NORTH SUBURBAN ACCESS CORPORATION

August 3, 2017 2670 Arthur Street, Roseville, MN

Regular Meeting Immediately following NSCC Meeting

A G E N D A

I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Regular Meeting, June 1, 2017 V. Reports A. Executive Director

B. Production & Outreach Manager

C. Senior Technician/Facilities Coordinator

D. Strategic Planning Committee VI. General Business A. Treasurer’s Report – May and June 2017

B. PEG Support Agreement between Comcast and NSAC

C. Strategic Plan and Executive Transition – Executive Committee

D. Fiber Construction Proposal -- Discussion

VII. Announcements

A. Crew introductions VIII. Adjournment

Please call the office if you are unable to attend the meeting.

Next Regular Meeting – October 5, 2017

Arden Hills Falcon Heights Lauderdale Little Canada Mounds View New Brighton North Oaks Roseville St. Anthony

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NSAC Item V.A. July 27, 2017 to: Board of Directors from: Cor Wilson, Executive Director subject: June and July 2017 Report Strategic Planning – The Strategic Planning Committee met on June 1 to continue discussion regarding funding and communicating with the cities, school districts and other constituent groups about the funding issue. (Minutes of the meeting are attached.) As a reminder, Director and Roseville Mayor Dan Roe and I met with Aldo Sicoli, Superintendent of Roseville Schools, and staff on April 14, and I met with the City Councils of New Brighton (5/23) and Little Canada (5/24), with the City Councils of Lauderdale, Mounds View and Arden Hills scheduled in July. I also met with Director Hal Gray and the City Manager and Finance Director of St. Anthony on May 11 and with Director Gregg Nelson and the North Oaks City Administrator on May 31. On June 8, I met with the CTV community producers and volunteers. Following communication from Dan Roe on behalf of the Executive Committee, I cancelled the July council meeting presentations and the Board work session scheduled for July 20. Conferences -- Although I helped to plan the MACTA conference on June 21, I was unable to attend as I recovered from my surgery. We did send several staff, including Tim Domke, Dale Irving, Kevin Schmitz and Shannon Hunter. The Alliance for Community Media annual conference was held in Minneapolis July 12-14, and CTV North Suburbs was well represented on various panels. Pat Cook discussed equipment planning; Terri Schultz served on a panel on electronic programming guides; Jordan Thompson talked about youth media programs; and I was on a panel discussing franchise renewals. (Speakers received discounted registration fees, by the way.) David Rosenbloom, Teresa Renneke, and Don Swenson also attended the conference. There were a number of sessions on fund development and “strategic revisioning” for community media centers and channels. I also attended a session on developing content with multilingual communities. I plan to get together with staff next week to compare notes on the conference, and we will prepare a report for the Board.

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NSAC Item V.B. July 25, 2017 To: Cor Wilson

Executive Director

From: Tim Domke Production and Outreach Manager

Subject: June and July 2017 Report Truck/Remote Productions – (23 events in June and July)

• Community & Staff produced truck shoots o Legion Baseball – 5 events – CTV o Monster Truck Rally – CTV o Softball 14u – CTV o Rosefest Parade – CTV o Mounds View High School Graduation – CTV o Irondale High School Graduation - CTV o St. Anthony High School Graduation – Brady o Henry Sibley Graduation – Conlon o Mississippi River Brass Band – Rusterholz o Roseville Big Band – Rusterholz o Shakespeare & Company plays – 3 events

• Educational events o Roseville High School

! High School Graduation

Studio/Misc. Productions – (to name a few) • Staff

o North Suburban Beat – (Four shows) ! Guests/Organizations from June include

• The Good Acre Cooking Classes ( Falcon Heights) • Rhubarb Fest & Pull (New Brighton Historical Society) • Naturalization Ceremony (Roseville) • Summer Survival School for Kids (Saint Anthony Police

Department) • Farmers Market (Lauderdale) • Fire Safety & Hometown Award (New Brighton Fire

Department) ! Guests/Organizations from July include

• MSRA Back to the Fifties (Falcon Heights) • Kids in Need Foundation (Roseville) • Ramsey County Historical Society Gibbs Farm (Falcon

Heights) • Twin Cities North Chamber of Commerce’s New

President • ShelterBox Demo at the Roseville Rotary (Non-Profit)

• What’s Brewin’ o On site at Cafesjian’s Carousel (Como Park). o In studio with My Very Own Bed (Non prophet group).

