMS/NJP GENERAL (iv) ACMS/NJP

GENERAL Colony

(v) ACMS/SGUT, (vi) ACMS/NMX, (vii) Sr.SMO/FKM, (viii) Sr.DMO/KNE.

Health Inspectors:-

(i) CHI/NJP Station, (ii) CHI/NJP Colony, (iii) CHI/NJP GENERAL Stn.

(iv) CHI/NJP GENERAL Colony, (v) CHI/NCB, (vi) CHI/MBZ, (vii) CHI/APDJ.

(viii) CHI/KNE, (ix) CHI/AUB.

Supply of UTS & CPT Rolls to Stations :-

(i) SM(G)/NJP (ii) SM/NJP GENERAL, (iii) SS/BORA (iv) SS/HDB (v) SS/BLK

(iv) SS/APFC (vii) SS/JPG (viii) SS/JPE (ix) SS/DJ (x) SS/KGN SS/FLK

(xi) SS/NMX (xii) SS/NAK (xiii) SS/TKG (xiv) SS/GAGA & DOM/APDJ for

APDJ Division.

POSITION OF GENERAL STORES DEPOT/NJP FOR THE YEAR – 2016-17

A. Total No. of Stock Item : - 900 Nos.

B. Annual Transaction for the 2016-17 :-

(Figure in Crores of Rs.)

C. Work Load of Wards and Sections (From April,2016 to March,2017):-

1 - Ward No. 01 (Stocking - Books & Forms items). (a) Group Dealt with = Books & Forms items.

(b) No. of Cards dealt with = 346

(c) No. of Stores out of Stock = 25

Receipts Issues

No. of items recd. = 27 (a) Material in Nos./Forms = 46

(b) Material in Books = 41

No. of Issue Notes = 284 (a) Material in Nos. = 1417

(b) Material in Books = 607

Deployment of Staff.

SN Category Scale On Roll

1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) 1

2. Sr. Clerk O/S Rs. 5200-20200/- (GP- Rs.2800/-) 1

3. Helper Rs. 5200-20200/- (GP- Rs.1800/1900/-) 2

2 - Ward No. 02 (Stocking - Consumable items). ( 2016 – 17 ).

(a) Group Dealt with = 70, 74, 75, 78, 79, 81, 83, 84, 86, 91, 93.

(b) No. of Cards dealt with = 90.

(c) No. of Stores out of Stock = 04.

Break up:-

Receipts Issues

No. of R.O’s = 75

(a) Material in Kgs. = 14

(c) Material in Mtrs. = 03

(d) Material in Ltrs. = 07

(e) Material in Nos. = 32

(f) Material in CUM = 14

(g) Material in Set = 00

No. of Issue Notes = 1589

(b) Material in Kgs. = 343


(d) Material in Ltrs. = 110


(f) Material in Hund.Nos.= 00

(g) Material in CUM = 154

OB Cum-Receipt Cum-Issue CB

6.59 16.64 19.99 3.24

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(h) Material in Pair = 02 (h) Material in Set = 02

(i) Material in Pairs. = 09



1. DMS Rs. 9300-34800/- (GP- Rs.4200/-) 01

2. Clerk Rs. 5200-20200/- (GP- Rs.1900/-) 01

3. Helper Rs. 5200-20200/- (GP- Rs.1800/1900/-) 03

3 -Ward No. 03 (Stocking- Paints, Tools and Oils & Lubricants). (a) Group Dealt with = 60, 66, 71, 72, 77, 80, 85 & 92.

(b) No. of Cards dealt with = Total 61 Nos.

(c) No. of Stores out of Stock = 20 Nos.

Break up:-

Receipts Issues

No. of R.O’s = 73 Nos. Material in Ltrs. = 60

Material in Nos. = 2

Material in Kgs. = 13

No. of Issue Notes = 467 Nos. (a) Material in Ltrs. = 404

(b) Material in Nos. = 44

(b) Material in Kgs. = 19



1. CDMS/DMS Rs. 9300-34800/- (GP- Rs.4200/-) 1(One)

2. Sr.Clerk Rs. 5200-20200/- (GP- Rs.2800/-) NIL

3. Peon Rs. 5200-20200/- (GP- Rs.1800/-) NIL

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 2 (Two)

4 - Ward No. 04 (Stocking - Electrical items including TL & AC items & S&T items). (a) Group Dealt with = 40, 41, 42, 43, 45, 47, 50, 54, 55 & 56.

(b) No. of Cards dealt with = 238 Cards.

(c) No. of Stores out of Stock = 75 (Most of the S&T items, under closer).

Receipts Issues

(a) No. of R.O’s = 102 Nos.

(b) Material in Mtrs. = 33 Nos.

(a) No. of Issue Notes = 1075 Nos.

(b) Material in Mtrs. = 33 Nos.

(c) Material in Set = 23 Nos



1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) 01

2. OS(G) Rs. 9300-34,800/- (GP- Rs.4200/-) 01

3. Sr. Clerk/Jr.

Clerk

Rs. 5200-20200/- (GP- Rs.2800/-) 01

4. Helper Rs. 5200-20200/- (GP- Rs. 1800/-) 02

5 - Ward No. 05 (Stocking - Hardware & Engineering items).

(a) Group Dealt with = 60, 61, 62, 73, 74, 76, 86, 90 & 91

(b) No. of Cards dealt with = 98 Cards.

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Receipts Issues

(a) No. of R.O’s = 53 Nos.

(b) Material in Kgs. = 39763 kg


(d) Material in H/Nos. = NIL

(e) Material in Nos. = 3211 Nos.

(f) Material in Sets = NIL

(i) No. of Issue Notes = 323 Nos.

(b) Material in Kgs. = 37176 kg

(c) Material in Mtrs. = 34371 mtrs.

(d) Material in H/Nos.= 200 H/Nos.


(f) Material in Sets = NIL



1. DMS Rs. 9300-34800/- (GP- Rs.4200/-) 01

2. OS Rs. 9300-34,800/- (GP- Rs.4200/-) NIL

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 01

6 - Ward No. 06 (Scrap Stocking & Disposal). (2016-17). (a) Group Dealt with = 98


Transactions:-

Receipts Issues

(a) No. of R.O’s = 378

(b) Material in Kgs. = NIL

(c) Material in M/Tons = 786.646

(d) Material in Nos. = 1517

(e) Material in Litre = 9926

(f) Material in Quintal = NIL

(a) No. of Issue Notes = 184

(i) Sale Issue Note = 144

(ii) Ordinary I/Note = 40

(ii) Material in Litre. (Ordinary) = 21900

(iii) Material in Nos. (Ordinary) = NIL

(iv) No. of Lot Formed (Depot) = 70

(v) No. of Survey sheet Prepared = 23

(vi) No. of items Surveyed = NIL

(vii) No. of items included in Auction Catalogue (

Depot Lot) = 70

(viii) No. of Sold items delivered = 65

(i) Quantity Delivered

(i) In Nos. - 308

(ii) In M/Tons – 1227.892

(iii) In Kgs. - NIL

(iv) In Ltrs. – 12810 mtrs.