• Community Producers o New Brighton Now - June o Tale of the Cities – July o Disability Viewpoints - two events

ACM HOMETOWN AWARD – Congratulations to the New Brighton Department of Public Safety and Lynn Redlinger for winning an ACM Hometown Media Award. Their entry Public Safety Spotlight was selected in the Government Profile category under the Independent Producer division. Earned Income – (currently in production or recently completed)

• City of Maplewood – City Council Meeting. • City of Maplewood – White Bear Ave. Parade. • City of Edina 4th of July Parade • City of Shoreview – Slice of Shoreview Parade. • Ramsey County Library Dementia Series – “To Drive Or Not Drive” • Ramsey County Library “Ask” series – “Ask a Muslim Woman” • National Summit on Volt. Engagement Leadership – Video exchange for booth at their

conference. Youth Media Youth Media Coordinator Jordan Thompson reports: Young Lenses CTV Teens and the Ramsey County Libraries partnered to work with 15 middle school students, primarily from ISD 621. The focus was on media literacy/production. CreaTV Expect to see web-based content, year-round animation classes, and more as staff prepares for a new session this fall! Right Track + Teen Internship Program CTV hired three Youth Media Production Assistants (funded by the Best Buy Foundation), three Right Track Teen Productions Assistants (funded by Right Track) and one Right Track Media Marketing Assistant (funded by Right Track). Six of the seven of our teen staff are hard at work co-facilitating classes and creating independent media, but one Right Track worker had to resign due to unforeseen medical concerns. Youth Media Citizens Program Young Media Citizens program concluded in early April. The student groups successfully completed two video projects that will be posted to the channels and sent to Little Canada Elementary after our Resident Facilitator finishes editing them. EDU Film Festival CTV Teens saw three of their works screened at the festival at the Showplace ICON Theater.

Summer Programs We’re currently hosting three on-site classes: Animation @ the Station, Mobile Production Club, and Teen Studio Class. We finished a 2-week workshop in partnership with NYFS at the RAMS Unity Center, and are currently in another 2-week workshop with Girls Getting Ahead in Leadership (GGAL) of the Women’s Initiative for Self-Empowerment (WISE). Education and Outreach –June/July

• CTV Classes – 154 Certifications/Attendees o CTV 101– 6 Community o Basic Studio – 11 students & 1 Community o Camcorder – 30 students & 2 Community o Youth DSL Camera – 44 students o Basic Truck - 2 Community o Final Cut Pro Editing – 1 Community o Adobe Premiere Pro – 50 Students o XPression Graphics – 1 Community

Municipal Services –April/May

• Production Services o Roseville – Taste of Rosefest. o Little Canada – Vets Memorial Phase II Event. o Lauderdale – Farmers Market Events. o Arden Hills – Ramsey County Presentation on the Rice Creek Commons

Redevelopment project. o North Oaks – Hill Farm Ice Cream Social. o North Oaks – NOHOA Parade and Summer Festival.

Marketing and Volunteer Activity

• Promotional Activities – Lori Pulkrabek reports o Website

! Created images for the slideshow on the home page about topics including parades, concerts, St. Paul Saints baseball, legion baseball, programs, and high school graduations, etc.

o Print/ Electronic ! Prepared and placed an ad in the ACM Conference program,

Mounds View Community Theatre program, Twin Cities North Chamber of Commerce directory and the Rosetown Playhouse program.

! Placed ads in local newspapers to promote LIVE graduation and parade coverage.

! Prepared flyers for replays of our parade coverage, info/specs for the Monster Truck Rally.

! Prepared and ordered yard signs for use with A-frame signs. o Other

! Sent e-newsletters featuring workshops, news and events. ! Ordered A-frame signs for use at events and truck shoots.

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NSAC Item V.C. July 26, 2017 TO: Cor Wilson, Executive Director FROM: Terri Schultz, Technical Services Manager Pat Cook, Senior Technician and Facilities Coordinator

SUBJECT June-July 2017 Report Technical Operations • We received a number of donated items from Tightrope Media Systems, including servers, Carousels

and hard cases. We are currently setting up a number of the Carousels to replace old channel bulletin boards for Mounds View Schools, North Oaks and Lauderdale. All three had computers or scan converters that died in the last month.

• Pat Cook and Terri Schultz both spoke at the Alliance for Community Media Conference (ACM). The

panel Pat was on was regarding equipment planning. It was a good session, and lots of ideas were shared. It is always interesting to hear other perspectives. The panel Terri was on was regarding the Electronic Programming Guide (EPG). It was a very useful and informative panel. It is apparently one of the outstanding issues that ACM is working on.

• Per request from David Rosenbloom, we have moved generating the surplus list to November. It will

assist in the equipment being listed in the audit for the correct year. • Don Swenson’s monthly report will be delivered to your places at the meeting as he is on vacation. IT and I-Net Operations • We have received a quote on a consolidated edit storage and management system. Basically this is

a large shared data repository that will be used for editing and storage of our playback files. It also includes an integrated archiving system, which is something we have needed for a long time. We are waiting on a competing quote before we make a final decision. This equipment was in our video capital budget for 2017.