1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) 1

2. Sr.Clerk Rs. 9300-34,800/- (GP- Rs.2800/-) -

3. OS Rs. 9300-34,800/- (GP- Rs.2800/-) 1

4. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 4

7- Ward No. 07 (Booking Section). (For the year 2016-17).

Activity:- (a) No. of items dispatched through Special Messenger, Truck, VPU :- 1

(b) No. of Gate pass prepared:- 1603

(c) No. of Gate pass prepared for Empty vehicle = 155

(d) No. of D/List Prepared: - 165

(e) No. of Proceed order prepared:- 99

Break up:-

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(a) Material dispatched in Sector-A = 522

(b) Material dispatched in Sector-B = 688

(c) Material dispatched in Sector-C = 2102

(d) Material dispatched thro: Depot Truck = 21

(e) Books & Forms items dispatched = 2450

(f) Depot transfer under DTI = 414

(g) Materials dispatched to local Indentors = 3473



1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) DMS = 1

2. Jr.Clerk Rs. 5200-20,200/- (GP- Rs.1900/-) NIL

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 2

8 (a) - Ward No. 08 - (Trade Receipt Section). Transaction:-

(a) No. of Stock Sheet Prepared (Plus) :- NIL

(b) No. of Stock Sheet Prepared (Minus) :- NIL

(c) Material received :- 459 + LP 48 Total = 507

(d) No. of Challan Received = 507

(e) No. of Items disposed of:-.

(a) Accepted =504. (b) Rejected = 507

507 3 (COS Purchase)

(f) No. of R/Note granted :- 344 + 48 (LP) = 392

(g) No. of T/R Note granted :- Total = 112

(h) No. of Rej/Advice issued :-

Break up- (a) Material in Nos. = 348 211 Nos

(b) Material in Kgs. = 69456.5 kg

(c) Material in Mtrs. = 32.06,52.15 mtr.

(d) Material in Ltrs. = 6,12,120 ltr.

(e) Material in Sets = 5535 set

(f) Material in Reams = 24107 ream

(g) Materials in Pairs = 11753 pair

(h) Materials in CUM = NIL

(i) Materials in Thousands= 13973 thsd.

Position of Rejection in the year 2016-17:-

No. of items Rejected No. of items disposed of. No. of items pending.



1. CDMS/DMS Rs. 9300-34,800/- (GP- Rs.4600/-) 1

2. OS Rs. 9300-34,800/- (GP- Rs.4200/-) 2

3. Sr.Clerk Rs. 5200-20200/- (GP- Rs.2800/-) NIL

4. Helper Rs. 5200-20,200/- (GP- Rs.1800/1900/2000) 3

8 (b) - Transit Work- Transit works is also looking after DMS/Receipt Ward).

(a) No. of items collected/Received from others depot through Truck, VPU & Special

Messenger = 359 items.

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Break up:- 1. Material in Nos. = 161868 Nos

2. Material in Kgs. = 29834.5 kg

3. Material in Mtrs. = 20205mtr

4. Material in Ltrs. = 8510 ltr.

5. Material in Sets = 725 set

6. Material in Reams = 1230 ream

7. Materials in Pairs = NIL

8. Materials in Hundreds = NIL

9. Material in Thousands = 225 thsd.


09 - Ward No. 09 (Stocking - Stationary items).

(a) Group Dealt with = 83


(c) No. of Stores out of Stock = 5

Receipts Issues

(a) No. of R.O’s = 56


(c) Material in Thous.Nos. = 28

(d) Material in Reams = 5



(c) Material in Thousand = 323

(d) Material in Reams = 338



1. CDMS Rs. 9300-34800/- (GP- Rs.4200/-) 1

2. OS(G) Rs. 9300-34800/- (GP- Rs.4200/-) --

3. Tindal Rs. 5200-20200/- (GP- Rs.1900/-) --

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 3

10 - Ward No. 10 (Clothing items).

Activity:- Stocking & supply of Uniform/Clothing items to all Divisions (KIR,

APDJ, RNY, TSK, LMG & HQ/GHY).

(a) Group Dealt with = 79.



Receipts (2016 – 17) Issues (2016 – 17)

No. of R.O’s = 83 (a) Material in Nos. = 79372

(b) Materials in Mtrs. = 487319.75

No. of Issue Notes = 1375 (a) Material in Nos. = 69559

(b) Materials in Mtrs. = 371025.08



1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) 00

2. Jr.Clerk/G Rs. 5200-20200/- (GP- Rs.1900/-) 00

3. Packer Rs. 5200-20200/- (GP- Rs.1900/-) 00

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 01

12

11 - Ward No. 11 (Sale Section).

Activity:- Auction Sale of Scrap items. Group Dealt with = 98 (Scrap) .

Position

(a) Total Sale of Scrap during the year = 9.98 Cr, (Up to 31.01.2017)

(b) No. of items included in Auction Catalogue = 451 Nos.

(c) No. of Bid sheet prepared = 451 Nos.

(d) No. of S.R.O. prepared = 255 Nos.

(e) No. of TCS prepared = NIL(TCS is prepared in Scrap Ward-06)



1. CDMS/DMS Rs. 9300-34800/- (GP- Rs. 4600/-) 1

2. OS/G Rs. 9300-34800/- (GP- Rs.4600/-) 1(Expired in

Feb’2017)

3. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 2

12- Ward No. 13 (Stocking - C&W items).

(a) Group Dealt with = 30, 31, 33, 36, 37, 38, 74 & 93.



Receipts Issues

No. of R.O’s = 187

(a) Material in Nos. = 184

(b) Material in Sets = 02

(c) Material in Pair = 01


(a) Material in Nos. = 1359

(b) Material in Sets = 21

(c) Material in pair = 07

(d) Material Meter = 01



1. CDMS Rs. 9300-34,800/- (GP- Rs.4200/-) 01

2. OS/G Rs. 9300-34,800/- (GP- Rs.4200/-) 01

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 02

13 - Ward No. 14 (Scrap Receipt & Disposal).

(a) Group Dealt with = 98

(b) No. of items received = 536.

Break up:-

Receipts Disposed off

No. of Items recd. = 536

(a) Material in Kgs. = 242642.792

(b) Material in M/Tons =331.734

(c) Material in Nos. = 925

(d) Material in Litre = 9980

(e) Material in Quintal = 4.252

No. of items disposed of:-= 536

(a) Material in Kgs. = 242642.792

(b) Material in M/Tons = 331.734

(c) (d) Material in Nos. = 925

(d) (e) Material in Litre = 9980

(e) (f) Material in Quintal = 4.252

13



1. DMS Rs. 9300-34,800/- (GP- Rs.4200/-) 1 Dual charge

(Booking Sec.)

2. SVC Rs. 9300-34,800/- (GP- Rs.2800/-) NIL

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 2

14. STOCK CONTROL SECTION.

For Monitoring Inventory of NJP General Stores Depot including Safety, PA, Vital items

& Cleaning items, disposal of Surplus items, Liquidation of Inactive & Overstock items.



1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) --

15 - CDMS/IC/NJP.

(A) Incharge of General Stores Depot/NJP is CDMS/IC/NJP.

DMS/IC is responsible for monitoring all kinds of works within the depot being the

incharge of Depot.

Following works are also done under his supervision:-

(ix) Registration of Demands, placed by Indentors of APDJ Division & some portion of

KIR Division.

(ii) Maintenance of Weigh Bridge 40 Ton capacity, installed within the depot premises.

(iii) Arrangement for collection of materials from Parcel Office, other sister depots either

manually or through Truck, VPU.

(iv) Attendance of Group-C staff of this depot.

(v) Preparation of Muster Role of Group-C staff of the depot in each & every month.

(vi) Maintenance of Leave account of Group-C Staff.

(vii) Supervision of Scrap Receipt & Scrap Stocking Ward including delivery after scrap

sale.



1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) 01

2. OS(G) Rs. 9300-34,800/- (GP- Rs.4200/-) 01

3. Jr.Clerk Rs. 5200-20,200/- (GP- Rs.1900/-) --

4. M/Driver Gr.I/Gr.II/Gr.III Rs. 5200-20,200/- (GP- Rs.2400/-) 02

5. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 04

15 (B) – Gang Staff (Monitoring of Gang is done by CDMS/IC/NJP GSD).

Gang staffs are engaged for day to day following works:-

Gang staffs are distributed to:-

(a) Receipt ward – For collection of materials from Parcel Office, loading & unloading

of incoming materials, counting/Measuring of materials.

(b) Uniform Section - A good Nos. of Clothing items, delivered here for all the divisions,

counting/measuring of which done by the Gang staff.

14

(c) Scrap Section – A good No. of Scrap items are received from various deptts. Gang

staffs are engaged for unloading, sorting & stacking of the same for formation of Lot.

(d) Delivery of good Nos. materials, meant for NJP General Stores Depot, made at PNO

General Store’s depot, NBQ Stores depot & DBRT Stores depot in terms of

Purchase Orders, placed from COS/MLG. Moreover, a good Nos. of items (including

Safety items, PA items & vital items), collected by this depot from others sisters depot

as assistance as per Hd. Qrs. Transfer orders as well as this depot arrangements.



1. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 21

15(C) –Time Office (Under control of CDMS/IC/NJP).

In this office following works are done:-

(i) Attendance of Group-D staff of this depot.

(ii) Preparation of Muster Role in each & every month.

(iii) Maintenance of Leave of Group-D Staff.

(ii) Entry of any goods, delivered by suppliers agst. Purchase Orders & Checking

of goods & empty vehicle during exit according to Gate Pass.



1. OS(G) Rs. 5200-20200/- (GP- Rs.4200/-) 01

2. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 01

15-(D) - Maintenance of Departmental Truck & Lifter by CDMS/IC:- (a) Arrangement for fuel.

(b) Payment of Road Tax.

(c) Arrangement for Fitness from Vehicle department & its payment.

(d) Arrangement for repairing.

15-(E) - Maintenance of T&P items by CDMS/IC:-

Maintenance of T&P items including furnitures is done by CDMS/IC.

15-(F) - Watch & Wards:-

There are 06 (Six) Beats at NJP General Stores Depot. Minimum 25 staff including

Duty Jamadar and RG & LR is necessary to engage duty in 03 shifts for security of

materials, stocked in the depot. However, staff position of Watch & Wards Staff is

furnished below:-


1. Watchman Rs. 5200-20200/- (GP- Rs.1800/-) 19

16. CLOTH CUTTING FACTORY.

Clothing items, received in Mtrs./Bales is supplied to all Divisions (KIR, APDJ, RNY,

TSK, LMG & HQ/GHY) in cut pieces & the cutting works is done by Cloth Cutting

Factory/NJP under Dy.CMM/NJP, position of which is as under:-

2016-17

Total Cloth received in Mtrs. 41087.78 Mtrs.

Total Cut Pieces 20216 Nos.


15


1. CCF/NJP(Fore man) Rs. 9,300-34,800/- (G.P Rs. 4,200) 01

2. Sr. Tech/MCM Rs. 9,300-34,800/- (G.P Rs. 4,200) NIL

3. Tech Gr-I Rs. 5,200-20,200/- ( G.P Rs. 2,800) 01

4. Tech Gr-II Rs. 5,200-20,200/- ( G.P Rs. 2,400) 01

5. Tech Gr-III Rs. 5,200-20,200/- ( G.P Rs.2000/ 1900) 04

6. Tindal Rs. 5,200-20,200/- ( G.P Rs. 1900) 01

17 – ADMN. OFFICE at Dy.CMM/NJP.

Activity.

1) Local Purchase. (2016-17)

SN Local Purchase P.O. Placed Value

1. Stock item 52 Nos. Rs. 36,68,771/-

2. Non-Stock item 264 Nos. Rs. 2,13,29,589/-

2) Arrangement of Payment of Entry Tax to Commercial Department of West Bengal

Govt.

Payment of Entry Tax to Commercial Authority of West Bengal Govt. regarding Import

of Materials from other states is arranged from this Office.

Paid amount for the year 2016-17 = Rs.

3) In addition of Official works, following works are dealt with at Admn. Office of

Dy.CMM/ NJP.

(a) Audit Cases, (b) Budget, (c) Quarters Allotment. (d) Receipt & dispatch section of

letters/documents. (e) Distribution of uniform to Office & depot staff. (f) Preparation of

M.C.D.O., (g) Preparation of Position of Depot officers’ Meeting, (h) Preparation of

GM’s narrative Report (i) Preparation of M&P Programme.