• Pat Cook has been working with one of our interns to create documentation of our mini and micro-

mobile systems. These are multi-camera production systems that use portable equipment and laptops instead of the truck. While the trucks are a great choice for many productions, there are some that do not require as much sophistication or can’t accommodate a truck. These systems will address this. It will fill the gap between single camera productions and full truck productions. These systems are designed for easy streaming to the web, either via our website or other social media outlets.

• All of the upgrades of the older servers that still had Windows XP went well. • The three computers, two for staff and one for an edit suite have arrived and been deployed. • A monthly city meeting web stream report is included with this report. City and School Assistance • Pat Cook has completed the proposed replacement equipment list for city meeting rooms and is

currently completing a report to accompany that list.

• Arden Hills had a power strike that effected some equipment in their control room and council chambers. We have been working diligently to help get them up and running again. It has been especially difficult as we had no knowledge of what, how, or who installed and set up the previous

equipment. We think we have located some old gear that will get them running on a temporary basis. Time for an upgrade.

Trucks • There were 12 truck shoots in June, 6 live, and 1 cancelation due to heat. • There were 9 truck shoots in July, 17 live, and 3 cancellations due to weather and 1 due to weather

but is being rescheduled. • We participated in the “Monster Truck Rally” held in conjunction with the SPNN Open House, an

event held as a part of the Alliance for Community Media Conference. • We will be doing the remaining parades in August and fall sports will begin. • Both trucks have completed their DOT compliance checks, and the white truck went in for some

extensive repairs mostly related to aging of equipment. • We like to have a meeting with our truck technicians at least once a year. It helps to be sure

everyone remains on the same page especially when there are significant changes. The major change discussed was that Mary Guy is now doing the truck shoot schedule.

• Mary Guy is taking online courses in Filemaker, Final Cut and Photoshop. Theose are things that will

assist her in her part time position.

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1

PEG SUPPORT AGREEMENT BETWEEN

COMCAST OF MINNESOTA, INC. AND

NORTH SUBURBAN ACCESS CORPORATION

WHEREAS, Comcast of Minnesota, Inc. (“Comcast”) provides cable television

services under a franchise granted by each m e m b e r c i t y o f t h e North Suburban

Communications Commission ("NSCC") (the “2017 Franchise”);

WHEREAS, the North Suburban Access Corporation (“NSAC”) is a non-profit

organization designated by the NSCC a n d i t s m e m b e r c i t i e s to operate and program

PEG access channels provided to the member cities by Comcast pursuant to the 2017

Franchise;

WHEREAS, under Section 6 of the 2017 Franchise, Comcast is obligated to pay the

NSCC and/or its member cities a PEG Capital Support Fee;

WHEREAS, the Section 6 of the 2017 Franchise also provides that if Comcast provides

PEG funding through a sponsorship agreement directly to the NSAC, all such funding shall be

offset from the payment due under Section 6 of the 2017 Franchise;

WHEREAS, in recognition of the historical PEG funding model in the member cities of

the NSCC and the history of significant PEG operations in the community, to resolve any

remaining obligations and disputes arising out of the 1994 Memorandum of Understanding, and

to conclude the formal franchise renewal process, Comcast desires to enter into this Agreement

with NSAC;

THEREFORE, Comcast and NSAC agree as follows:

1. Commencing with January 1, 2018, Comcast shall provide the NSAC with PEG funding

for any lawful purpose, including the continued use until the 2017 Franchise renews

allowed under the MOU dated November 3, 1994, in an amount of 3% of cable service

gross revenues as defined in the 2017 Franchise Section 6. The funding shall be paid on

the schedule set forth in Section 6 of the 2017 Franchise.

2. In consideration for the PEG funding, NSAC agrees that Comcast’s sponsorship of PEG

programming in the NSCC member cities will be acknowledged in a manner similar to

public television or public radio support acknowledgements, including periodic

acknowledgments during the programming day on the PEG Channels, on NSAC

managed web pages, and newsletters, brochures or similar promotional materials

provided to the public. The acknowledgment shall be similar to: “Public access,

educational, and governmental programming made possible in part by funding provided

by Comcast.” or as otherwise approved by Comcast.

3. It is the intent of Comcast, and it is the understanding of NSAC, and NSCC that the full

amount of the payments hereunder shall be credited against the amount owed under

2

Section 6 of the 2017 Franchise and may be recoverable by Comcast as a pass-through on

subscriber bills. Under no circumstances shall Comcast be obligated to pay both the fee

set forth in Paragraph 1 of this Agreement and the PEG Capital Support Fee in Section 6

of the 2017 Franchise. If pursuant to any change of law or court ruling Comcast is unable

to recover the payments required under this Agreement, Comcast will provide prompt

notice of such change in law or ruling to the NSAC and NSCC, the obligations under this

Agreement shall terminate, and the parties will promptly meet to discuss lawful

alternatives.