1. Ch.OS (G) Rs. 9300-34,800/- (GP- Rs.4600/-) 01

2. DMS Rs. 9300-34,800/- (GP- Rs. 4200/-) 01

2. OS (G) Rs. 9300-34,800/- (GP- Rs.4200/-) 02

3. Ch.OS(Typist) Rs. 9300-34,800/- (GP- Rs.4600/-) 01

5. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 07

18 – Estt. Section under Dy.CMM/NJP.

(A) The function of Establishment Sec. at Dy.CMM/NJP as under:-

Arrangement of Salary Payment, Promotion, Final Settlement, Issue of Pass & PTO including a

good No. of retired staff, Fixation of seniority, maintenance of Service Record & Leave

account of

the staff.

(B) The following offices are under the Establishment control of Dy.CMM/NJP in addition

of Dy.CMM/NJP’s establishment :-

(i) DMM/APDJ.

(ii) SMM/D/NJP GENERAL

(iii) AMM/D/MLDT

(iv) AM/P&S/KGN (Store)

(v) DMS/TDH

16

(vi) Artisan staff under DMM/KIR, DMM/APDJ, DMM/RNY, DAMM/LMG &

DAMM/TSK,

Promotion, Fixation of seniority & publication of Seniority list of unit controlled posts of

above offices are done by this Establishment.



1. Ch.OS/E Rs. 9300-34,800/- (GP- Rs.4600/-) 01

2. RS Rs. 5200-20200/- (GP- Rs.1900/-) 01

Moreover following Stenographer has been working under Dy.CMM/NJP’s Estt:-


1. Stenographer Rs. 9300-34,800/- (GP- Rs.4200/-) 01 (Under Dy.

CMM/NJP’s

Control)

(A) Sanction ( As on 01.04.2017 duly vetted by DFM/NJP), On Roll and vacancy

position of Dy. CMM/NJP’s Unit as on 01.02.2018 of NJP Administrative Office &

NJP Depot

SN CATEGORY SCALE G/

PAY

SANCTIO

N

ON ROLL VACANCY

1 Ch. OS(G) 9300-34800 4600 07 01 06

2. OS-G 9300-34800 4200 27 11 16

3 SR.CLERK 5200-20200 2800 12 04 08

4 JR.CLERK-G 5200-20200 1900 12 Nil 12

5 CDMS 9300-34800 4600 12 07 05

6. DMS 9300-34800 4200 04 05 01 Excess

7 STENO 9300-34800 4200 01 01 Nil

8 CH. OS TYPIST 9300-34800 4600 01 01 Nil

9 M/DRIVER, GR-I 5200-20200 2800 01 Nil 01

10. M/DRIVER, GR-II 5200-20200 2400 01 01 Nil

11. M/DRIVER, GR-III 5200-20200 1900 01 01 Nil

12 Ch. OS (P) 9300-34800 4600 01 01 Nil

13 OS(P) 9300-34800 4200 01 Nil 01

14 SR DUFTRY/GR. C 5200-20200 1800 02 Nil 02

15 JR R/SORTER 5200-20200 1800 01 01 Nil

16 PEON 5200-20200 1800 01 01 Nil

17 DUTY JAMADER 5200-20200 1800 05 04 01

18 TINDAL 5200-20200 1800 03 Nil 03

19 WATCHMAN 5200-20200 1800 22 10 12

20 HELPER, GR-II 5200-20200 1800 69 69 Nil

21 PACKER 5200-20200 1800 01 Nil 01

22 S/CLEANER 5200-20200 1800 02 Nil 02

23 E/PEON (TADK) 5200-20200 1800 01 Nil 01

Total 188 118 70

17

(B) CDMS/TDH UNIT (UNDER BU 0516-732)

(C ) CLOTH-CUTTING FACTORY/NJP

SUMMARY :

SL

NO

SECTION SANCTION ON ROLL VACANCY

(A) NJP Administrative Office & NJP

Depot

188 118 70

(B) CDMS/TDH UNIT 17 03 14

(C ) CLOTH-CUTTING

FACTORY/NJP

17

08 09

TOTAL 222 129 93

CHAPTER-III

3.0 CRITICAL ANALYSIS OF EXISTING WORKLOAD AND STAFF

REQUIREMENTS:

While going through the work study of Store depot it is observed that there is no

specific yard stick to measure the volume of work load. It is recommended that yard

sticks should be fixed based on a scientific work study and reviewed periodically to

account for the changes in the competence profile of the staff, the market condition

and other environmental factors. Considering 290 working days in a year (excluding

holidays) the transactions in different wards / sections in a year have been worked out

per day basis. The work study team then critically analyzed these transactions /


PAY

SANCTIO

N

ON ROLL VACANCY

1 CDMS 9300-34800 4600 02 01 01

2 DMS 9300-34800 4200 01 Nil 01

3 OS-G 9300-34800 4200 01 Nil 01

4 SR.CLERK 5200-20200 2800 Nil Nil Nil

5 JR.CLERK-G 5200-20200 1900 01 Nil 01

6 DUTY JAMADER 5200-20200 1800 02 Nil 02

7 WATCHMAN 5200-20200 1800 03 Nil 03

8 HELPER 5200-20200 1800 05 02 03

9 S/CLEANER 5200-20200 1800 01 Nil 01

10 TINDAL 5200-20200 1800 01 Nil 01

Total 17 03 14


PAY

SANCTIO

N

ON ROLL VACANCY

1 FOREMAN 9300-34800 4200 01 01 Nil

2 SR TECHNICIAN 9300-34800 4200 01 Nil 01

3 TECHNICIAN-I 5200-20200 2800 03 01 02

4 TECHNICIAN-II 5200-20200 2400 02 01 01

5 TECHNICIAN-III 5200-20200 1900 04 04 Nil

6 HELPER (CCF) 5200-20200 1800 06 01 05

Total 17 08 09

18

activities with respect to how much transaction activities a normal person can handle

per day. Based on this, the requirement of different categories of staff have been

worked out which are shown below ward / section wise. The distribution of staff is

considered to be adequate including LR.

3.1 Computerisation

In January 1984, a comprehensive Material Management Information System (MMIS)

for better Inventory Control and Stores Purchase was designed by the System

Development Group (SDG),

3.2 New MMIS

Railway Board vide their letter dated 11 November 1997, decided to form a Systems

Development Team on Central Railway to develop new MMIS applications on an on-

line environment making use of an RDBMS and new hardware systems.

3.3 The activities and work load involved with the Staff under the Office of Dy

CMM/NJP and positions of vital categories have already been discussed/detailed in

Chapter-II above and those categories which are losing their existence with the change

of working scenario & introduction of wide range of outsourcing in respective

departments. De-centralization of store depot had also another factor of decreasing the

work load of Dy CMM/NJP. Deployment of various staff in different category shown

by Dy CMM/NJP is scientifically calculated as per their work load. Audit cases,

Pension cases, MACP of staff, Maintenance of P/Case also dealt with court cases of

General Store Depot under Dy CMM/NJP of N.F.Railway .

3.4 As discussed in para-3.1 & 3.2, computerization and use of MMIS in the Dy CMM/NJP

store depot would have required if work load was sufficient to justify the

computerization of the said Depot. However, the study team has gathered the relevant

data from the Depot. in presence of AMM/NJP, which is reproduced below.

3.5 REQUIREMENT OF STAFF ;- (Ref. chapter II) 3.5.1 OS/G WORK LOAD:

This category is entrusted to look after establishment matters of staff,

attendance, all establishment and stores correspondence. Based on the yard sticks he

should review periodically to account for the workload and consequently update the

competence and adequacy of the staff at NJP GENERAL stores depot. He also

monitor the audit cases, Pension cases, MACP of staff, Maintenance of P/Case also

dealt with court cases of NJP General Store depot of N.F.Railway .

Against the sanctioned strength of 28 Nos of OS/G posts, presently the Depot

is running smoothly with 11 Nos. of OS/G. Therefore, the BOS becomes 17 Nos.of

OS/G categories.

(i) LDCE quota of OS/G is 20 % of sanctioned strength 28 is nearly 05 posts

(ii) DP quota of OS/G is 80 % but present incumbency of this depot is Sr Clerk-04 &

Jr Clerk-Nil. Therefore, maximum 04 persons can be promoted to OS/G , on this

basis a total 05 + 04 + 11 ( on roll) = 20 posts are left out including promotional

avenue and rest 08 Nos. of OS/G category can be recommended for surrender.

(iii) Hence 08posts may be surrender and BOS may be corrected as 20. .

3.5.2 Sr Clerk categories :

(i) DR quota of Sr Clerk is 20 % of sanctioned strength 12 is nearly 03 posts.

These posts are vacant since long and on discussion with concerned authority

came to conclusion that there is no planning of filling up this category. But also

19

considering other aspects the study team recommends to surrender at least 02

posts of DR quota of this category.

(ii) DP quota Sr Clerk is 80 % which is nearly 09 posts and presently manned by

04 posts . Also present incumbency of Jr Clerk is Nil. So, chances for

conducting DP quota examination is merely nil. In rear future maximum 02

persons can be promoted to Sr Clerk ,which is justified in Colum No. 3.5.3 and

on this basis a BOS become 01 + 02 + 04 ( on roll) = 07 posts.

(iii) Therefore a total 05 posts of Sr Clerk category is recommended for

surrender.

3.5.3 Jr Clerk categories :

(iv) The DR quota of Jr Clerk is 50 % of sanctioned strength 13 is nearly 07 posts.

These posts are vacant since long and on discussion with concerned authority

came to conclusion that there is no planning of filling up this category. But also

considering other aspects the study team recommends to surrender at least 06

posts of DR quota of this category.

(v) The LDCE quota Jr Clerk is 16- 2/3 % of sanctioned strength 13 is nearly 02

posts. On basis of work load and discussion with concerned authority 01 post is

recommended for surrender.

(vi) The DP quota Jr Clerk is 33- 1/3 % of sanctioned strength 13 is nearly 04 posts

On basis of work load and discussion with concerned authority 01 post is

recommended for surrender.

(vii) Therefore, the recommended surrender of this category becomes 09 viz. ( DR

quota- 06, LDCE quota-01 & DP quota -01).

(viii) Hence 09 posts of Jr. Clerk may be surrender and BOS may be corrected

as 04.

The detailed justification of OS/G , Sr Clerk & Jr Clerk in General Stores Depot

/NJP is recommended as follows: Ward No. 01 (Stocking - Books & Forms items).


SN Category Scale On

Roll

Proposed

Additional

Deployment

1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) Nil Nil 2. Sr.Clerk Rs. 5200-20200/- (GP- Rs.2800/-) 01 01

3. Helper Rs. 5200-20200/- (GP-

Rs.1800/1900/-)

03 03

4 OS/G Rs. 9300-34,800/- (GP-

Rs.4200/-)

Nil 01

Ward No. 02 (Stocking - Consumable items).


SN Category Scale On Roll Proposed

Additional

Deployment

1. DMS Rs. 9300-34800/- (GP- Rs.4200/-) 01 01

2. Clerk Rs. 5200-20200/- (GP- Rs.1900/-) Nil Nil

3. Helper Rs. 5200-20200/- (GP-

Rs.1800/1900/-)

03 03

4 OS/G Rs. 9300-34,800/- (GP- Nil 01

20

Rs.4200/-)

Ward No. 03 (Stocking- Paints, Tools and Oils & Lubricants).



Roll

Proposed

Additional

Deployment

1. CDMS/DMS Rs. 9300-34800/- (GP- Rs.4200/-) Nil Nil

2. Sr.Clerk Rs. 5200-20200/- (GP- Rs.2800/-) 01 01

3. Peon Rs. 5200-20200/- (GP- Rs.1800/-) 01 01

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 02 02

5 OS/G Rs. 9300-34,800/- (GP-

Rs.4200/-)

Nil 01

Ward No. 04(Stocking -Electrical items including TL & AC items & S&T Items



Additional

Deployment

1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) 01 01

2. OS(G) Rs. 9300-34,800/- (GP- Rs.4200/-) 01 01

3. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 03 03

Ward No. 05 (Stocking - Hardware & Engineering items).



Additional

Deployment

1. DMS Rs. 9300-34800/- (GP- Rs.4200/-) NIL NIL

2. OS Rs. 9300-34,800/- (GP- Rs.4200/-) 01 --

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 02 02

Ward No. 06 (Scrap Stocking & Disposal).



Additional

Deployment

1. CDMS Rs. 9300-34,800/- (GP- Rs.4600/-) 01 01 2. Sr.Clerk Rs. 9300-34,800/- (GP- Rs.2800/-) 01 01

3. SVC Rs. 9300-34,800/- (GP- Rs.2800/-) 01 01

4. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 04 04

5 OS/G Rs. 9300-34,800/- (GP-

Rs.4200/-)

Nil 01

Ward No. 07 (Booking Section).