4. This Agreement shall run contemporaneously with the term of the 2017 Franchise and

while such franchise is extended pending renewal negotiations. This Agreement shall not

extend beyond the time the 2017 Franchise is in effect. Any subsequent grant of a

franchise renewal shall not automatically extend the obligations under this Agreement,

but rather must be the subject of negotiations and a new agreement at that time. Nothing

about this Agreement shall obligate Comcast to continue with a similar agreement after

the expiration of the 2017 Franchise.

5. This Agreement sets forth the entire agreement of the Parties with respect to its subject

matter, there being no other promise or inducement to or for the execution of the

Agreement other than the consideration cited above.

6. Each Party represents that it has the power and authority to enter into this Agreement.

Any breach of this Agreement shall be subject to all remedies available to the Parties at

law or in equity and shall be enforceable as a franchise obligation.

7. This Agreement shall inure to the benefit of, and shall be binding on, the Parties and their

respective successors and assigns.

8. This Agreement may not be modified or amended, nor any of its terms waived, except by

an amendment signed by duly authorized representatives of the Parties.

9. This Agreement shall be construed and enforced in accordance with the laws of the State

of Minnesota without regard to conflicts of law principles.

10. This Agreement confers no rights upon third parties to seek enforcement of its terms or to

assert any claims as third-party beneficiaries of this Agreement.

3

Agreed to an executed by:

North Suburban Access Corporation Comcast of Minnesota, Inc.

_______________________________ ___________________________________

By: ____________________________ By: ________________________________

Dated: _________________________ Dated:______________________________

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NSAC Item VI.C. Memorandum Date: August 3, 2017 To: NSAC Board From: NSAC Executive Committee (President Gina Bauman, Vice President Dan Roe,

Secretary/Treasurer Sue Majerus) Subject: Strategic Focus and Implementation Plans Under New Franchise Background: Since around 2015, the NSAC has been undertaking various work related to “strategic planning,” largely informed by the prospect of a different funding level and marketplace anticipated as the result of a new franchise agreement with our primary provider, Comcast, as well as the changing technological marketplace. Specifically, in 2016 we engaged Barbara Raye and undertook to receive stakeholder input and develop an actual plan. Where We Stand: A new franchise is on the verge of going into effect in January 2018. The strategic plan is largely drafted, but awaiting direction from the board in some key areas. Additionally, the Executive Director has indicated a desire to transition to a lesser workload with an eye toward eventual retirement. All of these factors indicate to the Executive Committee that as an organization we have a unique and urgent opportunity to take the next steps toward the future of the organization. Executive Committee Recommendations:

1. Board to affirm the general strategic direction of this organization to continue as a community media operation, dedicated to providing quality programming for our government, education, and public stakeholders, within the new level of funding provided under the new franchise. A key part of the strategic direction is leveraging additional funding sources arising from the facilities, equipment, and people of the organization in order to be responsive to stakeholder desires for improved programming as expressed through the 2016 strategic planning process.

2. Board to affirm an adjusted focus of the NSCC and NSAC based on the revised strategic direction:

a. Fewer resources devoted to franchise administration (likely through contracted services of an attorney rather than staffed positions)

b. Fewer no-cost services to stakeholders (cities now, but perhaps including schools going forward) [100 hours program might change to 20 hours or something, but possibly include schools], but greater partnering with stakeholders in programming decisions, planning, and support, and with stakeholders paying for more services directly - at the choice of the stakeholder (production services, meeting televising services, etc.)

c. Reduced focus on education and training of the public, and on the public access aspect of the operation (except via paid-for programs such as Youth Media), with expectation of the provision of volunteer services in exchange for education and training that is provided

d. Increased focus on providing services for hire to entities other than the 9 member cities in order to support programming for the 9 cities

3. Board to affirm a leadership transition process (including possibly designating a board hiring committee):

a. Executive Director position transitions to a Business Operations Manager type position

i. Expected to review operations and funding in light of strategic direction, and make recommendations to the board for 2018/19 and beyond

ii. Manage day-to-day operations of the organization, delegating and assigning responsibilities to direct reports in support of strategic direction

iii. Focus on leveraging existing resources to enhance revenue to support the strategic direction

iv. Work closely with stakeholders to implement strategic direction b. Target hiring new BOM by 10/16/17 c. Current ED assists with transition. Depending on timing of BOM hire, may

remain after 12/31/17 on “month-to-month” basis 4. Board to affirm 2018 budget approach will be to budget based on expected PEG fees,

reduced city NSCC contributions (based on anticipated reduced franchise admin costs), reduced ED personnel costs, reasonably anticipated fees for services to stakeholders and others, youth media grant, etc., with possible one-time limited use of reserves to facilitate operational transition

5. Possibly going forward, the board membership may change to add education and other stakeholder representatives to better connect the organization with its stakeholders