Roll

Proposed

Additional

Deployment

1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) NIL Nil

2. Jr.Clerk Rs. 5200-20,200/- (GP-

Rs.1900/-)

Nil 01

21

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 04 04

4 OS/G Rs. 9300-34,800/-(GP-Rs 4200/-) Nil 01

Ward No. 08 - (Trade Receipt Section). Deployment of Staff.


Roll

Proposed

Additional

Deployment

1. CDMS/DMS Rs. 9300-34,800/- (GP- Rs.4600/-) 01 01

2. OS Rs. 9300-34,800/- (GP- Rs.4200/-) 01 --

3. Sr.Clerk Rs. 5200-20200/- (GP- Rs.2800/-) 01 --

4. Helper Rs. 5200-20,200/- (GP-

Rs.1800/1900/2000)

03 03

Ward No. 09 (Stocking - Stationary items). Deployment of Staff.


Roll

Proposed

Additional

Deployment

1. CDMS Rs. 9300-34800/- (GP- Rs.4200/-) 01 01

2. OS(G) Rs. 9300-34800/- (GP- Rs.4200/-) 01 --

3. Tindal Rs. 5200-20200/- (GP- Rs.1900/-) 01 01

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 02 02

Ward No. 10 (Clothing items).



Roll

Proposed

Additional

Deployment

1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) 01 01

2. Jr.Clerk/G Rs. 5200-20200/- (GP- Rs.1900/-) Nil 01

3. Packer Rs. 5200-20200/- (GP- Rs.1900/-) 01 01

4. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 02 02

5 OS/G Rs. 9300-34,800/- (GP- Rs.4200/-

)

Nil 01

Ward No. 11 (Sale Section). Deployment of Staff.


Roll

Proposed

Additional

Deployme

nt

1. CDMS/DMS Rs. 9300-34800/- (GP- Rs.4200/4600/-) Nil Nil

2. OS/G Rs. 9300-34800/- (GP- Rs.4600/-) 01 --

3. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 02 02

Ward No. 13 (Stocking - C&W items).



Roll

Proposed

Additional

Deployment

1. DMS Rs. 9300-34,800/- (GP- Rs.4200/-) 01 01

2. OS/G Rs. 9300-34,800/- (GP- Rs.4200/-) 02 --

22

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 03 03

Ward No. 14 (Scrap Receipt & Disposal).



Roll

Proposed

Additional

Deployment

1. DMS Rs. 9300-34,800/- (GP- Rs.4200/-) NIL NIL

2. SVC Rs. 9300-34,800/- (GP- Rs.2800/-) 01 01

3. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 02 02

4 OS/G Rs. 9300-34,800/- (GP- Rs.4200/-) Nil 01

Ward No. 14. STOCK CONTROL SECTION. Deployment of Staff.


Roll

Proposed

Additional

Deploymen

t

1. CDMS Rs. 9300-34800/- (GP- Rs.4600/-) 01 01

CDMS/IC/NJP.

(A) Incharge of General Stores Depot/NJP is CDMS/IC/NJP



Rol

l

Proposed

Additional

Deployment

1. CDMS Rs. 9300-34800/- (GP Rs.4600/-) 01 01

2. OS(G) Rs. 9300-34,800/-(GP Rs.4200/-) 01 --

3. Jr.Clerk Rs. 5200-20,200/-(GP-Rs.1900/- Nil 01

4. M/Driver

Gr.I/Gr.II/Gr.III

Rs. 5200-20,200/-(GP-Rs.2400/-) 02 02

5. Helper Rs. 5200-20,200/-(GP-Rs.1800/-) 04 04

(B) – Gang Staff (Monitoring of Gang is done by CDMS/IC/NJP GSD).

Gang staff are engaged for day to day following works:-



Roll

Proposed

Additional

Deployment

1. Helper Rs. 5200-20,200/-(GP- Rs.1800/-) 21(For

Gang)

21 (For

Gang)

2 OS/G Rs. 9300-34,800/-(GP-Rs.4200/-) Nil 01

(C) –Time Office (Under control of CDMS/IC/NJP).



Roll

Proposed

Additional

Deployment

1. OS(G) Rs. 5200-20200/-(GP- Rs.4200/-) 01 --

2. Helper Rs. 5200-20,200/- (GP- Rs.1800/-) 01 01

ADMN. OFFICE at Dy.CMM/NJP.


23


Roll

Proposed

Additional

Deployment

1. Ch.OS (G) Rs. 9300-34,800/- (GP- Rs.4600/-) 02 --

2. OS (G) Rs. 9300-34,800/- (GP- Rs.4200/-) 02 --

3. Ch.OS(Typist) Rs. 9300-34,800/- (GP- Rs.4600/-) 01 01

4. Jr.Clerk(G) Rs. 5200-20200/- (GP- Rs.1900/-) Nil 01

5. Helper Rs. 5200-20200/- (GP- Rs.1800/-) 05 05

3.5.4 OS/P category:

The detailed work load of OS/G is explained in column No. 3.5.1 & there is

requirement of additional OS/P as work load of both is same.

Presently this post is vacant and hence recommended for surrender.

Therefore, 01 post of OS/P is recommended for surrender.

3.5.5 Sr. DUFTARY WORK LOAD:

They are deployed for handling and shifting different ledgers/ registers,

opening and closing locks/paddlers of stores and ancillary work of stores day to day

maintenance.

Presently this post has no any vital importance & also lying vacant.

Moreover, this category is already declared as diminishing category vide

GM/P/MLG’s letter no. E/59/III-4(C) Pt. V-B, Dtd. 16/10/2010.

By taking view of above facts work study team has opined to surrender 02

Nos. of Sr Duftry which is lying vacant may be recommended for surrender.

3.5.6 DUTY JDR WORK LOAD:

This category is presently employed to look after the deployment of watchman

activity in stores premises. According to the discussion with concerned authority of

this depot only 04 Duty JDR is sufficient to cater the present job. By taking into

consideration the present work load , work study team opined for surrender of 03 Nos.

vacant Duty JDR post from BOS. Moreover, this category is already declared as

diminishing category vide GM/P/MLG’s letter no. E/59/III-4(C) Pt. V-B, Dtd.

16/10/2010.

Therefore, 03 vacant posts of DUTY JDR is recommended for surrender.

3.5.7 TINDALWORK LOAD:

This category is the assistance category and similar to the work load of duty

Jamader.

The sanctioned strength of this category 04 Nos. & all posts are lying vacant

since long and having no specific work load. Moreover, this is a diminishing category

vides GM/P/MLG’s Letter no. E/59/III 4(C) Pt. V-B, Dtd. 16th

Oct. 2000.

The study team opined that 04 Nos. of vacant Tindal post is surplus & may

be recommended for surrender.

3.5.8 WATCHMAN WORK LOAD:

This category is employed for patrolling duties inside the store premises to

protect the Railway properties lying in NJP store depot. To accomplish the same a

total 05 beats are required consisting 03 Nos. watchmen in a shift which require 15

Nos. of watchman & 03 Nos. are to be kept for LR/RG duties.

24

Hence, out of 25 Nos. of sanctioned strength, 18 Nos. watchmen is sufficient

for this job. Therefore, 07 posts are surplus & the study team recommends for

surrender of this 07 Nos. vacant post of watchman category.

3.5.9 WORK LOAD OF PACKER

This category is the assistance category of office, CDMS, DMS, Ch.OS & OS

for office maintenance work, packing of materials dispatched from stores etc..

Against the 01 no. sanctioned posts, the Depot is running without any packer

post. This is already declared as diminishing category vide GM/P/MLG’s Letter no.

E/59/III 4(C) Pt. V-B, Dtd. 16th

Oct. 2000 (copy enclosed).

In view of above the study team recommends to surrender 01 No. vacant post

of Packer and BOS may be corrected accordingly.

3.6.0 WORK LOAD OF S/CLEANERS

Collection, removal and disposal of rubbish from railway premises etc.

Sweeping the road and other surface area of the Railway premise and collection of the

sweepings and put these in the dustbins and also remove the cobwebs etc.

Clean the drains and carry out periodic de-silting. The present sanctioned

strength of S/Cleaner is 03 and all are vacant. As discussed with Concerned authority

by keeping 01 post and 02 vacant post may be recommended for surrender.

This is already declared as redundant & diminishing category vide

GM/P/MLG’s Letter no. E/59/III 4(C) Pt. V-B, Dtd. Mar 2016 (copy enclosed).

Hence, 02 posts are recommended for surrender.

3.6.1 CLOTH-CUTTING FACTORY/NJP

This section has not having much work load as Cloth-Cutting mostly has been

discontinued and presently cloth is supplied in piece. It is also learnt that some of the

departments also paid in cash in lieu of cloth. As per VII CPC cash allowance is given

in lieu of clothes. On discussion work study came into conclusion that this Cloth-

Cutting factory has no significant role in present scenario.

Hence, there is no hindrance for surrendering all vacant posts .

The vacant posts are Sr Tech -01 post, Technician Gr-I-02 posts,

Technician Gr-II -01 post and Helper CCF-05 posts are recommended for

surrender and may be deleted from BOS.

CLOTH-CUTTING FACTORY/NJP


PAY

SANC

TION

ON

ROLL

VACANC

Y

PROPO

SED

BOS

PROPOSE

D

SURREND

ER

1 FOREMAN 9300-34800 4200 01 01 Nil 01 Nil

2 SR TECHNICIAN 9300-34800 4200 01 Nil 01 Nil 01

3 TECHNICIAN-I 5200-20200 2800 03 01 02 01 02

4 TECHNICIAN-II 5200-20200 2400 02 01 01 01 01

5 TECHNICIAN-III 5200-20200 1900 04 04 Nil 04 Nil

25

CHAPTER-IV

4.0 PROPOSED & SURPLUS STAFF: As discussed in critical analysis in para-3 of

Chapter- III, the proposed strength and proposed surplus staff of OS/G, Sr Clerk, Jr Clerk, OS/P, Sr

Duftry, Duty Jamader, Tindal , UPG watchman , Packer, S/Cleaner, Helper (CCF), Sr Techinican,

Technician-I & Technician-II are tabulated below as (A), (B) & (c ):

(A) SUMMARISED STRENGTH OF DY. CMM/NJP’S UNIT OF NJP ADMINISTRATIVE

OFFICE & NJP DEPOT WITH ON ROLL & PROPOSED SURRENDER (UNDER BU

0516-732)

6 HELPER (CCF) 5200-20200 1800 06 01 05 01 05

Total 17 08 09 08 09


PAY

SAN

CTI

ON

ON

ROLL

VACA

NCY

PROP

OSED

BOS

PROPO

SED

SURRE

NDER

1 Ch. OS(G) 9300-34800 4600 07 01 06 07 Nil

2. OS-G 9300-34800 4200 27 11 16 20 07

3 SR.CLERK 5200-20200 2800 12 04 08 07 05

4 JR.CLERK-G 5200-20200 1900 12 Nil 12 04 08

5 CDMS 9300-34800 4600 12 07 05 12 Nil

6. DMS 9300-34800 4200 04 05 01

Excess

04 Nil

7 STENO 9300-34800 4200 01 01 Nil 01 Nil

8 CH. OS TYPIST 9300-34800 4600 01 01 Nil 01 Nil

9 M/DRIVER, GR-I 5200-20200 2800 01 Nil 01 01 Nil

10. M/DRIVER, GR-II 5200-20200 2400 01 01 Nil 01 Nil

11. M/DRIVER, GR-III 5200-20200 1900 01 01 Nil 01 Nil

12 Ch. OS (P) 9300-34800 4600 01 01 Nil 01 Nil

13 OS(P) 9300-34800 4200 01 Nil 01 Nil 01

14 SR DUFTRY/GR. C 5200-20200 1800 02 Nil 02 Nil 02

15 JR R/SORTER 5200-20200 1800 01 01 Nil 01 Nil

16 PEON 5200-20200 1800 01 01 Nil 01 Nil

17 DUTY JAMADER 5200-20200 1800 05 04 01 04 01

18 TINDAL 5200-20200 1800 03 Nil 03 Nil 03

19 WATCHMAN 5200-20200 1800 22 10 12 18 04

20 HELPER, GR-II 5200-20200 1800 69 69 Nil 69 Nil

21 PACKER 5200-20200 1800 01 Nil 01 Nil 01

22 S/CLEANER 5200-20200 1800 02 Nil 02 Nil 02

23 E/PEON (TADK) 5200-20200 1800 01 Nil 01 01 Nil

Total 188 118 70 154 34

(B) CDMS/TDH UNIT (UNDER BU 0516-732)

26

(C) CLOTH-CUTTING FACTORY/NJP (BU 0516-737)

SUMMARY :

SL

NO

SECTION SANCT

ION

ON

ROLL

VACA

NCY

PROPOSED

BOS

PROPOSED

SURRENDER

(A) NJP Administrative

Office & Depot

188 118 70 154 34

(B) CDMS/TDH UNIT 17 03 14 05 12


PAY

SAN

CTI

ON

ON

ROLL

VACA

NCY

PROP

OSED

BOS

PROPO

SED

SURRE

NDER

1 CDMS 9300-34800 4600 02 01 01 02 Nil

2 DMS 9300-34800 4200 01 Nil 01 01 Nil

3 OS-G 9300-34800 4200 01 Nil 01 Nil 01

4 SR.CLERK 5200-20200 2800 Nil Nil Nil Nil Nil

5 JR.CLERK-G 5200-20200 1900 01 Nil 01 Nil 01

6 DUTY JAMADER 5200-20200 1800 02 Nil 02 Nil 02

7 WATCHMAN 5200-20200 1800 03 Nil 03 Nil 03

8 HELPER 5200-20200 1800 05 02 03 02 03

9 S/CLEANER 5200-20200 1800 01 Nil 01 Nil 01

10 TINDAL 5200-20200 1800 01 Nil 01 Nil 01

Total 17 03 14 05 12


PAY

SAN

CTI

ON

ON

ROLL

VACA

NCY

PROP

OSED

BOS

PROPO

SED

SURRE

NDER

1 FOREMAN 9300-34800 4200 01 01 Nil 01 Nil

2 SR TECHNICIAN 9300-34800 4200 01 Nil 01 Nil 01

3 TECHNICIAN-I 5200-20200 2800 03 01 02 01 02

4 TECHNICIAN-II 5200-20200 2400 02 01 01 01 01

5 TECHNICIAN-III 5200-20200 1900 04 04 Nil 04 Nil

6 HELPER (CCF) 5200-20200 1800 06 01 05 01 05

Total 17 08 09 08 09

27

(C ) CLOTH-CUTTING

FACTORY/NJP

17 08 09 08 09

TOTAL 222 129 93 168 55

Total Proposed surrender under DY.CMM/NJP GENERAL identified as 55 Nos.

CHAPTER-V

5.0 RECOMMENDATION:

Total Proposed surrender of NJP General Store Depot under DY.CMM/NJP

identified as 55 Nos. (34 + 12 + 9) given below :

(iv) After critical examination of the workload and activities total 34 Nos.post are surplus (Viz. 07

Nos Posts in OS/G category,05 Nos. Sr Clerk, 08 Nos. Jr Clerk, 01 No. OS/P, 02 Nos post in

Sr Duftry, 01 no. post in Duty Jamader, 03 Nos Post in Tindal, 04 Nos. Watchman, 01 No.

Packer & 02 Nos Post in S/Cleaner under DY. CMM/NJP of NJP Administrative Office &

Depot (BU 0516-732) which may be surrendered and the BOS may be corrected accordingly.

(v) After critical examination of the workload and activities total 12 Nos.post are surplus ( Viz.

01 No Posts in OS/G category, 01 Nos. Jr Clerk, 02 Nos.. post in Duty Jamader, 01 No Post in

Tindal, 03 Nos. Watchman, 01 Nos Post in S/Cleaner & 03 Nos.post of Helper ) under DY.

CMM/NJP of CDM/TDH Unit (BU 0516-732) which may be surrendered and the BOS may

be corrected accordingly

(vi) After critical examination of the workload and activities total 09 Nos.post are surplus ( Viz.

01 No Post Sr Technician category, 02 Nos.. post in Technician Gr-I, 01 No Post in

Technician Gr-II & 05 Nos.post of Helper (CCF) under DY. CMM/NJP of Cloth Cutting

Factory (BU 0516-737) which may be surrendered and the BOS may be corrected

accordingly

CHAPTER-VI

6.0 EXPENDITURE / FINANCIAL SAVINGS PER ANNUM

The expenditure involved in surplus posts per annum is as follows-

SN SCALE

(In Rs)

G/PAY Category No. of

Posts

surplus

Expenditure

per month

as Salary in

Rs

Total

Expenditure

incurred per

annum due

to staff

salary in Rs

As per VII

CPC per

anum

1 9300-

34800

4200 OS/G 08 59062 X 8

= 472496/-

56,69,952/- 35,68,320/-

2 5200-

20200

2800 Sr Clerk 05 34875 X 5

= 174375/-

20,92,500/- 18,39,600/-

3 5200-

20200

1900 Jr Clerk 09 32850 X 9

= 295650/-

35,47,800/- 22,56,660/-

4 9300-

34800

4200 OS/P 01 59062/- 7,08,744/- 4,46,040/-

5 5200-

20200

1800 Sr Duftry 02 32625 X 2

= 65250/-

7,83,000/- 4,53,600/-

6 5200-

20200

1800 Duty

Jamader

03 32625 X 3

= 97875/-

11,74,500/- 6,80,400/-

7

5200-

20200

1800 Tindal 04 32625 X 4

= 1,30,500/-

15,66,000/- 9,07,200/-

8 5200-

20200

1800 Watchman 07 32625 X 7=

228375/-

27,40,500/- 15,87,600/-

28

9 5200-

20200

1800 Packer 01 32625/- 3,91,500/- 2,26,800/-

10 5200-

20200

1800 S/Cleaner 03 32625/-X 3

= 97875/-

11,74,500/- 6,80,400/-

11 5200-

20200

1800 Helper

(CCF)

08 32625/- X 8

= 261000/-

31,32,000/- 18,14,400/-

12 9300-

34800

4200 Sr Tech 01 59062/- 7,08,744/- 4,46,040/-

13 5200-

20200

2800 Tech -I 02 34875/- X 2

= 69750/-

8,37,000/- 7,35,840/-

14 5200-

20200

2400 Tech -II 01 33975/- 4,07,700/- 3,21,300/-

Total 55 2,49,34,440/- 1,59,64,200/-

Total surplus = 55 posts

Projected Recurring saving / annum = Rs.2.49 crores. (as per VI CPC)

Rs.1.59 crores. (as per VII CPC)

CHAPTER – VII

7.0 READY RECKONER (as per VI CPC)

SCALE

(In Rs)

G/Pay Mean Pay DA (125%) Total Salary PM

9300-34800 4200 22050 32812 59062

5200-20200 2800 12700 19375 34875

5200-20200 2400 12700 18875 33975

5200-20200 1900 12700 18250 32850

5200-20200 1800 12700 18125 32625

READY RECKONER (as per VII CPC)

SCALE

(In Rs)

G/Pay Starting

Pay

DA

(5%)

Total

Salary

PM

Total Salary Per

Anum

9300-34800 4200 35400 1770 37170 446040/-

5200-20200 2800 29200 1460 30660 367920/-

5200-20200 2400 25500 1275 26775 321300

5200-20200 1900 19900 995 20895 250740

5200-20200 1800 18000 900 18900 226800

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